<p>We have partnered with a client in San Jose who is seeking a Billing Specialist who can start immediately! This position is looking to convert from contract to full time depending on performance. </p><p> </p><p>Responsibilities:</p><ul><li>Searching each financial statement for any payment inconsistencies or errors</li><li>Assume the responsibility of receiving and sorting incoming payments with attention to credibility</li><li>Manage the status of accounts and balances and identify inconsistencies</li><li>Issue and post bills, receipts and invoices</li><li>Inputting payment history, upcoming payment information or other financial data into an individual account</li><li>Finding financial solutions for patients or customers who may need payment assistance </li><li>Informing patients or customers of any missed or upcoming payment deadlines</li><li>Calculating and tracking various company financial statements</li></ul><p><br></p>
<p>We are seeking a <strong>Patient Billing & Resolution Specialist</strong> for a temporary position dedicated to resolving hospital and professional billing issues with a high level of customer care. The <strong>Patient Billing & Resolution Specialist</strong> will be responsible for ensuring billing accuracy, managing patient accounts, and delivering excellent service in a fast-paced environment. If you are an experienced <strong>Patient Billing & Resolution Specialist</strong> with a background in collections and healthcare billing, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><ul><li>Respond to HB (Hospital Billing) and PB (Professional Billing) inquiries, including insurance benefits, billing/payment issues, and authorizations.</li><li>Perform timely and efficient self-pay collections via phone and offer payment arrangement options.</li><li>Request and process adjustments, contractual write-offs, bad debt transfers, and presumptive charity determinations.</li><li>Document steps taken on each account accurately and consistently.</li><li>Ensure productivity standards are met by managing daily assigned accounts.</li><li>Follow established policies, procedures, and applicable regulations (federal, state, and local).</li><li>Maintain strong knowledge of billing practices, including third-party payer procedures and requirements.</li><li>Handle technical issues and system navigation with minimal supervision.</li><li>Other duties as assigned.</li></ul>
<p><strong>Job Posting: Accounts Payable Specialist </strong></p><p><strong>Employment Type:</strong> Contract</p><p><strong>Pay Rate:</strong> $24 - $ 30 hourly</p><p><br></p><p><strong>About the Role:</strong></p><p>Are you detail-oriented, organized, and experienced in managing accounts payable processes? Robert Half is seeking an experienced <strong>Accounts Payable Clerk</strong> with proficiency in <strong>QuickBooks</strong> and/or <strong>Sage</strong> to join our client's accounting team. In this role, you will be responsible for ensuring accurate and timely processing of vendor invoices and payments while supporting the smooth operations of the accounting department.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage accounts payable transactions, including processing invoices and verifying supporting documentation.</li><li>Complete weekly payment runs (check, ACH, and wire payments).</li><li>Reconcile vendor accounts and resolve discrepancies in a timely manner.</li><li>Enter and maintain accurate records in <strong>QuickBooks</strong> and/or <strong>Sage</strong> accounting software.</li><li>Monitor and follow up on any outstanding accounts payable issues or unpaid invoices.</li><li>Assist in maintaining proper documentation by filing invoices, approval forms, and payment records.</li><li>Ensure compliance with company policies, procedures, and relevant regulations related to accounts payable.</li><li>Assist with month-end closing processes, including accounts reconciliation.</li><li>Respond to vendor inquiries and build strong relationships with suppliers.</li></ul><p><br></p>
<p><strong>Job Posting: Accounts Payable Specialist</strong></p><p><strong>Employment Type:</strong> Contract</p><p><strong>Pay Rate:</strong> $24 - $ 30 hourly</p><p> </p><p><strong>About the Role:</strong></p><p>Are you detail-oriented, organized, and experienced in managing accounts payable processes? Robert Half is seeking an experienced <strong>Accounts Payable Clerk</strong> with proficiency in <strong>QuickBooks</strong> and/or <strong>Sage</strong> to join our client's accounting team. In this role, you will be responsible for ensuring accurate and timely processing of vendor invoices and payments while supporting the smooth operations of the accounting department.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage accounts payable transactions, including processing invoices and verifying supporting documentation.</li><li>Complete weekly payment runs (check, ACH, and wire payments).</li><li>Reconcile vendor accounts and resolve discrepancies in a timely manner.</li><li>Enter and maintain accurate records in <strong>QuickBooks</strong> and/or <strong>Sage</strong> accounting software.</li><li>Monitor and follow up on any outstanding accounts payable issues or unpaid invoices.</li><li>Assist in maintaining proper documentation by filing invoices, approval forms, and payment records.</li><li>Ensure compliance with company policies, procedures, and relevant regulations related to accounts payable.</li><li>Assist with month-end closing processes, including accounts reconciliation.</li><li>Respond to vendor inquiries and build strong relationships with suppliers.</li></ul><p><br></p>
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS</strong></p><p><br></p><p><strong>AP SPECIALIST</strong></p><p>The Accounts Payable (AP) Specialist will be responsible for managing the accounts payable function including processing a high volume </p><p>of invoices, reconciling vendor accounts, and working closely with and vendors to ensure timely and accurate payments. </p><p><br></p><p>Responsibilities:</p><p>-Process full cycle AP for over 500 invoices per month</p><p>-Match invoices to purchase orders to verify accuracy before processing payments </p><p>-Track and manage invoice approvals across multiple entities </p><p>-Ensure vendor invoices are coded accurately to the general ledger account</p><p>-Maintain vendor records and ensure all required documentation (e.g., W-9s, insurance </p><p>certificates, service contracts) is current </p><p>-Reconcile vendor statements and resolve any discrepancies or billing issues promptly </p><p>-Process weekly payments via check, ACH, or wire transfer in accordance with payment terms. </p><p>-Review invoice dashboard daily to move invoices through appropriate workflows and follow up </p><p>internally to ensure payments are made on time </p><p>-Process intercompany payments on monthly basis </p><p><br></p><p><br></p>
We are looking for a dedicated and organized Accounts Receivable Clerk to join our team in Walnut Creek, California. This Contract-to-Permanent position offers the opportunity to play a key role in managing customer payments, maintaining accurate financial records, and contributing to office operations. The ideal candidate will have a strong attention to detail, excellent communication skills, and the ability to handle multiple tasks efficiently.<br><br>Responsibilities:<br>• Process and record customer payments in the accounting system, ensuring accuracy and timeliness.<br>• Monitor transactions across multiple bank accounts and maintain detailed records.<br>• Scan and deposit checks electronically, with occasional trips to the bank for physical deposits.<br>• Reconcile payment batches to ensure account accuracy and resolve discrepancies.<br>• Distribute monthly account statements and follow up on overdue balances with professionalism.<br>• Communicate effectively with customers to address payment inquiries or account concerns.<br>• Assist with bank reconciliations and support year-end accounting close processes.<br>• Organize and maintain both digital and physical files related to financial and property records.<br>• Provide general office support, including ordering supplies, filing, and assisting during audits or budget preparation.
<p><strong>Job Posting: Accounts Receivable Specialist</strong></p><p><strong>Employment Type:</strong> Contract</p><p><strong>Pay Rate:</strong> $25 - $30 hourly</p><p> </p><p><strong>About the Role</strong></p><p>Robert Half is seeking an experienced <strong>Accounts Receivable Specialist</strong> to join our clients' growing team! This is an opportunity for a skilled and detail-oriented professional to manage and optimize the company’s accounts receivable process. In this role, you’ll take the lead in maintaining accurate financial records, overseeing collections, and delivering exceptional client communication. If you’re looking for a dynamic, supportive environment and the chance to make an impact, this role is perfect for you.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Manage all aspects of the accounts receivable process, including payment posting, account reconciliations, and adjustments.</li><li>Prepare and distribute customer invoices, payment reminders, and aging reports.</li><li>Monitor outstanding invoices and proactively follow up on overdue payments with clients.</li><li>Address and resolve billing discrepancies in a timely and professional manner.</li><li>Provide regular reports and insights on accounts receivable performance to management.</li><li>Collaborate with sales and accounting teams to address customer account inquiries and ensure smooth communication.</li><li>Assist with month-end and year-end financial closing processes.</li><li>Maintain and update customer records with accuracy in accounting software.</li></ul><p><br></p>
<p>We’re hiring an Accounts Payable Clerk to elevate your AP expertise in Robert Half’s Full-Time Engagement Professionals (FTEP) program. In this full-time role, you’ll manage outgoing payments, process high-volume invoices, reconcile vendor accounts, and ensure accurate financial reporting—all while collaborating with diverse clients across industries. Enjoy meaningful work, stability, and the benefits of permanent employment at Robert Half.</p><p><br></p><p>nique opportunity combines meaningful accounting work with the stability and benefits of permanent employment at Robert Half.</p><p><br></p><p><strong>For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. </strong></p><p><br></p><p>Job Duties:</p><ul><li>Process and verify invoices for accuracy and proper authorization</li><li>Match purchase orders, receipts, and invoices</li><li>Ensure timely and accurate payment of vendor bills</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Maintain organized and up-to-date financial records</li><li>Assist with month-end closing and reporting</li><li>Communicate with vendors regarding payment status or issues</li><li>Prepare and process electronic transfers and payments</li><li>Support audits by providing necessary documentation</li><li>Follow internal controls and company policies for AP procedures</li></ul>
<p>We’re hiring an Accounts Payable Clerk to elevate your AP expertise in Robert Half’s Full-Time Engagement Professionals (FTEP) program. In this full-time role, you’ll manage outgoing payments, process high-volume invoices, reconcile vendor accounts, and ensure accurate financial reporting—all while collaborating with diverse clients across industries. Enjoy meaningful work, stability, and the benefits of permanent employment at Robert Half.</p><p><br></p><p><strong>For more information, please find my email on LinkedIn (Tawnia Kirshen) and email your resume directly. </strong></p><p><br></p><p>Job Duties:</p><ul><li>Process and verify invoices for accuracy and proper authorization</li><li>Match purchase orders, receipts, and invoices</li><li>Ensure timely and accurate payment of vendor bills</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Maintain organized and up-to-date financial records</li><li>Assist with month-end closing and reporting</li><li>Communicate with vendors regarding payment status or issues</li><li>Prepare and process electronic transfers and payments</li><li>Support audits by providing necessary documentation</li><li>Follow internal controls and company policies for AP procedures</li></ul>
<p>Become an Entry-Level Accountant with Robert Half’s Full-Time Engagement Professionals (FTEP) program. Gain real-world experience, contribute to impactful client projects across industries, and grow your professional network—all while enjoying the security and benefits of full-time employment.</p><p><br></p><p><strong>For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. </strong></p><p><br></p><p><strong>Job Duties:</strong></p><p>· Process and verify invoices for accuracy and proper authorization</p><p>· Match purchase orders, receipts, and invoices</p><p>· Ensure timely and accurate payment of vendor bills</p><p>· Reconcile vendor statements and resolve discrepancies</p><p>· Maintain organized and up-to-date financial records</p><p>· Assist with month-end closing and reporting</p><p>· Communicate with vendors regarding payment status or issues</p><p>· Prepare and process electronic transfers and payments</p><p>· Support audits by providing necessary documentation</p><p>· Follow internal controls and company policies for AP procedures</p>
<p>Jackie Meza with Robert Half is looking for a detail-oriented Billing Clerk to join our team in Stockton, California. In this role, you will be responsible for managing the preparation and maintenance of invoices for transportation services. The ideal candidate will bring accuracy, efficiency, and excellent communication skills to ensure smooth billing operations and client satisfaction. For consideration please call Jackie Meza at 209.227.6563 </p><p><br></p><p>Responsibilities:</p><p>• Prepare and issue accurate invoices for transportation services, ensuring all details are correct and complete.</p><p>• Review customer orders to verify rates, shipment details, and other relevant information.</p><p>• Input billing data into the company's accounting systems with precision and attention to detail.</p><p>• Monitor payment schedules and ensure timely collection of outstanding balances.</p><p>• Investigate and resolve discrepancies or disputes related to billing in a timely manner.</p><p>• Collaborate with operations and customer service teams to align billing practices with company policies and client expectations.</p><p>• Generate and distribute billing statements to clients as needed.</p><p>• Maintain organized and up-to-date billing records for auditing and reporting purposes.</p><p>• Utilize computerized billing systems to streamline processes and improve efficiency.</p>
<p>Become an Entry-Level Accountant with Robert Half’s Full-Time Engagement Professionals (FTEP) program. Gain real-world experience, contribute to impactful client projects across industries, and grow your professional network—all while enjoying the security and benefits of full-time employment.</p><p><br></p><p><strong>For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. </strong></p><p><br></p><p><strong>Job Duties:</strong></p><p>· Process and verify invoices for accuracy and proper authorization</p><p>· Match purchase orders, receipts, and invoices</p><p>· Ensure timely and accurate payment of vendor bills</p><p>· Reconcile vendor statements and resolve discrepancies</p><p>· Maintain organized and up-to-date financial records</p><p>· Assist with month-end closing and reporting</p><p>· Communicate with vendors regarding payment status or issues</p><p>· Prepare and process electronic transfers and payments</p><p>· Support audits by providing necessary documentation</p><p>· </p><p><br></p>
<p><strong>Job Posting: Accounts Receivable Specialist</strong></p><p><strong>Employment Type:</strong> Contract</p><p><strong>Pay Rate:</strong> $25 - $30 hourly</p><p> </p><p><strong>About the Role</strong></p><p>Robert Half is seeking an experienced <strong>Accounts Receivable Specialist</strong> to join our clients' growing team! This is an opportunity for a skilled and detail-oriented professional to manage and optimize the company’s accounts receivable process. In this role, you’ll take the lead in maintaining accurate financial records, overseeing collections, and delivering exceptional client communication. If you’re looking for a dynamic, supportive environment and the chance to make an impact, this role is perfect for you.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Manage all aspects of the accounts receivable process, including payment posting, account reconciliations, and adjustments.</li><li>Prepare and distribute customer invoices, payment reminders, and aging reports.</li><li>Monitor outstanding invoices and proactively follow up on overdue payments with clients.</li><li>Address and resolve billing discrepancies in a timely and professional manner.</li><li>Provide regular reports and insights on accounts receivable performance to management.</li><li>Collaborate with sales and accounting teams to address customer account inquiries and ensure smooth communication.</li><li>Assist with month-end and year-end financial closing processes.</li><li>Maintain and update customer records with accuracy in accounting software.</li></ul><p><br></p>
<p>Robert Half is looking for an experienced Accounts Payable Specialist to support our client based in San Leandro, California on a contract basis.</p><p><br></p><p>This role is ideal for someone with a detail-oriented approach to managing accounts payable processes and experienced in accounting software systems, Including Oracle or SAP.</p><p><br></p><p><strong>This position is anticipated to last 4-6 weeks and requires working onsite, Monday through Friday.</strong></p><p><br></p><p>Responsibilities:</p><p>• Manage and process accounts payable transactions accurately and in a timely manner.</p><p>• Ensure proper account coding and compliance with company policies and procedures.</p><p>• Utilize accounting software systems to maintain organized financial records and documentation.</p><p>• Reconcile vendor statements and resolve discrepancies efficiently.</p><p>• Handle accrual accounting processes to ensure accurate reporting.</p><p>• Perform audits of invoices and payments to identify errors and ensure accuracy.</p><p>• Process Automated Clearing House (ACH) payments and other electronic transactions.</p><p>• Collaborate with internal teams to streamline accounts payable workflows and improve efficiency.</p><p>• Maintain strong relationships with vendors and address any payment-related inquiries.</p><p>• Generate detailed reports on accounts payable activities for management review.San Leandro</p>
<p>Our client has an immediate opening for a skilled Accounts Receivable Specialist to join their San Jose team. This position is a full-time contract role with the opportunity to convert based on performance.</p><p> </p><p>Duties:</p><ul><li>Maintain bookkeeping databases and spreadsheets, updating information as needed</li><li>Communicate with previous clients and customers to request payment and arrange payment plans</li><li>Monitor accounts receivable aging report to ensure timely customer payments while communicating with managers to ensure overdue invoices are addressed with customer</li><li>Create reports and balance sheets that document overall profits and losses</li><li>Assist in reconciling vendor invoices and accurately distributing costs among customers for invoicing purposes</li><li>Assist in gathering and compiling data to generate monthly revenue reports as well as other reports relevant to accounts receivable</li></ul><p><br></p>
<p><strong>Job Title</strong>: Accounting Assistant </p><p><strong>Department: </strong>Finance</p><p><strong>Location:</strong> South San Francisco </p><p><strong>Job Type:</strong> Full-Time </p><p><br></p><p>A municipality is seeking a detail-oriented and adaptable <strong><em>Accounting Assistant </em></strong>to join the Finance Department. This role will provide broad accounting support across multiple functions, including payroll, accounts payable, accounts receivable, and vendor management.</p><p><br></p><p>This is an excellent opportunity for an accounting professional who thrives in a dynamic, team-oriented environment and enjoys working on a variety of financial tasks that help ensure the smooth operation of municipal services.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Payroll Support</strong></p><ul><li>Assist with data entry and auditing of employee timesheets and leave balances.</li><li>Support payroll processing cycles, including reviewing entries for accuracy and assisting with reporting.</li><li>Respond to employee payroll inquiries in a timely and professional manner.</li></ul><p><strong>Accounts Payable</strong></p><ul><li>Process invoices for payment, ensuring compliance with internal controls and city policies.</li><li>Review and verify accuracy of charges, coding, and supporting documentation.</li><li>Maintain communication with vendors regarding payment status and discrepancies.</li></ul><p><strong>Accounts Receivable</strong></p><ul><li>Prepare and issue customer invoices.</li><li>Reconcile incoming payments and follow up on outstanding balances.</li><li>Maintain accurate and up-to-date AR records.</li></ul><p><strong>Vendor Creation & Maintenance</strong></p><ul><li>Set up and maintain vendor accounts in financial systems.</li><li>Verify required documentation for compliance (e.g., W-9s).</li><li>Collaborate with purchasing and other departments to ensure accurate vendor data.</li></ul><p><strong>General Accounting Support</strong></p><ul><li>Perform account reconciliations and assist with month-end and year-end closing processes.</li><li>Maintain organized records and assist with audits as needed.</li><li>Assist in researching discrepancies and resolving financial issues.</li></ul><p><br></p><p><br></p>
We are seeking a Medical Billing Specialist who will play a key role in managing client billing processes, ensuring accurate invoicing, payment tracking, and account reconciliation within an electronic health record (EHR) system. This position requires strong attention to detail, excellent communication skills, and the ability to work independently while supporting financial operations and client services. This role will be located in San Jose, 5 days on-site and will be a contract position with the opportunity to be hired permanently with the organization. <br> Key Responsibilities Manage client billing accounts and respond to inquiries regarding invoices and payments. Process incoming payments and generate receipts and account statements. Prepare monthly billing statements for direct services and insurance claims. Support month-end and year-end close procedures for Self-Pay accounts. Maintain and monitor accounts receivable aging; follow up on overdue balances. Track insurance claims and follow up on outstanding reimbursements. Communicate with clients about balances and payment deadlines; establish payment plans as needed. Collaborate with clinical teams to resolve billing discrepancies or missing data. Ensure timely and accurate data entry for billing and reporting purposes. Handle sensitive client information in compliance with HIPAA regulations. Assist the finance team with special projects and reporting tasks. Perform additional duties as assigned.
<p>We are looking for an experienced Accounts Payable Clerk to join our team in Stockton, California. In this long-term contract position, you will play a key role in ensuring accurate and efficient handling of financial transactions. This is an excellent opportunity to contribute to a non-profit organization and grow your expertise in accounts payable processes.</p><p><br></p><p><strong>Job Title:</strong> Part-Time Accounts Payable Specialist (Nonprofit | Temp-to-Perm)</p><p> <strong>Schedule:</strong> Monday–Friday, 8:00 a.m.–1:30 p.m. (25 hours/week)</p><p> <strong>Start:</strong> ASAP</p><p><strong>Summary:</strong></p><p> The Accounts Payable Specialist supports the Finance Department by processing invoices, payments, and cash receipts in accordance with established procedures and internal controls.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Process and verify invoices, payments, and employee expense reports.</li><li>Maintain accurate documentation in SAP; reconcile vendor statements and resolve discrepancies.</li><li>Prepare and file year-end 1099s.</li><li>Record daily cash receipts and assist with monthly closings.</li><li>Provide general administrative support to the Finance Department as needed.</li></ul><p><strong>Qualifications:</strong></p><ul><li>High school diploma or GED required.</li><li>Minimum <strong>3 years of accounts payable experience.</strong></li><li>Proficient in <strong>SAP, Excel, and Word.</strong></li><li>Strong attention to detail and ability to meet deadlines.</li></ul><p>Please call Cortney for immediate consideration 209-225-2014 </p>
<p>We are looking for a detail-oriented and organized Accounting Clerk to join our client in San Ramon, California. This is a Contract-to-permanent position, offering an excellent opportunity with the company. The role will initially focus on Accounts Receivable (AR) and Collections, with a planned transition to Accounts Payable (AP). This position requires working onsite every day, and familiarity with Yardi software is highly valued.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Process and organize Accounts Receivable (AR) mail, deposits, and daily transactions.</p><p>• Assist tenants with online payment systems and manage tenant ledgers to ensure accurate records.</p><p>• Perform bank runs twice a week and handle data entry tasks such as rent increases, amendments, and charges.</p><p>• Post commercial rents, send monthly statements, and attach all rental agreements and modifications to the accounting system.</p><p>• Set up files and units for new properties and coordinate with collection agencies on overdue tenant accounts.</p><p>• Collaborate with property managers to ensure timely rent collection and assist with legal actions for delinquent tenants when necessary.</p><p>• Code, verify, and process invoices in the Accounts Payable (AP) system, ensuring compliance with billing protocols.</p><p>• Reconcile vendor accounts, process approved invoices for payment, and handle credit account reconciliations.</p><p>• Maintain accurate financial records, prepare delinquency reports, and provide administrative support to the bookkeeping team.</p><p>• Learn and utilize accounting software functionalities while maintaining an organized filing system for AR and AP documents.</p><p><br></p><p>Please reach out to John Miller for immediate consideration. </p>
<p>We have partnered with a client in San Jose who is seeking a Billing Specialist who can start immediately! This position is looking to convert from contract to full time depending on performance. </p><p> </p><p>Responsibilities:</p><ul><li>Prepare and submit electronic and paper claims to insurance companies, government programs, and third-party payers.</li><li>Review patient bills for accuracy and completeness before submission.</li><li>Verify patient insurance coverage and obtain necessary pre-authorizations or referrals.</li><li>Follow up on unpaid or denied claims; research and resolve billing discrepancies.</li><li>Post payments, adjustments, and denials to patient accounts.</li><li>Generate patient statements and respond to billing inquiries.</li><li>Maintain patient confidentiality and comply with HIPAA regulations.</li><li>Communicate with insurance companies, patients, and healthcare providers to resolve billing issues.</li><li>Maintain up-to-date knowledge of billing guidelines, payer policies, and coding changes (ICD-10, CPT, HCPCS).</li><li>Prepare and submit billing reports and reconcile accounts as needed.</li></ul>
We are looking for a meticulous and experienced Accounts Payable Specialist to join our team on a long-term contract basis. This role focuses on ensuring the seamless management of financial operations, including processing a high volume of invoices and handling multiple bank accounts. Based in San Francisco, California, this position is ideal for someone who thrives in a fast-paced environment and has expertise in accounts payable systems.<br><br>Responsibilities:<br>• Manage the entire accounts payable process, from receiving invoices to obtaining payment approvals.<br>• Process approximately 200-250 invoices weekly with a focus on accuracy and efficiency.<br>• Oversee accounts payable activities for 40 distinct bank accounts tied to 45 building operating accounts.<br>• Ensure timely and precise payment processing for all invoices.<br>• Maintain accurate records and documentation for financial transactions.<br>• Utilize Yardi Voyager software to manage accounts payable functions effectively.<br>• Collaborate with internal teams to resolve discrepancies and ensure compliance with company policies.<br>• Provide support for financial audits and reporting as needed.
<p>Our client is looking for an Accounts Payable Specialist for a contract-to-hire position around San Jose. The ideal candidate will be able to perform full cycle AP and can start immediately.</p><ul><li>Receive, renew and process incoming invoices, expense reports, and check requests</li><li>Handling accounts payable for separate entities and vendors </li><li>Resolve vendor and internal team’s disputes and other issues relating to Accounts Payable</li><li>Establishing and maintaining relationships with new and existing vendors </li><li>Processing due invoices for payments </li><li>Conduct weekly review of AP Aging Reports: identify invoices ready for payment, verify vendor balances, and prepare analysis of accounts</li><li>Processing transactions and performing accounting duties such as account maintenance, recording entries and reconciling books of accounts/vendor statements</li></ul><p><br></p>
<p>Part-time AP Clerk</p><p>$40-$41/hour</p><p>18 - 20 hours per week</p><p>● Set up new vendors in the financial system and ensure the W9 information is accurately entered into the system to process 1099 forms at year-end properly. </p><p>● Match all purchase orders to invoices. </p><p>● Review all invoices/expense reports for proper documentation, GL account coding, and approval before payment processing. </p><p>● Prepare all checks and ACH bank drafts, match invoices to checks, obtain all check signatures, and distribute checks. </p><p>● Prepare analysis of vendor accounts, as required. </p><p>● Reconcile vendor statements and research and correct discrepancies. </p><p>● Maintain good relationships with vendors, answer all vendor inquiries, and ensure our accounts are in good standing. </p><p>● Maintain all accounts payable reports and respective vendor payable files. </p><p>● Review the AP aging report monthly and follow up on all outstanding payables over 30 days. </p><p>● Match the AP aging report to the accounts payable general ledger balance monthly. </p><p>● Prepare and report 1099s to IRS and vendors at year-end. </p><p>● Manage and reconcile school credit card balances and payments. </p><p>● Work with facilities on maintaining school vehicle registrations, gas & maintenance receipts. </p><p>● Review and follow up with outstanding checks and report unclaimed property. </p><p>● Maintain office supply inventory and order as needed. </p><p>● Manage postage & coffee/water machines and staff coffee/tea supplies. </p><p>● Obtain ABC License (Alcoholic Beverage Control) for fundraising events. </p><p>● Ensure all reporting deadlines are met. </p><p>● Assist in the annual audit, prepare all required AP schedules, and pull files for the auditors.</p>
<p>We are looking for an experienced Bookkeeper to join our team in Danville, California. The ideal candidate will play a crucial role in managing financial tasks for high-net-worth clients, ensuring accuracy, confidentiality, and exceptional customer service. This position offers a friendly office environment with the potential for remote work after an initial in-office period.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Manage client bill payments and oversee all related financial processes.</p><p> • Record and categorize transactions accurately in Quicken, including customized client reporting.</p><p> • Prepare and complete monthly bank reconciliations and financial reports.</p><p> • Communicate directly with client vendors (e.g., utilities, home services) to ensure timely payments and issue resolution.</p><p> • Monitor client account cash flow and coordinate funding as needed.</p><p> • Deliver personalized client support, including move coordination, utility setup, detailed reporting, charge dispute research, and collaboration with insurance brokers.</p>
We are looking for a detail-oriented Billing Specialist to join our team in Vacaville, California. In this long-term contract role, you will be responsible for supporting operational processes, managing billing tasks, and ensuring accurate documentation to maintain efficiency. This position requires strong organizational skills, attention to detail, and the ability to thrive in a dynamic environment.<br><br>Responsibilities:<br>• Organize and prepare job files by gathering necessary documentation from various sources.<br>• Create purchase orders in collaboration with superintendents, ensuring compliance with company guidelines.<br>• Accurately input billing data into the system and resolve discrepancies or inquiries as needed.<br>• Collaborate with superintendents to prepare and verify weekly timesheets for payroll submission.<br>• Collect and maintain weekly safety inspection reports, assisting in compliance-related documentation.<br>• Utilize Sage software proficiently for billing and operational tasks, adhering to established procedures.<br>• Enter new job phases into the system, ensuring accuracy and completeness.<br>• Identify opportunities to streamline processes and improve operational efficiency.<br>• Support operational tasks with initiative, ensuring deadlines are met.<br>• Communicate effectively with team members to enhance collaboration and workflow.
