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70 results for Sr Administrative Assistant in Costa Mesa, CA

Sr. Administrative Assistant

Azusa, CA
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for an experienced Sr. Administrative Assistant to support leadership and operational teams in a fast-paced non-profit environment in California. This Long-term Contract position requires a highly organized, detail-oriented individual who can manage executive coordination, maintain confidential records, and keep critical activities on track. The ideal candidate will bring strong administrative judgment, excellent communication skills, and the ability to handle multiple priorities with accuracy. Responsibilities: • Serve as a key point of coordination between leadership and internal teams, helping ensure clear communication and strong working relationships across departments. • Manage calendars, scheduling needs, and shifting priorities for leadership while tracking upcoming deadlines, meetings, and commitments. • Organize leadership and operations meetings by preparing agendas and materials, arranging meeting space, coordinating attendees, and supporting presentation needs. • Record meeting notes, document follow-up items, and help drive completion of action steps after discussions and planning sessions. • Arrange travel, conference registration, lodging, and related expense documentation for leadership and contracted personnel. • Create, update, and safeguard electronic files, reports, correspondence, and other business documents using Microsoft Office and related tools. • Provide administrative support for events and departmental activities, including presentation materials, attendance tracking, meeting packets, and external speaker coordination. • Submit service requests for office equipment, technical support, and facility maintenance issues to ensure timely resolution of operational needs. • Maintain organized records, support compliance tracking for required staff education, and carry out assigned projects in alignment with organizational policies and safety standards.
2026-05-27T00:00:00Z

Sr. Administrative Assistant

Newport Beach, CA
onsite
Temporary to Hire
34.0385 - 43 USD / Hourly
We are looking for a highly organized Sr. Administrative Assistant to support leadership and client-facing operations in California. This contract position offers a path to a permanent role and is ideal for someone who thrives in a fast-paced banking environment and can balance executive support, client coordination, and follow-through on critical activities. The person in this role will help keep priorities moving, maintain strong communication across teams, and contribute to a high standard of service for both internal and external stakeholders. Responsibilities: • Coordinate calendars, internal meetings, and conference calls for leadership while capturing key discussion points and monitoring follow-up actions. • Support client and prospect interactions by preparing materials, attending meetings when needed, and ensuring next steps are documented and completed. • Organize, review, print, and route loan-related documentation, including tracking signature status and maintaining accurate records. • Gather required information for deposit and lending processes and assist with account-related and operational banking activities. • Perform wire callback support and respond to complex client issues with professionalism, urgency, and sound judgment. • Maintain a structured system for action items, project updates, and service requests so deadlines and client expectations are consistently met. • Travel locally to branch locations, client offices, or residences to deliver or retrieve signed documents and provide administrative support tied to banking transactions. • Contribute to outreach efforts, special assignments, and service initiatives that enhance client experience, team effectiveness, and brand presence. • Follow banking policies and compliance procedures, including proper escalation of unusual activity and adherence to regulatory standards.
2026-05-27T00:00:00Z

Sr. Executive Assistant

Santa Monica, CA
onsite
Temporary to Hire
120000 - 145000 USD / Yearly
We are looking for an experienced and resourceful Sr. Executive Assistant to provide high-level support to a C-level executive in Santa Monica. This contract-to-permanent position is fully onsite and offers the opportunity to serve as a trusted partner in managing complex schedules, travel coordination, office operations, and select personal matters. The ideal candidate brings sound judgment, exceptional organization, and the ability to stay composed while handling shifting priorities in a fast-paced work environment. This firm is growing exponentially, and we are looking for a career EA who has experience supporting high-net-worth individuals. Excellent benefits including paid lunches, team building events and fully paid benefits. Responsibilities:• Manage daily administrative support for senior executives, ensuring priorities, communications, and logistics are handled efficiently across business and limited personal needs.• Coordinate intricate travel plans using both commercial and private options and resolve disruptions quickly to keep itineraries on track.• Oversee executive calendars, schedule meetings and appointments, and partner with administrative team members to maintain alignment across competing demands.• Run essential office functions, including supply ordering, catering coordination, visitor reception, phone coverage, delivery handling, and general workplace organization.• Organize and execute meetings and events such as board sessions, private dinners, team gatherings, and in-office functions with strong attention to detail.• Conduct research, compile information, and provide timely follow-up on requests related to scheduling, logistics, and executive priorities.• Serve as a point of coordination with external contacts and household support personnel when arrangements require cross-functional communication.• Handle local errands and time-sensitive personal tasks such as purchasing gifts, picking up items, and arranging other executive support needs.
2026-05-07T00:00:00Z

HOA Administrative Assistant

Oceanside, CA
onsite
Temporary / Contract
24 - 32 USD / Hourly
Join a Team That Keeps Communities Running SmoothlyA well-established property management group in Oceanside is seeking an organized and service-focused HOA Administrative Assistant to support daily operations for a large residential apartment community. This role is ideal for someone who enjoys working in a fast-paced office environment, communicating with residents, and keeping administrative processes organized and on track. You’ll work closely with property managers, vendors, board members, and residents to help ensure the community operates efficiently and professionally. What You’ll Be Responsible For<ul><li>Support day-to-day administrative operations for the HOA management team</li><li>Coordinate resident communications, notices, and community updates</li><li>Answer phones, emails, and resident inquiries in a professional and timely manner</li><li>Schedule meetings, prepare agendas, and assist with meeting minutes</li><li>Maintain vendor records, contracts, and work order documentation</li><li>Assist with accounts payable tasks, invoice tracking, and administrative reporting</li><li>Organize and maintain electronic and physical files</li><li>Coordinate maintenance requests and follow up on service completion</li></ul>
2026-05-08T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
17 - 19.5 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support day-to-day office operations in Los Angeles, California. This is a Contract position offering a flexible part-time schedule, with the option to work either two full days per week or four half days per week. The person in this role will help maintain an organized office environment by managing incoming packages, digitizing documents, and keeping files orderly and accessible. Responsibilities: • Manage incoming deliveries and ensure packages and documents are routed appropriately. • Scan, copy, and digitize paperwork while maintaining accuracy and file integrity. • Organize physical and electronic records so materials can be retrieved efficiently. • Provide general front office and administrative support to help daily operations run smoothly. • Assist with routine receptionist-related tasks, including handling documents and coordinating basic office needs. • Maintain orderly filing systems and support document processing activities as needed.
2026-05-19T00:00:00Z

Administrative Assistant

Glendale, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.· Answer phones and greet visitors in English and Spanish· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-05-20T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an Administrative Assistant to support import-related coordination for an agriculture organization in Pasadena, California. This Long-term Contract position is fully onsite and is well suited for someone who is highly organized, comfortable managing documentation, and able to keep pace with time-sensitive operational work. The person in this role will help maintain smooth day-to-day administrative processes by tracking shipments, handling records, and communicating with external partners and internal teams. Responsibilities: • Monitor incoming import activity, follow shipment progress, and keep stakeholders informed of status updates. • Prepare, organize, and maintain import files to ensure documentation is complete, accurate, and easy to retrieve. • Communicate with suppliers, carriers, freight partners, and internal departments to resolve questions and support timely movement of goods. • Review shipping paperwork, invoices, and packing documentation to identify discrepancies and help ensure compliance with internal standards. • Enter operational data into tracking logs and reports while maintaining a high level of accuracy. • Assist with administrative coordination related to import operations, including document filing, report preparation, and routine office support. • Help organize records and support reporting needs for ongoing import activities and related transactions.
2026-05-26T00:00:00Z

Administrative Assistant

Sherman Oaks, CA
onsite
Temporary to Hire
30 - 34 USD / Hourly
We are looking for an Administrative Assistant to support fundraising and donor engagement activities for a mission-driven organization in Sherman Oaks, California. This direct hire opportunity is ideal for someone who combines strong administrative skills with accuracy, professionalism, and a service-oriented approach. The person in this role will help keep donor information organized, support outreach efforts, and assist with event and reporting needs that contribute to successful development operations. Responsibilities:• Maintain and update donor records within the organization’s CRM, ensuring information is complete, accurate, and properly documented.• Process charitable contributions, record gifts promptly, and assist with ongoing database reviews to improve data quality.• Draft and distribute donor acknowledgment letters and tax documentation in alignment with organizational standards and timelines.• Provide administrative support for fundraising initiatives, including appeal preparation, mailing coordination, and campaign-related follow-up.• Assist with planning and execution for fundraising events and donation drives by managing registrations, preparing materials, and supporting guest logistics.• Research prospective individual, corporate, and foundation donors to help identify new fundraising opportunities.• Coordinate calendars, schedule meetings, prepare presentation or meeting materials, and handle routine correspondence with professionalism.• Prepare recurring donor activity reports and support donation reconciliation efforts in partnership with the Finance team.
2026-04-28T00:00:00Z

Administrative Assistant

Park La Brea, CA
onsite
Temporary to Hire
24 - 26 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support benefit operations department for a company located in the mid-wilshire area. This long-term contract position with permanent potential is well suited for someone who can balance administrative precision with strong client service while managing a variety of pension-related processes. The ideal candidate will be comfortable handling benefit applications, coordinating with internal teams and external partners, and preparing clear, accurate documentation in a regulated environment. Responsibilities:• Administer pension benefit applications by preparing, examining, and finalizing documentation for basic and supplemental plan payments.• Meet with participants and beneficiaries to explain plan provisions, discuss available benefits, and address questions related to retirement, withdrawal, or survivor payments.• Request missing records or clarification from applicants and beneficiaries to ensure complete and accurate case processing.• Establish and verify electronic payment instructions for recurring benefit disbursements and investigate rejected or returned transfers with financial institutions.• Review annual account and payment reports to determine benefit eligibility, identify outstanding issues, and support proper distribution activity.• Work closely with eligibility, authenticity, and pension leadership teams to resolve contribution adjustments, premium deductions, and other benefit-related matters.• Research participant records and prepare written communications such as benefit confirmations, value letters, and other pension correspondence.• Track time-sensitive payment schedules, including beneficiary payment end dates, and calculate applicable annual post-retirement benefit amounts.• Organize records for scanning, reconcile year-end tax reporting documents, and assist with additional administrative duties as needed.
2026-05-22T00:00:00Z

Administrative Assistant

Westwood, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
We are looking for an Administrative Assistant to provide high-level support within a busy higher education office. This long-term contract opportunity is ideal for someone who excels at keeping schedules organized, managing shifting priorities, and maintaining a detail-oriented approach in a fast-moving executive setting. Working closely with senior leadership support staff, this role helps keep daily operations running efficiently through strong communication, sound judgment, and careful attention to detail. You will work onsite daily in West LA and hours are 8:00am-5:00pm Monday-Friday. Responsibilities:• Manage complex calendars, coordinate meetings, and help maintain an efficient schedule for executive leadership support.• Prepare correspondence, reports, and other administrative materials with a high level of accuracy and care.• Arrange logistics for appointments, meetings, and office activities while ensuring participants have the information they need.• Track priorities, follow up on action items, and help keep projects and administrative tasks moving forward on time.• Serve as a reliable point of contact for internal and external stakeholders, handling inquiries with discretion and responsiveness.• Organize files, records, and office documentation to support smooth day-to-day operations.• Support onsite office coverage during the week and assist with remote administrative coordination as needed.• Contribute to a well-run executive office by anticipating needs, resolving routine issues, and adapting to changing demands.
2026-05-22T00:00:00Z

Administrative Assistant

Azusa, CA
onsite
Temporary to Hire
20 - 20 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a non-profit organization in California. This contract opportunity is ideal for someone who enjoys balancing communication, scheduling, and administrative coordination in a service-focused environment. The role calls for a dependable individual who can manage multiple priorities, maintain accurate records, and provide responsive support to internal teams and external contacts. Responsibilities: • Manage incoming phone calls and emails, providing timely assistance and directing inquiries to the appropriate departments. • Coordinate calendars, arrange appointments, and help keep schedules organized for staff and visitors. • Enter, update, and maintain records with accuracy while ensuring administrative documents remain well organized. • Prepare routine correspondence, reports, and presentation materials using Microsoft Office applications. • Support front-office activities by assisting with general customer service and handling both inbound and outbound communications. • Monitor administrative workflows and help maintain efficient day-to-day office operations. • Assist with spreadsheet tracking, document formatting, and data management to support team needs. • Contribute to special projects and process-related administrative tasks as assigned.
2026-05-26T00:00:00Z

Administrative Assistant

Long Beach, CA
onsite
Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations for a growing organization in the waste and environmental services industry in Long Beach, California. This contract-to-permanent position is well suited for someone who enjoys organized, detail-focused work and can manage a steady flow of clerical and data-related tasks. The role offers an excellent opportunity for an entry-level candidate to contribute to administrative processes while building experience in a fast-paced office setting. Responsibilities: • Enter and maintain business information accurately in internal systems while checking records for completeness and consistency. • Provide day-to-day clerical support by organizing documents, preparing materials, and assisting with general office workflow. • Sort, prepare, and distribute incoming and outgoing mail to help keep communication and documentation moving efficiently. • File paper and electronic records in an orderly manner so information can be retrieved quickly when needed. • Support timekeeping activities by reviewing submitted hours and helping prepare information for payroll processing, without handling payroll directly. • Assist team members with routine administrative assignments and follow established procedures to keep office operations running smoothly. • Monitor details across multiple tasks and identify errors or missing information before records are finalized.
2026-05-26T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary to Hire
25.175 - 26.5 USD / Hourly
We are currently seeking a compassionate and professional Family Service Advisor for a temp-to-hire opportunity located in Culver City (90045).Pay: $25-26.50/hr (will increase after training)Schedule: Full-Time | Must be open to weekends on a rotation basisLocation: Fully onsite in Culver City (90045)This role is ideal for someone with strong customer service and consultative support experience who is comfortable working closely with families in sensitive situations while providing a high level of care and professionalism.Responsibilities include:• Meeting one-on-one with families to discuss service and planning options• Providing compassionate customer support and guidance• Managing contracts, documentation, and CRM updates• Coordinating with internal departments to ensure smooth service delivery• Following up on inquiries, leads, and aftercare support• Maintaining confidentiality and strong attention to detail• Utilizing Microsoft Office and CRM systems daily
2026-05-21T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. · Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-05-20T00:00:00Z

Administrative Assistant

Arcadia, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. · Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-05-20T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for a Contract Administrative Assistant to support property management operations across multiple sites in Los Angeles, California. This position plays an important role in helping maintain day-to-day coordination for a portfolio of projects by combining office support with regular field presence. The ideal candidate is organized, dependable, and comfortable working directly with tenants while assisting with inspections, documentation, and site-related follow-up. Responsibilities: • Provide administrative support for a property portfolio that includes multiple projects and site locations, helping keep records, communications, and daily tasks organized. • Travel locally to assigned properties to observe site conditions, assist with rehabilitation-related activity, and report findings to the management team. • Serve as a visible on-site representative by supporting general property oversight and helping identify issues that require follow-up. • Deliver required notices to residents, including 24-hour notices, while ensuring communication is handled professionally and in a timely manner. • Respond to tenant inquiries in person and by phone, offering courteous customer service and directing concerns to the appropriate contacts. • Complete data entry, maintain office documentation, and update administrative records to support accurate property operations. • Assist with front desk and receptionist-style duties, including answering inbound calls and handling routine administrative requests. • Coordinate between the central office and field locations to help ensure site visits, inspections, and related tasks are completed efficiently.
2026-05-21T00:00:00Z

Administrative Assistant

Anaheim, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for an Administrative Assistant to support day-to-day property management operations in Anaheim, California. This Contract position is fully onsite and offers the opportunity to contribute to a fast-paced office environment by handling administrative coordination, records management, and communication with tenants, vendors, and internal partners. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage multiple priorities while maintaining accuracy and professionalism. Responsibilities: • Support the Property Manager with administrative tasks related to tenant accounts, including follow-up on past-due rent and other outstanding charges. • Prepare and organize account details and supporting documentation for default notices and legal review when needed. • Review, code, and process vendor invoices accurately to support timely payment and recordkeeping. • Compile and draft assigned portions of recurring monthly property reports with close attention to detail. • Keep service agreement files current and ensure contracts for all assigned properties are properly maintained. • Update and maintain tenant, vendor, and contractor contact lists so records remain complete and accessible. • Monitor rent adjustment schedules and coordinate implementation with accounting and property management leadership. • Provide general office support such as data entry, answering inbound calls, and front-desk style administrative assistance as needed.
2026-05-26T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to join a financial services team on a contract-to-permanent basis. This position supports advisors through a blend of client-facing service, office coordination, and administrative execution, helping ensure daily operations run smoothly and professionally. The ideal candidate brings strong organization, sound judgment, and a service-oriented approach while handling a wide range of account, meeting, and communication tasks. Responsibilities: • Build strong day-to-day connections with clients and business partners while supporting advisors in ongoing service and relationship management activities. • Coordinate administrative steps related to new and existing accounts, including collecting documents, organizing statements, and preparing materials needed for client meetings. • Assist with account and relationship reviews by compiling accurate information and creating performance-related reports in a timely manner. • Process operational requests such as account setup, fund movement, and trade-related documentation with close attention to accuracy and deadlines. • Support compliance and risk-related activities by maintaining records, completing required forms, and helping address account reviews and inquiries. • Identify opportunities to improve client service and contribute ideas that may support business growth or product awareness. • Help organize client and prospect events, including scheduling, logistics, and follow-up communication. • Use approved digital and social channels to help increase visibility and encourage engagement with prospective clients. • Provide general administrative office support, including handling inbound calls, data entry, and front-desk style coordination as needed.
2026-05-22T00:00:00Z

Administrative Assistant

Orange, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a contract-to-permanent basis in Orange, California. In this role, you will provide critical support to the Inside Sales team by managing sales reports, processing orders and quotes, and ensuring seamless communication between customers and internal departments. This position requires a proactive individual capable of handling multiple priorities independently while maintaining accuracy and efficiency. Responsibilities: • Prepare and maintain daily, weekly, and monthly sales reports, including bookings, shipments, and forecasts. • Track and follow up on pending quotes, prepaid orders, and open order statuses to ensure timely completion. • Assist in entering and processing sales orders and quotes, ensuring accuracy and compliance. • Organize and maintain records of sales orders, invoices, and quality documentation for easy access and compliance. • Distribute shipment tracking information and required documentation to customers in a timely manner. • Coordinate customer visits, meetings, and internal team communications to support smooth operations. • Provide backup administrative support during peak workloads and assist with special projects as needed. • Support the development and maintenance of standard operating procedures (SOPs) to improve workflow efficiency. • Assist with trade show coordination, marketing activities, and other departmental initiatives. • Manage office supplies and provide general administrative assistance to the team.
2026-05-27T00:00:00Z

Administrative Assistant

Whittier, CA
onsite
Temporary / Contract
30 - 33 USD / Hourly
We are looking for a highly organized Administrative Assistant to support daily office operations in City of Industry, California. This Long-term Contract position is ideal for someone who excels at coordinating schedules, managing documentation, and providing responsive support across administrative and finance-related tasks. The role requires strong attention to detail, sound judgment, and the ability to handle multiple priorities in an onsite environment. Responsibilities: • Coordinate calendars, meetings, and travel arrangements while ensuring schedules remain accurate and up to date. • Respond to inbound calls and general inquiries professionally, directing requests to the appropriate teams and maintaining a high level of customer service. • Prepare, organize, and maintain records, files, and documentation to support administrative, hiring, and operational activities. • Assist with invoice review, payment processing, purchase order handling, and expense tracking in partnership with finance and vendors. • Support timekeeping activities by reviewing time sheets and helping maintain accurate administrative records. • Distribute incoming communications such as faxes and other office correspondence, ensuring timely delivery and follow-up. • Contribute to onboarding and training coordination by scheduling sessions, preparing materials, and supporting related administrative processes. • Help improve office workflows by identifying process efficiencies and assisting with the creation of dashboards and reporting tools.
2026-05-26T00:00:00Z

Administrative Assistant

Irvine, CA
onsite
Temporary / Contract
34.2 - 36 USD / Hourly
We are looking for an Administrative Assistant to support leaders and teams through thoughtful coordination, clear communication, and dependable day-to-day office support. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, keeps schedules running smoothly, and handles administrative tasks with accuracy and consistency. The role will contribute to meeting logistics, document preparation, travel coordination, and general office operations while helping maintain an organized and responsive workplace. Responsibilities: • Coordinate a wide range of meetings, including leadership sessions, team discussions, interviews, virtual calls, and onsite events, ensuring schedules align efficiently across multiple calendars. • Prepare meeting spaces by securing rooms, arranging catering, organizing materials, and supporting setup and cleanup to create a smooth in-office experience. • Draft, format, and distribute business documents such as correspondence, reports, summaries, and internal communications with a high level of accuracy. • Monitor executive and team calendars carefully to reduce scheduling conflicts, preserve productive time, and anticipate the impact of changes across stakeholders. • Arrange business travel when needed by researching transportation and lodging options, confirming approvals, and booking cost-conscious itineraries. • Handle routine office administration, including record maintenance, supply ordering, mailing, scanning, data entry, and basic bookkeeping support. • Capture meeting notes and follow up on action items to help teams stay aligned and informed after key discussions. • Communicate in a clear and attentive manner across written, verbal, and visual interactions while representing the organization effectively. • Provide additional administrative and operational support for special projects, events, training sessions, and other assigned tasks as business needs evolve.
2026-05-20T00:00:00Z

Administrative Assistant

Irvine, CA
onsite
Temporary to Hire
25.65 - 29.7 USD / Hourly
We are looking for an Administrative Assistant to join a growing team in Irvine, California on a contract basis with the potential for a permanent position. This onsite role supports daily office operations while also handling core bookkeeping tasks in QuickBooks Desktop, making it ideal for someone who is organized, detail-oriented, and comfortable balancing administrative and financial responsibilities. The person in this position will help keep the office running smoothly, provide support to leadership, and contribute to efficient coordination across day-to-day business activities. Responsibilities: • Manage day-to-day bookkeeping activities in QuickBooks Desktop, including invoice entry and support for accounts payable and accounts receivable functions. • Assist with payroll-related administrative tasks, track business expenses, and prepare routine financial and operational reports for leadership review. • Welcome visitors, answer inbound calls, respond to correspondence, and coordinate meetings to maintain an efficient front-office environment. • Organize and maintain electronic and physical files such as vendor records, customer information, contracts, and other essential office documentation. • Monitor outstanding action items, follow up with internal and external contacts, and help keep administrative workflows on schedule. • Provide general administrative support across departments and assist with special projects that improve office organization and efficiency.
2026-05-26T00:00:00Z

Sr Business Analyst

Brentwood, CA
onsite
Temporary / Contract
44.3365 - 51.337 USD / Hourly
We are looking for a senior-level Business Analyst to support complex identity and access management initiatives in California. This Long-term Contract position is ideal for a detail-oriented individual who can translate business needs into scalable solutions within highly regulated environments while partnering with technical and operational teams. The role focuses on strengthening governance, privileged access controls, and business process alignment across enterprise programs. Responsibilities: • Partner with business stakeholders, security teams, and technical leads to define requirements for identity and access management programs and related enterprise initiatives. • Analyze current workflows, controls, and access processes to identify gaps, document risks, and recommend practical improvements that support compliance and operational efficiency. • Facilitate discovery sessions, interviews, and workshops to gather detailed business needs and convert them into clear functional documentation, user stories, and process maps. • Support Agile delivery by maintaining requirements artifacts, refining backlog items, and collaborating with cross-functional teams throughout planning, testing, and implementation phases. • Evaluate privileged access and identity governance processes to help shape least-privilege access models and strengthen oversight of sensitive accounts. • Review business and technical documentation to confirm alignment between proposed solutions, policy expectations, and end-user requirements. • Assist with enterprise-scale digital transformation efforts by coordinating analysis activities, tracking dependencies, and ensuring business objectives remain clearly defined. • Work closely with service and support teams, including customer-facing operations, to assess process impacts and improve user experience related to access requests and issue resolution.
2026-05-06T00:00:00Z

Jr. Administrative Assistant

Cheviot Hills, CA
onsite
Temporary / Contract
50000 - 54000 USD / Yearly
We are looking for a Jr. Administrative Assistant for an asset management company in West LA. This is a contract to hire position focused on administrative coordination, document handling, and accurate tracking of violation and insurance-related records. The ideal candidate is organized, attentive to detail, and comfortable managing routine office tasks while supporting day-to-day departmental operations. This is an onsite role, and the firm offers growth opportunities for motivated candidates. Responsibilities:• Review incoming toll notices, assess each item, and determine the appropriate next steps for resolution.• Prepare customer charges for toll-related items through the accounting system and respond to internal requests for supporting details.• Maintain accurate records that track received violations, current status, and follow-up actions.• Process insurance correspondence, including cancellation notices, and upload documentation into company records.• Examine parking citations and similar notices, then coordinate payment handling when required.• Sort departmental mail and route materials to the appropriate team members in a timely manner.• Assist with reporting, data entry, and other administrative tasks that help keep the department organized and efficient.• Provide additional operational support to management and the broader team as assigned.
2026-05-22T00:00:00Z

SR TAX Accountant

Cheviot Hills, CA
onsite
Permanent / Full Time
140000 - 200000 USD / Yearly
Senior Tax Accountant – Business Management (Confidential Client) 📍 Los Angeles, CA (Hybrid) | 💼 Full-Time | 💰 Competitive Compensation + Excellent BenefitsA well-known business management firm is seeking a skilled Senior Tax Accountant to handle complex tax compliance and planning for high-net-worth individuals, entertainers, and entrepreneurs.Key Responsibilities:<ul><li>Prepare and review tax returns (individuals, partnerships, corporations)</li><li>Provide proactive tax planning and strategy</li><li>Research tax issues and assist with audits</li><li>Supervise and mentor junior staff</li></ul>Qualifications:<ul><li>CPA required; 5+ years in tax (business management or public accounting)</li><li>Strong knowledge of HNW and entertainment-related tax matters</li><li>Proficiency in tax software (e.g., CCH, ProSystem fx)</li></ul>Perks Include:<ul><li>Employer-paid health/vision/dental</li><li>401(k) match, generous PTO</li><li>Hybrid schedule + career development support</li></ul>📩 Apply confidentially to join a respected, growth-focused team. For confidential consideration, please email your recruiter with Robert Half. If you're not currently working with anyone at Robert Half, please click "Apply" or call 562-800-3963 and ask for David Bizub. Please reference job order number 00460-0012554713. email resume to [email protected]
2026-05-13T00:00:00Z