19 results for Executive Assistant in Coppell, TX

Executive Assistant We are offering an exciting opportunity for an Executive Assistant to join our team in the Financial Services industry, located in Dallas, Texas. In this role, you will provide high-level executive support to several C-level executives, handling a variety of administrative tasks, and interacting with senior partners, clients, and colleagues. Responsibilities: • Organize and manage active calendars for multiple partners and senior bankers• Coordinate both domestic and international travel itineraries and agendas • Conduct word-processing and desktop publishing tasks utilizing Microsoft suite and other software• Compile and reconcile expense reports for assigned bankers adhering to company policy• Update and maintain the CRM database with accurate contact information, call notes, and distribution lists• Exercise discretion in dealing with confidential information and sensitive materials• Coordinate internal and external meetings, dinners, and events, including contract negotiation with venues• Manage and screen phone lines for bankers, maintaining a detail-oriented image for all clients and colleagues• Assist with the integration of new banking team members• Develop and maintain excellent relationships with external clients and internal partners• Manage office supplies and inventory• Welcome and direct visitors to the office• Perform general clerical duties, such as photocopying, faxing, and filing.

Executive Assistant Are you a =+ years of experience, proactive, and highly organized Executive Assistant looking for your next opportunity to make a meaningful impact? We’re partnering with a growing company in Fort Worth seeking a detail oriented Executive Assistant to provide high-level support to the CEO, who is based in Austin but frequently travels to the DFW area. This is a direct permanent opportunity offering hybrid flexibility and the chance to work in a dynamic, fast-paced environment. Key Responsibilities: Provide executive-level administrative support to the CEO, including calendar management, travel coordination, meeting preparation, and expense reporting. Serve as a primary point of contact between the CEO and internal/external stakeholders, ensuring clear, detail oriented, and timely communication. Anticipate needs and take initiative to ensure seamless day-to-day operations with minimal supervision. Coordinate and support special projects, company events, and meetings. Maintain confidentiality and discretion in handling sensitive information. Manage and prioritize multiple tasks with keen attention to detail and accuracy. Prepare =+ years of experience and detail oriented correspondence, presentations, and reports.

Executive Assistant We are looking for a highly skilled Executive Assistant to provide comprehensive administrative support to our Executive Team This role is ideal for someone who thrives in a dynamic environment, excels at multitasking, and is committed to maintaining high standards of discretion and professionalism. Based in Plano, Texas, this position offers a hybrid work schedule and the opportunity to collaborate closely with leadership while managing day-to-day operations effectively. Responsibilities:• Deliver high-level administrative assistance to the Executive Team, ensuring tasks are prioritized and completed efficiently.• Coordinate and schedule complex meetings across multiple time zones, ensuring seamless participation and productivity.• Prepare, review, and reconcile expense reports, adhering to company policies and maintaining accuracy.• Create and analyze reports, presentations, and spreadsheets, while conducting research to support ongoing projects.• Manage travel arrangements, including booking accommodations and overseeing executive schedules for optimal organization.• Collaborate with IT, property management, and other departments to ensure smooth workflow and operational efficiency.• Organize company events, meetings, and fulfill special requests with attention to detail.• Monitor and manage office supplies and equipment to maintain a well-functioning workspace.• Support training programs and assist with onboarding new members of the Executive Team.• Perform additional duties as required to support leadership and office operations.

Executive Assistant A client of ours is looking to hire an Executive Assistant who will be responsible for a broad range of strategic and tactical high level executive administrative support activities and is expected to work with discretion and judgment in all aspects of the role. The person in this role will manage a variety of special projects for C-Suite team members, some of which may have organizational impact.Specific Responsibilities include: <ul><li>Coordinate and book travel arrangements</li><li>Prepare expense reports utilizing Concur software, reconcile expense reimbursements and facilitate the monthly payment to American Express. </li><li>Manage calendar / calls / follow-up for the executive. Also sending out invitations, gifts, and preparation materials for leasing meetings and conferences.</li><li>Oversee corporate cell phone plan, FedEx account, etc. in conjunction with Accounting Manager.</li><li>In office role. It is important for this position to be in office.</li><li>Help coordinate business lunches for office (not often, quarterly meetings, etc.), special events (conferences / trade shows) support, etc. in conjunction with the Marketing team and receptionist.</li><li>Keep track of subscriptions and membership renewals</li></ul>

Executive Assistant We are looking for a highly organized and detail-oriented Executive Assistant to provide exceptional support to our Executive Team in Plano, Texas. This Contract-to-permanent position offers the opportunity to play a vital role in ensuring the seamless operation of daily executive activities. The ideal candidate will excel in multitasking, have a proactive approach, and possess outstanding communication skills. Responsibilities: • Provide comprehensive administrative support to the Executive Team by managing daily tasks, prioritizing responsibilities, and ensuring deadlines are met. • Coordinate complex meetings involving large groups and multiple time zones, ensuring schedules are aligned and outcomes are productive. • Prepare, review, and reconcile expense reports for the Executive Team, ensuring compliance with company standards and policies. • Develop and maintain reports, spreadsheets, and presentations, while conducting research and gathering data for various projects. • Arrange travel logistics, including accommodations and reservations, while efficiently managing executive schedules for optimal productivity. • Collaborate with IT, property management, and other departments to resolve operational challenges and ensure smooth workflows. • Organize and manage company events, meetings, and special requests, ensuring they are executed successfully. • Oversee office supplies and equipment procurement, maintaining a well-organized and functional workspace. • Support training and onboarding efforts for new executives by handling related administrative tasks. • Take on additional responsibilities as needed to support the Executive Team and overall office operations.

Executive Assistant We are in search of a proficient Executive Assistant to become an integral part of our team. This role is based in Plano, Texas, United States, and is focused on providing comprehensive support to our CEO. As an Executive Assistant, you will be entrusted with managing the CEO's calendar, coordinating travel arrangements, preparing reports and presentations, and managing internal and external communication. Responsibilities: • Provide extensive support to the CEO, acting as the primary point of contact for all matters, while maintaining utmost confidentiality and professionalism • Ensure efficient management of the CEO’s calendar, prioritizing meetings and aligning them with business objectives • Handle complex travel coordination, including flight bookings, accommodations, and itineraries, keeping cost-efficiency in mind • Prepare and compile reports, presentations, and other materials for various meetings, including board and investor presentations • Act as a gatekeeper, effectively screening calls, emails, and visitors to the CEO's office • Draft, edit, and proofread correspondence, memos, and other communication on behalf of the CEO • Manage and coordinate internal and external communication, ensuring all key stakeholders are updated promptly • Take charge of special projects and initiatives assigned by the CEO, liaising cross-functionally with other departments to achieve goals • Track progress and follow up on action items from executive meetings and strategy sessions • Build and maintain positive relationships with internal executives, board members, investors, clients, and other external partners • Assist in organizing high-level events, including executive offsites, leadership meetings, and industry conferences • Handle administrative tasks related to the executive office, such as budgeting for executive-related expenses, managing vendor relationships, and processing expense reports.

Administrative Coordinator We are looking for a responsible Administrative Coordinator to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.Responsibilities<ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li><li>Book travel arrangements</li><li>Submit and reconcile expense reports</li><li>Provide general support to visitors</li><li>Act as the point of contact for internal and external clients</li><li>Liaise with executive and senior administrative assistants to handle requests and queries from senior managers</li></ul>

Digital Marketing Specialist & Administrative Assistant Digital Marketing Specialist & Administrative Assistant We are looking for an experienced and detail-oriented Digital Marketing Specialist & Administrative Assistant to join our dynamic team. If you're a talented marketing professional looking for a new challenge, we would love to hear from you. Apply today! Responsibilities:<ul><li>Work closely with senior management to support daily operations.</li><li>Manage and update the company website using WordPress CMS.</li><li>Handle content management for the website, including SEO optimization.</li><li>Maintain and follow up on Salesforce CRM.</li><li>Promote trade show events, wins, and acquisitions on LinkedIn and other social media platforms.</li><li>Assist with design content creation, leveraging your design background.</li><li>Split duties evenly between digital marketing and administrative tasks.</li><li>Provide front office and executive support.</li><li>Create PowerPoint presentations for executives.</li></ul>

Administrative Assistant We are offering a direct hire/permanent Administrative Assistant role for a leading real estate company in Dallas, TX. The Administrative Assistant will provide high-level support to executives and employees, assist with daily office operations, and manage general administrative activities to ensure the smooth functioning of the office. Key Responsibilities: • Answer and direct phone calls. • Greet office visitors and assist as needed. • Process and distribute mail; handle incoming and outgoing packages. • Maintain organized filing systems (both electronic and physical). • Draft and review correspondence, including leasing and property management letters. • Prepare meeting materials and set up conference rooms for weekly video meetings.Document Management • Prepare templates in DocuSign for leasing documents. • Circulate leasing, construction, and property management memos via DocuSign. • Request and organize business/financial information from prospective tenants.Tenant & Property Support • Manage tenant requests and coordinate with the internal team. • Control access to available lease spaces using digital lockbox codes.Marketing & Communications • Assist with property marketing, brochure updates, website maintenance, and social media. • Coordinate tenant communication and marketing efforts.Office & Facilities Management • Order office and kitchen supplies. • Oversee common areas and coordinate with building management for maintenance and parking. • Keep staff informed of office/building matters.Scheduling & Travel • Organize internal/external meetings including calendar coordination and catering. • Assist with travel arrangements (flights, hotels, car rentals).General • Perform other administrative duties as needed by the team. Requirements: • High school diploma required; college coursework or degree is a plus. • Minimum of 5 years of experience as an Administrative Assistant. • High proficiency in Microsoft Office (Word, Excel, PowerPoint). • Familiarity with office equipment and administrative processes. • Strong written and verbal communication skills. • Excellent organizational skills and attention to detail. • Ability to multitask and manage priorities effectively. • Social media experience (Facebook, LinkedIn, Canva) is a plus.

Administrative Assistant We are seeking a highly organized Administrative Assistant to join our team on a contract-to-permanent basis. This role is a great opportunity for someone who thrives in a supportive, mission-driven environment and enjoys keeping things running smoothly behind the scenes.What You'll Do:<ul><li>Provide administrative support to the Executive team and other departments</li><li>Answer, screen, and route phone calls and emails</li><li>Greet visitors and ensure a welcoming front-office presence</li><li>Schedule meetings, manage calendars, and coordinate logistics</li><li>Assist with preparation of reports, correspondence, and other documentation</li><li>Maintain filing systems, both digital and physical</li><li>Manage office supplies and vendor relationships</li><li>Support special projects and general office operations as needed</li></ul>

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in Providence Village, Texas, United States. As an Administrative Assistant, your main role will be handling customer service tasks, including answering phone calls, processing customer payments, and setting up customer accounts. You will also be required to manage data entry tasks and email correspondence with clients. Responsibilities • Handle inbound and outbound calls, providing excellent customer service • Set up new customer accounts in the billing system • Process customer payments promptly and accurately • Manage all email correspondence with clients professionally • Scan and save important documents in the company's database • Maintain customer records, ensuring all data is up-to-date and accurate • Monitor customer accounts for any irregularities and take appropriate action when necessary • Receive training on the company's billing program to facilitate efficient payment processing • Provide administrative support to the team as needed

Office Exec Admin/Accounting Clerk We are looking for a meticulous and proactive Office Executive Administrative Assistant and Accounting Clerk to join our team in Arlington, Texas. This role involves providing high-level administrative support to executives, managing office operations, and performing essential accounting tasks. The ideal candidate will possess excellent organizational skills, maintain confidentiality, and demonstrate the ability to multitask effectively in a dynamic environment. Responsibilities: • Provide comprehensive administrative support to C-suite executives, including managing schedules, coordinating meetings, and organizing travel arrangements. • Prepare, proofread, and format documents, reports, and presentations for internal and external use with precision and accuracy. • Serve as the primary point of contact for visitors, ensuring a welcoming and organized front office environment. • Maintain office supplies and oversee the organization of meeting rooms and common areas. • Perform data entry tasks related to invoices, purchase orders, and expense reports with accuracy and attention to detail. • Assist with accounts payable and accounts receivable processes, including reconciliations and record keeping. • Support month-end and year-end accounting processes by collaborating with the finance team. • Utilize software tools such as QuickBooks and Excel to maintain accurate financial records. • Act as a liaison between executives and stakeholders, fostering effective communication and collaboration.

HR Administrator A client of ours is looking to hire an HR Admin to their growing team! We are looking for an HR Administrator to support a large client of ours in their Human Resources department. You will act as the first point of contact for HR-related queries from employees and external partners.Your main administrative duties include maintaining personnel records, managing HR documents (e.g. employment records and onboarding guides) and updating internal databases. Our ideal candidate has experience with HR procedures and can juggle various administrative tasks in a timely manner.Ultimately, you should be able to ensure our HR department supports our employees while conforming to labor laws.Responsibilities<ul><li>Organize and maintain personnel records</li><li>Update internal databases (e.g. record sick or maternity leave)</li><li>Prepare HR documents, like employment contracts and new hire guides</li><li>Revise company policies</li><li>Liaise with external partners, like insurance vendors, and ensure legal compliance</li><li>Create regular reports and presentations on HR metrics (e.g. turnover rates)</li><li>Answer employees queries about HR-related issues</li><li>Assist payroll department by providing relevant employee information (e.g. leaves of absence, sick days and work schedules)</li><li>Arrange travel accommodations and process expense forms</li><li>Participate in HR projects (e.g. help organize a job fair event)</li></ul>

Human Resources (HR) Manager We are looking for an experienced Human Resources (HR) Manager to lead and oversee key HR functions, including recruitment, employee relations, and payroll management. This role involves fostering a positive workplace culture, ensuring compliance with policies, and driving employee engagement initiatives. Based in Irving, Texas, this position requires an independent and strategic leader with exceptional communication skills. Responsibilities: • Manage the full recruitment cycle, from sourcing candidates to onboarding new hires, ensuring a seamless hiring process. • Oversee payroll operations for both hourly and salaried employees, maintaining accuracy and timeliness for a workforce of nearly 300 employees. • Develop and implement HR policies and procedures to align with organizational goals and compliance standards. • Lead efforts to enhance employee engagement and workplace culture, fostering a positive and productive environment. • Provide guidance and support on employee relations issues, addressing concerns and resolving conflicts effectively. • Supervise and mentor a team of three direct reports, including payroll, HR assistant, and administrative staff. • Collaborate on strategic HR initiatives and offer insights to support long-term organizational growth. • Ensure compliance with local, state, and federal labor laws and regulations. • Manage and optimize HR information systems, including implementation and upgrades as needed. • Act as a key advisor to leadership, delivering strategic recommendations and fostering open communication.

Office Assistant We are looking for a dependable and proactive Office Assistant to provide support with general office operations and facilities maintenance. This role is ideal for someone who enjoys hands-on tasks and can handle a variety of responsibilities with attention to detail. Located in Coppell, Texas, this is a part-time, long-term contract position requiring 10 hours of work per week. Responsibilities: • Perform light facility maintenance tasks such as spackling, painting, and replacing lightbulbs. • Address minor repairs, including fixing window gaskets, door issues, and plumbing concerns like water leaks or filter changes. • Coordinate fire system and water inspections, ensuring compliance and safety. • Assemble and move office furniture, including desks, chairs, shelving units, and whiteboards. • Maintain common office equipment, such as cleaning dishwasher filters and replacing coffee kegs. • Serve as a liaison for property-related issues with external vendors or property management. • Handle occasional hardware procurement from local suppliers such as Home Depot. • Support office organization by managing non-IT equipment and furniture. • Monitor and maintain air conditioning units, including those in the server room.

Legal Secretary We are working with a Regional firm to find an experienced Litigation Legal Secretary to join their team in Dallas, Texas. In this role, the Legal Secretary will provide comprehensive administrative support to attorneys in the Litigation Section, ensuring seamless operations and confidentiality in all matters. The ideal candidate will thrive in a collaborative environment and demonstrate excellent organizational and communication skills. Responsibilities:• Draft legal documents such as briefs, complaints, motions, subpoenas, and summonses using firm templates and attorney-provided information.• Coordinate and format documents for filing in both State and Federal courts, ensuring compliance with litigation requirements and e-filing procedures.• Maintain case information in Court Alert, including deadlines and reminders.• Prepare notebooks, binders, exhibits, and other supporting documentation for legal proceedings.• Open new client and matter files, conducting conflict checks in collaboration with the New Business Intake team.• Organize and manage documents within the firm’s document management system for efficient and effective retrieval.• Proofread legal documents to ensure accuracy in grammar, punctuation, and formatting.• Manage attorneys’ calendars, monitor deadlines, and provide timely reminders for commitments.• Coordinate meetings and conferences, including scheduling rooms, arranging video conferencing, and preparing materials.• Assist with the billing process, including time entry and expense reporting under attorney guidance.

Front Desk Coordinator A client if ours is looking to hire an Office Clerk to perform various administrative and clerical tasks to support our offices. You will undertake a variety of activities in the office ranging from filing and answering the phone to basic administrative duties.An effective office assistant has the ability to work diligently to help maintain smooth office operations. You must be reliable and hardworking with great communication skills. The ideal candidate will also be familiar with office equipment and procedures.Responsibilities<ul><li>Maintain files and records so they remain updated and easily accessible</li><li>Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)</li><li>Answer the phone to take messages or redirect calls to appropriate colleagues</li><li>Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.</li><li>Assist in office management and organization procedures</li><li>Monitor stocks of office supplies (paper clips, stationery etc.) and report when there are shortages</li><li>Assist in making travel arrangements and booking venues for conferences and events</li><li>Perform other office duties as assigned</li></ul>

Bilingual Office Assistant A client if ours is looking to hire a Spanish/English speaking Office Assistant to perform various administrative and clerical tasks to support our offices. You will undertake a variety of activities in the office ranging from filing and answering the phone to basic administrative duties.An effective office assistant has the ability to work diligently to help maintain smooth office operations. You must be reliable and hardworking with great communication skills. The ideal candidate will also be familiar with office equipment and procedures.Responsibilities<ul><li>Maintain files and records so they remain updated and easily accessible</li><li>Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)</li><li>Answer the phone to take messages or redirect calls to appropriate colleagues</li><li>Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.</li><li>Assist in office management and organization procedures</li><li>Monitor stocks of office supplies (paper clips, stationery etc.) and report when there are shortages</li><li>Assist in making travel arrangements and booking venues for conferences and events</li><li>Perform other office duties as assigned</li></ul>

Paralegal Litigation Legal Assistant – Commercial Construction Experience RequiredLocation: Downtown Dallas, TXEmployment Type: Full-time, Direct HireRobert Half is partnering with a prestigious law firm in Downtown Dallas to find an exceptional Legal Assistant with strong litigation experience, particularly in commercial construction cases. If you're tech-savvy, detail-oriented, and thrive in a fast-paced legal environment, this could be the perfect opportunity for you! Key Responsibilities:<ul><li>Provide administrative and legal support to attorneys, including correspondence, case documentation, and drafting shell documents.</li><li>Prepare materials for trials and arbitrations, including electronic binders with linked documents.</li><li>Assist in case management utilizing NetDocs and time and billing through Coyote software.</li><li>Support an IT-oriented partner, demonstrating advanced proficiency in Microsoft Word, Excel, and PowerPoint for trial preparation and presentations.</li></ul>