We are looking for a dedicated Accounting Assistant to join our team in Vernon, California. In this role, you will handle critical financial tasks, including managing accounts payable and receivable, reconciling transactions, and assisting with month-end closings. You will collaborate with vendors, customers, and internal teams to ensure smooth financial operations while supporting the Accounting Manager with audits and special projects.<br><br>Responsibilities:<br>• Process vendor invoices and ensure timely payments in accordance with company policies.<br>• Manage accounts receivable by tracking customer payments and reconciling discrepancies.<br>• Perform monthly bank reconciliations and ensure accurate financial records.<br>• Assist in the preparation of financial reports and month-end close activities.<br>• Support the Accounting Manager in audits and other key financial projects.<br>• Conduct detailed analysis to resolve billing discrepancies and ensure data accuracy.<br>• Utilize accounting software and Excel for efficient tracking and reporting of financial data.<br>• Collaborate with vendors and customers to address inquiries related to payments and invoices.<br>• Maintain organized and up-to-date financial documentation for compliance purposes.<br>• Contribute to the continuous improvement of accounting processes and workflows.
<p>We are looking for a detail-oriented Accounting Clerk to join our team in Los Angeles, California. This long-term contract position offers an opportunity to work with financial data, ensuring accurate and timely processing of transactions, and maintaining compliance with regulations. The ideal candidate will play a key role in supporting the accounting operations and contributing to organizational goals.</p><p><br></p><p>Responsibilities:</p><p>• Sort, prioritize, and process premium receipts accurately and in a timely manner.</p><p>• Perform data entry tasks for multiple divisions as assigned.</p><p>• Maintain organized accounting records by filing, scanning, and updating document systems.</p><p>• Ensure compliance with federal and state regulations in all financial activities.</p><p>• Apply payments to accounts efficiently, managing medium to high volumes of transactions.</p><p>• Handle sensitive customer information, including cash, checks, and banking details, with discretion.</p><p>• Support the organization’s mission and values by assisting with additional accounting tasks as needed.</p><p>• Familiarity with accounts receivable and billing processes.</p>
<p>We are currently seeking Accounts Payable (A/P) Clerks for temporary and temporary to full time opportunities. As an Accounts Payable Clerk, you should be able to match and batch code, resolve A/P issues, process expense reports, update and reconcile sub-ledger to G/L, and process checks. Accounts Payable Clerk candidates should possess good attention to detail, recent experience of 2+ years, and strong Microsoft Excel skills. If this sounds like you, please send your resume to schedule an interview</p><p>Invoice Processing:</p><p>· Receive and review invoices from vendors and suppliers.</p><p>· Verify that invoices are accurate, complete, and in compliance with company policies.</p><p>Invoice Approval:</p><p>· Obtain necessary approvals from authorized personnel before processing payments.</p><p>· Resolve any discrepancies or issues with invoices through communication with vendors and internal departments.</p><p>Payment Processing:</p><p>· Schedule and process payments to vendors within specified payment terms.</p><p>· Prepare and issue checks, electronic transfers, or initiate other payment methods.</p><p>Vendor Management:</p><p>· Maintain accurate vendor records, including contact information and payment terms.</p><p>· Communicate with vendors regarding payment status, inquiries, and discrepancies.</p><p>Expense Reconciliation:</p><p>· Reconcile vendor statements with the accounts payable records to ensure accuracy.</p><p>· Investigate and resolve any discrepancies in a timely manner.</p><p>Document Management:</p><p>· Organize and maintain electronic and physical records of invoices, payments, and related documentation.</p><p>· Ensure compliance with document retention policies.</p><p>Expense Reporting:</p><p>· Assist in the preparation of financial reports related to accounts payable.</p><p>· Provide necessary information for budgeting and forecasting processes.</p><p>Compliance and Policies:</p><p>· Adhere to company policies and procedures related to accounts payable.</p><p>· Stay informed about changes in regulations affecting accounts payable processes.</p><p><br></p>
<p>We are looking for a meticulous and dependable Accounts Payable Clerk to join our client's corporate office in La Mirada, California. This role focuses on managing expense invoices while ensuring compliance with company policies. Ideal candidates will bring a strong work ethic, excellent organizational skills, and a willingness to learn and adapt to new challenges. </p><p><br></p><p>**This is an excellent opportunity for a degreed individual with limited experience but strong work ethics and interest in gaining hands-on work experience in a corporate environment.</p><p><br></p><p>Responsibilities:</p><p>• Process expense invoices, adhering to company guidelines.</p><p>• Perform detailed 2-way and 3-way matching to reconcile purchase orders, invoices, and receiving documents while ensuring proper approvals.</p><p>• Collaborate with departments such as Purchasing and Receiving to address discrepancies and maintain accurate records.</p><p>• Organize and maintain documentation within the accounting system to support audits and ensure compliance.</p><p>• Monitor payment schedules to ensure deadlines are met and vendor relationships remain uninterrupted.</p><p>• Provide cross-training support and assist with additional accounts payable functions as needed.</p><p>• Maintain compliance with company policies and procedures in all accounts payable operations.</p>
<p>Robert Half is seeking Accounts Receivable Clerks for ongoing opportunities. The Accounts Receivable Clerks will enter, post and reconcile batches, research and resolve customer A/R issues, prepare aging report, place billing and collection calls, maintain cash receipts journal, update, and reconcile sub-ledger to G/L. Accounts Receivable Clerk candidates should have good attention to detail and strong Excel skills. For immediate consideration email your resume to schedule an interview. </p><p>Customer Invoicing:</p><p>· Generate and issue invoices to customers in a timely manner.</p><p>· Ensure accuracy and completeness of invoice details.</p><p>Billing Disputes:</p><p>· Resolve billing discrepancies with customers promptly.</p><p>· Communicate with internal teams to address and correct billing issues.</p><p>Payment Processing:</p><p>· Record and apply customer payments to their respective accounts.</p><p>· Reconcile payments received with outstanding invoices.</p><p>Credit Management:</p><p>· Evaluate and set credit limits for customers.</p><p>· Monitor customer credit balances and follow up on overdue payments.</p><p>Cash Application:</p><p>· Apply cash received to the appropriate customer accounts.</p><p>· Reconcile discrepancies between payments and invoices.</p><p>Aging Reports:</p><p>· Generate and analyze accounts receivable aging reports.</p><p>· Identify and address overdue accounts and potential risks.</p><p>Customer Communication:</p><p>· Communicate with customers regarding payment terms and outstanding balances.</p><p>· Provide necessary documentation and information to support payment inquiries.</p><p>Refunds and Adjustments:</p><p>· Process customer refunds or adjustments when necessary.</p><p>· Ensure proper documentation and approval for any adjustments.</p><p>Reconciliation:</p><p>· Reconcile accounts receivable sub-ledger with the general ledger.</p><p>· Investigate and resolve any variances between the two.</p><p> </p>
<p>A busy construction and field services company in Valley Center is searching for a reliable <strong>AP Clerk</strong> to support financial operations as the business expands. The company handles multiple projects, subcontractors, and equipment rentals, requiring organized AP management and strong communication.</p><p><br></p><p><strong>About the Role:</strong></p><p> The AP Clerk will be responsible for processing vendor invoices, matching POs, reconciling statements, and ensuring timely payments. This role works closely with project managers, field supervisors, and the accounting team.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process high-volume vendor invoices with accuracy and proper coding</li><li>Match POs, receipts, and service orders to corresponding invoices</li><li>Handle weekly check runs, ACH payments, and vendor credit applications</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Maintain AP logs, digital files, and project cost documentation</li><li>Assist with subcontractor compliance records (insurance, W-9s, etc.)</li><li>Support month-end close with AP aging and accrual reports</li></ul>
<p>An Accounts Payable Clerk is needed for a Hospital in Los Angeles. The Accounts Payable Specialist will match, batch, and code invoices, resolve A/P issues, process expense reports, update and reconcile sub-ledger to G/L, and process checks. You will have the opportunity for career growth and advancement within this dynamic department.</p><p><br></p><p>Your responsibilities in this role</p><p><br></p><p>- Sort, register, scan, and store invoices, checks, and other documents</p><p>- Handle 100 invoices per day</p><p>- Produce full-cycle A/P</p><p>- Accurately execute daily processes and controls in a timely manner while ensuring company policies are followed</p><p>- Validate, record, and send checks, including expediting special handling</p><p>- Handle daily department mail by opening, sorting, and distributing it</p><p>- Software: Paragon and Allscripts</p>
<p>A real estate property management and development firm in Santa Monica is seeking a detail-oriented and dependable Accounting Clerk with a strong emphasis on Accounts Receivable. The ideal candidate is organized, proactive, and capable of managing multiple priorities in a fast-paced environment. This role is essential to ensuring accurate financial records, timely receipt posting, and providing broad support to the accounting team.</p><p><br></p><p>Responsibilities</p><p>• Process and record all Accounts Receivable transactions with accuracy.</p><p>• Prepare and distribute monthly customer statements.</p><p>• Perform data entry, receipt verification, and account adjustments.</p><p>• Assist with month-end close activities, including AR reconciliations and reporting.</p><p>• Maintain organized and up-to-date electronic and paper filing systems.</p><p>• Scan, upload, and index financial documents for secure recordkeeping.</p><p>• Support general accounting tasks such as bank deposits, check processing, and audit assistance.</p><p>• Collaborate with team members to streamline workflows and ensure compliance with internal accounting policies.</p><p><br></p><p><br></p>
<p>opportunities the Accounting Clerks must be confident in matching invoices to purchase orders and/or vouchers, data entry and assisting in the process of Accounts Payable A/P and Accounts Receivable A/R. Our open positions are both temp and temp to hire basis. For immediate consideration email your resume to schedule an interview.</p><p>Accounts Payable:</p><p>· Process and record accounts payable transactions.</p><p>· Verify accuracy of invoices, match them with purchase orders and receipts, and ensure timely payment to vendors.</p><p>Accounts Receivable:</p><p>· Record and process accounts receivable transactions.</p><p>· Generate and send invoices to customers, monitor payments, and follow up on overdue accounts.</p><p>Data Entry:</p><p>· Enter financial data into accounting software or spreadsheets.</p><p>· Maintain accurate and organized records of financial transactions.</p><p>Bank Reconciliation:</p><p>· Reconcile bank statements with general ledger accounts.</p><p>· Identify and resolve discrepancies between bank transactions and accounting records.</p><p>Expense Reports:</p><p>· Review and process employee expense reports.</p><p>· Verify receipts, ensure compliance with company policies, and facilitate reimbursement.</p><p> </p><p><br></p>
<p>A fast-growing wholesale distribution company in Fallbrook is seeking a dependable <strong>AR Clerk</strong> to support their finance team. This company supplies regional retailers and agricultural businesses with high-demand products, resulting in a steady flow of invoices, payments, and account inquiries.</p><p><br></p><p><strong>About the Role:</strong></p><p> The AR Clerk will handle customer billing, payment posting, reconciliations, and communication with clients regarding outstanding balances. The ideal candidate is detail-oriented, customer-focused, and comfortable working in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Generate customer invoices and send billing statements</li><li>Apply payments (ACH, credit card, checks) accurately and promptly</li><li>Monitor aging reports and follow up on past due accounts</li><li>Reconcile customer accounts and resolve discrepancies</li><li>Assist with credit memos, adjustments, and billing corrections</li><li>Maintain detailed AR documentation and digital filing</li><li>Support month-end close with AR reporting and reconciliations</li></ul>
<p>Robert Half is searching for Bookkeepers for local ongoing opportunities. As a bookkeeper some of the main job duties will include: Processing accounts payable and accounts, receivable, managing bank reconciliation and payroll processing, posting journal entries. If this sounds like you, please submit your resume and call 626.463.2030 to schedule an interview.</p><p>Record Keeping:</p><p>· Maintain accurate and up-to-date financial records using accounting software or manual systems.</p><p>· Record financial transactions such as sales, purchases, receipts, and payments.</p><p>Bank Reconciliation:</p><p>· Reconcile bank statements with the general ledger.</p><p>· Identify and resolve discrepancies, ensuring accurate representation of financial transactions.</p><p>Payroll Processing:</p><p>· Calculate and process employee payroll, including deductions and taxes.</p><p>· Ensure compliance with payroll regulations and timely payment to employees.</p><p>Financial Reporting:</p><p>· Prepare basic financial statements, such as income statements and balance sheets.</p><p>· Generate financial reports for management or external stakeholders.</p><p>Budget Monitoring:</p><p>· Assist in the creation and monitoring of budgets.</p><p>· Track actual expenses against budgeted amounts and report any variances.</p><p>Expense Tracking:</p><p>· Monitor and record business expenses.</p><p>· Categorize and reconcile credit card statements and receipts.</p><p><br></p><p><br></p>
<p><strong>Accounts Payable:</strong></p><ul><li>Process vendor invoices, ensuring accuracy and proper coding</li><li>Match purchase orders, invoices, and receipts</li><li>Maintain vendor files and respond to inquiries</li><li>Prepare and process weekly check runs and ACH payments</li><li>Reconcile vendor statements and resolve discrepancies</li></ul><p><strong>Accounts Receivable:</strong></p><ul><li>Prepare and send customer invoices</li><li>Apply incoming payments and maintain accurate aging reports</li><li>Monitor outstanding receivables and follow up on overdue accounts</li><li>Assist with collections and payment arrangements as needed</li></ul><p><strong>General Accounting Support:</strong></p><ul><li>Assist with month-end closing activities</li><li>Prepare reports, spreadsheets, and reconciliations</li><li>Maintain accurate and organized financial records</li><li>Support the finance team with additional tasks as needed</li></ul><p><br></p>
We are looking for an experienced Accounts Payable Clerk to join our team in Seal Beach, California. In this role, you will oversee the accurate processing of invoices, payments, and other financial transactions, ensuring compliance with company policies and industry standards. This is a Contract to permanent position, offering a great opportunity for growth in the dynamic real estate and property sector.<br><br>Responsibilities:<br>• Process vendor invoices with accuracy and efficiency using JD Edwards software.<br>• Verify invoice details, including pricing and quantities, to ensure proper documentation and compliance.<br>• Enter invoices into the system, ensuring correct allocation to accounts and cost centers.<br>• Reconcile vendor statements and address discrepancies promptly.<br>• Prepare and execute payments, including checks and wire transfers, in line with company policies.<br>• Maintain detailed records of accounts payable transactions for audit and reporting purposes.<br>• Assist with month-end closing activities such as accruals and reconciliations.<br>• Collaborate with internal teams and vendors to resolve payment-related concerns.<br>• Monitor lien release documentation and ensure adherence to regulatory requirements.<br>• Stay updated on accounting regulations and best practices relevant to accounts payable processes.
We are looking for a detail-oriented Accounts Payable Clerk to join our team on a contract basis in Los Angeles, California. This role requires strong organizational skills and a solid understanding of accounting principles to support invoice processing and payment operations. The ideal candidate will possess relevant experience and be eager to contribute to a fast-paced environment.<br><br>Responsibilities:<br>• Process and manage accounts payable transactions, including invoice coding and approvals.<br>• Ensure accuracy in 3-way matching for invoices to purchase orders and receipts.<br>• Conduct regular check runs and resolve discrepancies in payment processing.<br>• Utilize QuickBooks Online effectively to manage financial records and transactions.<br>• Verify invoice details and ensure compliance with company policies.<br>• Collaborate with internal teams to address vendor inquiries and payment issues.<br>• Maintain organized and up-to-date records of all accounts payable activities.<br>• Prepare reports and summaries related to payment schedules and outstanding invoices.<br>• Support month-end closing activities by reconciling accounts payable records.<br>• Assist in improving processes for greater efficiency and accuracy within the department.
We are looking for a detail-oriented Accounting Clerk to join our team in Oceanside, California. This Contract to permanent opportunity offers the chance to grow your career within a dynamic manufacturing environment. The ideal candidate will have experience handling both accounts payable and receivable tasks, as well as a strong ability to manage collections and invoicing processes while maintaining accurate financial records.<br><br>Responsibilities:<br>• Process accounts payable tasks, including matching purchase orders to packing slips and verifying received items.<br>• Handle accounts receivable duties, such as invoicing, managing aging reports, and conducting business-to-business collections calls.<br>• Prepare and issue weekly payment batches, processing approximately 40-60 checks on a regular basis.<br>• Maintain organized records by filing and retrieving documents for audits and year-end reporting.<br>• Pull financial reports to track due payments and ensure timely processing.<br>• Utilize Excel for basic spreadsheet functions to support financial tracking and reporting.<br>• Collaborate with team members to ensure accurate and up-to-date financial documentation.<br>• Assist with gathering documentation and preparing for audits.<br>• Identify opportunities for process improvement within accounting operations.<br>• Work with IQMS software to manage financial data effectively.
<p>We are looking for a detail-oriented Accounts Payable Clerk to join our team in Gardena, California. This is a Contract to permanent position within the manufacturing industry that requires strong organizational skills and attention to accuracy. The role involves processing invoices, managing warehouse data, and ensuring timely payments while maintaining compliance with company standards.</p><p><br></p><p>Responsibilities:</p><p>• Process and accurately code invoices for payment in a high-volume environment.</p><p>• Perform detailed data entry of warehouse receiving documents and invoices.</p><p>• Conduct regular check runs and ensure payments are completed on time.</p><p>• Verify shipping and receiving documentation, including bills of lading and purchase orders.</p><p>• Maintain inventory records by entering and reconciling warehouse data.</p><p>• Utilize Syspro software for invoice processing and data management.</p><p>• Collaborate with warehouse and logistics teams to ensure proper documentation and reporting.</p><p>• Generate reports using Excel, leveraging formulas to track and analyze data.</p><p>• Manage and reconcile accounts payable transactions effectively.</p><p>• Uphold compliance with company policies and procedures related to financial operations.</p>
We are seeking an experienced Accounts Payable Clerk to join our team on a contract basis in El Segundo, California. This position involves managing key aspects of invoice processing and payment operations, ensuring accuracy and efficiency in financial transactions. Candidates should be detail-oriented and comfortable working onsite Monday through Friday.<br><br>Responsibilities:<br>• Process and review invoices to ensure accuracy and proper coding.<br>• Manage check runs, ensuring timely payments to vendors.<br>• Verify, code, and input invoices into the accounting system.<br>• Reconcile financial records and resolve discrepancies in payables.<br>• Utilize BirchStreet or Microsoft Dynamics 365 Business Central for invoice and payment processing.<br>• Maintain organized records of accounts payable transactions.<br>• Communicate effectively with vendors to address payment issues or inquiries.<br>• Collaborate with the accounting team to meet deadlines and improve processes.<br>• Ensure compliance with company policies and financial regulations.
<p>We are looking for a detail-oriented Accounting Clerk to join our team in Upland, California. In this role, you will handle essential financial tasks, including managing invoices, reconciling accounts, and ensuring accurate financial data entry. This position offers an opportunity to contribute to a dynamic manufacturing environment while maintaining high standards of accuracy and efficiency. Please call Brigitte Mendez @ 909-717-4037 if interested or call your Robert Half Recruiter directly.</p><p><br></p><p>Responsibilities:</p><p>• Process accounts payable and accounts receivable invoices with precision, ensuring all purchase orders and receipts are accurately matched.</p><p>• Input and update financial data into accounting systems and spreadsheets to maintain accurate records.</p><p>• Reconcile bank statements, vendor accounts, and inventory reports to ensure consistency and accuracy.</p><p>• Assist in the preparation of financial reports, expense analyses, and cost tracking related to manufacturing operations.</p><p>• Organize and maintain both physical and electronic financial files for easy access and compliance.</p><p>• Monitor and resolve discrepancies in invoices, including shortages or overages, by collaborating with relevant parties.</p><p>• Provide support for month-end and year-end financial closing activities to ensure timely completion.</p><p>• Communicate effectively with vendors, suppliers, and internal teams to address billing issues and resolve inquiries.</p><p>• Ensure adherence to company policies, accounting principles, and industry regulations in all financial processes.</p>
<p>We are looking for a detail-oriented Accounts Receivable Clerk to join our team on a 3–4-month contract basis in West LA. This is a hybrid position, and you will be required to work onsite 1-2 days per week. In this role, you will oversee essential financial operations, including student billing and payment processing, while maintaining accurate records and supporting general ledger activities. This position requires strong organizational skills, the ability to multi-task, and a commitment to accuracy and confidentiality.</p><p><br></p><p>Responsibilities:</p><p>• Process incoming checks using the remote deposit system and manage cash deposits at the bank.</p><p>• Track and record electronic payments and refunds daily in the general ledger.</p><p>• Ensure accurate recording of deposits in the general ledger.</p><p>• Assist with bank reconciliations and contribute to cash collection activity reconciliations.</p><p>• Monitor aging accounts and provide progress updates to the Business Manager during weekly meetings.</p><p>• Maintain student billing accounts, including charges for after-school care, bus passes, trips, and other fees.</p><p>• Support the annual enrollment contract process and set up student billing for the new academic year.</p><p>• Record donation deposits and ensure accurate integration between Raiser’s Edge and Financial Edge.</p><p>• Collaborate with the Business Manager to ensure smooth financial operations and complete other assigned tasks as needed.</p><p>• Provide timely updates and maintain accurate records to support efficient accounts receivable processes.</p>
<p>A well-regarded construction services company in San Marcos is hiring a <strong>Bookkeeper</strong> to take ownership of daily accounting workflows and partner with the Controller. This role is ideal for someone who enjoys variety, can jump between tasks, and values accuracy and transparency in reporting.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Full-cycle <strong>Accounts Payable and Accounts Receivable</strong></li><li>Create and send <strong>progress billings, job cost reports, and subcontractor payment applications</strong></li><li>Reconcile <strong>credit cards, fuel cards, petty cash, and vendor statements</strong></li><li>Maintain project folders and support lien releases, insurance tracking, and compliance documentation</li><li>Perform <strong>weekly payroll prep</strong> (timesheet collection, coding, job costing)</li><li>Support <strong>month-end close</strong> with journal entries, accruals, and adjusting entries</li><li>Track equipment expenses, depreciation schedules, and job budgets</li><li>Prepare financial reports for the leadership team and assist with budgeting tasks</li></ul><p><br></p>
<p>A respected, established construction company in San Marcos is seeking a <strong>Full-Charge Bookkeeper</strong> who can completely own the accounting function. This role is ideal for someone who has managed construction books before and understands the complexities of job costing, progress billing, subcontractor compliance, and multi-project financial tracking.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Full-cycle accounting: AP, AR, payroll prep, general ledger maintenance, bank recs, credit card recs, and financial statement preparation</li><li>Create and manage <strong>job-cost reports</strong>, track budgets vs actuals, and coordinate with project managers</li><li>Handle <strong>AIA progress billing</strong>, lien releases, preliminary notices, and subcontractor compliance documents</li><li>Maintain vendor files, manage W-9s, COIs, contracts, and project documentation</li><li>Prepare monthly financial statements for ownership with meaningful commentary and variance insights</li><li>Oversee cash flow tracking, draw requests, and credit line management</li><li>Support CPA with year-end tax filing preparation</li></ul>
<p>Are you an experienced Bookkeeper with tax experience, ready for your next challenge in West Los Angeles? Join our Full-Time Engagement Professional (FTEP) program and enjoy the stability of full-time employment while gaining exposure to diverse assignments with leading area organizations.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Manage accounts payable and accounts receivable processes</li><li>Perform daily bank and account reconciliations</li><li>Record and classify financial transactions by compiling and posting detailed journal entries</li><li>Maintain and update general ledger and other financial records</li><li>Prepare financial reports, including profit and loss statements, balance sheets, and cash flow statements</li><li>Support month-end and year-end closing procedures</li><li>Assist with audits by preparing supporting documentation as needed</li><li>Prepare and submit sales tax filings and assist with federal, state, and local tax compliance</li><li>Collaborate with CPAs or tax professionals on annual tax filings and related documentation</li><li>Ensure accuracy and compliance with company policies, relevant regulations, and tax requirements</li><li>Perform other duties or special projects as assigned</li></ul><p>What We Offer:</p><ul><li>Full-time employment with our company as a Bookkeeper</li><li>Competitive salary and comprehensive benefits</li><li>Exposure to a variety of tax and accounting client assignments</li><li>Opportunities for professional growth, training, and mentoring</li><li>Support from a dedicated internal practice team</li></ul><p>Accelerate your accounting and tax career while supporting clients throughout West Los Angeles.</p><p>Ready to take the next step? Apply today!</p><p><br></p>
<p>A hospitality group in West Hollywood is hiring an AP Specialist on a contract basis. This is an in-office, immediate-need temporary role supporting a major team restructure and transition. This is a 3+ month contract position with opportunity to extend.</p><p><br></p><p> Key Responsibilities:</p><p> • Process approximately 300 invoices monthly, including both high-volume automated entries and manual coding (about 20% of invoices for recurring utilities, rent, etc.)</p><p> • Communicate payment details and issue updates to vendors; maintain proactive communication with internal team members regarding approvals and timelines</p><p> • Accurately code invoices, apply payments, and ensure adherence to department approval workflows</p><p> • Support the AP function during software transitions (currently using Restaurant365; transition from Profitable underway)</p><p> • Reconcile accounts, manage outstanding credits, and maintain current payment schedules using a 4/4/5 accounting calendar</p><p> • Assist with month-end close and audit-ready documentation</p><p><br></p><p><br></p>
<p>Robert Half is searching for Accounts Payable Specialists to start immediately for an assignment that offers great long-term potential. As the Accounts Payable Specialist, you will match and batch code, resolve A/P issues, process expense reports, update and reconcile sub-ledger to G/L, and process checks. The Accounts Payable Clerk reports to the Accounting Manager in this fast paced and expanding department. The assignment offers an opportunity to transition full-time. For immediate consideration email your resume to schedule an interview. </p><p>Invoice Processing:</p><p>· Receive and review invoices from vendors and suppliers.</p><p>· Verify that invoices are accurate, complete, and in compliance with company policies.</p><p>Invoice Approval:</p><p>· Obtain necessary approvals from authorized personnel before processing payments.</p><p>· Resolve any discrepancies or issues with invoices through communication with vendors and internal departments.</p><p>Payment Processing:</p><p>· Schedule and process payments to vendors within specified payment terms.</p><p>· Prepare and issue checks, electronic transfers, or initiate other payment methods.</p><p>Vendor Management:</p><p>· Maintain accurate vendor records, including contact information and payment terms.</p><p>· Communicate with vendors regarding payment status, inquiries, and discrepancies.</p><p>Expense Reconciliation:</p><p>· Reconcile vendor statements with the accounts payable records to ensure accuracy.</p><p>· Investigate and resolve any discrepancies in a timely manner.</p><p>Document Management:</p><p>· Organize and maintain electronic and physical records of invoices, payments, and related documentation.</p><p>· Ensure compliance with document retention policies.</p><p>Expense Reporting:</p><p>· Assist in the preparation of financial reports related to accounts payable.</p><p>· Provide necessary information for budgeting and forecasting processes.</p><p>Compliance and Policies:</p><p>· Adhere to company policies and procedures related to accounts payable.</p><p>· Stay informed about changes in regulations affecting accounts payable processes.</p><p><br></p><p><br></p>
<p>We are looking for a detail-oriented and proactive Accounts Payable Specialist to join a leading healthcare organization in Los Angeles, California. In this long-term contract role, you will play a critical part in ensuring the accuracy and efficiency of invoice processing, vendor updates, and financial audits. This position offers the opportunity to contribute to streamlined operations in a dynamic and fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Investigate discrepancies in past invoices and update vendor and invoice records to ensure data accuracy.</p><p>• Process and upload accounts payable spreadsheets while adhering to organizational standards.</p><p>• Assess and allocate charges across various call centers, exercising strategic decision-making.</p><p>• Resolve issues caused by incorrect invoice entries, ensuring proper account alignment.</p><p>• Conduct weekly audits to identify and correct errors, maintaining a reliable financial system.</p><p>• Address flagged errors promptly and implement corrections to maintain operational efficiency.</p><p>• Review invoices critically, applying sound judgment to ensure accurate financial processing.</p><p>• Utilize Oracle systems for invoice management and accounts payable tasks.</p><p>• Collaborate with departments to resolve financial discrepancies and improve workflow processes.</p>
