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15 results for Virtual Assistant in Coppell, TX

Executive Assistant

Fort Worth, TX
onsite
Temporary / Contract
28 - 32 USD / Hourly
We are seeking a highly organized, detail oriented, and proactive Executive Assistant to provide high-level administrative support to senior leadership and C-Suite executives. The ideal candidate will excel at managing multiple priorities, coordinating executive schedules, handling confidential information, and ensuring daily operations run smoothly. Key Responsibilities: Provide direct administrative support to executives and C-Suite leaders Manage complex calendars, scheduling, and meeting coordination Arrange travel, accommodations, and detailed itineraries Prepare reports, presentations, agendas, and meeting materials Screen and prioritize emails, calls, and correspondence Track deadlines, projects, and executive action items Coordinate internal and external meetings and events Process expense reports and maintain records Handle confidential and sensitive information with discretion Support special projects and company initiatives as needed
2026-07-14T00:00:00Z

Executive Assistant

Dallas, TX
onsite
Permanent / Full Time
65000 - 85000 USD / Yearly
We are looking for an Executive Assistant to support a busy studio environment. This position plays a central role in keeping leadership, project teams, and daily office operations organized in a fast-moving work setting. The ideal candidate brings strong judgment, excellent attention to detail, and the ability to manage multiple priorities while maintaining a high level of service. This role is well suited to someone who thrives on coordination, communication, and proactive problem-solving. Responsibilities: • Manage complex calendars for studio leadership, arrange domestic and international travel, and oversee renewals for licenses and memberships. • Provide day-to-day administrative support by coordinating meetings, preparing written communications, and completing expense documentation accurately and on time. • Help maintain smooth studio operations by organizing internal meetings, supporting staffing coordination, tracking financial details, collecting time records, and assisting with presentation materials. • Review, format, and proofread client and consultant contract documents to ensure accuracy and quality before distribution. • Support project teams with administrative coordination such as maintaining project folders, recording and circulating meeting notes, tracking project documentation, and setting up new records in accounting systems. • Plan travel for studio staff using corporate booking tools while ensuring itineraries are complete, efficient, and aligned with business needs. • Strengthen office culture by organizing team events, celebrations, and retreats while monitoring related budgets. • Coordinate onsite meetings by reserving space, preparing agendas, arranging food and beverages, and welcoming visitors courteously. • Maintain physical project archives and work closely with internal administrative groups to promote effective communication and operational continuity. • Provide occasional front desk coverage and offer backup support to administrative colleagues when needed.
2026-07-14T00:00:00Z

Executive Assistant

Dallas, TX
onsite
Permanent / Full Time
90000 - 105000 USD / Yearly
Our O&G firm is in growth mode and we are looking for an experienced and resourceful Executive Assistant to support senior legal leadership in Dallas, Texas. This position plays a central role in keeping executive priorities organized, communications moving smoothly, and confidential matters handled with professionalism. The ideal candidate brings strong judgment, excellent coordination skills, and the ability to stay composed while managing competing demands in a fast-paced corporate environment. Responsibilities:• Coordinate executive calendars, schedule meetings, arrange travel, prepare expense submissions, and monitor next steps to keep leadership commitments on track.• Support senior members of the legal function by organizing day-to-day administrative activities and helping maintain efficient operations across the department.• Partner on high-priority initiatives by tracking deadlines, gathering updates, and ensuring action items are completed in a timely manner.• Act as a key point of contact among legal leadership, board-related participants, internal teams, and outside partners to facilitate clear communication.• Prepare, format, and organize business materials, including reports, presentations, and other documents used for strategic or operational review.• Maintain orderly electronic and physical records, ensuring important documents are properly stored, accessible, and followed through as needed.• Keep executives informed of urgent issues, shifting priorities, and emerging needs so they can respond effectively and make informed decisions.• Work closely with other executive support professionals to coordinate shared activities, including matters connected to board administration.• Take on additional assignments and special projects as business needs evolve.
2026-07-17T00:00:00Z

Executive Assistant

Dallas, TX
onsite
Permanent / Full Time
85000 - 95000 USD / Yearly
We are looking for an Executive Assistant to support senior leadership with exceptional organization, sound judgment, and a proactive approach. This role is central to keeping day-to-day priorities on track by coordinating schedules, preparing executive materials, and ensuring important matters receive timely attention. The ideal candidate is experienced, highly discreet, and comfortable managing competing demands in a fast-paced environment. Responsibilities: • Oversee a demanding executive calendar, aligning appointments and commitments based on urgency, business impact, and leadership priorities. • Arrange travel plans, build detailed itineraries, process expense documentation, and handle meeting logistics from start to finish. • Review incoming requests and communications, elevate critical items appropriately, and help direct the executive’s attention to high-priority matters. • Develop presentations, summaries, reports, and other materials needed for internal and external leadership engagements. • Monitor open items, prompt follow-up actions, and help ensure initiatives continue moving forward without delay. • Organize leadership meetings, conferences, and special events, including scheduling, preparation, and coordination with participants. • Maintain orderly records, reference documents, and administrative files so information can be accessed quickly and accurately. • Work closely with cross-functional partners to support smooth communication, consistent execution, and evolving business initiatives. • Contribute to special assignments and additional administrative projects as organizational needs change.
2026-06-26T00:00:00Z

Executive Assistant

Dallas, TX
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a highly organized Executive Assistant to support senior leadership in Dallas, Texas. This contract opportunity is ideal for someone who thrives in a fast-paced service environment and can balance executive support, office coordination, and special projects with professionalism and discretion. The role requires strong judgment, attention to detail, and the ability to manage both routine administrative work and time-sensitive requests. You will play a key part in keeping daily operations running smoothly while providing dependable support to the executive team. Responsibilities: • Deliver day-to-day administrative support for executive leadership, ensuring schedules, communications, and priorities are handled efficiently. • Coordinate cross-functional administrative activities and help keep executive team projects and workflows on track. • Prepare and manage operational documentation such as expense submissions, payment-related requests, invoice processing, and other recurring support tasks. • Run business-related and occasional personal errands for executives while maintaining professionalism and responsiveness. • Organize records, safeguard sensitive information, and handle confidential matters with a high level of discretion. • Assist with the intake and tracking of consigned items and artwork, helping ensure proper movement and documentation. • Oversee office supply levels, maintain kitchen and breakroom inventory, and support a well-organized workplace environment. • Manage mailroom and shipping activities, including incoming deliveries, outbound packages, courier coordination, and internal distribution. • Arrange logistics for meetings and events by securing space, ordering refreshments, preparing technology, and coordinating room setup and cleanup.
2026-07-16T00:00:00Z

Executive Assistant

Fort Worth, TX
onsite
Temporary to Hire
34.2 - 39.6 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Fort Worth, Texas. This contract opportunity is ideal for an experienced, detail-oriented candidate who can manage competing priorities, communicate with confidence, and maintain discretion in a fast-moving environment. The role offers the chance to work closely with executives and external stakeholders while contributing to a collaborative, high-performance workplace. Responsibilities: • Provide dedicated administrative support to C-suite leaders, helping them stay organized and focused on strategic priorities. • Oversee complex calendars, coordinate meetings, and adjust schedules quickly as business needs evolve. • Arrange business travel, including itineraries, accommodations, and related logistics for executive team members. • Draft, edit, and manage executive correspondence while ensuring communication is clear and timely. • Interact with clients and senior stakeholders in an experienced manner that reflects the standards of the organization. • Create high-quality presentations and visual materials using PowerPoint and other business tools to support leadership initiatives. • Handle sensitive information with sound judgment and a high level of confidentiality. • Prepare and present information clearly, transforming details into concise materials for executive review. • Support additional partners and senior leaders as needed while maintaining strong attention to detail across tasks.
2026-07-16T00:00:00Z

Administrative Assistant

Dallas, TX
onsite
Temporary / Contract
22 - 27 USD / Hourly
About the Role We are seeking a highly organized and proactive Administrative Assistant to support daily office operations and provide administrative support to multiple departments. This role is ideal for someone who enjoys managing competing priorities, staying organized, and being a key contributor to a productive office environment. Schedule: Monday–Friday, Full-Time Employment Type: Contract / Contract-to-Hire Responsibilities Manage calendars, schedules, and meeting coordination Answer phones, direct calls, and respond to emails Prepare, edit, and distribute reports, presentations, and correspondence Maintain electronic and physical filing systems Perform data entry and ensure accurate recordkeeping Coordinate travel arrangements and expense reports as needed Order office supplies and manage vendor relationships Assist with onboarding paperwork and other administrative projects Support office operations and special projects as assigned Provide exceptional internal and external customer service
2026-07-13T00:00:00Z

Administrative Assistant

Irving, TX
onsite
Temporary / Contract
21 - 23 USD / Hourly
osition Summary:The Administrative Assistant provides administrative and clerical support to ensure efficient office operations. This role assists with scheduling, communication, data entry, document management, and supporting leadership and team members with daily business activities.Key Responsibilities<ul><li>Answer and direct incoming phone calls and emails.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Prepare reports, presentations, correspondence, and other business documents.</li><li>Maintain organized filing systems, both electronic and physical.</li><li>Perform data entry and update company databases accurately.</li><li>Greet visitors and provide professional customer service.</li><li>Coordinate travel arrangements and meeting logistics.</li><li>Manage office supplies and place orders as needed.</li><li>Assist with invoice processing, expense reports, and other administrative tasks.</li><li>Support onboarding activities and employee documentation.</li><li>Handle confidential information with professionalism and discretion.</li><li>Provide general administrative support to management and staff.</li></ul>
2026-07-15T00:00:00Z

Project Assistant

Irving, TX
remote
Temporary to Hire
25.65 - 29.7 USD / Hourly
We are looking for a Project Assistant to join a fast-paced team supporting utility and construction-related initiatives in Irving, Texas. This contract opportunity with potential for a permanent role is ideal for someone who brings strong organization, effective communication, and the ability to keep multiple project activities moving efficiently. In this role, you will partner with project managers, contractors, and clients to maintain documentation, coordinate schedules, and support contract-related processes across active projects. Responsibilities: • Coordinate with contractors, project staff, and external stakeholders to help maintain progress across utility and construction assignments. • Provide day-to-day support to project managers by organizing schedules, managing calendars, and helping prioritize time-sensitive activities. • Maintain accurate project records, including utility documentation, correspondence, and other administrative files needed for active jobs. • Assist with contract administration by tracking agreements, monitoring project-related paperwork, and supporting compliance with established processes. • Help oversee smaller project tasks from initiation through closeout to ensure deadlines, deliverables, and follow-up actions remain on track. • Prepare, organize, scan, and distribute project documents and email communications to support efficient information flow among team members. • Monitor timelines and project milestones, escalating concerns and following through on outstanding items to help keep work advancing. • Support client-facing interactions with professionalism while working closely with contractors and internal teams to resolve routine project needs.
2026-07-16T00:00:00Z

Legal Assistant

Dallas, TX
onsite
Permanent / Full Time
0 - 0 USD / Yearly
This popular North Dallas law firm offers a wide range of practice areas to include complex litigation matters including business disputes, Trust & Estate Litigation, Real-estate and Employment disputes. We are looking for a Legal Assistant to support litigation matters in Dallas, Texas. This position plays an important role in keeping filings, schedules, and case materials organized while assisting attorneys with day-to-day legal administrative work. The ideal candidate brings strong civil litigation experience, excellent document management skills, and the ability to handle deadlines with precision. Responsibilities:• Submit court documents electronically in Texas state courts and coordinate filing activity for federal courts in Texas and other jurisdictions.• Prepare administrative and legal support materials such as expense reports, engagement documentation, and business correspondence.• Draft initial templates for discovery requests, motions, notices, and other litigation-related pleadings for attorney review.• Maintain accurate calendars by tracking calls, court schedules, and critical case deadlines to support timely case management.• Coordinate deposition logistics, including scheduling and related preparations with internal and external parties.• Assemble organized hearing, deposition, and trial materials to ensure attorneys have complete case binders when needed.• Oversee both digital and paper case records, keeping files current, accessible, and properly organized throughout the life of each matter.• Assist with legal research assignments and verify legal documents for accuracy, formatting, and completeness before submission.Sunshine always returns. If you meet the qualifications, email your resume directly torosemarie.jones<at>roberthalf.<com>
2026-07-02T00:00:00Z

Legal Assistant

Dallas, TX
onsite
Permanent / Full Time
0 - 0 USD / Yearly
An urgent search is on!!! An exceptional Litigation Legal Assistant is needed immediately for 3 Partners at one of the finest firms in Uptown! This role is ideal for someone with significant experience in litigation support and a strong understanding of legal procedures. If you excel in managing complex tasks, thrive under deadlines, and are passionate about supporting attorneys and clients, we encourage you to apply. Responsibilities:• Provide comprehensive administrative support to attorneys specializing in Business Litigation cases.• Prepare, format, and manage legal documents to ensure accuracy and compliance with court requirements.• Handle electronic filing systems for submitting court documents efficiently and in a timely manner.• Coordinate schedules and manage calendars to track court dates, deadlines, and appointments.• Maintain confidentiality of sensitive client and case information while adhering to high standards of professionalism.• Utilize case management software and tools like Adobe Acrobat to organize and track case details.• Communicate effectively with clients, attorneys, and team members to facilitate smooth operations.• Prioritize and manage multiple tasks simultaneously while meeting strict deadlines.• Stay updated on litigation procedures and assist in keeping the team informed of any changes or updates.Things will be so much better than ok if you look into this open position. Confidentially send your resume to rosemarie.jones<at>roberthalf.<com>
2026-07-04T00:00:00Z

Legal Assistant

Frisco, TX
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Join the good life in Frisco! This Law Firm is seeking an experienced, detail-oriented, and proactive Civil Litigation Legal Assistant for their Frisco office. This position plays a key role in keeping matters organized, deadlines on track, and attorneys fully prepared for hearings, court appearances, and trial activity. The ideal candidate brings strong litigation support experience, excellent judgment, and the ability to manage multiple priorities while maintaining accuracy and confidentiality. Responsibilities:• Support several attorneys in active litigation matters by coordinating priorities, monitoring deadlines, and keeping case activity moving efficiently.• Prepare, edit, and finalize a wide range of legal materials, including pleadings, motions, briefs, subpoenas, deposition notices, and discovery-related documents.• Handle court and electronic filings with close attention to procedural requirements, timing, and document accuracy.• Maintain well-organized case files and litigation records so that documents are accessible, complete, and submitted on schedule.• Coordinate calendars for hearings, meetings, depositions, and other case-related events, including arranging travel when needed.• Serve as a reliable point of contact for clients, witnesses, opposing counsel, and court personnel regarding scheduling and case support matters.• Assemble exhibits, binders, and supporting materials for hearings, depositions, mediations, and trials.• Prepare correspondence, presentations, expense documentation, billing support, and other administrative materials related to legal matters.• Perform day-to-day office support tasks such as filing, copying, data entry, and general administrative coordination while safeguarding confidential information.You deserve the good things in life! For confidential and immediate consideration, email your resume directly to:rosemarie.jones<at>roberthalf.<com>
2026-06-27T00:00:00Z

Legal Assistant

Dallas, TX
onsite
Permanent / Full Time
85000 - 85900 USD / Yearly
Executive Litigation and Corporate Legal Assistant is needed in Downtown Dallas to support prominent Litigation and Corporate teams for a well known Texas Firm! They are looking for an experienced Legal Assistant to provide high-level support in a fast-paced legal environment. This role requires exceptional organization, sound judgment, and the ability to manage competing priorities while maintaining accuracy and confidentiality. The ideal candidate is comfortable supporting attorneys and senior leaders, coordinating complex logistics, and preparing high-quality legal documentation. Responsibilities:• Maintain an active schedule of meetings, deadlines, and appointments, ensuring calendars remain current and conflicts are resolved promptly.• Prepare, review, and submit expense documentation accurately while keeping supporting records organized and complete.• Coordinate detailed travel arrangements, including itineraries, meeting logistics, and related scheduling needs for smooth execution.• Work closely with attorneys, firm leadership, administrators, and finance stakeholders to support daily operations and time-sensitive requests.• Manage multiple assignments at once, prioritizing urgent matters and delivering high-quality work within tight deadlines.• Handle sensitive information with a high degree of discretion, professionalism, and respect for confidentiality requirements.• Draft, proofread, and revise correspondence as well as litigation-related legal documents with strong attention to detail.• Support execution of client documents by serving as a witness or notary when needed and confirming compliance with required procedures.• Must be proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, and Adobe AcrobatOne step forward leads to another. For confidential consideration submit your resume directly to:rosemarie.jones<at>roberthalf.<com>
2026-07-14T00:00:00Z

Legal Assistant

Dallas, TX
onsite
Permanent / Full Time
89000 - 93000 USD / Yearly
We are looking for an experienced Legal Assistant to join our team in Dallas, Texas. In this role, you will provide essential support to attorneys, ensuring the smooth progression of legal matters and maintaining high standards of organization and professionalism. If you thrive in a fast-paced environment and have a deep understanding of litigation processes, we encourage you to apply. Responsibilities:• Manage calendars for attorneys, including scheduling appointments, depositions, hearings, and trial dates, while ensuring deadlines are met.• File and serve legal documents in state and federal courts, adhering to all relevant regulations and requirements.• Draft, edit, and format legal documents such as pleadings, motions, and subpoenas for business and commercial litigation cases.• Coordinate expense reports, reimbursements, and check requests for assigned attorneys.• Open new case matters, maintain client and vendor relationships, and ensure positive ongoing communication.• Assist with client billing by entering attorney billable and nonbillable time and resolving billing-related issues.• Collaborate with attorneys and team members to complete daily legal tasks and support firm operations.• Handle administrative tasks such as document organization, correspondence, and matter tracking.• Ensure compliance with filing protocols and deadlines through meticulous document management.If this is you, or if it just sort of sounds like you, email your resume torosemarie.jones<at>roberthalf.<com>
2026-06-27T00:00:00Z

Bilingual Administrative Assistant

Dallas, TX
onsite
Temporary / Contract
22 - 25 USD / Hourly
About the RoleWe are seeking a professional and organized Bilingual Administrative Assistant (English/Spanish) to support daily office operations and serve as a key point of contact for clients, employees, and vendors. This role requires strong communication skills in both English and Spanish, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.Responsibilities<ul><li>Answer and direct incoming calls in English and Spanish</li><li>Greet visitors and provide exceptional customer service</li><li>Manage calendars, appointments, and meeting schedules</li><li>Prepare correspondence, reports, and documents</li><li>Translate verbal and written communications as needed</li><li>Maintain electronic and physical filing systems</li><li>Perform data entry and recordkeeping with accuracy</li><li>Coordinate office supplies, shipments, and administrative projects</li><li>Assist with onboarding paperwork and employee documentation</li><li>Support multiple departments with administrative tasks</li></ul>
2026-07-13T00:00:00Z