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41 results for Receptionist Administrative Assistant in Corona, CA

Receptionist

Irvine, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are looking for a dependable Receptionist to support daily front-desk and administrative operations in Irvine, California. This Contract position is ideal for someone who can create a positive first impression while balancing multiple office support tasks in a fast-paced environment. The role will assist with visitor coordination, onboarding preparation, scheduling, documentation, and general office organization while helping maintain an efficient workplace. Responsibilities: • Provide front-desk coverage as needed, greeting visitors and employees courteously and ensuring smooth day-to-day reception operations. • Maintain a neat, organized entrance area and help create a welcoming office environment for guests and staff. • Handle administrative support requests such as printing, assembling materials, packaging, and outgoing mail for various departments. • Coordinate Safety Committee activities by arranging meetings, monitoring follow-up items, and helping keep action plans on track. • Assist with office administration, including calendar support, meeting notes, document updates, and other hands-on tasks as assigned. • Update and maintain internal reference materials such as employee directories, organizational charts, and tracking spreadsheets. • Manage team scheduling by sending reminders, collecting confirmations, and helping ensure accurate coverage records. • Support onboarding logistics by preparing welcome materials, organizing name tags, setting up workstations, and coordinating introductory meetings and benefits sessions. • Provide additional administrative assistance with scheduling, expense-related tasks, conference room coordination, and other operational needs as required.
2026-07-27T00:00:00Z

Receptionist

Buena Park, CA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented and welcoming Receptionist to support daily front office operations in California. This contract opportunity with potential for a permanent position is ideal for someone who enjoys creating a positive first impression while keeping administrative activities organized and running smoothly. The person in this role will serve as a central point of contact for guests, callers, and internal staff while assisting with a variety of clerical and office support duties. Responsibilities: • Welcome visitors, oversee check-in procedures, and guide guests or callers to the appropriate department with courtesy. • Coordinate calendars, arrange appointments, and help maintain organized scheduling for office needs. • Complete administrative work such as entering information, filing records, scanning materials, and keeping documents properly organized. • Assist with workplace support tasks by monitoring office supplies, helping manage service requests, and contributing to a well-maintained environment. • Handle incoming and outgoing mail, shipments, and package distribution in a timely and accurate manner. • Provide basic financial administrative support, including tracking invoices or processing payments when needed. • Offer day-to-day office assistance to internal teams and contribute to special assignments as priorities arise.
2026-07-27T00:00:00Z

Receptionist

Newport Beach, CA
onsite
Temporary / Contract
26.6 - 27 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front desk operations in Newport Beach, California. This Contract position is ideal for someone who enjoys creating a welcoming environment, managing communications, and keeping administrative activities organized. The person in this role will handle a mix of scheduling, correspondence, document management, and coordination tasks that help the office run smoothly. Responsibilities: • Manage appointment bookings and keep calendars accurate and up to date for daily office activities. • Arrange meetings by coordinating schedules, confirming details, and helping ensure plans stay organized. • Receive, sort, and distribute incoming mail and other office correspondence in a timely manner. • Prepare routine reports and compile information needed for administrative tracking and office support. • Draft, revise, and format business communications, including letters, reports, and instructional materials. • Organize and maintain both digital and paper filing systems so records remain accessible and well structured. • Monitor insurance-related documentation and assist with tracking subcontract release materials as needed. • Answer inbound calls through a multi-line phone system, direct inquiries appropriately, and provide front desk support.
2026-07-28T00:00:00Z

Administrative Assistant

Newport Beach, CA
onsite
Temporary to Hire
33.25 - 38.5 USD / Hourly
We are looking for a highly adaptable Administrative Assistant to support daily operations in Newport Beach, California. This Contract to permanent position is fully onsite and offers the opportunity to work closely with senior leadership in a fast-paced, detail-focused environment. The ideal candidate is organized, experienced, and comfortable managing a wide range of administrative tasks while keeping priorities on track. Responsibilities: • Coordinate complex calendars for two partners, ensuring meetings and schedule changes are managed efficiently. • Prepare and submit expense reports through Concur with accuracy and timely follow-through. • Arrange business travel for two partners, including itineraries, bookings, and schedule adjustments as needed. • Provide broad administrative support across the office, handling shifting priorities with sound judgment. • Assist with planning and organizing office events, team gatherings, and other special functions. • Support front office activities such as answering inbound calls, greeting visitors, and maintaining an organized office presence. • Perform data entry and general clerical work to keep records, documents, and administrative processes current and organized.
2026-07-29T00:00:00Z

Administrative Assistant

Azusa, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an Administrative Assistant to provide organized, day-to-day support for operations leadership in Azusa, California. This Long-term Contract position is ideal for someone who can manage administrative details, coordinate meetings and travel, and handle confidential information with professionalism. The role offers the opportunity to support a mission-driven non-profit organization by keeping schedules, records, and office activities running smoothly. Responsibilities: • Provide administrative support to operations leadership by maintaining schedules, updating documents, and assisting with department-specific tasks. • Organize leadership meetings by preparing agendas, reserving meeting spaces, coordinating communications, arranging refreshments, distributing materials, and documenting meeting notes. • Travel to off-site meetings when needed to handle logistics and ensure events are properly arranged. • Maintain operational, statistical, and financial records, and prepare reports or summaries requested by management. • Create, organize, and safeguard electronic files while ensuring sensitive and confidential information is handled appropriately. • Serve as a front desk and office support contact by answering calls, directing inquiries, taking messages, and assisting with deliveries and daily mail distribution. • Monitor breakroom inventory, order necessary supplies, and restock shared office areas to maintain a functional workplace. • Coordinate conference participation for leadership by managing registrations, travel plans, and hotel accommodations. • Prepare business documents, presentations, spreadsheets, and correspondence using Microsoft Office applications, while also tracking project timelines and departmental workflows. • Support managers with calendars, vacation scheduling, in-service materials, presentation logistics, staff meetings, training participation, and other assigned projects.
2026-07-28T00:00:00Z

Administrative Assistant

Burbank, CA
onsite
Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for a highly organized Administrative Assistant to support a busy equipment rental operation serving clients in the entertainment industry in California. This contract opportunity is ideal for someone who enjoys balancing customer interaction, order coordination, and detailed administrative work in a fast-moving setting. The person in this role will help keep rental activity accurate, timely, and well-documented while contributing to a positive client experience. Responsibilities: • Assist customers with rental inquiries by providing clear information on equipment availability, pricing, and service options. • Prepare, enter, and update rental orders with accuracy to support efficient day-to-day operations. • Review order details carefully and maintain complete records for rentals, returns, and related transactions. • Create invoices, process payments, and support timely follow-up on billing questions or discrepancies. • Coordinate equipment return activity and ensure associated documentation and charges are completed correctly. • Perform ongoing data entry and maintain organized files so rental information is easy to access and audit. • Communicate with clients and internal team members to help resolve issues quickly and keep operations running smoothly. • Deliver attentive service that strengthens customer relationships and supports repeat business.
2026-07-07T00:00:00Z

Administrative Assistant

Torrance, CA
onsite
Temporary to Hire
23 - 28 USD / Hourly
We are looking for a proactive Administrative Assistant to support daily business operations in Torrance, California. This contract opportunity with potential for a permanent role is well suited for someone who enjoys balancing front office support, coordination tasks, and administrative responsibilities in a busy workplace. The ideal candidate brings strong organization, sound judgment, and clear communication skills while helping keep processes, records, and office activities running smoothly. Responsibilities:• Manage front desk activity, greet visitors, answer inbound calls, and direct inquiries in a helpful and attentive manner.• Handle invoice processing and provide administrative support for billing follow-up and collection-related tasks.• Maintain accurate filing systems, records, and business documentation to support efficient day-to-day operations.• Assist with employee onboarding materials and help keep personnel documentation organized and up to date.• Prepare and distribute internal notices, updates, and routine communications across teams.• Coordinate meetings, company gatherings, and other internal or external events, including scheduling and logistical support.• Monitor office equipment, track fixed assets, and help ensure workplace resources are properly documented.• Manage supply inventory, submit purchase orders as needed, and keep the office stocked for daily use.• Provide general administrative assistance, data entry, and cross-functional support to departments throughout the organization.
2026-07-21T00:00:00Z

Administrative Assistant

Long Beach, CA
onsite
Temporary / Contract
15.0385 - 17.413 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations near Long Beach, California. This Long-term Contract position will focus on maintaining accurate records, coordinating reporting activities, and helping keep project-related administrative work organized and on schedule. The ideal candidate brings strong communication skills, confidence handling incoming calls, and a consistent approach to data accuracy and task follow-through. Responsibilities:• Prepare, organize, and maintain reports to ensure information is accurate, current, and easy to access.• Monitor reporting progress and follow up on outstanding items to support timely completion of administrative deliverables.• Process and track change order documentation while keeping records aligned with project updates.• Enter data into office systems with a high level of accuracy and attention to detail.• Compile and tabulate test-related information for reporting and documentation purposes.• Review report hours and unit counts against prebills to identify discrepancies and support billing accuracy.• Assist with project execution by coordinating administrative tasks, updating tracking information, and supporting documentation needs.• Answer inbound calls, respond to routine inquiries, and direct messages to the appropriate team members
2026-07-28T00:00:00Z

Administrative Assistant

Ontario, CA
onsite
Temporary / Contract
20 - 26 USD / Hourly
Our company is seeking a detail-oriented and dependable Temporary Administrative Assistant to support daily office operations in our Ontario, California location. Based on general knowledge.This role is ideal for a professional who is organized, adaptable, and comfortable handling a variety of administrative tasks in a fast-paced environment. Based on general knowledge. Key Responsibilities:<ul><li>Provide general administrative support to staff and management, including scheduling, filing, and document preparation. Based on general knowledge.</li><li>Answer and direct incoming phone calls and emails in a professional manner. Based on general knowledge.</li><li>Maintain office records, databases, and filing systems with accuracy. Based on general knowledge.</li><li>Assist with data entry, report generation, and correspondence. Based on general knowledge.</li><li>Coordinate meetings, prepare meeting materials, and manage calendars. Based on general knowledge.</li><li>Order office supplies and support overall office organization. Based on general knowledge.</li><li>Greet visitors and provide front-office support as needed. Based on general knowledge.</li></ul>
2026-07-10T00:00:00Z

Administrative Assistant

Long Beach, CA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to support property management and leasing operations in Long Beach, California. This contract-to-permanent opportunity is ideal for someone who brings experience in affordable housing, strong administrative coordination skills, and confidence working in a fast-paced office setting. The person in this role will help keep leasing records current, support resident documentation, and contribute to organized, compliant day-to-day operations using Yardi and related housing procedures. Responsibilities: • Provide day-to-day office support for property management and leasing teams, helping maintain efficient administrative workflows. • Manage resident files, lease records, recertification documents, and compliance materials with a high level of accuracy and organization. • Assist with leasing coordination by supporting applications, resident move-ins and move-outs, and written communication with tenants. • Enter, update, and maintain property, resident, and leasing information in Yardi to ensure records remain complete and current. • Monitor important dates for lease renewals, annual recertifications, and required compliance submissions, following up as needed. • Prepare letters, reports, and general administrative documents to support site operations and management reporting. • Answer inbound calls, respond to routine office inquiries, and provide attentive front-office support to residents and visitors. • Work closely with on-site staff, property managers, and outside agencies to help maintain smooth daily operations and documentation standards.
2026-07-28T00:00:00Z

Administrative Assistant

Rialto, CA
onsite
Temporary / Contract
19.7885 - 24 USD / Hourly
We are looking for an organized Administrative Assistant to support a government utilities team in Rialto, California. This Long-term Contract opportunity offers a 30-hour workweek and is ideal for someone who excels in administrative coordination, customer communication, and accurate record handling. The role will focus on maintaining daily office operations, responding to service-related questions, and providing dependable support across utility-related administrative functions. Responsibilities: • Enter and maintain large volumes of information with a strong focus on accuracy, completeness, and timeliness. • Receive incoming telephone calls, direct them to the appropriate contacts, and provide helpful responses to routine questions. • Prepare and submit purchase requisitions and related documentation as departmental needs arise. • Respond to billing concerns and utility service inquiries by gathering details and directing requests appropriately. • Provide day-to-day administrative support for the utilities department, including document handling, scheduling assistance, and record organization. • Use Microsoft Outlook and Excel to manage correspondence, track information, and support reporting or operational tasks.
2026-07-28T00:00:00Z

Administrative Assistant

Manhattan Beach, CA
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for an Administrative Assistant to join a financial advisory office in Manhattan Beach, California. This contract opportunity with potential for a permanent role is ideal for someone who enjoys keeping operations organized, supporting client interactions, and contributing to a well-run office environment. The role offers a strong path for someone interested in building administrative experience within financial planning and wealth management while learning the day-to-day rhythm of a growing practice. Responsibilities: • Welcome clients and visitors with a courteous, attentive approach that helps create a positive office experience. • Coordinate calendars, arrange appointments, and help keep meetings running smoothly and on schedule. • Support office events and internal meetings by handling logistics, materials, and related administrative preparation. • Perform a range of clerical and administrative tasks, including document preparation, record maintenance, and routine office support. • Help maintain efficient office workflows by organizing administrative procedures and tracking day-to-day operational needs. • Complete onboarding-related activities and verification steps through a required mobile-based company platform. • Participate in assigned training programs and continue building knowledge needed to support the team effectively. • Assist with data entry, inbound call handling, and front-desk coverage as part of daily office operations. • Contribute to special assignments and provide additional administrative support based on business needs.
2026-07-28T00:00:00Z

Accounting Administrative Assistant

Torrance, CA
onsite
Permanent / Full Time
52000 - 62400 USD / Yearly
We are looking for an Accounting Administrative Assistant to support day-to-day financial and administrative operations in Torrance, California. This role combines entry-level accounting duties with office coordination, helping maintain accurate records, support internal communication, and keep administrative processes organized. The ideal candidate brings strong attention to detail, comfort working with routine financial transactions, and the ability to manage multiple support tasks efficiently. Responsibilities: • Process vendor invoices, assist with payment tracking, and support basic accounts payable activities with accuracy and timeliness. • Prepare customer billing information, follow up on outstanding balances, and help maintain organized accounts receivable records. • Enter, update, and maintain financial and administrative data to ensure files and documentation remain complete and accurate. • Provide administrative support for human resources tasks such as document handling, record upkeep, and general coordination assistance. • Coordinate internal announcements and help distribute communications clearly and promptly across teams. • Assist with planning and organizing company meetings, staff activities, and external events, including scheduling and logistical support. • Track office equipment records and support basic fixed asset administration for internally used items. • Help maintain office compliance documentation, support policy-related administrative tasks, and monitor routine internal requirements. • Oversee office supply levels, place replenishment requests as needed, and maintain orderly inventory for day-to-day business use.
2026-07-08T00:00:00Z

Medical Receptionist

Huntington Beach, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a welcoming and organized detail-oriented individual to support front-desk operations for a busy healthcare setting in Huntington Beach, California. The Medical Receptionist plays an important role in creating a smooth patient experience by managing arrivals, coordinating appointments, and helping administrative workflows stay on track. The Medical Receptionist will work closely with the reception team of three to ensure patients are assisted promptly and accurately throughout the check-in process. Responsibilities:• Greet patients upon arrival and complete the check-in process efficiently while maintaining a courteous and attentive presence.• Confirm insurance details and review health plan information to help ensure accurate patient registration.• Collect copayments/deductibles and support front-desk financial procedures in line with office expectations.• Prepare and organize patient charts ahead of scheduled visits so care teams have needed information ready.• Arrange new, follow-up, and rescheduled appointments while helping maintain an orderly provider calendar.• Partner with other reception staff to keep daily front-office operations running smoothly and consistently.• Assist with outreach activities related to quality measures and attestation follow-up when needed.• Respond to routine patient questions in person or by phone and direct concerns to the appropriate team members.
2026-07-17T00:00:00Z

Bilingual Front Desk Receptionist (English/Spanish)

Vista, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
Robert Half is partnering with a busy healthcare practice in Vista that is seeking a professional Bilingual Front Desk Receptionist to join its growing team. This role is ideal for someone who enjoys creating a welcoming environment, staying organized, and providing exceptional service to both English- and Spanish-speaking patients. If you thrive in a fast-paced office and enjoy interacting with people throughout the day, this could be a great fit. ResponsibilitiesFront Office Operations<ul><li>Welcome patients and visitors with professionalism and warmth</li><li>Answer a multi-line phone system and direct calls appropriately</li><li>Schedule appointments and manage provider calendars</li><li>Verify patient information and update electronic records</li><li>Collect copayments and maintain accurate documentation</li></ul>Administrative Support<ul><li>Translate basic conversations and documents between English and Spanish when needed</li><li>Maintain confidential patient files in accordance with HIPAA guidelines</li><li>Process incoming referrals, faxes, and medical records requests</li><li>Assist providers and office staff with daily administrative tasks</li><li>Keep the reception area organized and presentable</li></ul>
2026-07-20T00:00:00Z

Sr. Administrative Assistant

Azusa, CA
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for an experienced Sr. Administrative Assistant to support leadership and operational teams in a fast-paced non-profit environment in California. This Long-term Contract position requires a highly organized, detail-oriented individual who can manage executive coordination, maintain confidential records, and keep critical activities on track. The ideal candidate will bring strong administrative judgment, excellent communication skills, and the ability to handle multiple priorities with accuracy. Responsibilities: • Serve as a key point of coordination between leadership and internal teams, helping ensure clear communication and strong working relationships across departments. • Manage calendars, scheduling needs, and shifting priorities for leadership while tracking upcoming deadlines, meetings, and commitments. • Organize leadership and operations meetings by preparing agendas and materials, arranging meeting space, coordinating attendees, and supporting presentation needs. • Record meeting notes, document follow-up items, and help drive completion of action steps after discussions and planning sessions. • Arrange travel, conference registration, lodging, and related expense documentation for leadership and contracted personnel. • Create, update, and safeguard electronic files, reports, correspondence, and other business documents using Microsoft Office and related tools. • Provide administrative support for events and departmental activities, including presentation materials, attendance tracking, meeting packets, and external speaker coordination. • Submit service requests for office equipment, technical support, and facility maintenance issues to ensure timely resolution of operational needs. • Maintain organized records, support compliance tracking for required staff education, and carry out assigned projects in alignment with organizational policies and safety standards.
2026-07-28T00:00:00Z

Sr. Administrative Assistant

Costa Mesa, CA
onsite
Temporary / Contract
25.3365 - 29.337 USD / Hourly
We are looking for a highly organized Sr. Administrative Assistant to support senior leadership and business development operations in Costa Mesa, California. This Contract position is ideal for an experienced, detail-oriented candidate who can manage executive priorities, coordinate complex logistics, and produce high-quality business materials in a fast-paced environment. The role calls for strong judgment, excellent communication, and the ability to keep multiple projects moving while maintaining accuracy and consistency. Responsibilities: • Support the President, Vice Presidents, and Business Development team with high-level administrative coordination and day-to-day operational assistance. • Create and refine presentations, business proposals, reports, and other business documents for leadership review and external use. • Track open tasks, deadlines, and follow-up items to help ensure commitments are completed accurately and on schedule. • Monitor incoming deliverables from internal teams and external partners, confirming they meet timing, quality, and content expectations. • Serve as a point of coordination for vendors, suppliers, and third-party partners, helping manage communication and next steps. • Organize tradeshows, meetings, and special events by handling logistics, travel planning, printed materials, and promotional support. • Maintain executive calendars and meeting schedules, balancing priorities and improving efficiency for senior leadership. • Arrange detailed domestic and international travel, including itineraries, accommodations, and meeting coordination. • Contribute to cross-functional initiatives, office operations, conference call coordination, and special projects as business needs evolve.
2026-07-27T00:00:00Z

Office Assistant

Lynwood, CA
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for a bilingual Office Assistant to help maintain efficient daily operations in a busy construction setting in Lynwood, California. This Contract to permanent opportunity will support company leadership through a wide range of administrative and coordination tasks while helping the office stay organized and responsive. The ideal candidate is dependable, detail-oriented, and comfortable balancing multiple priorities in a small team environment. Responsibilities: • Support the owner and Office Manager with day-to-day administrative coordination and general office needs. • Maintain organized records by filing paperwork, scanning documents, and updating information accurately in company systems. • Manage calendars, arrange appointments, and help keep schedules aligned with shifting business priorities. • Answer inbound calls, greet visitors, and provide courteous communication to customers, vendors, and internal staff. • Handle clerical work such as data entry, document preparation, and other office tasks that keep operations moving efficiently. • Assist with front office coverage and respond to routine requests in a timely and detail-oriented manner. • Contribute to smooth office operations by tracking documents and helping leadership stay organized across multiple activities.
2026-07-29T00:00:00Z

Admin Assistant

Inglewood, CA
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for an Admin Assistant to support daily office operations in California. This Long-term Contract opportunity is ideal for someone who enjoys keeping administrative processes organized, accurate, and efficient in a busy workplace. The role offers a steady weekday schedule with occasional weekend support as business needs require, and it suits a dependable individual who can manage a range of clerical and office coordination tasks. Responsibilities: • Enter invoice details, purchase order information, and other routine records into internal systems with a strong focus on accuracy. • Use Microsoft Excel to complete basic calculations, organize information, and prepare simple administrative tracking documents. • Handle incoming and outgoing mail by sorting, distributing, and preparing items for delivery or shipment. • Monitor office and supply levels, help maintain stock, and support replenishment efforts when materials run low. • Assist with workplace organization by helping coordinate office needs and keeping shared areas orderly and functional. • Provide day-to-day clerical assistance to team members, including general administrative support across office activities. • Adapt to changing priorities and contribute additional support during occasional weekend coverage when needed.
2026-07-23T00:00:00Z

Accounting and Administrative Coordinator

Cypress, CA
onsite
Permanent / Full Time
58240 - 66560 USD / Yearly
We are looking for an organized Accounting and Administrative Coordinator to support day-to-day financial, human resources, and office operations in Cypress, California. This position is ideal for someone who can balance detailed accounting work with administrative coordination while maintaining accuracy, responsiveness, and strong internal support. The role contributes across accounts payable, receivables, reporting, employee documentation, and general office needs to help keep business functions running smoothly. Responsibilities: • Manage invoice entry, payment processing, and supporting documentation to ensure timely and accurate accounts payable activities. • Assist with receivables tasks such as posting customer payments, applying cash, and maintaining current account records. • Enter and update financial and operational data in the business system while helping preserve reliable records for reporting and month-end activities. • Coordinate order-related administrative tasks and maintain documentation that supports accounting accuracy and operational follow-through. • Provide support for monthly close procedures, reconciliations, inventory-related recordkeeping, and periodic count activities as needed. • Help administer human resources processes by preparing onboarding paperwork, assisting with benefits documentation, and coordinating interview logistics and employee communications. • Support office operations by working with vendors, arranging maintenance or equipment service, and assisting with workplace and event coordination. • Contribute to process documentation, cross-training efforts, and internal control practices that strengthen continuity and compliance across accounting and administrative functions.
2026-07-02T00:00:00Z

Medical Admin Assistant

Los Angeles, CA
onsite
Temporary / Contract
22 - 26.91 USD / Hourly
Under the general supervision of the Program Director, the Medical Office Administrative Assistant provides administrative, clerical, and patient records support as directed by the Program Director and management team. This individual must be highly efficient, detail-oriented, and organized, with strong written and verbal communication skills. The role requires the ability to multitask, work independently on assigned projects, and perform effectively in a fast-paced environment with multiple competing priorities.<ul><li>Perform general clerical duties, including computer work, photocopying, faxing, mail distribution, scanning, and filing.</li><li>Answer telephone calls and respond to email inquiries in a professional and timely manner.</li><li>Create, update, and modify documents using Microsoft Office, Excel, and related software.</li><li>Complete data entry tasks accurately and efficiently.</li><li>Schedule meetings and coordinate calendars as needed.</li><li>Maintain files, records, and data systems.</li><li>Prepare and maintain committee minutes.</li><li>Submit reports in a timely manner.</li><li>Exercise sound judgment regarding confidential and sensitive information, including knowing when to escalate questions or concerns.</li><li>Track and maintain employee education records, licenses, and certifications.</li><li>Attend and participate in meetings, in-service trainings, and other scheduled staff meetings.</li><li>Ensure understanding of training content within 30 days if excused from attendance by a trainer or supervisor. B</li><li>Protect patient and organizational information in compliance with confidentiality standards, HIPAA regulations, and other applicable regulatory requirements.</li><li>Communicate unresolved concerns to a supervisor when they cannot be addressed directly.</li></ul>
2026-07-28T00:00:00Z

Front Desk Coordinator

Los Angeles, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Position SummarySeeking a professional, customer-focused Front Desk Coordinator who is fluent in both English and Spanish. This individual will serve as the first point of contact for patients, providing exceptional customer service while supporting front office operations in a fast-paced community health center.Key Responsibilities<ul><li>Greet and check in patients while delivering excellent customer service.</li><li>Answer and route high-volume incoming phone calls.</li><li>Schedule, reschedule, and confirm patient appointments.</li><li>Verify insurance eligibility and collect patient demographics.</li><li>Register new patients and update existing patient information.</li><li>Collect copays and process patient payments.</li><li>Maintain accurate documentation within the EMR system.</li><li>Coordinate with clinical staff to ensure efficient patient flow.</li><li>Assist with referrals, authorizations, scanning, faxing, and other administrative duties as needed.</li><li>Ensure patient confidentiality and HIPAA compliance.</li></ul>
2026-07-13T00:00:00Z

Executive Assistant

Torrance, CA
remote
Temporary / Contract
47.5 - 55 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership in a fast-paced Contract position. This role focuses on keeping schedules organized, coordinating complex travel plans, and ensuring executive meetings run smoothly. The ideal candidate brings strong judgment, attention to detail, and the ability to manage competing priorities with professionalism and discretion. Responsibilities:• Manage executive calendars by scheduling appointments, resolving conflicts, and maintaining alignment with business priorities.• Arrange domestic and international travel, including flights, lodging, ground transportation, and detailed itineraries.• Coordinate meeting logistics for leadership, including room scheduling, agenda preparation, and follow-up support.• Monitor schedule changes and adjust plans quickly to accommodate shifting priorities and urgent requests.• Serve as a key administrative partner to executives by anticipating needs and maintaining organized day-to-day support.• Prepare and distribute meeting materials to help leaders stay informed and ready for internal and external discussions.• Track travel details and confirm reservations to ensure seamless execution of business trips.
2026-07-27T00:00:00Z

Executive Assistant

Burbank, CA
onsite
Temporary / Contract
33 - 35 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative and operational support to Employee Relations leadership in Burbank, California. This Long-term Contract opportunity is ideal for someone who thrives in a fast-moving environment, exercises sound judgment, and handles sensitive matters with discretion. The role supports senior leaders across a broad employee relations function and helps ensure meetings, travel, communications, and team activities run smoothly. This position offers the chance to contribute to an organization focused on building a respectful, consistent, and positive employee experience. Responsibilities:• Oversee complex scheduling for senior Employee Relations leaders, coordinating shifting priorities, recurring meetings, and cross-functional appointments across multiple time zones.• Arrange meeting logistics from end to end, including invitations, conference details, presentation readiness, room setup, and guest coordination to support seamless executive interactions.• Maintain accurate and confidential records through detailed data entry and careful handling of sensitive information.• Organize onsite and offsite meetings and events, partnering with stakeholders across different leadership levels to manage timelines, materials, and execution.• Coordinate domestic and international travel plans, preparing detailed itineraries, managing trip logistics, and providing responsive support while leaders are away from the office.• Develop effective PowerPoint presentations and other business documents that support leadership communications and team initiatives.• Monitor changing business needs and adjust calendars, meeting plans, and administrative priorities with speed and accuracy.• Serve as a dependable point of coordination for internal partners and visiting stakeholders, ensuring clear communication and a positive experience.
2026-07-21T00:00:00Z

Executive Assistant

Los Angeles, CA
onsite
Temporary / Contract
26.6 - 30 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to a senior leader within a nonprofit organization in Los Angeles, California. This Long-term Contract opportunity is suited for someone who can balance executive support with cross-functional project coordination, helping move key initiatives forward across the organization. The role calls for sound judgment, strong communication skills, and the ability to manage sensitive matters with discretion. Responsibilities: • Oversee a complex executive calendar, prioritize scheduling needs, and coordinate meetings to align with shifting business demands. • Arrange domestic and potentially international travel, prepare detailed itineraries, and ensure all logistics are handled accurately and efficiently. • Lead and track special projects across areas such as human resources, finance, administration, operations, and executive leadership priorities. • Conduct research, review findings, and organize information into clear summaries, recommendations, and decision-support materials. • Draft clear correspondence, reports, presentations, and policy-related documents for executive and organizational use. • Partner with internal teams and leadership stakeholders to keep initiatives moving forward, resolve roadblocks, and maintain accountability for deadlines. • Support board-related activities by preparing materials, coordinating communications, and helping manage follow-up items. • Handle confidential records and sensitive information with a high degree of discretion and sound judgment.
2026-07-17T00:00:00Z