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35 results for Administrative Assistantoffice Services in Corona, CA

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
20.9 - 22 USD / Hourly
We are looking for an Administrative Assistant to support daily operations for a non-profit organization in Los Angeles, California. This is a Contract position suited for someone who can manage shifting priorities, handle sensitive information with discretion, and provide reliable administrative support across multiple functions. The ideal candidate brings strong judgment, resourcefulness, and the ability to work independently while maintaining accuracy in data, records, and communications. Responsibilities: • Provide day-to-day administrative support by managing schedules, coordinating correspondence, and assisting management staff with operational needs. • Maintain accurate records and databases through careful data entry, routine updates, and consistent quality checks. • Organize virtual meetings using Zoom and Microsoft Teams, including scheduling sessions, preparing materials, and supporting smooth meeting execution. • Research, confirm, and compile information from various sources to support reporting, decision-making, and program activities. • Prepare spreadsheets, presentations, and written documents using Microsoft Office tools to support internal and external communication. • Monitor multiple assignments at once, prioritize urgent requests, and keep tasks moving forward within required deadlines. • Respond to incoming calls and front-office inquiries in a thorough and organized manner while directing requests appropriately. • Identify administrative inefficiencies and recommend practical improvements that strengthen workflow and program support.
2026-09-08T00:00:00Z

Administrative Assistant

Oceanside, CA
onsite
Temporary / Contract
25.5 - 27.5 USD / Hourly
A growing manufacturing company in Oceanside is looking for an Administrative Assistant to support its Operations and Production teams.This position is ideal for someone who is extremely organized and comfortable working with orders, inventory information, spreadsheets, vendors, production documentation, and multiple departments.The right person will be someone who can spot a missing number, follow up on an overdue request, and keep information organized without needing constant direction. YOUR DAY-TO-DAY<ul><li>Provide administrative support to Operations and Production leadership</li><li>Enter customer and production information into internal systems</li><li>Maintain spreadsheets, reports, and operational records</li><li>Assist with purchase orders and vendor documentation</li><li>Coordinate internal meetings and schedules</li><li>Track inventory-related information</li><li>Prepare production and operations reports</li><li>Assist with order documentation</li><li>Communicate with vendors and internal departments</li><li>Research discrepancies and missing information</li><li>Maintain digital and physical files</li><li>Assist with shipping and receiving documentation</li><li>Help coordinate office and production-related projects</li><li>Process routine administrative requests</li><li>Support special projects for Operations leadership</li></ul>
2026-09-07T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-09-02T00:00:00Z

Administrative Assistant

Monrovia, CA
onsite
Temporary / Contract
22 - 23 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. How you will make an impact<ul><li>Fielding telephone calls</li><li>Receiving and directing visitors</li><li>Word processing, filing and faxing</li><li>Support on diverse projects for other employees as needed</li></ul> If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-09-02T00:00:00Z

Administrative Assistant

Long Beach, CA
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for an Administrative Assistant to support property management and leasing operations in Long Beach, California. This contract opportunity with permanent potential is ideal for someone who is highly organized, comfortable in a busy housing environment, and confident managing administrative details with accuracy. The role focuses on leasing support, resident documentation, compliance coordination, and day-to-day office assistance while working closely with site teams and property management staff. Responsibilities:• Support daily office functions for property management and leasing teams, including phone coverage, document handling, and general administrative coordination.• Maintain organized resident and tenant records, ensuring lease files, compliance documents, and supporting paperwork remain current and complete.• Assist with leasing administration by processing applications, preparing move-in and move-out documentation, and responding to resident correspondence.• Enter, update, and review resident, leasing, and property information in Yardi with a high level of accuracy.• Monitor important timelines such as annual recertifications, lease renewals, and required compliance submissions to help keep operations on schedule.• Prepare reports, letters, notices, and other business documents needed to support site and property management activities.• Work with on-site staff, property managers, and outside partners to facilitate smooth communication and consistent administrative support.• Help ensure affordable housing documentation aligns with tax credit program requirements and applicable housing compliance standards.
2026-09-11T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
20.9 - 22 USD / Hourly
We are looking for an Administrative Assistant to support the Human Resources team of a mission-driven non-profit organization in Los Angeles, California. This opportunity is well suited for someone who enjoys administrative work, values accuracy, and wants to build practical experience within an HR-focused setting. The role offers broad exposure to day-to-day human resources operations while contributing to a collaborative and supportive workplace. Responsibilities:• Provide day-to-day administrative support for Human Resources activities and general office needs.• Organize, file, and maintain personnel documents and other HR records with a high level of accuracy.• Scan, upload, and track confidential paperwork to ensure files remain current and accessible.• Complete high-volume data entry assignments while maintaining strong attention to detail.• Assist with onboarding preparation, training logistics, and coordination of employee-related documentation.• Support ongoing HR initiatives and special projects as assigned by the team.• Respond to inbound calls and help direct inquiries appropriately in a thorough and organized manner.• Monitor records for completeness and update information to keep documentation accurate and organized.
2026-09-11T00:00:00Z

Administrative Assistant

Irvine, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Irvine, California. This contract position with the potential to become permanent is ideal for someone who enjoys creating an organized, welcoming workplace while handling a wide range of administrative tasks with discretion. The person in this role will help keep front office activities running smoothly, provide support across teams, and contribute to a positive and efficient office environment. Responsibilities: • Welcome guests and employees at the front desk, provide assistance upon arrival, and direct visitors to the appropriate destination in a courteous manner. • Keep the reception and lobby areas orderly, presentable, and aligned with workplace safety expectations. • Manage office badge activities, including issuing, tracking, and maintaining access credentials as needed. • Sort, distribute, and prepare incoming and outgoing mail to support timely communication and delivery. • Replenish kitchen and breakroom items to ensure shared office spaces remain stocked and functional. • Monitor office supply levels, place orders, and verify delivered items to maintain an organized inventory. • Perform general administrative support duties such as scanning, filing, copying, document preparation, and data entry. • Work collaboratively with internal teams to support day-to-day operations and foster a collaborative, team-focused office atmosphere. • Assist with additional office-related assignments as directed by leadership or management.
2026-09-12T00:00:00Z

Administrative Assistant

Alhambra, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-09-02T00:00:00Z

Administrative Assistant

Glendale, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors in English and Spanish· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-09-02T00:00:00Z

Office Assistant

Glendale, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. How you will make an impact· Filing, copying and faxing for multiple departments· Maintain office facility· Route calls appropriately· Data entry If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!
2026-09-02T00:00:00Z

Office Assistant

Santa Fe Springs, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Office Assistant to join a boutique manufacturing environment in Santa Fe Springs, California. This is a Contract position supporting office administration, data accuracy, and receiving coordination in a hands-on onsite setting. The role is ideal for someone who is organized, detail-focused, and comfortable balancing clerical support with inventory and shipment-related tasks. Responsibilities: • Maintain accurate records by entering shipment, inventory, and product details into company systems and spreadsheets. • Review packing documentation and receiving paperwork before processing information to ensure records are complete and correct. • Support incoming shipment activities by comparing delivered items against documentation and updating inventory status accordingly. • Notify operations or warehouse personnel when shipment inconsistencies, missing information, or inventory variances are identified. • Adjust and track product pricing information across internal files and system records with close attention to detail. • Provide day-to-day administrative assistance through document filing, scanning, printing, and general record organization. • Answer inbound calls and assist with receptionist-style front office support as needed. • Contribute to additional office or warehouse-related tasks to help maintain smooth daily operations.
2026-09-03T00:00:00Z

Accounting Administrative Assistant

Torrance, CA
onsite
Permanent / Full Time
52000 - 62400 USD / Yearly
We are looking for an Accounting Administrative Assistant to support day-to-day financial and administrative operations in Torrance, California. This role combines entry-level accounting duties with office coordination, helping maintain accurate records, support internal communication, and keep administrative processes organized. The ideal candidate brings strong attention to detail, comfort working with routine financial transactions, and the ability to manage multiple support tasks efficiently. Responsibilities: • Process vendor invoices, assist with payment tracking, and support basic accounts payable activities with accuracy and timeliness. • Prepare customer billing information, follow up on outstanding balances, and help maintain organized accounts receivable records. • Enter, update, and maintain financial and administrative data to ensure files and documentation remain complete and accurate. • Provide administrative support for human resources tasks such as document handling, record upkeep, and general coordination assistance. • Coordinate internal announcements and help distribute communications clearly and promptly across teams. • Assist with planning and organizing company meetings, staff activities, and external events, including scheduling and logistical support. • Track office equipment records and support basic fixed asset administration for internally used items. • Help maintain office compliance documentation, support policy-related administrative tasks, and monitor routine internal requirements. • Oversee office supply levels, place replenishment requests as needed, and maintain orderly inventory for day-to-day business use.
2026-08-19T00:00:00Z

Sr. Administrative Assistant

Costa Mesa, CA
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for a highly organized Sr. Administrative Assistant to provide day-to-day support within a financial services setting in Costa Mesa, California. This Long-term Contract position is ideal for someone who can manage documentation, maintain accurate records, and keep administrative processes moving efficiently across multiple systems. The role requires strong attention to detail, sound judgment with sensitive information, and the ability to coordinate smoothly with advisors, internal teams, clients, and external partners. Responsibilities: • Support financial advisors and related teams by handling daily administrative and operational activities that keep client service functions running effectively. • Maintain accurate client profiles and account records in Redtail and other financial platforms, ensuring information is current and properly organized. • Oversee digital document filing by uploading, categorizing, and retaining client and account materials in an orderly and compliant manner. • Administer electronic signature processes through DocuSign, including preparing documents, tracking completion status, and preserving finalized records. • Assist with portfolio and investment-related administrative work using Morningstar and similar industry tools. • Process account and operational tasks within financial services systems such as CRM and payment-related platforms, including Docupay where needed. • Prepare and review paperwork, perform data entry, and support account maintenance activities with a high degree of accuracy. • Communicate with advisors, internal departments, clients, and third-party providers to help resolve documentation and workflow needs promptly. • Safeguard confidential financial and client information by following established handling procedures and workplace standards.
2026-09-11T00:00:00Z

Office Admin

Seal Beach, CA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an Office Admin to support resident and membership records, stock transfer activities, and front-office service in California. This is a Long-term position within a non-profit environment, ideal for someone who can balance administrative accuracy with courteous day-to-day support for residents, visitors, and internal teams. The role involves coordinating documentation, maintaining organized records, and helping ensure a smooth experience for ownership transfers, member services, and related office processes. Responsibilities: • Welcome visitors to the office, answer routine questions, and provide attentive assistance to residents, staff, and external partners. • Review and process ownership withdrawal and transfer paperwork, including preparation of supporting documents and fee collection. • Coordinate inspections and document flow with sales, escrow, finance, and property teams to keep transactions moving efficiently. • Prepare financial requests and route payments or related materials to the appropriate departments for handling. • Maintain accurate resident, shareholder, and membership records, including file updates, certificate preparation, and general records administration. • Issue and replace identification cards, distribute new-member materials, and support onboarding items such as keys, packets, and assigned access materials. • Track sensitive resident status updates, including deceased resident reporting, and assist with pass eligibility verification for authorized family members or representatives. • Support annual meeting activities, year-end mailings, and administrative processing for member programs such as pet registration and caregiver passes. • Provide backup support for general office and copy supply tasks as needed and assist with other administrative duties assigned by leadership.
2026-09-11T00:00:00Z

Executive Assistant

Irvine, CA
onsite
Temporary / Contract
28.538 - 38 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Irvine, California. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, handles competing priorities with sound judgment, and communicates with professionalism at all times. The role requires strong coordination skills, discretion with sensitive information, and the ability to keep executive operations running smoothly across meetings, travel, projects, and administrative activities. Responsibilities: • Oversee a complex executive calendar, arrange meetings based on business priorities, and resolve scheduling conflicts with minimal disruption. • Monitor incoming requests and correspondence, respond promptly when appropriate, and keep leadership informed of urgent matters and required follow-up actions. • Prepare for executive and stakeholder meetings by organizing agendas, gathering supporting materials, and capturing clear meeting notes with action items, owners, and timelines. • Maintain organized records of corporate documents, reports, and other important files, ensuring materials can be retrieved quickly when needed. • Act as a point of coordination for legal-related administrative matters by managing confidential documentation, fulfilling attorney requests, tracking deadlines, and reviewing invoices for accuracy. • Support assigned projects by documenting requirements, coordinating communication among stakeholders, tracking progress against timelines and scope, and compiling status updates. • Arrange meeting logistics for investors, attorneys, affiliates, and visitors, including directions, parking details, hospitality, and presentation support as needed. • Handle domestic and international travel planning, including flights, lodging, ground transportation, and itinerary coordination. • Provide additional executive support with personal errands, shipments, deliveries, event logistics, and gift coordination as requested.
2026-09-11T00:00:00Z

Executive Assistant

Pasadena, CA
onsite
Temporary / Contract
28 - 30 USD / Hourly
Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and call 626.463.2031 to schedule your interview. Responsibilities may include:· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf· Maintaining comprehensive and accurate records · Performing minor accounting duties · Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary· Answering phone calls in a polite and professional manner· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
2026-09-02T00:00:00Z

Executive Assistant

Gardena, CA
onsite
Temporary / Contract
39 - 43 USD / Hourly
We are looking for an Executive Assistant to provide high-level support for a non-profit organization in Gardena, California. This contract to permanent position is ideal for a highly organized and detail-oriented individual who can manage executive priorities, coordinate governance activities, and handle sensitive information with discretion. The role requires strong communication, administrative, and project coordination skills to keep daily operations, board-related processes, and special events running smoothly. Responsibilities: • Coordinate board and committee meeting logistics, assemble materials, update online content, attend sessions, and produce accurate meeting records. • Deliver advanced administrative support by preparing reports, correspondence, presentations, charts, and other business documents for executive leadership. • Maintain board policies and administrative procedure records, ensuring documents are current, properly formatted, distributed as needed, and accessible through the organization’s website. • Manage a complex executive calendar by scheduling appointments, workshops, regular meetings, special sessions, conferences, and related activities. • Act as a key point of contact for internal teams, public stakeholders, and external partners, while tracking follow-up items and researching requests on behalf of leadership. • Oversee election-related documentation and submissions connected to board seats and organizational measures, keeping records complete and up to date. • Draft and organize confidential materials, including responses tied to grievances, legal matters, evaluations, and other sensitive business records. • Plan and support events such as forums, workshops, community presentations, dinners, and site visits, ensuring all details are coordinated effectively. • Review forms, contracts, files, and records for accuracy, completeness, and compliance with applicable policies, procedures, and regulations. • Monitor executive and board-related budgets, process purchasing and expense documentation, and coordinate travel arrangements, reimbursements, and supporting paperwork.
2026-09-03T00:00:00Z

Executive Assistant

Alhambra, CA
onsite
Temporary / Contract
28 - 30 USD / Hourly
Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and call 626.463.2031 to schedule your interview. Responsibilities may include:· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf· Maintaining comprehensive and accurate records · Performing minor accounting duties · Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary· Answering phone calls in a polite and professional manner· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
2026-09-02T00:00:00Z

Bilingual Spanish Administrative Assistant

Santa Ana, CA
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are looking for a bilingual Administrative Assistant to support daily office operations for a legal organization in Norwalk, California. This Contract position is onsite and will serve as a key resource for administrative coordination, front-office support, and communication with clients, visitors, and vendors. The role also provides direct assistance to local leadership while helping maintain an organized, responsive, and detail-focused office environment. Responsibilities:• Manage routine office support activities such as document preparation, filing, copying, data entry, and outgoing mail to keep administrative processes organized.• Welcome clients, guests, and service providers while handling front-desk interactions with courtesy and a strong service focus.• Assist the onsite director by organizing calendars, coordinating meetings, and helping track day-to-day priorities.• Support efficient office operations by monitoring workflow needs and helping ensure administrative tasks are completed accurately and on time.• Partner with the Office Manager to align local office activities with broader administrative expectations and procedures.• Answer inbound calls in English and Spanish, route inquiries appropriately, and provide clear information to internal and external contacts.• Maintain orderly records and office materials so staff can access information and resources efficiently.
2026-09-08T00:00:00Z

General Office Clerk

Santa Ana, CA
onsite
Temporary to Hire
21.85 - 25.3 USD / Hourly
We are looking for a dependable and customer-focused General Office Clerk to support daily administrative operations in California. This contract position with permanent potential is ideal for someone who enjoys keeping office processes organized, assisting employees with questions, and ensuring records are maintained with accuracy. The role offers an opportunity to contribute in a fast-moving office setting while building strong working relationships across the team. Responsibilities: • Support day-to-day office operations by assisting staff and field employees with administrative requests and general questions. • Enter, update, and verify information in company systems to help maintain complete and accurate records. • Prepare, process, and revise purchase orders while ensuring documentation is organized and up to date. • Review invoices and compare them against purchase order details to help resolve discrepancies promptly. • Handle routine clerical work such as filing, scanning, document organization, and other back-office support tasks. • Answer inbound calls and direct inquiries professionally while providing helpful assistance when appropriate. • Use Microsoft Office tools and internal platforms to complete administrative assignments efficiently. • Take on additional office support duties as business needs change in a busy onsite environment.
2026-09-08T00:00:00Z

Paralegal - Office Manager

Yorba Linda, CA
onsite
Permanent / Full Time
100000 - 140000 USD / Yearly
We are looking for a versatile Paralegal - Office Manager to support litigation matters while helping maintain an efficient and organized office in El Segundo. This role is helping set up the firm's Los Angeles office; their headquarters is on the East Coast. This position offers a blend of litigation and operational responsibilities (roughly 50/50), making it ideal for someone who enjoys balancing litigation case support with day-to-day office coordination. Responsibilities:Litigation -• Manage filings in state and federal courts, with significant involvement in federal court procedures and deadlines.• Prepare initial drafts of routine legal documents, including pleadings, motions, and business correspondence for attorney review.• Assemble exhibits, document tables, and other supporting materials needed for filings, hearings, and case organization.• Perform factual investigation and targeted legal research to support ongoing litigation matters.Operational -• Support partners with business development activities by helping create presentation materials, proposals, and other marketing content.• Coordinate administrative and office management tasks to help maintain smooth daily operations in a growing legal environment.• Serve as a point of contact for external technology providers and other service vendors to address office needs.• Help guide and support entry-level team members while contributing to the development of effective office processes and infrastructure. Perks of Firm:· You can have a hand in building and growing an office – exciting!· The East Coast director can provide guidance. “They will not be on an island on their own!”· Quickly growing, evolving firm.· Strong tenure from support staff in their headquarters. Logistical Details:· Billable Hours: None· Certificate: Not required but preferred· Software/Tech: Clio, Westlaw, Outlook, Trellis (court filings), PACER· Working Hours: Standard business hours· Reports to: Partner in LA office.· Benefits: Kaiser plans for medical + dental + vision + 401K + PTO
2026-08-13T00:00:00Z

Accounting Assistant

Glendale, CA
onsite
Temporary / Contract
20 - 21 USD / Hourly
Robert Half is searching for entry-level Accounting Assistants for ongoing opportunities. The Accounting Assistants' duties will include: data entry, matching invoices to purchase orders or vouchers, and assisting with the processing of accounts payable and accounts receivable. If this sounds like you, please send your resume AND call 626.463.2030 to schedule an interview.Bookkeeping:· Assist in maintaining accurate and up-to-date financial records.· Record daily transactions, including accounts payable and accounts receivable entries.Invoice Processing:· Process and verify invoices from vendors.· Ensure proper coding and documentation before submitting invoices for approval.Expense Reconciliation:· Reconcile credit card statements and receipts.· Verify and reconcile employee expense reports with receipts and company policies.Data Entry:· Enter financial data into accounting software or spreadsheets.· Maintain organized and well-documented records for easy retrieval.Assist with Financial Reporting:· Support the preparation of financial reports, including income statements and balance sheets.· Provide necessary information and documentation for financial audits.
2026-09-02T00:00:00Z

Office Manager

Altadena, CA
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
We are looking for an organized and dependable Office Manager to support daily business operations. This position is ideal for someone who can balance administrative coordination, financial tasks, and front-office support while maintaining a positive experience for customers and staff. The role will also include a structured knowledge transfer period to ensure a smooth handoff of responsibilities over the first few months. Responsibilities: • Oversee day-to-day office activities to keep administrative functions running efficiently and accurately. • Process payroll for a small team of five employees on a bi-monthly schedule while maintaining careful attention to detail. • Prepare customer invoices, track billing activity, and follow up as needed to support timely payments. • Handle daily bank deposits and maintain organized financial records for routine transactions. • Provide front-desk and customer service support by answering inquiries and assisting visitors in a helpful and attentive manner. • Monitor office inventory, order needed supplies, and ensure workspaces remain stocked for daily operations. • Support accounts payable tasks, including reviewing and organizing vendor payments and related documentation. • Participate in cross-training and knowledge-sharing activities during the transition period to ensure continuity in office operations.
2026-08-25T00:00:00Z

Office Manager

Fullerton, CA
onsite
Temporary to Hire
22 - 25 USD / Hourly
We are looking for an experienced and proactive Office Manager to support daily operations and deliver an excellent client experience in our California office. This contract-to-permanent opportunity is ideal for someone who enjoys balancing administrative coordination with client interaction in a client-focused services setting. The right candidate will bring strong organizational skills, sound judgment, and a service-focused approach to keeping the office running efficiently. Responsibilities: • Serve as the first point of contact for clients, providing courteous assistance by phone, email, and in person. • Coordinate calendars and arrange appointments for tax preparation, consultations, and new client meetings. • Assemble, review, and maintain client files so records are complete and ready ahead of scheduled appointments. • Track incoming correspondence, manage mail and electronic communications, and direct inquiries to the appropriate team members. • Update client information within office systems and help ensure records remain accurate and current. • Guide new clients through the intake process, collecting required documentation and supporting a seamless onboarding experience. • Provide administrative support to tax professionals through document preparation, task coordination, and workflow follow-up. • Oversee office supply levels, place vendor orders, and help maintain a clean, organized, and functional workspace. • Identify process improvement opportunities that strengthen operational efficiency and enhance client service while safeguarding sensitive information.
2026-09-08T00:00:00Z

Office Manager

Pasadena, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We currently have excellent ongoing opportunities for highly skilled and motivated Office Managers to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.How you will make an impact· Leading overall office administration· Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems· Evaluating and improving office production· Assisting in developing and revising office policies and procedure for improved work flow· Assisting the Operations Manager and Director in monitoring budget for office related items and staff
2026-09-02T00:00:00Z