We are looking for an experienced and adaptable Executive Assistant to support a high-profile executive in Dallas, Texas. This unique role combines personal assistant duties with office management responsibilities, requiring exceptional organizational skills, discretion, and the ability to thrive in a fast-paced environment. The ideal candidate will provide seamless support while managing dynamic schedules, travel arrangements, and internal corporate events.<br><br>Responsibilities:<br>• Manage complex calendars, appointments, and reservations, ensuring seamless coordination for both personal and work-related commitments.<br>• Arrange and oversee travel logistics, meetings, and social engagements for the executive.<br>• Draft, proofread, and distribute correspondence, invitations, and other communications with attention to detail.<br>• Handle season tickets and passes for cultural, sports, and arts events, ensuring timely distribution.<br>• Respond promptly to calls, texts, and requests, offering real-time support with a high level of discretion.<br>• Plan and organize social engagements, community appearances, and special events with meticulous attention to detail.<br>• Execute errands, purchases, and personal logistics to support the executive's needs.<br>• Coordinate internal lunches, dinners, staff events, and celebrations, ensuring smooth execution.<br>• Manage office supplies procurement, employee appreciation gifts, and vendor relationships.<br>• Maintain a welcoming and organized office environment while partnering on special projects and initiatives.
We are looking for a motivated Office Assistant to join our team on a contract basis in Irving, Texas. In this role, you will support daily office operations and provide exceptional service to ensure smooth workflows. This position requires strong organizational skills, excellent communication, and the ability to build positive relationships with team members and clients.<br><br>Responsibilities:<br>• Manage and organize office documentation, ensuring accurate filing and record-keeping.<br>• Assist with scheduling and coordinating meetings, appointments, and events.<br>• Serve as the first point of contact for visitors and provide attentive assistance.<br>• Respond to emails, phone calls, and other correspondence promptly and efficiently.<br>• Maintain office supplies inventory and place orders as needed to ensure availability.<br>• Support team members with administrative tasks and special projects.<br>• Collaborate with colleagues to address any operational challenges and find solutions.<br>• Uphold a welcoming and organized office environment for both staff and guests.<br>• Monitor and handle incoming and outgoing mail and deliveries.
Beck is looking for a talented Executive Administrative Assistant – Part- time to join an extraordinary team in downtown Dallas, Texas. The Executive Administrative Assistant will be responsible for providing outstanding administrative support to keep the Executives organized and operating effectively. This position requires technical proficiency, strong social skills, adaptability, confidentiality, and high attention to detail.<br><br>The job involves the following responsibilities:<br>• Act as a liaison, problem solver, and facilitator for C-level Executives<br>• Maintain schedule by planning and scheduling meetings, conferences, teleconferences, and travel<br>• Act as the point of contact among executives, employees, clients, and other external partners.<br>• Process expenses using corporate expense management tool, Chrome River<br>• Process timesheet for full-time employees<br>• Initiate, plan and coordinate meetings including location, facilities, entertainment, hoteling, food, gifts<br>• Participate in a variety of meetings, taking notes and preparing reports<br>• Setup and maintain files in an organized and efficient manner<br>• Contact vendors and pay invoices as needed<br>• Ensure presence in the office on days when the Executive Chairman is on-site, providing in-person support as needed.<br>• Ad-hoc assignments and errands as requested<br>Who We Think Will Be a Great Fit<br><br>A proactive individual that will be able to respond quickly and positively to all manner of situations with professionalism and efficiency. This position will come with a great deal of responsibility and trust. You should also meet the following requirements:<br>• Bachelor's degree preferred<br>• 5+ years' experience in a similar Executive Assistant role<br>• Forward thinking, friendly personality, flexible, mindful, trustworthy, reliable, responsible, intuitive, energetic, punctual, and focused on service<br>• Proficient in Microsoft Outlook, Word, PowerPoint and Excel<br>• Strong time management, scheduling, travel logistics and organization skills<br>• Effective verbal and written communicator<br>• Ability to interact with staff (at all levels)<br>• Ability to prioritize urgency, communicate constructively and creatively problem-solve<br>• A self-motivated team player<br>• Maintains confidentiality and uses a high degree of discretion
We are looking for an Administrative Assistant to join our team in Fort Worth, Texas. In this long-term contract role, you will play a key part in supporting administrative operations, ensuring smooth communication, and maintaining accurate records. If you are organized, proactive, and thrive in a fast-paced environment, this position offers a great opportunity to contribute to the energy and natural resources industry.<br><br>Responsibilities:<br>• Process and input customer orders accurately and efficiently.<br>• Coordinate with sales representatives and customers to address proof of deliveries and invoices.<br>• Collect relevant documentation from third-party vendors and match it with open orders in the system.<br>• Update customer information in the database, including purchase orders, addresses, and job numbers.<br>• Track and monitor deliveries, ensuring timely updates and communication with stakeholders.<br>• Supervise and manage equipment contracts, ensuring compliance and timely renewals.<br>• Anticipate customer needs and resolve issues to enhance satisfaction and foster strong relationships.<br>• Maintain a clear and organized record of delivered and invoiced orders.<br>• Respond to inbound calls promptly, providing attentive and helpful assistance.
<p>We are seeking a polished and proactive Executive Assistant to support the CEO of a leading architecture firm specializing in high-end projects. The ideal candidate will possess outstanding organizational, communication, and problem-solving skills, with experience providing executive-level support in a fast-paced, creative professional environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, coordinate meetings, and schedule domestic and international travel for the CEO.</li><li>Serve as a liaison between the CEO, clients, vendors, staff, and external partners, maintaining professionalism and confidentiality at all times.</li><li>Prepare and edit reports, presentations, and correspondence, often related to client proposals, project timelines, and firm initiatives.</li><li>Organize high-profile events, client meetings, and presentations, including on-site coordination when required.</li><li>Support the CEO in executing firm-wide initiatives, communicating priorities, and ensuring timely follow-up on action items.</li><li>Handle confidential documents and sensitive information with discretion.</li><li>Assist in workflow automation, CRM updates, and process improvements as applicable.</li><li>Prepare expense reports, manage invoices, and help facilitate project billing and financial documentation.</li><li>Monitor and respond to emails and calls on behalf of the CEO, prioritizing and redirecting communication as needed.</li><li>Conduct research and compile briefing materials for meetings, presentations, and client engagements.</li></ul><p><br></p>
<p>We are seeking a polished and proactive Executive Assistant to support the CEO of a leading architecture firm specializing in high-end projects. The ideal candidate will possess outstanding organizational, communication, and problem-solving skills, with experience providing executive-level support in a fast-paced, creative professional environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, coordinate meetings, and schedule domestic and international travel for the CEO.</li><li>Serve as a liaison between the CEO, clients, vendors, staff, and external partners, maintaining professionalism and confidentiality at all times.</li><li>Prepare and edit reports, presentations, and correspondence, often related to client proposals, project timelines, and firm initiatives.</li><li>Organize high-profile events, client meetings, and presentations, including on-site coordination when required.</li><li>Support the CEO in executing firm-wide initiatives, communicating priorities, and ensuring timely follow-up on action items.</li><li>Handle confidential documents and sensitive information with discretion.</li><li>Assist in workflow automation, CRM updates, and process improvements as applicable.</li><li>Prepare expense reports, manage invoices, and help facilitate project billing and financial documentation.</li><li>Monitor and respond to emails and calls on behalf of the CEO, prioritizing and redirecting communication as needed.</li><li>Conduct research and compile briefing materials for meetings, presentations, and client engagements.</li></ul><p><br></p>
<p>We are looking to hire a Part-time Executive Assistant to support a family office here in Dallas, Texas for 24-32 hours a week. This Executive Assistant will play a pivotal role in managing complex administrative, operational, and personal support functions. The position requires absolute discretion, top-tier organizational skills, digital fluency, and a proactive approach to problem-solving in a dynamic, fast-paced environment.</p><p>Key Responsibilities:</p><ul><li>Coordinate high-level calendaring, travel arrangements (domestic/international), and confidential meetings for the principal and family members.</li><li>Manage complex schedules, event planning, and logistics for multiple properties and personal projects.</li><li>Liaise with internal staff, professional advisors, external vendors, and VIP contacts with diplomacy and professionalism.</li><li>Oversee sensitive correspondence, document management, and confidential files.</li><li>Support workflow automation initiatives and cross-functional process improvements within the office.</li><li>Monitor and assist in financial, philanthropic, investment-related, and personal projects as directed.</li><li>Proactively solve day-to-day challenges and anticipate needs for the principal and family.</li><li>Navigate CRM platforms, digital productivity tools, and emerging technologies to optimize efficiency.</li><li>Organize executive communications, prepare presentations, and draft reports.</li><li>Occasionally act as family representative in select transactions or events.</li></ul><p><br></p>
<p>We are looking to hire a Part-time Executive Assistant to support a family office here in Dallas, Texas for 24-32 hours a week. This Executive Assistant will play a pivotal role in managing complex administrative, operational, and personal support functions. The position requires absolute discretion, top-tier organizational skills, digital fluency, and a proactive approach to problem-solving in a dynamic, fast-paced environment.</p><p>Key Responsibilities:</p><ul><li>Coordinate high-level calendaring, travel arrangements (domestic/international), and confidential meetings for the principal and family members.</li><li>Manage complex schedules, event planning, and logistics for multiple properties and personal projects.</li><li>Liaise with internal staff, professional advisors, external vendors, and VIP contacts with diplomacy and professionalism.</li><li>Oversee sensitive correspondence, document management, and confidential files.</li><li>Support workflow automation initiatives and cross-functional process improvements within the office.</li><li>Monitor and assist in financial, philanthropic, investment-related, and personal projects as directed.</li><li>Proactively solve day-to-day challenges and anticipate needs for the principal and family.</li><li>Navigate CRM platforms, digital productivity tools, and emerging technologies to optimize efficiency.</li><li>Organize executive communications, prepare presentations, and draft reports.</li><li>Occasionally act as family representative in select transactions or events.</li></ul><p><br></p>
We are seeking a detail-oriented Executive Assistant to join our team in Ft. Worth, Texas. In this long-term contract position, you will play a pivotal role in supporting executive staff, managing schedules, and ensuring smooth operations. This role requires exceptional organizational skills, discretion, and the ability to handle multiple tasks efficiently.<br><br>Responsibilities:<br>• Coordinate and maintain executive calendars, including scheduling internal meetings and interviews.<br>• Assist physicians and executive staff with administrative tasks, ensuring confidentiality at all times.<br>• Prepare and review contracts and documents with precision and attention to detail.<br>• Utilize Microsoft Office tools, including Word, Excel, and PowerPoint, to create reports, presentations, and pivot tables.<br>• Print checks as needed and manage alarm settings and technology deployments.<br>• Handle travel arrangements and bookings for executives, ensuring all details are managed seamlessly.<br>• Perform secretarial duties, including correspondence and file management.<br>• Support the team with critical thinking and a proactive, can-do attitude.<br>• Serve as a notary when required to meet business needs.<br>• Execute other duties as assigned to support the office's operations.
<p>A client of ours is looking to hire a bilingual (Spanish) Administrative Assistant to assist with processing applications. In this role you will be responsible for the following…</p><p> </p><p>• Answer incoming telephone calls and assist callers</p><p>• Make outgoing phone calls to staff, and clients to respond or handle inquiries</p><p>• Assist with managing assigned email inbox; respond to emails, do research to resolve problems, take action, trouble shoot inquiries, and get assistance from team members or management as needed</p><p>• Work on ad-hoc projects</p><p>• Review, analyze, trouble shoot, and process incoming appointment applications for accuracy and completeness.</p><p>• Follow up via e-mail or telephone in regards to missing requirements and/or to clarify information.</p><p>• Data Enter information into proprietary home office systems.</p><p>• Submit paperwork to the appropriate internal team.</p><p>• Track new applications processed via team tracking system</p><p>• Monitor and respond to various correspondence within Outlook</p><p> </p>
<p>We are looking for a detail-oriented and proactive Executive Assistant to support CEO in a fast-paced environment. This role requires exceptional organizational skills and the ability to manage multiple priorities effectively. As this is a Contract to permanent position, it provides an excellent opportunity for career advancement and long-term growth. The position is based in Dallas, Texas.</p><p><br></p><p>Responsibilities:</p><p>• Manage and coordinate executive calendars, ensuring all appointments, meetings, and deadlines are accurately scheduled.</p><p>• Prepare, edit, and deliver well-organized presentations, reports, and other materials for senior leadership.</p><p>• Act as the primary point of contact between executives, clients, and internal teams, ensuring seamless communication.</p><p>• Organize travel arrangements, including booking flights, accommodations, and transportation, while maintaining detailed itineraries.</p><p>• Handle confidential information with discretion and maintain a high level of integrity at all times.</p><p>• Assist with meeting preparation, including agenda creation, document distribution, and taking detailed meeting minutes.</p><p>• Monitor and prioritize incoming correspondence, ensuring prompt and appropriate responses.</p><p>• Support the planning and execution of events, conferences, and other executive functions.</p><p>• Collaborate with other departments to ensure smooth operations and resolve administrative challenges efficiently.</p>
<p>We are looking for a detail-oriented <strong><u>HR Admin/Assistant</u></strong> to join a team on a <strong><u>contract basis</u></strong> in the financial services industry in <strong><u>Dallas, Texas.</u></strong> In this role, you will play a key part in maintaining efficient office operations and supporting HR initiatives. The ideal candidate is organized, adaptable, and capable of handling administrative tasks with precision and discretion.</p><p><br></p><p>Responsibilities:</p><p>• Manage the inventory of office supplies, including ordering and organizing snacks, beverages, and other consumables.</p><p>• Coordinate food orders for meetings and events, ensuring timely delivery and cost-effectiveness.</p><p>• Place orders and monitor shipments for office and HR supplies, ensuring accurate tracking and receipt.</p><p>• Digitize employee records by scanning, organizing, and uploading documents into the system while maintaining confidentiality.</p><p>• Assist with general administrative tasks such as filing, document management, and preparing simple reports.</p><p>• Provide on-demand administrative support to HR and management teams as required.</p><p>• Ensure all administrative activities comply with company policies and procedures.</p><p>• Maintain the accuracy and security of sensitive employee information while supporting HR initiatives.</p><p>• Use organizational skills to prioritize tasks and adapt to changing office needs effectively.</p>
Proposal Coordinator - 3+ Months, Potential for permanent, On-Site, 40 hours a week in North Dallas! Robert Half, Marketing & Creative is looking for a Proposal Coordinator to bring on for the next 3+ months, on-site in the North Dallas area, long-term is probable. Proposal Coordinator will be overseeing proposal and grant assets and elements, routing internal approvals and gathering content from multiple departments and managers. Proposal Coordinator will act as the liaison and home base for gathering, organizing, and delivering proposal-related requirements, Proposal Coordinator will be reading and interpreting technical and legal documents, to ensure details align with requirements supporting the compliance and risk assessment processes. Proposal Coordinator will work with all levels in the organization, ensuring communication and smooth transition throughout the proposal and grant process.
