16 Results for Front Desk Coordinator Jobs in Concord, CA

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Front Desk Coordinator

San Rafael, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an experienced Front Desk Coordinator to support daily front office operations for a non-profit organization in San Rafael, California. This Contract position is ideal for someone who creates a welcoming first impression, communicates professionally, and keeps reception activities running smoothly. The person in this role will serve as a central point of contact for visitors, callers, and staff while helping maintain an organized and responsive office environment. Responsibilities: • Welcome guests, staff, and vendors with professionalism and direct them to the appropriate person or department. • Manage a multi-line phone system by answering incoming calls promptly, transferring calls accurately, and taking clear messages when needed. • Provide front desk and concierge-style assistance by responding to routine questions and helping visitors navigate the office. • Maintain an orderly reception area and support day-to-day administrative needs that keep the front office operating efficiently. • Coordinate incoming deliveries, mail, and packages, ensuring items are received and routed correctly. • Monitor visitor access procedures, including sign-in practices and general lobby oversight. • Schedule or confirm appointments and communicate updates to internal team members as needed. • Assist with office process updates or administrative changes that affect front desk workflows when applicable.
2026-10-07T00:00:00Z

Front Deskc Coordinator

Palo Alto, CA
onsite
Temporary / Contract
25 - 32 USD / Hourly
We’re looking for a friendly, organized Front Desk Coordinator to be the welcoming face of the office and help keep daily operations running smoothly.What You’ll Be Doing:<ul><li>Greet and assist visitors, employees, and vendors</li><li>Answer and route incoming calls and inquiries</li><li>Coordinate conference rooms, meetings, and office schedules</li><li>Manage mail, packages, deliveries, and office supplies</li><li>Keep the reception and common areas organized and welcoming</li><li>Provide general administrative and office support</li></ul>
2026-10-02T00:00:00Z

Office Coordinator

Santa Clara, CA
onsite
Temporary / Contract
26.9135 - 31.163 USD / Hourly
We are looking for a Part-Time Office Coordinator to help create a smooth, welcoming, and well-organized workplace for employees, guests, and business partners in Santa Clara, California. This Long-term Contract position is ideal for someone who enjoys balancing front-office interaction with behind-the-scenes operational support in a busy, well-organized setting. The role will oversee daily office coordination, vendor and facilities support, onboarding logistics, and administrative processes while also identifying smarter ways to improve efficiency through technology and automation. Responsibilities:• Welcome employees, visitors, candidates, and service providers while maintaining an organized and welcoming front-desk experience.• Manage incoming phone calls, mail, packages, and deliveries, ensuring items are routed accurately and promptly.• Coordinate meeting rooms, visitor schedules, and office logistics to support daily business activity.• Monitor office supplies, kitchen stock, and shared spaces to keep the workplace organized, functional, and presentable.• Partner with building services and external vendors to address maintenance needs, workplace requests, and service coordination.• Arrange catering, lunches, and internal events that contribute to a positive employee experience.• Support onboarding for new team members by preparing workspaces, coordinating office access, and assisting with first-day logistics.• Track office-related purchases and help reconcile expenses, including company card transactions and vendor charges.• Contribute to administrative projects and recommend process improvements by using digital tools, automation, and AI-driven solutions.
2026-10-06T00:00:00Z

Receptionist

San Francisco, CA
onsite
Temporary / Contract
22.8 - 24 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front desk operations for a Contract position based in San Francisco, California. This role is ideal for someone who takes pride in accuracy, communicates clearly, and thrives in a collaborative office setting. The successful candidate will serve as a key point of contact for visitors and callers while helping maintain an organized and confidential workplace environment. Responsibilities: • Welcome guests and provide a positive first impression while managing front desk activity throughout the day. • Answer and direct incoming calls using a multi-line phone system, ensuring messages are relayed accurately and promptly. • Coordinate with managers and client contacts to share updates, escalate concerns, and address timing-sensitive requests. • Prepare, organize, and safeguard confidential files, documents, and other sensitive information with discretion. • Support administrative and office service tasks as needed to keep day-to-day operations running efficiently. • Contribute to team-based projects and take on additional assignments based on business needs. • Maintain reception and common areas in an orderly manner to support a welcoming office experience.
2026-10-05T00:00:00Z

Receptionist

Palo Alto, CA
onsite
Temporary / Contract
22.8 - 24 USD / Hourly
We are looking for a detail-oriented Receptionist to support front-desk operations for a contract position based in Palo Alto, California. This role serves as a key point of contact for visitors, callers, and internal teams, helping maintain an organized and responsive office environment. The ideal candidate brings prior experience in office support, strong communication abilities, and the discretion needed to manage confidential information with care. Responsibilities: • Manage front-desk activities by greeting visitors, directing inquiries, and creating a positive first impression for the office. • Operate a multi-line phone system to answer incoming calls promptly, route messages accurately, and connect callers to the appropriate contacts. • Coordinate with supervisors and client stakeholders to address scheduling questions, service needs, and time-sensitive matters. • Prepare, organize, and safeguard confidential records and documents while maintaining accuracy and professionalism. • Provide administrative assistance for daily office functions, including general clerical support and reception coverage. • Take ownership of supplementary assignments and special projects as business needs evolve. • Monitor communication flow across the front office to help ensure deadlines and service expectations are met.
2026-09-30T00:00:00Z

Receptionist

San Francisco, CA
onsite
Temporary / Contract
21 - 21 USD / Hourly
We are looking for a detail-oriented Receptionist to support front desk operations for a contract position based in California. This role serves as the first point of contact for visitors and helps maintain an organized, secure, and welcoming office environment. The ideal candidate brings strong customer service skills, confidence with common computer applications, and the ability to manage clerical tasks with accuracy and care. Responsibilities: • Welcome guests and employees at the front desk, provide assistance, and ensure a positive arrival experience. • Answer and direct incoming calls, messages, and general inquiries to the appropriate departments or team members. • Perform administrative support tasks such as filing, typing, photocopying, and preparing routine documents. • Maintain visitor records, coordinate check-in procedures, and support office security protocols. • Use Microsoft Word, Excel, and other computer programs to complete reports, track information, and manage daily tasks. • Organize and update office documents and records to keep information accurate, accessible, and well maintained. • Assist with basic research and information gathering to support internal office needs. • Monitor front office activity and respond appropriately to changing priorities throughout the workday.
2026-10-07T00:00:00Z

Receptionist

Palo Alto, CA
onsite
Temporary / Contract
24 - 25 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front-desk operations for a corporate office in California. This Long-term Contract position is ideal for someone who is comfortable managing incoming calls, greeting visitors, and providing dependable administrative support in a fast-paced environment. The role requires strong communication skills, sound judgment when handling confidential information, and the ability to coordinate effectively with management and client contacts regarding priorities and deadlines. Responsibilities: • Welcome visitors and serve as the first point of contact for the office, creating a welcoming and detail-oriented experience. • Manage a multi-line phone system, direct incoming calls accurately, and take clear messages when needed. • Provide day-to-day administrative assistance, including general office support and coordination of routine front-desk tasks. • Handle confidential documents and sensitive information with discretion and careful attention to privacy. • Communicate with managers and client contacts to address scheduling needs, work priorities, and deadline-related concerns. • Support back-office activities by assisting with clerical tasks and maintaining organized office records and materials. • Operate standard office equipment and ensure reception and common administrative areas remain functional and well organized. • Contribute to additional assignments and special projects as business needs arise.
2026-10-07T00:00:00Z

Client Services Coordinator

San Mateo, CA
onsite
Temporary / Contract
27 - 29 USD / Hourly
We are looking for a Client Services Coordinator to support individuals and families by connecting them with housing-related services and community-based assistance in San Mateo, California. This is a Contract position suited for someone who can balance client support, administrative coordination, and timely documentation in a service-focused environment. The person in this role will help guide clients through available resources, respond to urgent needs with professionalism, and work closely with partners to promote housing stability and positive outcomes. This is a great opportunity to give back to the community! The duration of project is about 3 months and requires onsite work in San Mateo. Hours are 8:30am - 5:00pm Monday to Friday. Responsibilities:• Welcome clients through intake, screening, and needs assessment activities to identify immediate concerns and potential housing alternatives.• Provide responsive support during urgent situations, create practical service plans, and help clients take steps toward stable housing.• Link individuals with rental support, utility assistance, public benefits, and local programs that address housing and basic needs.• Build relationships with property contacts and community providers to expand housing options and assist with placement efforts.• Represent client needs through referrals, coordination, and problem-solving with external agencies and service partners.• Maintain organized case files, complete required records, and protect sensitive information in accordance with confidentiality standards.• Enter program data accurately, monitor client progress, and contribute information used for reports and service evaluation.• Partner with colleagues and community organizations to improve coordination of care and strengthen overall client support.• Carry out daily work in alignment with agency expectations and applicable local, state, and federal guidelines.
2026-10-07T00:00:00Z

Facitlies Coordinator

Mountain View, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Facilities Coordinator | Keep Things Running!We’re looking for a proactive Facilities Coordinator who enjoys solving problems, staying organized, and keeping the workplace running smoothly.What You’ll Do:<ul><li>Coordinate maintenance, repairs, vendors, and work orders</li><li>Support office moves, furniture setups, and space needs</li><li>Manage supplies, inventory, shipping, and receiving</li><li>Conduct facility walkthroughs and address workplace issues</li><li>Support events, meetings, and special projects</li><li>Partner with employees and vendors on day-to-day facility needs</li></ul>
2026-10-02T00:00:00Z

Accounting Coordinator

San Leandro, CA
onsite
Permanent / Full Time
68000 - 70000 USD / Yearly
We are looking for an Accounting Coordinator to support day-to-day financial operations for a construction-focused organization in San Leandro, California. This position plays an important role in keeping billing, payment tracking, and financial records accurate and up to date. The ideal candidate is organized, detail-oriented, and comfortable managing high-volume transactional work in a fast-paced office environment. <ul><li>Responsibilities:</li><li>Track overdue customer balances and proactively follow up on outstanding payments</li><li>Resolve payment delays, billing issues, and collection obstacles to improve cash flow</li><li>Maintain regular communication with clients and keep detailed records of collection efforts</li><li>Investigate disputed invoices and coordinate timely resolution</li><li>Process and issue lien waivers and related construction documents</li><li>Partner with payroll to obtain and track certified payroll submissions from subcontractors</li><li>Compile and provide financial records and supporting documents for audits</li><li>Assist with budgeting, forecasting, and monthly financial planning activities</li><li>Support invoicing and billing processes as needed</li><li>Review project financial activity and ensure documentation is properly recorded</li><li>Collaborate with the Contracts team to maintain accurate project notes and records</li><li>Provide accounting and administrative support across project and finance functions</li><li>Perform additional special projects and miscellaneous duties as assigned by management</li></ul>
2026-10-02T00:00:00Z

Faclities Coordinator

Palo Alto, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
We’re looking for a proactive, hands-on Facilities Coordinator to help keep the workplace safe, organized, and running smoothly.What You’ll Be Doing:<ul><li>Coordinate daily facilities, maintenance, and workplace requests</li><li>Manage vendors, work orders, supplies, and service appointments</li><li>Support office moves, furniture setups, and space planning</li><li>Conduct workplace walkthroughs and help resolve facility issues</li><li>Assist with shipping, receiving, inventory, and office operations</li><li>Support meetings, events, and special workplace projects</li></ul>
2026-10-02T00:00:00Z

Workplace Coordinator

New York City, NY
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for a Workplace Coordinator to support daily office operations and help create an organized, responsive work environment in New York City . This Long-term Contract position is ideal for someone who can balance administrative coordination, employee support, and time-sensitive operational tasks with professionalism and attention to detail. The role will involve managing schedules, handling incoming communications, supporting payroll activities, and helping keep workplace services running smoothly. Responsibilities:• Oversee day-to-day workplace coordination to ensure office activities and support services operate efficiently.• Manage dispatch-related tasks by routing requests, tracking assignments, and following up to confirm timely completion.• Organize calendars and scheduling needs for meetings, workplace activities, and operational priorities.• Provide front-line support by answering inbound calls, responding to inquiries, and directing requests to the appropriate contacts.• Assist with full-cycle payroll administration, including collecting necessary information, reviewing records, and supporting timely processing.• Take ownership of administrative and leadership support duties that help maintain structure, communication, and accountability across workplace operations.• Maintain accurate records, update operational documentation, and help ensure office procedures are followed consistently.
2026-10-07T00:00:00Z

Workplace Coordinator

Mountain View, CA
onsite
Temporary / Contract
25 - 32 USD / Hourly
Position SummaryWe are seeking a proactive and customer-focused Workplace Coordinator to support daily office operations and create a positive workplace experience for employees and visitors.<ul><li> </li></ul>
2026-10-02T00:00:00Z

Payroll Coordinator

Lodi, CA
onsite
Temporary / Contract
21.4225 - 24.805 USD / Hourly
We are looking for a detail-oriented Payroll Coordinator to support payroll and related administrative activities for a service-focused organization in Lodi, California. This Long-term Contract position is well suited for someone who enjoys accurate data handling, responsive employee support, and working in a fast-moving environment with firm deadlines. The ideal candidate will help maintain payroll records, assist with time and attendance review, and contribute to smooth day-to-day payroll operations while protecting sensitive information. Responsibilities: • Review employee time and attendance information for completeness, accuracy, and timely processing before payroll deadlines. • Enter and update payroll-related details in company systems while keeping employee records organized and current. • Assist team members and employees with payroll questions, providing clear and attentive customer support. • Maintain documentation associated with payroll activities, including records tied to employee status changes and pay-related updates. • Identify discrepancies in payroll data, research issues, and escalate or resolve them in accordance with established procedures. • Support recurring payroll tasks by following checklists, meeting required timelines, and ensuring compliance with standard processes. • Handle confidential employee and payroll information with discretion and a high level of care.
2026-10-01T00:00:00Z

Facilities Technician/Office Coordinator

San Francisco, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a Facilities Technician/Office Coordinator to support daily workplace operations for an insurance organization in San Francisco, California. This Contract position combines hands-on facilities support with office coordination to help maintain a clean, organized, and well-equipped environment for employees, visitors, and vendors. The role will contribute to meeting readiness, seating coordination, supply management, and timely response to workplace service needs. Success in this position requires strong organization, sound judgment, and a proactive approach to resolving facility-related issues. Responsibilities:• Manage inventory levels for kitchen, coffee, and office materials, replenish shared areas promptly, and organize storage for efficient use of space.• Arrange approved specialty purchases and coordinate deliveries to ensure needed items arrive accurately and on schedule.• Prepare conference rooms, training spaces, and office events by setting up furniture, equipment, and room layouts to support business needs.• Support visitor access by arranging short-term work areas and facilitating appropriate security badge availability when required.• Conduct routine facility inspections, identify maintenance or compliance concerns, and recommend corrective actions in collaboration with the Facilities Manager.• Perform basic upkeep tasks such as minor repairs, furniture moves, housekeeping oversight, and monitoring sanitation and overall office appearance.• Respond to internal service requests and work with building management, janitorial teams, and external vendors to address lighting, plumbing, cleaning, carpet, and general maintenance needs.• Oversee on-site vendor and contractor activity, confirm work is completed to expectations, coordinate dock or freight access when needed, and review facility-related work orders for accuracy. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013516428**
2026-09-30T00:00:00Z

Facility Coordinator

Palo Alto, CA
onsite
Temporary / Contract
32 - 42 USD / Hourly
We are looking for a Facility Coordinator to support daily front desk and facilities operations for a Long-term Contract position based in Palo Alto, California. This role focuses on administrative coordination, vendor communication, site support, and accurate documentation to help maintain a safe, organized, and efficient environment. The ideal candidate is highly organized, comfortable managing multiple priorities, and confident working with internal teams, suppliers, and service partners. Responsibilities: • Support facility operations by coordinating service requests, processing purchasing-related documentation, and arranging needed office and site supplies. • Communicate incident-related updates using established procedures and help ensure the right internal stakeholders receive timely information. • Assist with property walkthroughs, track action items, and follow up with vendors and internal teams to keep inspection-related work moving forward. • Prepare materials for new site openings, including welcome resources, project paperwork, and cost tracking documentation. • Maintain records for furniture, finishes, and related standards while helping monitor inventory and supporting facilities documentation needs. • Partner with facilities and business leadership to track purchase orders, update supplier and customer records, and support accurate financial administration. • Coordinate onsite meetings and events such as town halls, leadership rounds, and employee engagement activities, including agenda preparation and scheduling support. • Complete facility condition reviews, document findings, generate reports from electronic systems, and provide status updates on work order schedules and follow-up items. • Support annual compliance correspondence related to Fire Life Safety requirements and track responses for reporting purposes. • Assist leadership with forecasting, operational reviews, and assessment of facility needs by compiling and organizing relevant data.
2026-10-02T00:00:00Z

16 results for Front Desk Coordinator in Concord, CA