We are looking for an organized and detail-oriented Executive Assistant to provide high-level administrative support to executive staff and physicians. This long-term contract position is based in Fort Worth, Texas, and requires a proactive individual with excellent communication skills and the ability to manage multiple priorities. The role involves working in a dynamic environment where confidentiality and attention to detail are essential.<br><br>Responsibilities:<br>• Maintain and organize calendars for physicians, including scheduling internal meetings and interviews.<br>• Coordinate and arrange travel plans, ensuring all details are accurately handled.<br>• Assist with the preparation and review of contracts and other written documentation.<br>• Perform secretarial tasks such as printing checks, setting alarms, and deploying technology equipment.<br>• Create and edit presentations using PowerPoint to support executive staff.<br>• Handle confidential information with discretion.<br>• Generate and analyze reports using Excel, including pivot tables.<br>• Manage office operations and provide support for executive meetings.<br>• Demonstrate critical thinking and a proactive approach to problem-solving.<br>• Perform other duties as assigned to ensure smooth office operations.
<p>We are looking for a highly organized and proactive Executive Assistant to support senior leadership in a dynamic and fast-paced environment. This Contract position is based in Fort Worth, Texas, and requires exceptional multitasking skills, attention to detail, and the ability to maintain confidentiality. The ideal candidate will be proficient in Microsoft Office, particularly Excel and SharePoint, and have experience in calendar management, event coordination, and administrative support.</p><p><br></p><p>Responsibilities:</p><p>• Manage the executive's calendar, coordinating appointments, meetings, and other scheduling needs.</p><p>• Serve as a liaison for travel arrangements, collaborating with the travel department to ensure smooth logistics.</p><p>• Create, format, and maintain spreadsheets to track committee staff and other critical information.</p><p>• Plan and organize events, including staff parties, by booking venues and managing vendor relationships.</p><p>• Update and maintain accurate records on SharePoint to ensure easy access to essential information.</p><p>• Assist with onboarding processes, including implementing new employee checklists and maintaining employee files.</p><p>• Coordinate administrative tasks for staff meetings and prepare necessary materials for board meetings.</p><p>• Track and distribute HR-related documents, including staff reviews and anniversary gifts.</p><p>• Manage correspondence and distribute memos or updates to staff as needed.</p><p>• Ensure the Executive Office is well-stocked with supplies and prepared for daily operations.</p>
<p>We are looking for a detail-oriented and proactive Executive Assistant to support CEO in a fast-paced environment. This role requires exceptional organizational skills and the ability to manage multiple priorities effectively. As this is a Contract to permanent position, it provides an excellent opportunity for career advancement and long-term growth. The position is based in Dallas, Texas.</p><p><br></p><p>Responsibilities:</p><p>• Manage and coordinate executive calendars, ensuring all appointments, meetings, and deadlines are accurately scheduled.</p><p>• Prepare, edit, and deliver well-organized presentations, reports, and other materials for senior leadership.</p><p>• Act as the primary point of contact between executives, clients, and internal teams, ensuring seamless communication.</p><p>• Organize travel arrangements, including booking flights, accommodations, and transportation, while maintaining detailed itineraries.</p><p>• Handle confidential information with discretion and maintain a high level of integrity at all times.</p><p>• Assist with meeting preparation, including agenda creation, document distribution, and taking detailed meeting minutes.</p><p>• Monitor and prioritize incoming correspondence, ensuring prompt and appropriate responses.</p><p>• Support the planning and execution of events, conferences, and other executive functions.</p><p>• Collaborate with other departments to ensure smooth operations and resolve administrative challenges efficiently.</p>
<p>We are seeking an <strong><u>Office Assistant in Hutchins, TX </u></strong>to help manage our small business operations. This role will be responsible for a variety of administrative and bookkeeping tasks, with a primary focus on using QuickBooks to process accounts payable and ensure timely payment of bills. Additional duties include managing email correspondence, preparing and sending customer quotes, and assisting with general office organization and support.</p><p> </p><p>Responsibilities:</p><ul><li>Process and track accounts payable using QuickBooks</li><li>Ensure all bills are paid on time</li><li>Prepare and send quotes to clients in a timely manner</li><li>Monitor and manage email communication</li><li>Perform general office duties and organization</li><li>Assist with any other administrative tasks as needed</li></ul>
We are looking for a dedicated Office Services Associate to join our team on a contract basis in Dallas, Texas. This role focuses on delivering essential back-office support, including reprographics, mail services, hospitality, and reception duties, while ensuring high-quality service in both physical and digital environments. The ideal candidate will thrive in a fast-paced setting and possess excellent customer service skills to maintain strong client relationships.<br><br>Responsibilities:<br>• Manage reprographics and mail services tasks, ensuring timely and accurate completion of work.<br>• Follow established procedures for job intake, prioritization, and execution to meet client deadlines.<br>• Troubleshoot basic equipment issues and perform routine maintenance, including loading paper and toner supplies.<br>• Maintain detailed logs of completed tasks and ensure job tickets are properly documented.<br>• Conduct quality assurance checks on your own work and the work of others to uphold service standards.<br>• Communicate effectively with supervisors and clients to address and resolve deadline or job-related concerns.<br>• Adhere to company and client site policies while using equipment and supplies in a cost-effective manner.<br>• Lift and transport items weighing up to 50 pounds as required.<br>• Collaborate with team members and contribute to a positive and productive work environment.<br>• Provide support for hospitality, reception, and other service lines as needed.
