18 Results for Office Services Specialist Jobs in Concord, CA

Add your latest resume to match with open positions.

Office Specialist I

Oakland, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for an Office Specialist I to join our team in Oakland, California. In this role, you will support a department director by handling a variety of administrative and clerical tasks critical to daily operations. This is a long-term contract position that requires a proactive individual with excellent organizational skills and the ability to work independently. Key Responsibilities:Perform general clerical duties such as filing, data entry, and document preparation.Answer phones, route calls, and provide exceptional customer service to internal and external stakeholders.Maintain and update records, logs, and reports accurately and efficiently.Assist with scheduling, correspondence, and meeting coordination.Support departmental operations with additional administrative tasks as assigned.
2026-10-08T00:00:00Z

Office Services Associate

San Francisco, CA
onsite
Temporary / Contract
22 - 23 USD / Hourly
We are looking for an Office Services Associate to support daily operational needs across back-office functions. This Long-term Contract position focuses on copy and document production, mail handling, and digital intake while also assisting with related office support services as needed. The ideal candidate brings strong customer service, sound judgment, and the ability to stay organized in a fast-moving, detail-focused environment. Responsibilities: • Manage incoming office service requests by confirming job details, reviewing instructions, and recording work accurately in the appropriate tracking logs. • Complete document reproduction, scanning, mail processing, and intake assignments in accordance with site procedures and client expectations. • Organize and sequence work based on urgency, service commitments, and delivery timelines to ensure all tasks are finished on schedule. • Communicate promptly with clients, team members, or leadership when questions, deadline concerns, or production issues arise. • Inspect completed work for accuracy and presentation, and support quality checks on shared team output when needed. • Maintain copiers, scanners, and related equipment by replenishing paper, toner, and other supplies and addressing minor operating issues. • Follow company and client workplace policies while using materials and equipment responsibly and efficiently. • Support an organized office environment by assisting with additional service needs, which may include hospitality, reception, facilities, or audio/visual coordination.
2026-10-08T00:00:00Z

Office Manager

Palo Alto, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Key Responsibilities:<ul><li>Manage daily office operations, facilities, and administrative needs</li><li>Coordinate vendors, office supplies, inventory, and maintenance requests</li><li>Support meetings, events, conference rooms, and office logistics</li><li>Serve as a point of contact for employees, visitors, and vendors</li><li>Assist with onboarding, scheduling, expenses, and general administrative support</li><li>Identify opportunities to improve office processes and employee experience</li></ul>
2026-10-02T00:00:00Z

Office Manager

San Francisco, CA
onsite
Temporary / Contract
25.5 - 25.5 USD / Hourly
We are looking for an Office Manager to help create a welcoming workplace experience in San Francisco, California. This Long-term Contract position is ideal for someone who enjoys supporting daily office operations, coordinating events, and ensuring employees, visitors, and candidates feel well cared for. The role combines front-of-house professionalism with administrative coordination, workplace support, and strong attention to detail. You will play an important part in maintaining an organized, efficient, and community-focused office environment. Responsibilities:• Create a positive front-desk and in-office experience by greeting employees, guests, and candidates with professionalism and a hospitality-focused approach.• Maintain reception areas and common spaces so they remain tidy, functional, and inviting throughout the workday.• Manage the in-office retail area by placing orders, replenishing stock, and monitoring inventory levels for branded merchandise.• Compile recurring security reports, track workplace incidents, and highlight patterns or trends for internal review.• Coordinate onsite gatherings such as team events, social functions, and happy hours, including logistics, vendor communication, budget tracking, and promotional materials.• Work with internal teams to monitor, collect, and return eligible branded packages as needed.• Collaborate with workplace partners and cross-functional stakeholders to support office projects and ongoing operational initiatives.• Assist with workplace processes and systems, including employee departures, visitor management workflows, expense-related tools, and general office service requests. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013515890**
2026-10-09T00:00:00Z

Office Manager

San Jose, CA
onsite
Temporary / Contract
31.6635 - 36.663 USD / Hourly
We are looking for a dependable Office Manager to support daily operations and help keep administrative and financial activities running smoothly. This Long-term Contract position calls for someone who can balance executive support with accurate bookkeeping while managing competing priorities effectively. The ideal candidate is organized, discreet, and comfortable handling both office coordination and financial recordkeeping in a fast-paced environment. Responsibilities: • Provide day-to-day administrative support to leadership, including coordinating schedules, preparing documents, and managing general office workflows. • Maintain accurate financial records by processing invoices, tracking payments, supporting payroll activities, and reconciling bank transactions. • Oversee front office operations by greeting visitors, handling incoming communications, and ensuring a detail-oriented and responsive office environment. • Monitor inventory levels for office materials and place orders as needed to keep supplies stocked and operations uninterrupted. • Manage accounts payable tasks, organize supporting documentation, and help ensure timely and accurate payment processing. • Prepare, file, and maintain organizational records, reports, and correspondence with a high degree of accuracy and confidentiality. • Prioritize multiple assignments independently, resolve routine administrative issues, and support efficient office operations across the organization. • Assist with bookkeeping and clerical processes using business software such as QuickBooks, Microsoft Office, Outlook, and Adobe Acrobat.
2026-09-28T00:00:00Z

General Office Clerk

Oakland, CA
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
We are looking for a detail-oriented General Office Clerk to support daily administrative operations in Oakland, California. This is a Contract position suited for someone who can manage office records, handle routine data tasks, and keep documentation accurate and accessible. The ideal candidate will contribute to efficient back-office support while maintaining organized files and timely processing of paperwork. Responsibilities: • Perform document scanning and digital filing to maintain accurate and accessible office records. • Organize physical and electronic files so information can be retrieved quickly by internal teams. • Enter data into office systems with close attention to completeness and accuracy. • Provide administrative assistance for day-to-day back-office activities and general clerical needs. • Review incoming paperwork for proper classification and route materials to the appropriate records or departments. • Maintain orderly document storage practices and support ongoing records management efforts.
2026-10-09T00:00:00Z

Office Specialist Property Management

Oakland, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
Office Specialist – Property ManagementBrief Job Description:The Office Specialist in Property Management provides administrative and office support for property operations, tenant communication, vendor coordination, and document management.Responsibilities:<ul><li>Answer phones, emails, and office inquiries from tenants and vendors</li><li>Maintain lease files, notices, and property documentation</li><li>Process work orders and assist with maintenance scheduling</li><li>Support accounts payable, invoices, and rent records</li><li>Prepare correspondence, reports, and office materials</li><li>Assist the property management team with daily office operations</li></ul>
2026-09-25T00:00:00Z

Legal Operations Specialist

San Francisco, CA
remote
Temporary / Contract
45 - 60 USD / Hourly
Our client, a San Francisco-based healthcare AI company, is seeking a temporary Legal Operations Specialist to support the buildout of its legal function as the company continues to expand internationally.This contractor will partner closely with the internal team to establish foundational legal operations infrastructure, with an initial focus on building and organizing the company's core legal folder system and developing practical workflows for managing legal documents and processes. The role is well suited for a paralegal or legal operations professional who has experience creating structure within a growing legal function and can independently organize information, establish repeatable processes, and help build systems that can scale with the business. Responsibilities<ul><li>Partner with internal stakeholders to build and organize the company's core legal folder and document management structure</li><li>Review and organize existing legal documents, agreements, corporate records, and other legal materials into a consistent and accessible filing system</li><li>Develop file naming conventions, folder structures, document categorization standards, and related organizational protocols</li><li>Establish and document legal operations workflows for the intake, organization, tracking, and maintenance of legal matters and documents</li><li>Create trackers, templates, checklists, and other tools to improve visibility into legal work and support consistent processes</li><li>Assist with organizing contracts and maintaining key agreement information, deadlines, renewal dates, and related records as needed</li><li>Identify gaps or inefficiencies in existing legal administrative processes and help implement practical solutions appropriate for a growing company</li><li>Coordinate with business stakeholders to gather legal documents and information and ensure materials are appropriately maintained</li><li>Document newly established processes to support ongoing use by the company's legal and business teams</li><li>Provide additional paralegal and legal operations support as the legal function develops and priorities evolve</li></ul>
2026-09-30T00:00:00Z

Office Coordinator

Oakland, CA
onsite
Temporary to Hire
29.45 - 34.1 USD / Hourly
We are looking for an organized Office Coordinator to support daily administrative and accounting operations in our Oakland, California office. This contract-to-permanent position is ideal for someone who enjoys creating structure, providing excellent front-office support, and assisting with essential financial processes. The person in this role will help maintain an efficient workplace while partnering with internal teams to keep documentation, billing support, and office logistics on track. Responsibilities: • Oversee day-to-day office operations by managing supplies, coordinating equipment needs, and working with outside vendors to support a well-functioning workplace. • Arrange meetings and office events by handling calendars, preparing spaces, and coordinating food or materials when needed. • Process incoming and outgoing mail, packages, and deliveries to ensure timely distribution and shipment handling. • Support new employee setup by preparing work areas, arranging office materials, and assisting with workplace orientation logistics. • Provide administrative assistance for accounting activities, including invoice support, expense processing, timesheet review, and routine records maintenance. • Help prepare and distribute client billing documents while coordinating with project teams to promote accurate financial information. • Assist with reconciliations for bank and credit card activity under the direction of senior accounting staff. • Contribute to month-end and year-end accounting tasks, audit document collection, and maintenance of project and contract records. • Perform general front-desk and clerical support such as answering inbound calls, scanning documents, and assisting the broader team as needed.
2026-10-08T00:00:00Z

Office Coordinator

Santa Clara, CA
onsite
Temporary / Contract
26.9135 - 31.163 USD / Hourly
We are looking for a Part-Time Office Coordinator to help create a smooth, welcoming, and well-organized workplace for employees, guests, and business partners in Santa Clara, California. This Long-term Contract position is ideal for someone who enjoys balancing front-office interaction with behind-the-scenes operational support in a busy, well-organized setting. The role will oversee daily office coordination, vendor and facilities support, onboarding logistics, and administrative processes while also identifying smarter ways to improve efficiency through technology and automation. Responsibilities:• Welcome employees, visitors, candidates, and service providers while maintaining an organized and welcoming front-desk experience.• Manage incoming phone calls, mail, packages, and deliveries, ensuring items are routed accurately and promptly.• Coordinate meeting rooms, visitor schedules, and office logistics to support daily business activity.• Monitor office supplies, kitchen stock, and shared spaces to keep the workplace organized, functional, and presentable.• Partner with building services and external vendors to address maintenance needs, workplace requests, and service coordination.• Arrange catering, lunches, and internal events that contribute to a positive employee experience.• Support onboarding for new team members by preparing workspaces, coordinating office access, and assisting with first-day logistics.• Track office-related purchases and help reconcile expenses, including company card transactions and vendor charges.• Contribute to administrative projects and recommend process improvements by using digital tools, automation, and AI-driven solutions.
2026-10-06T00:00:00Z

Workplace Specialist

Palo Alto, CA
onsite
Temporary / Contract
35 - 45 USD / Hourly
Key Responsibilities:<ul><li>Support daily office operations, facilities, and workplace needs</li><li>Manage office and kitchen supplies, inventory, vendors, and service requests</li><li>Coordinate meetings, company events, catering, and employee activities</li><li>Assist with new hire setup, workspace needs, and employee requests</li><li>Partner with internal teams and vendors to resolve workplace and facilities issues</li><li>Help maintain a positive, organized, and high-energy employee experience</li></ul>
2026-10-02T00:00:00Z

Legal Secretary/ Legal Support Specialist

San Francisco, CA
onsite
Permanent / Full Time
110000 - 125000 USD / Yearly
We are looking for a detail-oriented Legal Secretary to support attorneys handling litigation matters in San Francisco, California. This role combines legal administrative coordination with document preparation, court filing support, calendar management, and case organization across active matters. The ideal candidate brings strong judgment, a disciplined approach to deadlines, and the ability to work effectively with attorneys, clients, courts, and internal teams in a fast-paced law firm environment. Responsibilities:• Oversee the organization and upkeep of case records in both digital and paper formats, maintaining complete, accurate, and court-compliant files throughout each matter.• Draft, revise, format, and proof legal materials such as pleadings, motions, discovery documents, correspondence, and other case-related documentation before submission or distribution.• Submit filings through state and federal electronic court systems while monitoring jurisdiction-specific procedures, timing requirements, and filing deadlines.• Maintain attorney and matter calendars by tracking hearings, depositions, court appearances, meetings, and other critical milestones to support timely case progression.• Support discovery activities by gathering, reviewing, labeling, and organizing materials for production, internal use, and case strategy needs.• Prepare exhibits, deposition packets, hearing materials, trial notebooks, and closing binders to ensure attorneys have organized resources for proceedings and transactions.• Communicate professionally with clients, opposing counsel, court personnel, and colleagues while handling document delivery, service tracking, reporting, and general legal support tasks.
2026-10-01T00:00:00Z

Exception Services Specialist

Novato, CA
onsite
Temporary / Contract
25.65 - 29.7 USD / Hourly
We are looking for an Exception Services Specialist to support banking operations for a contract position based in Novato, California. In this role, you will investigate transaction and account issues that require manual review, help ensure accurate processing across multiple banking functions, and work closely with internal teams to resolve outstanding items. This opportunity is well suited for someone who brings strong customer service instincts, sound judgment, and the ability to manage exceptions in a fast-paced financial services environment. Responsibilities: • Review daily exception queues and take prompt action to resolve transactions or account items that do not process successfully. • Investigate discrepancies involving deposits, checks, wires, loan-related activity, and other banking transactions by analyzing records and available documentation. • Correct processing or input errors to support accurate account activity and reduce operational risk. • Partner with branches and internal departments through phone and email communication to gather missing details and move cases toward resolution. • Record research findings, decisions, and completed actions clearly to maintain a complete audit trail for each case. • Escalate high-risk or complex issues when additional approval or specialized support is needed. • Follow established banking policies, regulatory requirements, and internal control standards throughout exception handling activities. • Assist customers and internal partners with transaction-related questions while delivering attentive service across multiple communication channels.
2026-09-28T00:00:00Z

Office Clerk - Recent Grads Encouraged to Apply

Palo Alto, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
We’re looking for a motivated and organized Office Clerk to support daily administrative and office operations. This is a great opportunity for a recent graduate or early-career professional looking to gain hands-on experience in a professional environment.Key Responsibilities:<ul><li>Provide general administrative and clerical support</li><li>Assist with data entry, filing, scanning, and document organization</li><li>Answer phones and greet visitors, employees, and vendors</li><li>Manage mail, packages, office supplies, and deliveries</li><li>Support scheduling, meetings, and special projects</li><li>Assist the team with day-to-day office needs</li></ul>
2026-10-02T00:00:00Z

Legal Billing Specialist

Oakland, CA
onsite
Temporary / Contract
29 - 35 USD / Hourly
Robert Half is seeking a Legal Billing Specialist for our client, a local law firm. This contract-to-hire role offers a strong opportunity for professional growth as part of a reputable firm committed to excellence in legal services. Job Responsibilities:<ul><li>Manage and execute end-to-end legal billing functions, ensuring accuracy and compliance with firm protocols.</li><li>Prepare, review, and process detailed client invoices in adherence to client-specific billing guidelines.</li><li>Monitor and track billing timelines, resolving delayed or rejected bills proactively.</li><li>Address inquiries regarding billing discrepancies and collaborate with attorneys and staff for resolution.</li><li>Ensure compliance with electronic billing (e-Billing) systems and resolve e-Billing rejections or adjustments.</li><li>Maintain proper documentation of all billing activities for reporting purposes.</li><li>Offer continuous support to attorneys, paralegals, and other staff regarding billing and time entry best practices.</li></ul>
2026-09-24T00:00:00Z

Customer Service Specialist

Oakland, CA
onsite
Temporary / Contract
26 - 29 USD / Hourly
Customer Service SpecialistBrief Job Description:The Customer Service Specialist provides support to customers by answering questions, resolving issues, processing requests, and delivering a positive service experience.Responsibilities:<ul><li>Respond to customer inquiries by phone, email, or chat</li><li>Resolve issues related to orders, billing, products, or services</li><li>Document customer interactions in CRM or ticketing systems</li><li>Escalate complex issues to appropriate departments</li><li>Process returns, refunds, or service requests as needed</li><li>Maintain service quality and meet response-time goals</li></ul>
2026-09-25T00:00:00Z

Part-Time Office Assistant

San Ramon, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
About Robert Half:Robert Half is a specialized talent solutions and staffing firm that connects skilled professionals with leading companies across a variety of industries. Our team partners with organizations throughout the Bay Area to support hiring needs in Administrative, Customer Service, Finance & Accounting, Human Resources, and other professional disciplines. This is not an active opening with a specific client at this time. We are proactively connecting with Office Assistants interested in upcoming temporary and temp-to-hire opportunities. By applying, you'll have the chance to be considered for future roles that match your skills and career goals. Robert Half client is seeking a reliable and detail-oriented Part-Time Office Assistant to support daily office operations and help keep the team organized and efficient. This is an ongoing opportunity ideal for a professional who thrives in a fast-paced environment and enjoys providing high-level administrative support.Key Responsibilities:<ul><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer and direct phone calls and emails professionally</li><li>Prepare correspondence, reports, and other documents</li><li>Maintain filing systems and accurate records</li><li>Order office supplies and support general office operations</li><li>Assist with data entry, expense reports, and invoice processing</li><li>Support internal teams with administrative projects and workflow coordination</li><li>Greet visitors and provide front-office support as needed</li></ul> If you are interested in this Office Assistant position, please submit your resume today to be considered!
2026-10-02T00:00:00Z

Part-Time Office Manager

Santa Clara, CA
onsite
Temporary to Hire
27.7115 - 32.087 USD / Hourly
We are looking for a dependable Part-Time Office Manager to help keep daily operations running smoothly in our office. This contract-to-permanent opportunity is well suited for someone who enjoys balancing administrative priorities, staying ahead of deadlines, and creating an organized, efficient workplace. The ideal candidate brings a hands-on approach, sound judgment, and the ability to work independently while supporting a collaborative team environment. Responsibilities: • Direct day-to-day office activities to maintain an efficient, orderly, and welcoming workplace for employees and visitors • Manage administrative calendars, track recurring deadlines, and follow up on items such as insurance renewals and related documentation • Assist with employee onboarding logistics and provide general administrative support for routine HR coordination • Monitor supply levels, place orders as needed, and ensure essential office materials are consistently available • Serve as a point of contact for front office needs, including basic receptionist-style support and coordination with vendors or service providers • Look for operational gaps, recommend practical improvements, and resolve issues before they disrupt office workflow • Support a team of approximately 20 employees by helping maintain a dependable, organized, and well-run office environment
2026-10-07T00:00:00Z

18 results for Office Services Specialist in Concord, CA