<p>Our client, a growing <strong>manufacturing company in Vista</strong>, is hiring an <strong>Accounts Payable Clerk</strong> to join their accounting team. This position is essential in ensuring vendors are paid on time, purchase orders are processed correctly, and financial records are accurate. If you are detail-oriented, thrive in a fast-paced environment, and enjoy supporting operations that keep products moving, this is an excellent opportunity.</p><p><br></p><p><strong><u>Responsibilities</u></strong></p><ul><li>Review, match, and process invoices against purchase orders and receiving documentation.</li><li>Prepare and process weekly check runs and electronic payments.</li><li>Reconcile vendor statements and resolve billing discrepancies.</li><li>Maintain organized and accurate AP files and records.</li><li>Assist with month-end close by providing AP reports and reconciliations.</li><li>Communicate with vendors regarding payment status and inquiries.</li><li>Support continuous process improvement within the AP function.</li></ul>
<p>We are seeking a detail-oriented and motivated <strong>Sales Audit Clerk</strong> to join our team on a <strong>contract-to-hire basis</strong> in <strong>El Segundo, CA</strong>. This role is fully onsite and will play a key part in ensuring the accuracy of daily store sales data, supporting audit deadlines, and collaborating with team members to maintain compliance with company policies and procedures.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Audit daily store sales data for an assigned group of stores.</li><li>Utilize multiple systems to locate and review specific documents.</li><li>Verify accuracy of polled store data and perform necessary corrections within the electronic Sales Audit system.</li><li>Conduct light data and account analysis as required.</li><li>Report discrepancies or store-related issues to the Supervisor promptly.</li><li>Communicate daily with stores via email using department protocols.</li><li>Meet daily, weekly, and monthly audit deadlines in compliance with department standards.</li><li>Assist other team members to ensure collective deadlines are achieved.</li></ul>
<p>If you enjoy working with numbers, solving puzzles, and building relationships along the way — this might be the right next step for you.</p><p><br></p><p>A reputable <strong>manufacturing and distribution company in Vista</strong> is looking for a detail-oriented <strong>Accounts Receivable Clerk</strong> to join their collaborative accounting team. This company has been serving the community for over 25 years and prides itself on a strong culture of integrity, teamwork, and growth. You’ll play a key role in ensuring invoices are accurate, payments are received on time, and communication with customers remains professional and proactive. This is a great opportunity for someone who’s ready to grow within a stable company that values its employees.</p><p><br></p><p><strong><u>🔹 What You’ll Do</u></strong></p><ul><li>Generate and send invoices for multiple customer accounts on a daily basis.</li><li>Monitor and reconcile accounts receivable ledgers, ensuring accuracy and timeliness.</li><li>Follow up on past-due accounts and maintain professional communication with clients.</li><li>Post payments, apply credits, and resolve billing discrepancies.</li><li>Assist with month-end close, account analysis, and reporting.</li><li>Collaborate with the accounting team to improve processes and streamline workflows.</li></ul>
<p>We are seeking an Accounts Payable Specialist to join our team in the logistics industry, based in Carson California. In this role, you'll be responsible for the accurate and efficient processing of vendor payments, maintaining up-to-date vendor records, and liaising with vendors and other business departments. You'll also play a critical role in the coding and payment of invoices, as well as the reconciliation of vendor statements.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Accurately process vendor payments using various platforms such as ACH, wire, check, and virtual credit cards</p><p>• Review and ensure the accuracy and authorization of G& A invoices</p><p>• Facilitate the weekly payment of G& A invoices</p><p>• Maintain up-to-date vendor records and liaise with vendors and the business to update standing data</p><p>• Reconcile vendor statements and respond to vendor queries in a timely manner</p><p>• Utilize advanced MS Excel skills for various tasks, including the use of pivot tables and vlookup functions</p><p>• Apply knowledge of Generally Accepted Accounting Principles (GAAP) in daily work</p><p>• Stay abreast of business trends and apply this knowledge in the role</p><p>• Perform other duties as assigned by the manager</p><p>• Use accounting software such as Oracle, QuickBooks, and SAP for various tasks</p><p><br></p><p>Skills:</p><p><br></p><p>• Proficient in account reconciliation and invoice processing</p><p>• Experienced in accounts payable (AP) and check runs</p><p>• Skilled in coding invoices and data entry</p><p>• Proficient in Microsoft Excel</p><p>• Familiar with Oracle, QuickBooks, and SAP software</p><p><br></p><p>For confidential consideration, please email your Robert Half recruiter. If you're not currently working with anyone at Robert Half, please click "Apply" or call 562-800-3963 and ask for David Bizub. Please reference job order number 00460-0013047835 email resume to [email protected]</p>
<p>Accounting Fundamentals</p><ul><li>Hands-on experience with Accounts Receivable (AR) – invoicing, credit card payments, check/electronic payments, collections.</li><li>General Ledger reconciliation and month-end/year-end closing support.</li><li>Knowledge of financial reporting, including project cost reports and WIP statements.</li></ul><p>Construction Accounting Knowledge (or Strong Willingness to Learn)</p><ul><li>Familiarity with job cost tracking, contracts, purchase orders, and change orders.</li><li>Understanding of construction tax regulations (sales/use tax, lien waivers, subcontractor payments).</li><li>Prior exposure to construction accounting software (e.g., Sage 300, Viewpoint, Procore, CMiC, or similar) is a plus.</li></ul><p>Data Management & Technical Skills</p><ul><li>Strong Excel skills – PivotTables, XLOOKUP, VLOOKUP, and ideally some experience with macros.</li><li>Ability to analyze large datasets and generate AR/AP/financial reports.</li><li>Comfort with ERP or accounting systems (QuickBooks, NetSuite, Sage, etc.).</li></ul><p>Vendor & Client Relations</p><ul><li>Experience working directly with vendors to resolve payment issues.</li><li>Ability to coordinate with project managers and field staff for accurate cost tracking and billing.</li><li>Strong written and verbal communication skills for customer service and stakeholder interaction.</li></ul><p>Compliance & Documentation</p><ul><li>Experience maintaining accurate, organized records (digital & physical).</li><li>Supporting audits with documentation and reconciliations.</li><li>Ensuring adherence to company policies and GAAP standards.</li></ul><p> </p><p><br></p>
<p>Are you ready to take your expertise in accounts receivable to the next level? Join a dynamic team in Pomona, CA, where your skills will make a direct impact on customer satisfaction and financial operations.</p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Invoice Management</strong>: Prepare and send invoices to customers promptly and accurately, based on sales orders and contracts.</li><li><strong>Customer Account Monitoring</strong>: Ensure payments are applied correctly and received in a timely manner.</li><li><strong>Collections</strong>: Utilize various communication channels—phone calls, emails, and letters—to follow up on outstanding payments.</li><li><strong>Dispute Resolution</strong>: Investigate and resolve payment discrepancies or disputes professionally and efficiently.</li><li><strong>Collaborative Problem Solving</strong>: Work with the sales team and other internal stakeholders to address customer concerns and resolve issues.</li><li><strong>Record Keeping</strong>: Maintain accurate records of customer interactions and transactions in the accounting system.</li><li><strong>Financial Reporting</strong>: Generate accounts receivable reports, including aging, cash collections, and bad debt analysis, as needed.</li><li><strong>Credit Assessment</strong>: Collaborate with the sales department to evaluate the creditworthiness of customers and establish appropriate credit limits.</li><li><strong>Month-End Support</strong>: Assist with closing activities by preparing reconciliations and management reports.</li></ul><p><br></p><p><strong>Location:</strong> Pomona, CA</p><p><strong>Why You'll Love Working With Us:</strong> This position will allow you to contribute directly to the financial health of the organization while building relationships with customers and internal teams. You'll work in a supportive and collaborative environment where attention to detail and proactive problem-solving are valued and rewarded.</p><p>Apply today to join a company that makes your success its priority!</p><p><br></p>
We are looking for an organized and detail-oriented Accounting Clerk to join our team in Irvine, California. In this role, you will handle a variety of financial tasks, including accounts payable and receivable, payroll processing, and tax filings. The ideal candidate will have strong analytical skills and the ability to work collaboratively across departments.<br><br>Responsibilities:<br>• Manage accounts payable and accounts receivable processes, including verifying invoices, journal entries, and deposits.<br>• Review purchase order requests and accurately enter information into the accounting system.<br>• Process semi-monthly check runs and prepare bi-weekly payroll.<br>• Perform bank reconciliations and assist in closing monthly accounts and preparing financial statements.<br>• Maintain inventory records within the accounting system and ensure data accuracy.<br>• Collaborate with cross-departmental teams and international affiliates on accounting matters.<br>• Gather and review data for state sales tax returns, ensuring compliance and data integrity.<br>• Conduct customer credit checks and vendor credit references as needed.<br>• Assist with filing annual property tax returns, quarterly sales tax returns, and year-end 1099s.<br>• Provide support for insurance renewals, audits, and other administrative accounting tasks.
We are looking for a meticulous and dependable Accounts Payable Clerk/Administrative Assistant to join our team in Long Beach, California. This long-term contract position focuses on administrative support and accounts payable tasks, ensuring accurate processing of contractor invoices and field reports. If you excel in organizational tasks and enjoy working in a fast-paced manufacturing environment, we encourage you to apply.<br><br>Responsibilities:<br>• Review and validate field reports submitted by contractors, ensuring accuracy and completeness.<br>• Process contractor invoices, matching them with the appropriate documentation.<br>• Maintain organized and detailed records for accounts payable and administrative operations.<br>• Perform data entry tasks efficiently to support daily operations.<br>• Utilize Microsoft Excel, Word, and Outlook to manage and track accounts payable activities.<br>• Assist with basic accounts payable responsibilities after receiving appropriate training.<br>• Collaborate with team members to ensure timely and accurate invoice processing.<br>• Support other administrative functions as needed to maintain smooth departmental operations.
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Victorville, California. In this role, you will oversee the full-cycle accounts payable process, ensuring accuracy and timeliness in managing vendor payments, reconciliations, and reporting. This position is ideal for someone with intermediate Excel skills and a strong ability to communicate effectively with vendors and team members.<br><br>Responsibilities:<br>• Manage the complete accounts payable cycle, including invoice review, coding, data entry, and payment processing.<br>• Ensure timely and accurate vendor payments through checks, ACH transfers, and wire transactions.<br>• Maintain organized records of all accounts payable transactions for audit and reporting purposes.<br>• Communicate with vendors to address and resolve discrepancies or disputes effectively.<br>• Oversee vendor profile management, including gathering W-9s and handling 1099 reporting.<br>• Reconcile the accounts payable sub-ledger with the general ledger on a monthly basis.<br>• Assist with bank reconciliations and allocation of expenses.<br>• Utilize intermediate Excel skills to create reports, analyze data, and enhance workflow efficiency.<br>• Identify and implement improvements to streamline accounts payable processes.<br>• Collaborate with other departments to ensure alignment and accuracy in financial operations.
We are looking for a meticulous Accounting Clerk to join our team in Torrance, California, within the automotive industry. This is a Contract-to-permanent position, offering an exciting opportunity for growth and stability. The ideal candidate will contribute to tariff calculations, supplier chargebacks, and administrative invoice processing while ensuring precision and timeliness in all tasks.<br><br>Responsibilities:<br>• Conduct detailed tariff calculations and oversee supplier chargeback processes, including communication with international suppliers.<br>• Collaborate closely with the Sales Manager to meet financial reporting and documentation requirements.<br>• Process invoices and support administrative tasks to ensure smooth departmental operations.<br>• Utilize advanced Excel tools, including pivot tables and formulas, for data analysis and reporting.<br>• Maintain accurate records and documentation related to chargebacks and supplier communications.<br>• Ensure compliance with financial policies and procedures in all accounting activities.<br>• Provide analytical support to resolve discrepancies and improve efficiency in accounting processes.<br>• Assist in developing and maintaining systems for tracking financial data and supplier transactions.
We are looking for a detail-oriented Accounting Clerk to join our team in Los Angeles, California. This role offers an exciting opportunity to contribute to an entertainment union and is structured as a Contract-to-Permanent position. As part of this team, you will play a critical role in managing accounts payable, accounts receivable, and other financial operations, ensuring accuracy and compliance.<br><br>Responsibilities:<br>• Process travel reimbursements and accounts payable by preparing expense reports and verifying receipts.<br>• Create and maintain supplier and producer accounts for payment processing.<br>• Input invoice payment batches into Oracle and initiate disbursement of checks.<br>• Organize and distribute check documentation, ensuring proper signatures and delivery.<br>• Investigate and resolve discrepancies related to general ledger accounting.<br>• Prepare and post accounts payable journal entries, including monthly and year-end accruals.<br>• Manage accounts receivable by entering customer information, generating invoices, and coding incoming payments.<br>• Post member payments and provide cashier backup support when necessary.<br>• Maintain supplier information and ensure compliance with 1099 regulations.<br>• Collaborate with departments, Locals, and Board Members to address inquiries and complete assigned tasks.
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Whittier, California. In this Contract-to-Permanent position, you will play a vital role in maintaining accurate financial records and ensuring timely payments to creditors. This opportunity is ideal for individuals with a strong background in accounts payable and a keen eye for precision.<br><br>Responsibilities:<br>• Process incoming invoices and payments in accordance with established financial policies and procedures.<br>• Perform daily financial transactions, including verifying and posting accounts payable data.<br>• Prepare bills, invoices, and bank deposits with accuracy and efficiency.<br>• Reconcile accounts payable ledger to confirm all payments are properly recorded and accounted for.<br>• Investigate and resolve billing discrepancies in collaboration with clients and vendors.<br>• Generate detailed financial reports to provide insights into accounts payable status.<br>• Ensure compliance with coding standards when handling invoices.<br>• Conduct check runs and manage payment schedules to meet deadlines.<br>• Utilize accounting software such as Oracle, SAP, and QuickBooks to streamline processes.<br>• Collaborate with the team to support month-end closing activities and data reconciliation.
<p>We are looking for a skilled Payroll/AP Specialist to join our team in Lake Forest . This is a Contract-to-permanent opportunity that requires expertise in managing payroll for a large workforce across multiple states. The ideal candidate will have a strong background in payroll systems and accounts payable processes, ensuring compliance and accuracy in all tasks.</p><p><br></p><p>Responsibilities:</p><p>• Handle full-cycle payroll processing for over 500 employees, ensuring timely and accurate payments.</p><p>• Manage multi-state payroll operations, adhering to varying state laws and regulations.</p><p>• Utilize ADP Workforce Now to process payroll and maintain employee records.</p><p>• Review and verify payroll data for accuracy, including hours worked, deductions, and benefits.</p><p>• Address payroll-related inquiries and resolve discrepancies efficiently.</p><p>• Maintain compliance with federal, state, and local payroll laws and reporting requirements.</p><p>• Collaborate with the accounts payable team to ensure seamless integration of payroll and AP processes.</p><p>• Prepare and distribute payroll reports as needed for management review.</p><p>• Support audits by providing necessary payroll documentation and explanations.</p><p>• Continuously assess and improve payroll processes for efficiency and accuracy.</p>
We are looking for a detail-oriented Accounting Clerk to join our team in Arcadia, California. This is a long-term contract position that offers an excellent opportunity to contribute to a dynamic work environment. The ideal candidate will bring strong organizational skills and a commitment to providing outstanding customer service while handling a variety of accounting and clerical tasks.<br><br>Responsibilities:<br>• Deliver exceptional customer service in all interactions.<br>• Process cash receipts and manage related financial transactions with accuracy.<br>• Complete light reconciliation tasks to ensure financial records are balanced.<br>• Open and close cash drawers efficiently and securely.<br>• Provide general clerical support, including filing and record maintenance.<br>• Handle incoming and outgoing mail effectively, ensuring timely distribution.<br>• Assist with additional duties as assigned to support department operations.
We are looking for a detail-oriented Accounting Clerk to join our team in Torrance, California. This position offers an opportunity to contribute to essential financial operations while working in a bilingual environment. Candidates should have intermediate conversational skills in Japanese, as training will be conducted in this language.<br><br>Responsibilities:<br>• Perform accounts receivable tasks, including invoicing and payment tracking.<br>• Handle accounts payable duties, ensuring timely and accurate payment processing.<br>• Utilize QuickBooks to manage financial data and maintain accurate records.<br>• Enter and process invoices with precision and attention to detail.<br>• Support daily financial operations by completing data entry tasks efficiently.<br>• Collaborate with team members to ensure smooth and accurate financial workflows.<br>• Communicate effectively in both English and Japanese to understand instructions and complete assignments.
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Brea, California. This role requires someone who can efficiently handle a high volume of invoice processing while ensuring accuracy in financial records. The ideal candidate will excel in maintaining organized workflows and supporting the overall accounting operations.<br><br>Responsibilities:<br>• Process and manage the full cycle of accounts payable, including matching, batching, and coding invoices.<br>• Perform three-way matching to ensure invoices align with purchase orders and receipts.<br>• Reconcile account discrepancies and maintain accurate financial records.<br>• Conduct regular check runs and ensure timely payments to vendors.<br>• Enter and update data into accounting systems with precision and attention to detail.<br>• Verify and process invoices in compliance with company policies.<br>• Utilize software tools such as Microsoft Excel, Oracle, QuickBooks, and SAP for accounting tasks.<br>• Collaborate with other departments to resolve invoice or payment issues.<br>• Maintain organized documentation and support audits when necessary.<br>• Ensure compliance with financial regulations and company procedures.
<p>We are looking for a dedicated Accounting Clerk to join our team in Carson, California. This long-term contract to hire position offers an excellent opportunity to contribute to the financial operations of a leading agricultural company. The role requires a mix of technical accounting expertise and organizational skills to ensure accurate and efficient financial processes.</p><p><br></p><p>Responsibilities:</p><p>• Process accounts payable transactions, employee expense reports, and vendor payments with precision and timeliness.</p><p>• Maintain detailed and organized financial records to support accurate reporting and compliance.</p><p>• Utilize Excel for data manipulation, including creating pivot tables and performing VLOOKUP functions.</p><p>• Prepare and manage financial reports, including tonnage and rebate reports.</p><p>• Conduct weekly check runs and oversee payable processes while ensuring accuracy.</p><p>• Collaborate with the Controller and Staff Accountant to support various accounting functions.</p><p>• Monitor invoices and reconcile accounts to address discrepancies.</p><p>• Assist with implementing and managing financial software systems as needed.</p><p>• Ensure adherence to company policies and regulations during all financial processes.</p><p>• Provide reliable and meticulous support in both remote and occasional onsite settings.</p>
We are looking for a detail-oriented Accounting Clerk to join our team in Torrance, California. This is a Contract-to-Ongoing position, offering the opportunity to transition from a contract role into a long-term one. The ideal candidate will be responsible for supporting essential financial operations, including accounts payable, accounts receivable, and collections tasks, while ensuring accuracy and efficiency in all processes.<br><br>Responsibilities:<br>• Process and reconcile accounts payable transactions, including vendor invoices and payments.<br>• Handle accounts receivable tasks such as billing, cash applications, and following up on overdue balances.<br>• Maintain organized and accurate financial records to support month-end closing activities.<br>• Assist in preparing reports and performing transaction processing within Oracle systems.<br>• Collaborate with the finance team to ensure compliance with company policies and procedures.<br>• Address discrepancies in invoices or payments and resolve issues promptly.<br>• Support collections efforts by contacting clients regarding outstanding balances.<br>• Perform data entry tasks to ensure timely and accurate financial documentation.<br>• Utilize QuickBooks or similar software to manage accounting processes effectively.
<p>A growing <strong>construction and contracting company in Vista</strong> is seeking an experienced <strong>Bookkeeper</strong> who understands the pace, complexity, and precision of accounting in the construction world. If you’ve ever juggled project budgets, reconciled vendor accounts, or managed job costing in <strong>Sage 100 Contractor or Sage Intacct</strong>, this role is an excellent fit for you. This position offers the opportunity to work closely with project managers, estimators, and leadership teams to ensure every financial detail — from materials to labor to overhead — is tracked accurately. You’ll be part of a tight-knit team that values trust, accountability, and results.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage full-cycle bookkeeping including accounts payable, accounts receivable, payroll entries, and bank reconciliations.</li><li>Maintain accurate job costing and project expense records in Sage.</li><li>Prepare invoices, track vendor payments, and reconcile subcontractor accounts.</li><li>Assist with lien releases, insurance certificates, and compliance documentation.</li><li>Support the Controller or Accounting Manager with month-end close and reporting.</li><li>Review expense reports and ensure adherence to company and project budgets.</li><li>Collaborate with field supervisors and project leads to ensure proper allocation of costs.</li></ul>
We are looking for a detail-oriented Accounts Payable Clerk to join our team on a part-time, long-term contract basis in Los Angeles, California. In this role, you will play a key part in ensuring the accurate and timely management of financial transactions. This is an excellent opportunity for someone with strong organizational skills and a keen eye for accuracy.<br><br>Responsibilities:<br>• Process and verify invoices to ensure accurate coding and appropriate approvals.<br>• Prepare and execute check runs, ensuring all payments are completed on time.<br>• Monitor and maintain accounts payable records to ensure accuracy and compliance.<br>• Reconcile vendor statements and resolve discrepancies in a timely manner.<br>• Collaborate with internal teams to verify and process invoice approvals.<br>• Assist in maintaining proper documentation for audits and compliance purposes.<br>• Handle inquiries related to accounts payable and provide clear, prompt responses.<br>• Support month-end closing activities by preparing necessary reports and reconciliations.
We are looking for a detail-oriented Accounting Clerk to join our team in Torrance, California. In this role, you will handle a variety of accounting tasks, including accounts payable, accounts receivable, and data entry. The ideal candidate is organized, proficient in accounting software, and capable of managing financial records with accuracy.<br><br>Responsibilities:<br>• Process and manage accounts payable and accounts receivable transactions with precision.<br>• Maintain accurate financial records and ensure timely entry of data.<br>• Utilize QuickBooks to track and organize accounting information.<br>• Prepare and process invoices efficiently while adhering to company guidelines.<br>• Ensure compliance with financial regulations and internal policies.<br>• Assist with reconciliation of accounts to ensure accuracy in financial reporting.<br>• Collaborate with team members to resolve discrepancies in financial records.<br>• Support the preparation of financial statements and reports as needed.<br>• Utilize accounting software such as Navision for specific tasks.
We are looking for an experienced Accounts Payable Associate to join our team in Los Angeles, California. This Contract to permanent position is ideal for a detail-oriented individual with strong analytical skills and a passion for ensuring accuracy in vendor management and financial operations. The role requires a proactive approach to handling complex assignments and collaborating effectively with vendors and colleagues.<br><br>Responsibilities:<br>• Process new vendor records for multiple entities, ensuring compliance with onboarding requirements and accuracy of documentation.<br>• Manage payment schedules in adherence to contractual terms, optimizing early payment discounts and maintaining business continuity.<br>• Communicate effectively with vendors and internal teams to address inquiries and resolve payment-related issues.<br>• Analyze prior payments and investigate discrepancies or application errors to ensure accurate processing.<br>• Sort and distribute incoming mail to maintain efficient workflow within the Accounts Payable department.<br>• Coordinate international and domestic vendor setups, ensuring payment methods and currencies are properly aligned.<br>• Reconcile vendor statements against transactions in the system, identifying and resolving inconsistencies.<br>• Disburse checks and manage delivery processes, including FedEx shipments.<br>• Assist in tracking vendor onboarding progress and maintaining compliance with internal financial controls.<br>• Prepare financial documentation for internal and external audits, ensuring timely resolution of outstanding invoices.
<p>We are looking for an Accounts Receivable Clerk to join our team in Mission Viejo, California. In this position, you will play a vital role in managing financial transactions, ensuring accurate record-keeping, and maintaining efficient billing processes. This opportunity is ideal for someone with strong organizational skills and a keen attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Monitor daily call center activities and oversee billing operations to ensure accuracy and efficiency.</p><p>• Process checks and credit card transactions while preparing detailed financial reports using Microsoft Excel and Word.</p><p>• Reconcile cash received through lockbox transactions and complete monthly roster reconciliation tasks.</p><p>• Handle daily online payment processing and ensure timely deposits of checks.</p><p>• Make adjustments to payments as necessary to maintain accurate account balances.</p><p>• Perform general office duties and provide support to various administrative tasks as needed.</p>
We are looking for an organized and meticulous Accounts Receivable Clerk to join our team in Pomona, California. In this Contract-to-Permanent position, you will play a pivotal role in ensuring the accuracy and timeliness of invoice processing, payment collection, and account reconciliation. This role requires a balance of manual and digital processes, making proficiency in both paper-based and software systems essential.<br><br>Responsibilities:<br>• Process invoices and billing documents accurately, ensuring alignment with work orders, change orders, and purchase orders using a three-way matching system.<br>• Manage a combination of paper-based and digital workflows to maintain consistency and accuracy across proprietary systems.<br>• Handle high-volume accounts, including single-family homes and large apartment projects, with attention to detail and efficiency.<br>• Ensure timely communication with clients by sending letters, processing mailed checks, and resolving billing inquiries.<br>• Perform basic data entry and maintain organized records using Excel spreadsheets and proprietary software.<br>• Monitor accounts receivable activity to ensure payments are received and applied correctly.<br>• Investigate and resolve discrepancies in payments and account balances with thoroughness and care.<br>• Generate detailed financial reports, such as aging summaries and cash collection analyses, to support management decision-making.<br>• Collaborate with internal teams to address customer concerns and improve billing processes.
Position: Accounts Payable Specialist<br>Location: Seal Beach <br>Software Experience: JD Edwards<br>Experience: Lien Release Experience Preferred<br><br>Job Overview:<br>As an Accounts Payable Specialist, you will play a crucial role in our finance department, ensuring accurate and timely processing of invoices and payments. Your attention to detail, organizational skills, and proficiency in JD Edwards software will contribute to the smooth operation of our accounts payable function. Experience with lien release processes is highly valued, as it will help streamline our payment processes and ensure compliance with regulatory requirements.<br><br>Responsibilities:<br><br>Process vendor invoices accurately and efficiently in JD Edwards software.<br>Verify invoice details, including pricing, quantities, and terms, to ensure accuracy.<br>Code and enter invoices into the system, ensuring proper allocation to the appropriate accounts and cost centers.<br>Reconcile vendor statements and resolve discrepancies in a timely manner.<br>Prepare and process payments, including checks, ACH transfers, and wire transfers, in accordance with payment terms and company policies.<br>Maintain organized and accurate records of accounts payable transactions.<br>Assist with month-end closing activities, including accruals and reconciliations.<br>Collaborate with internal departments and vendors to resolve payment-related inquiries and issues.<br>Monitor and track lien release documentation and ensure compliance with lien release requirements.<br>Stay informed about relevant accounting regulations and best practices related to accounts payable processes.<br>Qualifications:<br><br>Bachelor's degree in accounting, finance, or related field preferred.<br>2+ years of accounts payable experience in a construction or related industry.<br>Proficiency in JD Edwards or similar ERP software required.<br>Experience with lien release processes strongly preferred.<br>Strong understanding of accounting principles and practices.<br>Excellent attention to detail and accuracy.<br>Effective communication and interpersonal skills.<br>Ability to prioritize tasks and meet deadlines in a fast-paced environment.<br>Strong analytical and problem-solving skills.<br>Proficiency in Microsoft Excel and other Office applications.
