We are looking for two experienced Administrative Assistants to join a dynamic and fast-paced organization in Concord, North Carolina. In this long-term contract role, you will support executive leadership and office operations, contributing to the efficiency and success of the team. Ideal candidates will be proactive, adaptable, and excel in an efficient, collaborative environment.<br><br>Responsibilities:<br>• Coordinate executive schedules, meetings, and priorities to ensure smooth daily operations.<br>• Organize and facilitate internal events, team gatherings, and executive meetings.<br>• Manage office administrative tasks, including company credit card tracking and general office needs.<br>• Act as a resource for employees, providing assistance with administrative requests.<br>• Collaborate with senior leadership and cross-functional teams to address shifting priorities.<br>• Support onboarding processes and cross-training initiatives to maintain seamless transitions.<br>• Handle data entry and maintain records with accuracy and attention to detail.<br>• Communicate effectively with employees, leadership, and external stakeholders.<br>• Provide receptionist duties such as answering inbound calls and welcoming visitors.<br>• Utilize Microsoft Outlook and Teams to coordinate schedules and manage communications.
<p>We are looking for a detail-oriented and organized Executive Assistant to provide vital support to a small, collaborative team in Charlotte, North Carolina. This role involves managing administrative tasks, overseeing bookkeeping functions, and ensuring smooth communication across the team. The ideal candidate will be proactive and skilled in financial operations, with a strong ability to maintain accuracy and efficiency.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Administrative & Executive Support</strong></p><ul><li>Collaborate with fellow administrators to deliver exceptional service and consistent support across the organization.</li><li>Manage complex travel logistics for investment professionals, including:</li><li>Full-cycle travel planning</li><li>Monitoring flight schedules and adjustments</li><li>Coordinating group travel and aligning schedules across teams</li><li>Completing expense reports and related documentation</li><li>Maintain and manage executive calendars; proactively identify conflicts and respond quickly to unexpected scheduling changes.</li><li>Coordinate board meetings, investment-related travel, and multi‑party scheduling needs.</li></ul><p><strong>Office & Operational Support</strong></p><ul><li>Organize internal and external meetings, including onsite and offsite arrangements.</li><li>Partner with third‑party vendors and service providers.</li><li>Occasionally assist with select personal requests (e.g., family travel) for senior leaders.</li><li>Build strong, professional relationships with executives across partner companies, advisory contacts, and other external stakeholders.</li><li>Support general office operations and maintain shared spaces as needed.</li><li>Own long-term administrative projects and manage them with minimal oversight.</li><li>Maintain the highest level of confidentiality, professionalism, and discretion.</li></ul><p><strong>Team Culture & Function-Specific Expertise</strong></p><ul><li>Demonstrate a positive attitude, reliability, and a commitment to excellence.</li><li>Offer assistance proactively and complete tasks independently.</li><li>Over time, develop subject‑matter expertise in certain operational areas (e.g., events, IT coordination, philanthropic activities, office services, office relocations).</li><li>Experience with office moves is helpful but not required.</li></ul><p><br></p>
