We are looking for a Front Desk Coordinator to join our team on a contract basis in Palo Alto, California. In this role, you will serve as the first point of contact for visitors and callers, ensuring attentive and efficient interactions. This part-time position requires excellent communication skills and the ability to handle multiple tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Greet and assist visitors and clients in a friendly and attentive manner.<br>• Manage a multi-line phone system, including answering inbound calls and directing them appropriately.<br>• Provide concierge services to meet the needs of guests and staff.<br>• Handle switchboard operations efficiently, managing phone lines ranging from 1 to 10.<br>• Maintain an organized and welcoming reception area.<br>• Coordinate scheduling and appointments as needed.<br>• Respond promptly to inquiries and provide accurate information.<br>• Support administrative tasks and collaborate with team members to ensure smooth daily operations.<br>• Uphold company standards and maintain confidentiality in all interactions.
<p>We are looking for a temporary Front Desk Coordinator in San Ramon, California. This position is ideal for someone who thrives in a fast-paced environment and enjoys providing excellent customer service while managing front desk operations. The role requires effective communication skills and attention to detail to ensure smooth day-to-day activities.</p><p><br></p><p>Responsibilities:</p><p>• Greet and identify visitors, ensuring their purpose of visit is documented and directing them to the appropriate staff or management.</p><p>• Maintain a welcoming and organized front desk area, ensuring coverage during all working hours by coordinating with administrative support for breaks.</p><p>• Handle incoming mail, packages, and courier deliveries with accuracy and efficiency.</p><p>• Prepare outgoing mail at the end of the workday and deposit it in the designated mail drop box.</p><p>• Answer and direct inbound calls using a multi-line phone system, ensuring prompt and detail-oriented communication.</p><p>• Provide concierge services to visitors, ensuring they feel comfortable and informed while waiting.</p><p>• Monitor and manage front desk supplies, ensuring necessary items are always available.</p><p>• Assist with general administrative tasks as needed to support the team.</p><p>• Uphold security protocols by verifying visitor credentials and granting office access appropriately.</p><p><br></p><p>If you are interested in this temporary front desk coordinator role, submit your resume today! </p>
<p>Robert Half is looking for a Front Desk Office Administrator for a local school in South San Francisco. Our client is looking for a detail-oriented and friendly Receptionist to join our team in South San Francisco, California. This role will interact heavily with parents and the community. If you are interested in front facing roles, this could be a great opportunity for you! </p><p><br></p><p>Please find the details below and if interested, apply now. We are looking to interview people immediately to hopefully start someone on Monday. Do not wait. Apply ASAP! </p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Operate a centralized telephone system, direct calls to appropriate personnel; receive and transmit messages; provide general information and assistance to callers as needed.</li><li>Greet and assist parents, students and other visitors; screen and direct visitors to appropriate District Offices, school sites and personnel; provide informational materials and assistance to visitors and general public.</li><li>Receive, sort, and distribute incoming, outgoing and internal mail and correspondence; receive and distribute incoming packages; assist other staff in preparing bulk mailings</li><li>Perform a variety of specialized clerical tasks including data entry, typing, filing and record keeping.</li><li>Perform general clerical support duties including duplicating, assembling and distributing a variety of materials including forms, letters, memoranda and informational materials.</li><li>Establish, update and maintain a variety of assigned records and files that may contain confidential material.</li><li>Order office supplies in accordance with established procedures; type purchase orders.</li><li>Operate a variety of office equipment including a copier, typewriter, fax machine, copier and a computer and assigned software; maintain and arrange for repairs of office equipment.</li><li>Maintain reception area in an orderly and attractive manner; organize and update District bulletin boards.</li><li>Managing the set up of new volunteers, coaches and classified substitute application files, review for completeness and update as additional materials are received.</li></ul>
<p>A San Francisco law office is seeking a reliable Temporary Administrative Assistant with strong data entry experience for urgent, short-term onsite coverage. This is a 3-day assignment supporting high-volume data entry, filing, and file-closing work during a busy period.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Perform accurate, high-volume data entry into internal systems and spreadsheets</li><li>Enter, update, and verify client and matter information</li><li>File and organize physical and electronic documents</li><li>Assist with closing out client files and records</li><li>Provide general administrative and clerical support as needed</li><li>Handle confidential information with discretion and attention to detail</li></ul>
<p>Robert Half's client in San Ramon, CA is looking for a PART-TIME Administrative Assistant to join their tax office. This position is contract-to-hire. This role provides an excellent opportunity to showcase your administrative skills and provides vital clerical and administrative support to tax professionals and clients. The position is PART-TIME, approximately 25 hours per week.</p><p><br></p><p>Administrative Assistant Responsibilities:</p><p>• managing schedules</p><p>• coordinating appointments</p><p>• preparing and processing documents</p><p>• handling phone and email correspondence</p><p>• maintaining confidential files</p><p>• assisting with client intake and billing</p><p><br></p><p>This role requires an understanding of common tax documents (such as W-2s, 1099s, and client tax forms), with the ability to accurately organize, identify, and process sensitive information. The ideal candidate has strong organizational skills, attention to detail, proficiency in office software, and the ability to provide excellent customer service in a fast-paced environment. Prior experience in a finance or tax office is preferred.</p><p><br></p><p>If you are interested in this part time Administrative Assistant role, apply today!</p>
We are looking for an experienced Administrative Assistant to join our team in Fairfield, California. In this role, you will handle a variety of complex and confidential administrative tasks, requiring strong organizational skills and attention to detail. This is a long-term contract position offering the opportunity to contribute to the smooth functioning of departmental operations.<br><br>Responsibilities:<br>• Perform advanced office support tasks, requiring independent judgment and specialized knowledge.<br>• Research and compile data from multiple sources to complete forms or create detailed reports.<br>• Provide clear information to staff and the public, ensuring policies and procedures are effectively communicated.<br>• Organize and maintain departmental files, ensuring records are accurate and easily accessible.<br>• Draft, edit, and proofread correspondence, reports, and specialized documents with precision.<br>• Manage and track official documents, ensuring compliance with departmental regulations.<br>• Utilize computer systems to input data, generate reports, and maintain databases.<br>• Handle administrative details such as ordering supplies, coordinating equipment repairs, and updating reference materials.<br>• Review computer-generated reports for errors and ensure corrections are made promptly.<br>• Train or supervise team members on specific projects or procedures when necessary.
<p><strong>Administrative Assistant – Job Description</strong></p><p>The Administrative Assistant provides day-to-day office support by managing communications, scheduling, preparing documents, and maintaining organized records to ensure smooth business operations.</p><p><strong>Responsibilities:</strong></p><ul><li>Answer phones, emails, and greet visitors</li><li>Schedule meetings and manage calendars</li><li>Prepare documents, reports, and correspondence</li><li>Maintain filing systems and office supplies</li><li>Assist staff with general administrative tasks</li></ul><p><br></p>
<p><strong>Administrative Assistant – Job Description</strong></p><p>The Administrative Assistant provides day-to-day office support by managing communications, scheduling, preparing documents, and maintaining organized records to ensure smooth business operations.</p><p><strong>Responsibilities:</strong></p><ul><li>Answer phones, emails, and greet visitors</li><li>Schedule meetings and manage calendars</li><li>Prepare documents, reports, and correspondence</li><li>Maintain filing systems and office supplies</li><li>Assist staff with general administrative tasks</li></ul><p><br></p>
<p>We are looking for an experienced Senior Administrative Assistant to join our team in Milpitas, California. This is a Contract position within the construction industry, requiring a proactive and detail-oriented individual to provide high-level administrative support to multiple leaders. The ideal candidate will excel in coordinating office operations, managing budgets, and ensuring seamless workflows while contributing to a positive and efficient work environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide high-level administrative support to multiple leaders, including managing complex calendars and coordinating meetings and schedules.</p><p>• Prepare presentations, draft communications, and support stakeholder coordination while navigating dynamic and fast-paced situations.</p><p>• Oversee daily office operations, including space planning, office moves, and maintaining a professional and welcoming work environment.</p><p>• Manage office budgets, track expenses, and handle procurement processes in coordination with vendors and facilities partners.</p><p>• Develop, maintain, and improve office management systems, workflows, and tools to enhance efficiency and scalability.</p><p>• Partner with People and Communications teams to support office events, employee engagement initiatives, and travel coordination.</p><p>• Serve as a primary on-site resource, providing hands-on administrative and operational support, with occasional travel to other locations as needed.</p><p>• Support expense reporting, document management, research, and project follow-up to ensure smooth and effective operations.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Oakland, California. In this role, you will play a key part in ensuring smooth office operations by managing administrative tasks and providing exceptional support to the team. The ideal candidate is organized, attentive to detail, and capable of handling various responsibilities in a fast-paced environment.<br><br>Responsibilities:<br>• Manage daily administrative functions, including scheduling, filing, and correspondence.<br>• Answer incoming calls promptly and courteously, directing inquiries to the appropriate team members.<br>• Handle data entry tasks with accuracy and attention to detail.<br>• Provide receptionist support by greeting visitors and ensuring a welcoming office environment.<br>• Maintain organized records and ensure proper documentation of office activities.<br>• Assist with preparing reports and presentations as needed.<br>• Support team members by coordinating meetings and managing calendar appointments.<br>• Monitor office supplies and coordinate replenishment when necessary.<br>• Ensure compliance with office policies and procedures.<br>• Collaborate with team members to improve administrative processes.
<p>We are looking for a Workplace Experience Coordinator to join our team in Palo Alto, CA. In this contract position, you will play a vital role in ensuring smooth day-to-day operations within the workplace while delivering exceptional customer service to employees and visitors. This is an excellent opportunity for someone with strong organizational skills and a proactive mindset to contribute to a dynamic environment.</p><p><br></p><p>Job Summary</p><p>The <strong>Workplace Experience Coordinator</strong> is responsible for delivering a world-class customer service experience to employees, guests, and visitors within a designated building. This role serves as the first point of contact and supports daily workplace operations, events, and services. The position is part of the <strong>Workplace Experience</strong> function, focused on creating a welcoming, safe, and efficient workplace environment.</p><p>RKey Responsibilities</p><p>Front Desk & Customer Experience</p><ul><li>Serve as the first point of contact for all individuals entering the facility with a friendly and welcoming demeanor.</li><li>Greet visitors, issue visitor and parking passes, and follow established security protocols.</li><li>Answer telephone calls professionally and create a positive first impression.</li><li>Acknowledge and respond to inquiries or complaints from employees, guests, and coworkers, providing solutions in a customer service–driven manner.</li></ul><p>Workplace Operations & Services</p><ul><li>Coordinate and manage workplace services, including mail, office supplies, and onboarding support.</li><li>Arrange and confirm recreational, dining, and business activities on behalf of requestors.</li><li>Manage janitorial and maintenance work orders as needed.</li><li>Coordinate with vendors providing goods or services to the workplace.</li></ul><p>Events & Presentations</p><ul><li>Organize and manage on-site events, including securing event space, coordinating room setup and teardown, and ensuring delivery of supplies.</li><li>Create presentations and communicate effectively with groups of varying sizes.</li></ul><p>Safety, Security & Compliance</p><ul><li>Follow property-specific security and emergency procedures.</li><li>Notify appropriate parties to ensure the safety and well-being of all individuals in the building.</li></ul><p>Collaboration & Communication</p><ul><li>Explain detailed or complex information to team members when required.</li><li>Follow specific directions provided by management.</li><li>Perform clearly defined duties using established procedures to solve routine problems, with limited discretion.</li></ul>
<p>We are seeking a highly organized and motivated Bilingual Spanish Administrative Assistant to support our office operations and act as a key liaison for our Spanish-speaking clients and partners. You will play a vital role in ensuring clear communication and efficient administrative processes.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the first point of contact for Spanish- and English-speaking clients by phone, email, and in-person</li><li>Translate and prepare documents and correspondence between English and Spanish</li><li>Assist with scheduling meetings, maintaining calendars, and organizing office events</li><li>Perform data entry, filing, and recordkeeping with high accuracy</li><li>Prepare reports, presentations, and communications as needed</li><li>Support the team with ad hoc administrative tasks and projects</li></ul>
<p>Robert Half's client is seeking a contract-to-hire Administrative Assistant to support a financial planning client in Walnut Creek, CA. This is a PART-TIME position, three days per week, 9am-3pm.</p><p><br></p><p>Administrative Assistant Responsibilities:</p><p>• answering phones</p><p>• directing calls</p><p>• greeting clients</p><p>• scheduling appointments</p><p>• document collection</p><p>• uploading information in the CRM system</p><p>• scanning</p><p>• data entry</p><p><br></p><p>If you are interested in this part time Administrative Assistant position, please apply today!</p>
<p><strong>Responsibilities:</strong></p><ul><li>Manage scheduling and calendar coordination for executives or team members</li><li>Prepare reports, spreadsheets, and presentations</li><li>Handle phone calls, emails, and correspondence professionally</li><li>Organize and maintain files, records, and office supplies</li><li>Support project work and assist with travel arrangements</li></ul><p><br></p>
<p>We are looking for a highly organized and meticulous Office Assistant to join our team in Sacramento, California. This is a long-term contract position offering a hybrid work schedule, with in-office days on Tuesdays, Thursdays, and for monthly meetings. The ideal candidate will excel in managing administrative tasks, supporting team operations, and ensuring efficient communication across various channels.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and schedule workgroup calls, virtual meetings, and in-person gatherings, ensuring smooth use of technology and timely preparation of meeting materials.</p><p>• Prepare, process, and manage routine correspondence, agendas, reports, invoices, forms, and other administrative documents, maintaining accuracy and attention to detail.</p><p>• Post and update various documents on the organization's website, ensuring accessibility and compliance with internal standards.</p><p>• Provide backup support to the Senior Executive Assistant, administrative team, and Director of Operations/Human Resources as needed.</p><p>• Utilize modern office software and tools, such as Microsoft Office Suite, Adobe Acrobat, WordPress, and Zoom, to execute tasks efficiently.</p><p>• Track assignments, monitor progress, and consult with team members on next steps to maintain project momentum.</p><p>• Conduct member surveys and compile results to aid in decision-making processes.</p><p>• Maintain organized filing systems and records to ensure easy retrieval and proper documentation.</p><p>• Deliver exceptional customer service to both internal and external stakeholders through clear and precise communication.</p><p>• Assist with clerical tasks such as scanning documents, answering inbound calls, and receptionist duties to support daily operations.</p>
<p>Robert Half's insurance industry client in Walnut Creek, CA is seeking a contract-to-permanent Senior. Administrative Assistant. This role is 100% onsite.</p><p><br></p><p>This role will support all administrative aspects of the Client Service Team, and jointly support the Account Engineers Team, Operations Manager, and Office Administration Team.</p><p><br></p><p>Senior Administrative Assistant duties include:</p><p>• Manage incoming and outgoing correspondence with external clients, brokers, and internal stakeholders.</p><p>• Handle a variety of administrative tasks in alignment with company policies and executive preferences, including but not limited to:</p><p>o Complex calendar management</p><p>o Event planning - all logistics from start to finish</p><p>o Expense reports</p><p>o Maintain files and records</p><p>o Purchasing supplies</p><p>o Tracking invoices and budgets</p><p>o Tracking Client Service Team processes</p><p>o Travel itineraries</p><p>• Organize and coordinate in-person and remote meetings for the management team, Client Service Team, and office-wide events as needed.</p><p>• Plans and manages all Client Service events, including but not limited to meetings, trainings, and internal and external client events and social functions.</p><p>• Reserve meeting location(s), coordinate logistics such as technological needs, travel arrangements, catering, reservations, etc.</p><p>• Prepare weekly, monthly, and quarterly reports for management, Client Service Team and Account Engineers.</p><p>• Maintain electronic filing systems, contact databases, various tracking worksheets, etc.</p><p>• Foster a collaborative and responsive work environment with management and team members.</p><p>• Assist and back up the executive assistant and other administrative assistants, when needed.</p><p>• Perform any additional duties requested by management.</p><p><br></p><p>Skills:</p><p>• Advanced proficiency of all Microsoft Suite (Outlook, Word, Excel, PowerPoint) and ability to learn new systems and software used for administrative support.</p><p>• Meticulous attention to detail, highly organized, and strong problem-solving skills.</p><p>• Strategic planning abilities with strong calendar and deadline management.</p><p>• Ability to manage multiple priorities, adapt quickly to changing needs and approach every task with a steady, can-do attitude.</p><p>• Excellent written and verbal communication skills.</p><p>• Proven experience in event planning from concept to completion.</p><p>• Strong interpersonal skills with the ability to build professional internal and external relationships.</p><p>• Leadership capabilities to support and guide other administrative staff.</p><p>• Trusted to handle confidential information with integrity and discretion.</p><p>• Creative skills in designing visual materials and promotional content using diverse tools.</p><p><br></p><p>If you are interested in this Senior Administrative Assistant position, submit your resume today!</p>
<p>The Senior Administrative Assistant is responsible for high-level administrative support, working closely with executives and teams to ensure seamless daily operations. This position requires excellent judgment, multitasking, and communication skills.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars and schedule meetings across multiple time zones</li><li>Coordinate travel arrangements and prepare expense reports</li><li>Draft, proofread, and format critical company correspondence</li><li>Prepare agendas and materials for meetings; record and distribute minutes</li><li>Conduct research and collect data for executive decision making</li><li>Mentor and support junior administrative staff</li></ul>
<p><strong>Looking for Tax Credit and Hud experience!</strong></p><p><br></p><p>We are looking for a detail-oriented Administrative Assistant to support daily operations in a dynamic environment. This role involves managing communication channels, organizing schedules, and ensuring the accuracy of administrative tasks. Based in South San Francisco, California, this is a long-term contract position ideal for someone with strong organizational and communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Handle and respond to inbound calls, ensuring clear and attentive communication and prompt resolution of inquiries.</p><p>• Provide excellent customer service by addressing client needs and maintaining positive relationships.</p><p>• Perform accurate data entry tasks to maintain up-to-date and organized records.</p><p>• Manage email correspondence, including drafting, responding, and organizing messages.</p><p>• Coordinate and manage inbound and outbound calls to support operational workflows.</p><p>• Utilize Microsoft Office tools, including Excel, Word, PowerPoint, and Outlook, for various administrative tasks.</p><p>• Schedule appointments and maintain calendars to ensure efficient time management.</p><p>• Support team members by preparing documents, presentations, and reports as needed.</p><p>• Assist in organizing meetings and events by coordinating logistics and resources.</p>
<p>We are looking for a friendly and detail-oriented Receptionist to join our team in Livermore, California. In this Contract to permanent role, you will serve as the first point of contact for visitors and callers, ensuring a positive and welcoming experience. This position offers an excellent opportunity for growth within the organization.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients with a warm and detail-oriented approach, creating a welcoming atmosphere.</p><p>• Manage a multi-line phone system, answering and directing inbound calls efficiently.</p><p>• Handle switchboard operations for phone systems ranging from 1 to 30 lines.</p><p>• Organize and distribute incoming mail and packages, including UPS and FedEx deliveries.</p><p>• Perform filing and scanning tasks to maintain organized and accessible records.</p><p>• Operate standard office equipment such as printers, copiers, and fax machines.</p><p>• Assist with basic administrative tasks, including document preparation and data entry.</p><p>• Provide exceptional customer service to both internal and external stakeholders.</p><p>• Ensure the reception area is presentable and well-maintained at all times.</p><p><br></p><p>If you are interested in this receptionist opportunity, submit your resume today! </p>
<p><br></p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage daily administrative tasks to ensure efficient office operations.</p><p>• Monitor and maintain inventory levels for office supplies, placing orders as needed to avoid shortages.</p><p>• Handle accounts payable processes, including invoice management and vendor payments.</p><p>• Provide receptionist support by greeting visitors and directing them to appropriate personnel.</p><p>• Ensure a clean, organized, and well-maintained office environment.</p><p>• Liaise with vendors and service providers to address office-related needs.</p><p>• Develop and implement procedures to improve office efficiency.</p><p>• Assist with scheduling meetings and maintaining calendars for staff.</p><p>• Support staff with administrative tasks as needed.</p><p>• Maintain accurate records and documentation related to office operations.</p>
<p>Are you a strategic thinker, master communicator, and calendar management guru? We’re seeking an exceptional Executive Assistant to join our team in the Concord, CA area and support senior leadership in a fast-paced, highly impactful environment.</p><p><br></p><p><strong>Why You’ll Love This Role:</strong> You’ll go beyond classic administrative duties and play a key part in driving operational efficiency. You’ll manage complex schedules, solve problems proactively, and serve as the go-to resource for executive support—helping our leaders stay focused on what matters most.</p><p><strong>What the Executive Assistant Will Do:</strong></p><ul><li>Coordinate and optimize busy executive calendars, ensuring meetings, appointments, and priorities are seamlessly managed</li><li>Anticipate needs and proactively remove roadblocks, using strategic thinking to support leaders’ goals</li><li>Prepare materials and organize travel, meetings, presentations, and communications with professionalism and attention to detail</li><li>Serve as a trusted liaison between executives and internal/external partners, drafting essential correspondence and organizing briefings</li><li>Maintain confidential documents, process expenses, and contribute to process improvements across teams</li><li>Support workflow automation initiatives and leverage digital tools to maximize productivity</li><li>Tackle challenges before they arise—your problem-solving skills will set you apart!</li></ul><p>If you are interested in this Executive Assistant position, submit your resume today!</p>
We are looking for a detail-oriented Office Manager to join our team on a contract basis in San Leandro, California. In this role, you will oversee essential administrative tasks, manage office supplies, and ensure the smooth day-to-day operations of the office. This position offers an opportunity to contribute to a well-organized and efficient workplace.<br><br>Responsibilities:<br>• Coordinate administrative activities to ensure a productive and efficient office environment.<br>• Monitor and manage office supply inventory, placing orders as needed to maintain stock levels.<br>• Handle accounts payable processes, including invoice management and payment tracking.<br>• Serve as the primary receptionist, welcoming visitors and directing phone calls appropriately.<br>• Maintain organized records and filing systems for easy access to documentation.<br>• Assist in scheduling meetings and managing calendars for team members.<br>• Ensure compliance with office policies and procedures.<br>• Support other departments with administrative needs as required.<br>• Troubleshoot minor office equipment issues and coordinate repairs when necessary.<br>• Foster a positive and collaborative office culture through effective communication.
<p>The Controller is responsible for the effective and efficient financial operations of the family office. This role is accountable for ensuring the accuracy, compliance, and timeliness of all</p><p>accounting and reporting functions. This role involves managing the financial activities of the family office’s entities while providing strategic financial insights, proactive risk management</p><p>and mitigation. Ensures the insurance programs are current and appropriate to cover all needed coverages for the estates, entities and activities of the Principals. Maintains the highest level of discretion and professionalism.</p><p>Duties:</p><p>• Serves as the primary contact for the CEO, CFO of Investments, and estate leadership on all family office financial and insurance matters.</p><p>● Builds and maintains strong, collaborative relationships with senior management peers, working closely with the CEO to address and align on tax requirements and financial strategies.</p><p>● Maintains accurate and current books and records for all assigned entities.</p><p>● Generates and distributes monthly, quarterly, and annual financial reports. Proactively reviews financial reporting with CEO.</p><p>● Reviews financial information prepared by external accounting partners for accuracy and reasonableness.</p><p>● Coordinates with banking teams for financial transactions and effectively manages banking relationships, including opening accounts and maintaining user permissions.</p><p>● Monitors and manages cash balances, ensuring the appropriate movement of funds to support cash flow needs.</p><p>● Maintains accurate and timely records of intercompany transactions.</p><p>● Oversees accounts payable processes, ensuring payments are accurate and appropriate. Approves invoices, including intercompany billing, and ensures timely payment of those transactions. </p><p>● Prepares annual financial plans in collaboration with estate management.</p><p>● Oversees vineyard financial planning and financial management, including planning preparation, cost analysis, and resource allocation. Leads the process for vetting external partners for vineyard financial expertise and maintains</p><p>effective relationships with partners.</p><p>● Designs, implements, and manages financial systems, processes, and internal controls to ensure operational efficiency. Proactively improves financial processes, procedures and systems which ensure accuracy, efficiency, and where applicable, ease of use for others (e.g., expense reporting).</p><p>● Ensures insurance coverage is current and adequate for all family office needs. Proactively plans for future coverages based on family office plans and strategies. Coordinates with insurance brokers to manage policies and report claims and ensures internal parties (e.g., CEO, estate leadership) are aware of</p><p>claim status.</p><p>● Coordinates with external partners in preparing tax returns for the principals. Ensures tax returns appear accurate and reasonable.</p><p>● Participates in special projects and initiatives as requested by the CEO.</p><p>● Monitors and oversees construction project financial plans, ensuring timely completion and adherence to financial targets. Reports any unplanned expense adjustments and concerns to the CEO.</p><p><br></p>
<p>We are looking for an experienced Senior Administrative Assistant to join our team in San Ramon, California. In this contract role, you will provide high-level support to executives, ensuring seamless coordination of schedules, travel arrangements, and meetings. This position requires exceptional organizational skills and the ability to manage multiple priorities in a dynamic environment. This is a PART-TIME, onsite position - approximately 20 hours per week.</p><p><br></p><p>Senior Administrative Assistant Responsibilities:</p><p>• Coordinate and manage complex calendars for executives, ensuring efficient scheduling and prioritization.</p><p>• Organize and book intricate travel plans, including flights, accommodations, and itineraries.</p><p>• Plan and schedule meetings, including stakeholder and executive sessions, both virtually and in-person.</p><p>• Take detailed notes during quarterly stakeholder meetings and prepare agendas, documents, and presentations.</p><p>• Develop and refine PowerPoint slides to support executive communications.</p><p>• Maintain the general upkeep of office space to ensure an organized and efficient work environment.</p><p>• Facilitate conference calls and ensure all necessary resources are prepared and available.</p><p>• Provide administrative support for importing and exporting documents as needed.</p><p>• Collaborate with team members and executives to streamline administrative processes.</p><p><br></p><p>If you are interested in this Senior Administrative Assistant Position, submit your resume today! </p>
<p>Robert Half's client is seeking an Administrative Assistant to join a non-profit organization in Martinez, California. In this PART-TIME, contract position, you will play a vital role in supporting office operations, handling public inquiries, and ensuring accurate documentation and records management. This opportunity is ideal for someone who thrives in a fast-paced environment and enjoys multitasking while maintaining high levels of organization.</p><p><br></p><p>Administrative Assistant Responsibilities:</p><p>• Respond to public inquiries, route requests to appropriate departments, and provide excellent customer service.</p><p>• Manage claims processing by logging, coordinating, and tracking deadlines while maintaining accurate documentation.</p><p>• Handle requests under the California Public Records Act by clarifying inquiries, coordinating searches, and preparing responsive records.</p><p>• Organize, index, and maintain records through filing, scanning, and retention tracking according to established schedules.</p><p>• Provide administrative support such as preparing documents, entering data, scheduling appointments, and maintaining office logs.</p><p>• Assist with clerical accounting tasks, including processing invoices, purchase requests, and reimbursements while maintaining accurate records.</p><p>• Utilize office software and document management systems, ensuring confidentiality of sensitive information.</p><p>• Support the City Clerk with daily office functions and ensure compliance with policies and standards.</p><p>• Maintain clear and effective communication and business correspondence in all interactions.</p><p>• Prioritize tasks effectively and work independently while managing multiple deadlines.</p><p><br></p><p>If you are interested in this part-time Administrative Assistant position, please submit your resume today for immediate consideration.</p>
