420 Results for Sr Administrative Assistant Jobs in Creative Group

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Senior Administrative Assistant

Peachtree Corners, GA
onsite
Temporary to Hire
25.65 - 29.70 USD / Hourly
We are looking for an experienced Senior Administrative Assistant to provide high-level support for board-related activities and day-to-day operational needs within the non-profit sector. This contract opportunity with potential for direct hire is ideal for someone who can manage complex scheduling, coordinate travel, and work confidently with executives, committees, and volunteers. The role blends meeting preparation, documentation, presentation support, and logistical coordination in a fast-paced hybrid environment. Responsibilities: • Partner with board leadership and internal stakeholders to organize meetings, prepare agendas, and ensure all event details are in place before each session. • Coordinate calendars for leadership activities, balancing shifting priorities and arranging appointments, conference calls, and related scheduling needs. • Manage domestic and occasional international travel plans, including itineraries, reservations, and supporting documentation. • Record accurate meeting notes and distribute clear summaries and follow-up items after board and committee discussions. • Provide administrative support for committees and volunteer groups by handling communications, materials, and meeting logistics. • Assist with presentation development by organizing content, formatting materials, and preparing documents for executive review. • Support operational workflows such as reimbursement tracking, meeting setup coordination, and other administrative tasks tied to board services. • Maintain clear communication with internal teams, senior leaders, and external contacts to ensure smooth coordination across activities.
2026-10-23T18:53:44Z

Senior Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
26.00 - 30.00 USD / Hourly
We are seeking an experienced and highly organized Senior Administrative Assistant to provide advanced administrative support to leadership and internal teams. The ideal candidate will be skilled in calendar management, document preparation, meeting coordination, travel arrangements, and office operations, with the ability to manage multiple priorities while maintaining professionalism and attention to detail. Key Responsibilities:<ul><li>Provide high-level administrative support to managers or senior leadership.</li><li>Manage complex calendars, schedule meetings, and coordinate appointments.</li><li>Prepare correspondence, reports, presentations, and other business documents.</li><li>Coordinate travel arrangements, expense reports, and meeting logistics.</li><li>Serve as a point of contact for internal and external communications.</li><li>Maintain organized records, files, and documentation.</li><li>Support special projects and help ensure day-to-day operational efficiency.</li></ul>
2026-10-16T17:03:59Z

Senior Administrative Assistant

Richmond, VA
onsite
Temporary to Hire
24.00 - 26.00 USD / Hourly
We are looking for a highly organized Senior Administrative Assistant to support leadership operations in Richmond, Virginia. This contract to hire opportunity is ideal for someone who thrives in a fast-moving environment and can confidently manage executive support, meeting coordination, and event logistics with professionalism and discretion. The role will contribute to day-to-day administrative efficiency while helping leadership and board-related activities stay well organized and on schedule. Responsibilities:• Provide day-to-day administrative support to senior leadership, including maintaining calendars, arranging meetings, and coordinating communications with internal and external stakeholders.• Serve as a central point of contact for executive correspondence and help facilitate communication with board members, donors, and other key partners.• Organize special events, retreats, and leadership meetings by managing schedules, vendor coordination, room setup, technology arrangements, and meeting documentation.• Track and support projects and operational initiatives to help ensure timelines, deliverables, and follow-up activities remain on course.• Prepare, format, and distribute reports, presentation materials, and other documents requested by leadership.• Partner with administrative staff across departments to respond to requests, share information, and support leadership priorities effectively.• Maintain office supply inventory for the department and place orders as needed to support daily operations.
2026-10-26T18:13:46Z

Sr. Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
28.00 - 30.00 USD / Hourly
Our client is seeking a highly organized and experienced Senior Administrative Assistant to provide advanced administrative support in a fast-paced professional environment. This role is ideal for someone who can manage complex tasks, support multiple priorities, and contribute to the smooth day-to-day operations of the team or department. Key Responsibilities<ul><li>Provide high-level administrative support to department leaders or senior staff</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare reports, presentations, correspondence, and meeting materials</li><li>Handle travel arrangements, expense reports, and logistics as needed</li><li>Screen calls, emails, and other communications, and route them appropriately</li><li>Maintain organized files, records, and confidential documents</li><li>Support office operations, supply coordination, and administrative workflows</li><li>Assist with special projects, event coordination, and process improvements</li><li>Serve as a point of contact for internal and external stakeholders</li><li>Help prioritize tasks and ensure timely follow-up on key action items</li></ul>
2026-10-16T17:03:59Z

Senior Administrative Assistant

Dallas, TX
onsite
Temporary / Contract
25.00 - 35.00 USD / Hourly
Our client is seeking a highly organized and detail-oriented Senior Administrative Assistant to support leadership teams and daily business operations. The ideal candidate is proactive, resourceful, and capable of managing multiple priorities while maintaining a high level of professionalism and confidentiality.Key Responsibilities<ul><li>Manage complex calendars, meetings, and scheduling</li><li>Prepare reports, presentations, and correspondence</li><li>Coordinate travel arrangements and expense reporting</li><li>Support executives and cross-functional teams</li><li>Maintain confidential records and documentation</li><li>Assist with special projects and office initiatives</li></ul>
2026-10-08T21:04:29Z

Sr. Administrative Assistant

San Diego, CA
remote
Temporary to Hire
26.00 - 32.00 USD / Hourly
We are seeking an experienced, highly organized, and proactive Senior Administrative Assistant to provide high-level administrative support to leadership and ensure the smooth operation of daily business activities within a real estate organization. This individual will play a key role in managing complex schedules, coordinating meetings, preparing correspondence, and supporting special projects while serving as a trusted resource to executives and internal teams. The ideal candidate is detail-oriented, resourceful, and capable of anticipating needs, managing competing priorities, and handling confidential information with discretion. Strong communication skills, sound judgment, and the ability to work independently in a fast-paced environment are essential. Key Responsibilities<ul><li>Provide comprehensive administrative support to senior leadership and executive-level team members.</li><li>Manage complex calendars, coordinate meetings, schedule appointments, and resolve scheduling conflicts.</li><li>Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.</li><li>Prepare, proofread, and format correspondence, reports, presentations, meeting agendas, and other business documents.</li><li>Coordinate internal and external meetings, including conference room reservations, materials preparation, and follow-up communications.</li><li>Serve as a primary point of contact for internal departments, clients, vendors, and other external stakeholders.</li><li>Handle confidential and sensitive business information with professionalism and discretion.</li><li>Track deadlines, follow up on outstanding action items, and help ensure projects and priorities stay on schedule.</li><li>Assist with expense reports, invoice processing, purchase orders, and budget tracking as needed.</li><li>Maintain organized electronic and physical filing systems, records, and documentation.</li><li>Support special projects, research, event coordination, and departmental initiatives.</li><li>Identify opportunities to improve administrative processes, office efficiency, and team coordination.</li><li>Assist with onboarding logistics, office management, and other operational needs as required.</li></ul>
2026-10-16T17:03:59Z

Sr. Administrative Assistant

Morristown, NJ
onsite
Permanent / Full Time
75000.00 - 82000.00 USD / Yearly
We are looking for a proactive Senior Administrative Assistant to support business operations and leadership activities in Morristown, New Jersey. This position is well suited for someone who thrives in a fast-paced financial services environment, brings strong attention to detail, and enjoys creating order across competing priorities. The role offers the chance to strengthen internal processes, support cross-functional administrative needs, and grow with an expanding organization. Responsibilities: • Oversee complex scheduling needs by coordinating calendars, arranging meetings, and helping leaders manage shifting priorities effectively. • Provide day-to-day administrative support that keeps office activities organized, accurate, and running smoothly. • Prepare, maintain, and organize business records, correspondence, and other essential documentation for easy access and compliance. • Produce routine reports and keep internal systems updated with accurate information and timely data entry. • Review administrative workflows, recommend practical improvements, and help implement more efficient office processes. • Assist with human resources-related administration, including maintaining employee files and supporting onboarding documentation when needed. • Learn and adapt to new software tools and operational systems as business needs evolve. • Serve as a dependable point of support for general office coordination, including communication handling and front-office administrative tasks as required.
2026-10-08T20:04:11Z

Executive Assistant

Salt Lake City, UT
remote
Temporary / Contract
30.00 - 32.00 USD / Hourly
We are seeking a highly organized and professional Executive Assistant for a contract assignment supporting senior leadership within a fast-paced organization in Salt Lake City. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities while maintaining confidentiality. The Executive Assistant will handle: <ul><li>Manage complex calendars, scheduling meetings, appointments, and travel arrangements</li><li>Coordinate executive communications, including emails, phone calls, and correspondence</li><li>Prepare reports, presentations, meeting agendas, and executive-level documents</li><li>Organize and coordinate meetings, conferences, and special events</li><li>Maintain confidential files, records, and sensitive information</li><li>Track projects, deadlines, and follow-up items for leadership</li><li>Assist with expense reporting, invoice approvals, and budget tracking</li></ul>
2026-10-16T17:38:39Z

Executive Assistant

Union City, CA
remote
Temporary / Contract
27.00 - 30.00 USD / Hourly
We're seeking a highly organized, polished, and proactive Executive Assistant to provide high-level administrative support to senior leadership while supporting key organizational initiatives, committees, and communications efforts. This role is ideal for someone who enjoys wearing multiple hats, managing competing priorities, coordinating with vendors, and ensuring projects move forward seamlessly. Responsibilities:<ul><li>Manage complex executive calendars, scheduling meetings and coordinating priorities.</li><li>Coordinate internal and external meetings, committee meetings, and leadership conferences.</li><li>Prepare agendas, meeting materials, presentations, and follow-up documentation.</li><li>Screen and manage communications on behalf of leadership.</li><li>Handle confidential and sensitive information with discretion and professionalism.</li><li>Prepare and process expense reports and administrative documentation.</li><li>Assist with website redesign initiatives and coordinate with external web partners.</li><li>Support brand and communications activities by preparing presentations, reports, and written materials.</li><li>Maintain records, files, and organizational documentation.</li><li>Provide administrative support for special projects and organizational initiatives as assigned.</li></ul>
2026-10-16T23:08:45Z

Administrative Assistant

Canandaigua, NY
remote
Temporary / Contract
18.00 - 22.00 USD / Hourly
We are seeking a highly organized and proactive Administrative Assistant to support an Executive Assistant in managing daily administrative operations. This role is ideal for someone who thrives in a fast-paced environment, has strong attention to detail, and enjoys helping senior leadership stay organized and efficient. Based on general knowledge.Key Responsibilities:<ul><li>Provide day-to-day administrative support to the Executive Assistant and leadership team. </li><li>Manage calendars, schedule meetings, and coordinate internal and external appointments. </li><li>Prepare correspondence, reports, presentations, and meeting materials. </li><li>Handle travel arrangements, expense reports, and logistics coordination. </li><li>Maintain organized filing systems and ensure accurate recordkeeping. </li><li>Screen calls, emails, and inquiries, and route messages appropriately.</li><li>Assist with special projects, event coordination, and other operational tasks as needed. </li><li>Support office workflow and help ensure priorities are managed efficiently.</li></ul>
2026-10-16T12:53:44Z

Sr. Administrative Assistant

North Miami Beach, FL
onsite
Temporary / Contract
26.00 - 28.00 USD / Hourly
We are looking for an experienced Spanish Speaking Sr. Administrative Assistant to support executive leadership and help keep daily office operations running smoothly in North Miami Beach, Florida. This Long-term Contract position is ideal for someone who thrives in a fast-paced, detail-focused setting, enjoys coordinating details for multiple leaders, and brings an experienced, service-oriented approach to workplace support. The role combines executive-level administrative coordination with hands-on office oversight, requiring strong judgment, organization, and clear bilingual communication. Responsibilities:• Coordinate complex calendars, meetings, and daily priorities for a group of executive leaders to ensure schedules remain organized and efficient.• Arrange business travel, prepare itineraries, and process expense documentation with accuracy and attention to deadlines.• Oversee day-to-day office operations for a busy workplace, helping maintain an orderly, efficient, and well-supported environment.• Serve as a primary point of contact for external vendors, managing communications and helping resolve office-related needs in a timely manner.• Support meeting logistics by preparing agendas, organizing conference calls, and ensuring leaders have the materials they need.• Assist with administrative documentation, including handling business records and related office files with discretion and care.• Provide high-level customer service to internal teams, executives, and visitors while representing the office with professionalism.• Partner closely with colleagues across the office to keep administrative processes coordinated and responsive to business needs.
2026-10-23T19:13:41Z

Executive Assistant

Bethlehem, PA
onsite
Temporary / Contract
28.00 - 32.00 USD / Hourly
Robert Half is looking for an Executive Assistant to provide high-level administrative support to senior leadership. This role is responsible for managing calendars, coordinating meetings and travel, handling confidential information, and supporting daily business operations. The ideal candidate is professional, organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. Key Responsibilities:<ul><li>Manage executive calendars, meetings, and appointments</li><li>Coordinate travel arrangements and prepare itineraries</li><li>Prepare and edit correspondence, reports, and presentations</li><li>Screen calls, emails, and other communications</li><li>Maintain files, records, and confidential documents</li><li>Organize meetings, take notes, and track follow-up items</li><li>Support senior leaders with administrative tasks and special projects</li><li>Handle expense reports and other administrative documentation</li><li>Serve as a point of contact for internal and external communication</li><li>Maintain a high level of professionalism and confidentiality</li></ul>
2026-10-23T22:13:45Z

Executive Assistant

Lake Oswego, OR
onsite
Permanent / Full Time
80000.00 - 100000.00 USD / Yearly
Charlie Gilmur with Robert Half is searching for an experienced and resourceful Executive Assistant to provide high-level support to senior leadership in Oregon. This role is ideal for someone who brings strong organizational discipline, communicates with professionalism, and keeps shifting priorities on track in a fast-moving business environment. The successful candidate will serve as a dependable partner to executives by coordinating logistics, preparing materials, and helping leadership stay focused on critical objectives. Responsibilities:• Oversee demanding executive calendars by arranging appointments, confirming priorities, and adjusting schedules to address changing business needs.• Plan and manage travel logistics for leaders, including flights, lodging, ground transportation, itineraries, and related expense documentation.• Draft, edit, and format business correspondence, presentations, reports, and briefing materials for meetings and leadership communications.• Coordinate internal and external meetings, leadership offsites, board-related sessions, and special events to ensure smooth execution.• Monitor follow-up items, milestone dates, and ongoing initiatives so executives remain informed and prepared on key commitments.• Review incoming messages and requests, route matters appropriately, and bring urgent issues to leadership attention when needed.• Handle sensitive company and personnel information with a high level of discretion and professionalism.• Provide administrative and project support across teams while assisting with general office coordination as business needs evolve. Please reach out to Charlie Gilmur with Robert Half to review this position. Job Order: 03600-0013516130
2026-09-29T22:04:53Z

Executive Assistant

Poway, CA
onsite
Temporary / Contract
28.00 - 32.00 USD / Hourly
Our client is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership in a fast-paced professional environment. Key Responsibilities<ul><li>Manage complex calendars, appointments, and meeting schedules for executives</li><li>Coordinate domestic and international travel arrangements, itineraries, and expense reports</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Serve as a liaison between executives and internal and external stakeholders</li><li>Track priorities, deadlines, and follow-up items to support executive productivity</li><li>Organize meetings, events, and conference logistics</li><li>Maintain confidential files, records, and sensitive business information</li><li>Screen communications and help prioritize incoming requests</li><li>Support special projects and additional administrative duties as assigned</li></ul>
2026-10-14T16:28:45Z

Executive Assistant

Fort Worth, TX
onsite
Temporary to Hire
26.13 - 30.25 USD / Hourly
We are looking for an Executive Assistant to provide high-level support to senior leadership in a fast-moving hospitality organization based in Texas. This onsite opportunity is a Contract to permanent position and is ideal for a candidate with relevant experience who can keep executive schedules organized, coordinate meetings and travel, and help maintain efficient day-to-day office operations. The role calls for strong judgment, discretion, and the ability to manage multiple priorities while supporting business needs with accuracy. Responsibilities: • Support six senior executives by managing administrative priorities and ensuring daily activities stay on track. • Organize complex calendars, schedule internal and external meetings, and adjust plans as business needs change. • Arrange domestic and international travel, including itineraries, accommodations, and related logistics. • Prepare presentations, reports, correspondence, and other business materials with a high level of accuracy. • Coordinate executive meetings, catered functions, and onsite events to ensure a seamless experience for attendees. • Oversee office-related logistics such as incoming deliveries, packages, and coordination with external service providers. • Handle confidential information with sound judgment and maintain a high standard of discretion in all interactions. • Contribute to special assignments and administrative projects that support leadership and office operations.
2026-10-26T14:38:44Z

Executive Administrative Assistant Advanced (>6 years)

Jersey City, NJ
onsite
Temporary / Contract
38.00 - 38.00 USD / Hourly
<ul><li>Position: Executive Administrative Assistant Advanced (Contract-to-Hire)</li><li>Location: Jersey City, NJ 07310-2053</li><li>Schedule: 100% Onsite, 5 Days per Week</li><li>Required Experience: 6+ years of Executive Assistant experience supporting Managing Directors, C-Suite Executives, or senior leadership teams</li><li>Tentative Pay Rate: $38.00 per hour</li></ul>Job DescriptionOur client is seeking a highly experienced Executive Administrative Assistant to support a lead Managing Director and three additional Managing Directors within a fast-paced Technical Delivery organization. This is a high-visibility role requiring exceptional organizational skills, executive presence, discretion, and the ability to effectively manage competing priorities across multiple senior stakeholders.The ideal candidate will have extensive experience supporting executive leadership, managing complex calendars, coordinating domestic and international travel, processing expenses, and working effectively with highly visible executives in a demanding corporate environment.Key Responsibilities<ul><li>Manage complex calendars for a lead Managing Director and three additional Managing Directors</li><li>Coordinate meetings across multiple global time zones and proactively resolve scheduling conflicts</li><li>Manage domestic and international travel arrangements</li><li>Process and reconcile executive expenses through Concur</li><li>Review and prioritize incoming meeting requests while exercising sound business judgment</li><li>Handle highly confidential and sensitive information with discretion and professionalism</li><li>Support executive meetings, presentations, communications, and follow-up activities</li><li>Partner with senior leaders and stakeholders across multiple business units</li><li>Anticipate executive needs and proactively solve problems in a fast-paced environment</li></ul>Required Qualifications<ul><li>6+ years of Executive Assistant experience supporting Managing Directors, C-Suite executives, or senior leadership teams</li><li>Advanced Microsoft Outlook skills with extensive calendar management experience</li><li>Concur travel and expense management experience</li><li>Strong Microsoft Excel and PowerPoint skills</li><li>Experience managing complex scheduling across multiple time zones</li><li>Strong organizational, prioritization, and communication skills</li><li>Proven ability to maintain confidentiality and exercise sound judgment</li><li>Experience working in fast-paced, high-pressure corporate environments</li></ul>
2026-10-19T15:54:11Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
32.00 - 36.00 USD / Hourly
We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate will be skilled in calendar management, travel coordination, meeting preparation, and confidential communications while serving as a trusted partner in supporting daily business operations. Key Responsibilities:<ul><li>Provide comprehensive administrative support to executive leadership, including calendar management, scheduling, and meeting coordination.</li><li>Arrange complex domestic and international travel itineraries, expense reporting, and logistics.</li><li>Prepare reports, presentations, correspondence, and other business documents with a high degree of accuracy and professionalism.</li><li>Serve as a point of contact between executives, internal teams, and external stakeholders.</li><li>Manage confidential information with discretion and professionalism.</li><li>Coordinate special projects, events, and cross-functional initiatives as needed.</li><li>Track deadlines, follow up on action items, and help ensure smooth day-to-day executive operations.</li></ul>
2026-10-14T16:23:48Z

Executive Assistant

Nashville, TN
onsite
Temporary / Contract
22.96 - 26.59 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to a senior leadership team member in Nashville, Tennessee. This Long-term Contract position is ideal for someone who thrives in a fast-paced onsite environment, works with minimal supervision, and brings strong judgment to managing shifting priorities. The role focuses on keeping executive operations running smoothly through thoughtful scheduling, travel coordination, and proactive administrative support. Responsibilities:• Manage the executive’s daily calendar by organizing meetings, resolving scheduling conflicts, and ensuring time is aligned with business priorities.• Coordinate domestic and business travel arrangements, including itineraries, logistics, and schedule updates as plans change.• Serve as a reliable administrative partner by anticipating needs, preparing for upcoming activities, and helping the executive stay organized.• Communicate with internal teams using platforms such as Outlook, Teams, and Slack to keep meetings, requests, and follow-ups on track.• Support meeting coordination by arranging details, confirming attendees, and helping maintain a smooth flow for executive engagements.• Handle routine administrative tasks with accuracy and discretion while maintaining a high level of professionalism in all interactions.• Use office and productivity tools, including Microsoft applications and AI platforms, to complete assignments efficiently and improve day-to-day workflows.
2026-10-22T13:24:05Z

Administrative Assistant

Port Washington, NY
onsite
Temporary to Hire
20.90 - 24.20 USD / Hourly
We are looking for an Administrative Assistant to support daily operations and help keep our office running smoothly in Port Washington, New York. This Contract to Permanent position is ideal for someone who enjoys balancing administrative coordination, employee onboarding support, record maintenance, and event assistance in a mission-driven environment. The person in this role will work closely with managers and senior leaders, manage a wide range of office tasks, and contribute to a positive and organized workplace experience. Responsibilities: • Welcome on-site interview guests and lead informative facility tours for prospective candidates. • Provide day-to-day administrative support by coordinating schedules, preparing documents, maintaining shared files, and assisting with routine office operations. • Support onboarding activities, including reference checks, background screening coordination, fingerprint appointment scheduling, I-9 document collection, and distribution of new employee paperwork through electronic signature tools. • Maintain accurate employee and office records by organizing personnel files, tracking attendance information, and processing required paperwork in a timely manner. • Assist with special events and staff engagement initiatives by managing responses, coordinating logistics, preparing materials, and supporting recognition activities. • Handle purchasing-related tasks such as ordering office supplies, processing purchase requests, tracking spending, and filing invoices for proper documentation. • Support admissions coordination by reviewing incoming applications, maintaining participant waitlists, and arranging assessments and trial visits. • Prepare recurring reports, update internal procedures, and respond to requests from executive and senior leadership with care and attention to detail. • Conduct online research, manage calendars and forms, and help communicate organizational policies, mission, and values across daily interactions. • Take on additional administrative duties as needed, including support for participant celebrations, weather-related coordination, and career development participation.
2026-10-21T19:14:07Z

Administrative Assistant

Delray Beach, FL
onsite
Permanent / Full Time
50000.00 - 55000.00 USD / Yearly
Administrative AssistantPosition SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and provide administrative support to leadership and team members. This role requires strong communication skills, the ability to manage multiple priorities, and a proactive approach to ensuring the office runs efficiently.Key Responsibilities<ul><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Answer and direct phone calls, emails, and other correspondence.</li><li>Prepare, edit, and format documents, presentations, and reports.</li><li>Maintain organized filing systems, both electronic and physical.</li><li>Coordinate travel arrangements, including flights, hotels, and itineraries.</li><li>Assist with meeting logistics, including agendas, materials, and meeting notes.</li><li>Process expense reports and support basic invoice and purchase order administration.</li><li>Serve as a point of contact for vendors, clients, and internal stakeholders.</li><li>Order and maintain office supplies and equipment.</li><li>Assist with special projects and other administrative tasks as assigned.</li></ul>
2026-10-20T12:38:43Z

Sr. Administrative Assistant

Baton Rouge, LA
onsite
Temporary to Hire
20.00 - 22.00 USD / Hourly
We are looking for a highly organized Sr. Administrative Assistant to support day-to-day business operations in Baton Rouge, Louisiana. This contract opportunity is ideal for someone who excels at managing schedules, coordinating communications, and handling a wide range of administrative tasks with accuracy and care. The role also offers the chance to contribute to event planning, document preparation, and cross-functional support in a fast-paced healthcare environment. Responsibilities: • Manage complex calendars, arrange meetings, and coordinate conference calls to keep priorities on track. • Organize domestic and/or business travel plans, including itineraries, reservations, and schedule adjustments as needed. • Prepare, format, and revise clear documents, reports, and correspondence using Microsoft Word, Excel, and Outlook. • Support internal meetings and external events by handling logistics, scheduling, and follow-up communication. • Assist with proposal and presentation materials by gathering information, formatting content, and ensuring timely completion. • Provide administrative support for sales and business development activities, including tracking tasks and preparing supporting documentation. • Maintain organized records, monitor deadlines, and help ensure smooth communication across teams and stakeholders.
2026-10-05T14:13:45Z

Executive Assistant

Annapolis, MD
onsite
Permanent / Full Time
90000.00 - 110000.00 USD / Yearly
We are seeking a highly organized, proactive, and polished Executive Assistant to provide comprehensive support to a senior executive in a fast-paced, high-growth environment. This role requires exceptional calendar management, extensive domestic and international travel coordination, and the ability to anticipate needs before they arise. The ideal candidate thrives under pressure, manages competing priorities with ease, and serves as a trusted partner to executive leadership. Key Responsibilities<ul><li>Manage complex and ever-changing executive calendars, scheduling meetings across multiple time zones while balancing competing priorities.</li><li>Coordinate extensive domestic and international travel, including flights, hotels, transportation, meeting logistics, and detailed itineraries.</li><li>Anticipate scheduling conflicts and proactively develop solutions to maximize executive efficiency.</li><li>Prepare travel agendas, briefing materials, meeting documents, and expense reports.</li><li>Serve as a primary point of contact for internal and external stakeholders, maintaining professionalism and confidentiality at all times.</li><li>Coordinate executive meetings, board meetings, off-site events, and leadership team gatherings.</li><li>Track action items, follow up on deliverables, and ensure deadlines are met.</li><li>Screen and prioritize communications, including emails, phone calls, and correspondence.</li><li>Support special projects, research initiatives, presentations, and strategic business activities.</li><li>Handle highly confidential information with discretion and sound judgment.</li><li>Manage administrative processes, vendor relationships, invoices, and departmental coordination as needed.</li></ul>
2026-10-21T21:48:43Z

Executive Assistant

Virginia Beach, VA
onsite
Permanent / Full Time
72000.00 - 80000.00 USD / Yearly
We are looking for an experienced Executive Assistant to support senior leadership in Virginia Beach, Virginia. This role is ideal for someone who thrives in a high-visibility setting, exercises sound judgment, and stays composed while balancing shifting demands. The position calls for a resourceful individual who can keep executive operations running smoothly, manage sensitive matters with care, and build strong working relationships across internal and external teams. Responsibilities:• Provide strategic administrative support to senior executives, ensuring daily operations are organized, efficient, and aligned with leadership priorities.• Oversee a demanding executive schedule by arranging meetings, adjusting appointments, and responding quickly to changing business needs.• Organize domestic and international travel plans, including itineraries, lodging, transportation, and other trip-related arrangements.• Coordinate meetings with leadership, clients, partners, and cross-functional stakeholders, while preparing the logistics and materials needed for productive discussions.• Anticipate scheduling challenges, resolve calendar conflicts proactively, and help leaders stay focused on critical priorities.• Draft, format, and prepare executive communications, reports, presentations, and meeting documents with a high level of accuracy and professionalism.• Act as a key point of contact between executive leadership and internal or external partners, helping to maintain clear and effective communication.• Support additional senior leaders when needed and contribute to the planning and execution of company meetings, leadership sessions, and employee events.• Manage vendors, venues, travel coordination, accommodations, and related event details to ensure corporate functions run seamlessly.• Handle multiple assignments independently, maintain confidentiality at all times, and deliver high-quality work within tight deadlines.
2026-09-28T16:58:43Z

Office Assistant

Davenport, IA
onsite
Temporary to Hire
18.00 - 21.00 USD / Hourly
We're partnering with a growing organization to hire an Office Assistant who enjoys being the go-to person in the office and takes pride in keeping both customers and internal operations running smoothly. This role combines front desk responsibilities with administrative and accounting support, making it a great fit for someone who enjoys variety, stays organized, and has an eye for detail. What You'll Do<ul><li>Serve as the first point of contact for visitors, customers, vendors, and incoming calls</li><li>Create a welcoming and professional experience for everyone who interacts with the office</li><li>Manage general administrative duties including filing, scanning, document management, and data entry</li><li>Support the accounting team with accounts payable activities, including invoice review, coding, and processing</li><li>Partner with internal teams to ensure documentation is accurate and information flows efficiently</li><li>Help support order entry, customer paperwork, and related administrative processes</li><li>Maintain organized records and files across multiple departments</li><li>Monitor office supply inventory and coordinate purchasing as needed</li><li>Contribute to an organized, professional, and efficient office environment</li></ul>Why You'll Love This RoleThis position offers the opportunity to be a key part of the organization's daily success. You'll have meaningful interaction with customers and visitors while also supporting critical accounting and administrative functions behind the scenes. If you enjoy wearing multiple hats, staying organized, and being someone the team can rely on, we'd love to hear from you.
2026-10-15T22:23:40Z

Executive Assistant

Scranton, PA
onsite
Temporary / Contract
32.00 - 37.00 USD / Hourly
Robert Half is seeking a highly organized, proactive Executive Assistant to support senior leadership. This is a great opportunity for an experienced administrative detail oriented who enjoys working in a fast-paced environment, managing multiple priorities, and helping leaders stay organized and effective. The ideal candidate is detail-oriented, adaptable, and confident handling complex schedules, executive communication, travel coordination, and confidential information. This person will be a trusted partner to leadership and an important point of connection across teams. What You’ll Do:<ul><li>Provide daily administrative support to senior leadership, helping manage schedules, priorities, and business commitments.</li><li>Maintain complex calendars, including meetings, appointments, and time-sensitive obligations.</li><li>Communicate with executives and internal teams to support follow-up, coordination, and smooth day-to-day operations.</li><li>Manage correspondence and help prioritize urgent matters.</li><li>Coordinate travel arrangements, accommodations, and itineraries for meetings and business trips.</li><li>Prepare expense reports, credit card reconciliations, and other administrative documents accurately and on time.</li><li>Assist with presentations, reports, meeting materials, and executive communications.</li><li>Handle sensitive and confidential information with professionalism and discretion.</li><li>Provide occasional reception support, welcome guests, and assist with events or special projects as needed.</li><li>Support other teams or executives when priorities shift and work collaboratively with fellow administrative staff.</li></ul>
2026-10-26T19:58:48Z

420 results for Sr Administrative Assistant in Creative Group