18 Results for Front Desk Coordinator Jobs in Concord, CA

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Front Desk Coordinator

San Francisco, CA
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for an experienced Front Desk Coordinator to support daily front-of-office operations for a Financial Services organization in San Francisco, California. This Long-term Contract position is ideal for someone who excels at creating a welcoming experience while keeping communications and administrative tasks running smoothly. The person in this role will serve as a key point of contact for visitors and callers, balancing strong attention to detail, responsiveness, and organizational skills. Responsibilities: • Welcome guests and employees at the front desk, creating a positive first impression and directing visitors appropriately. • Manage a multi-line phone system by answering incoming calls promptly, transferring inquiries, and taking accurate messages when needed. • Coordinate concierge-style assistance for visitors, clients, and internal staff to help ensure a smooth on-site experience. • Monitor the reception area to maintain an orderly, presentable, and secure environment throughout the day. • Handle routine front office administrative tasks such as logging visitors, responding to general inquiries, and supporting daily office operations. • Serve as a central communication point by routing phone calls and relaying information clearly to the appropriate teams or individuals.
2026-10-28T00:00:00Z

Front Desk Coordinator

Walnut Creek, CA
onsite
Temporary / Contract
22 - 23 USD / Hourly
Robert Half's client is looking for a Front Desk Coordinator to support daily front office operations for a long-term temporary position based in Walnut Creek, California. This onsite role requires someone who can create a welcoming experience for visitors while managing phone traffic, administrative tasks, and customer inquiries effectively. The ideal candidate is organized, resourceful, and able to stay composed in a fast-moving setting. This opportunity follows a Tuesday through Saturday schedule. Front Desk Coordinator Duties:• Welcome visitors and customers in a courteous and attentive manner, ensuring a positive first impression at the front desk• Manage incoming phone calls, route them to the appropriate contacts, and relay accurate messages when needed• Research and provide information to customers to help address questions and resolve routine concerns• Sort, distribute, and process incoming and outgoing mail in a timely and organized way• Enter information into internal records with accuracy and maintain up-to-date documentation• Organize, update, and maintain departmental files so materials are easy to access• Support invoice coding and other basic administrative tasks as assigned• Handle multiple priorities throughout the day while maintaining strong customer service standards If you are interested in this Front Desk Coordinator role, please apply today!
2026-10-29T00:00:00Z

Front Receptionist Start-Up

Menlo Park, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
Be the Face of a Growing Company.We're looking for an energetic, polished, and resourceful Receptionist / Front Desk Coordinator to be the first point of contact for our employees, guests, and clients. In this fast-paced startup environment, you'll do more than manage the front desk. You'll help create a welcoming office experience, support workplace operations, and keep things running smoothly behind the scenes. What You'll Do<ul><li>Welcome visitors, candidates, and clients with a professional and friendly demeanor</li><li>Manage front desk operations, incoming calls, and general office communications</li><li>Coordinate meetings, conference rooms, and guest experience logistics</li><li>Handle mail, deliveries, office supplies, and workplace requests</li><li>Support employee events, team lunches, and office culture initiatives</li><li>Jump in on special projects and help wherever needed to support a growing team</li></ul>
2026-10-16T00:00:00Z

Receptionist

Oakland, CA
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are seeking a Part-Time Office Assistant to support daily administrative operations and assist with special organization projects within the office. This role is ideal for someone who enjoys creating order, taking ownership of projects, and supporting a collaborative professional environment.The primary focus will be a combination of general office support and hands-on management of the firm's materials and resource library, helping maintain an organized, functional, and efficient workspace.Key ResponsibilitiesAdministrative Support<ul><li>Provide general office and administrative assistance to staff</li><li>Assist with filing, scanning, data entry, and document organization</li><li>Support office operations and day-to-day administrative tasks</li><li>Maintain common areas and assist with office organization initiatives</li><li>Coordinate and organize office materials, supplies, and resources</li></ul>Resource Library & Special Projects<ul><li>Organize, catalog, and maintain the firm's materials and resource library</li><li>Purge outdated or duplicate materials and files</li><li>Assist with inventorying and labeling resources</li><li>Develop and maintain organizational systems for materials and sample storage</li><li>Take ownership of special office organization projects from start to finish</li><li>Help improve overall functionality and efficiency of the workspace</li></ul>
2026-10-21T00:00:00Z

Receptionist

Palo Alto, CA
onsite
Temporary / Contract
22.8 - 24 USD / Hourly
We are looking for a detail-oriented Receptionist to support front-desk operations for a contract position based in Palo Alto, California. This role serves as a key point of contact for visitors, callers, and internal teams, helping maintain an organized and responsive office environment. The ideal candidate brings prior experience in office support, strong communication abilities, and the discretion needed to manage confidential information with care. Responsibilities: • Manage front-desk activities by greeting visitors, directing inquiries, and creating a positive first impression for the office. • Operate a multi-line phone system to answer incoming calls promptly, route messages accurately, and connect callers to the appropriate contacts. • Coordinate with supervisors and client stakeholders to address scheduling questions, service needs, and time-sensitive matters. • Prepare, organize, and safeguard confidential records and documents while maintaining accuracy and professionalism. • Provide administrative assistance for daily office functions, including general clerical support and reception coverage. • Take ownership of supplementary assignments and special projects as business needs evolve. • Monitor communication flow across the front office to help ensure deadlines and service expectations are met.
2026-09-30T00:00:00Z

Receptionist

Mountain View, CA
onsite
Temporary / Contract
23 - 27 USD / Hourly
We're seeking a friendly, polished, and highly organized Receptionist / Front Desk Coordinator to create an exceptional first impression for employees, guests, and clients. This role is the hub of the office, supporting front desk operations, coordinating workplace needs, and helping foster a welcoming and professional environment.What You'll Do<ul><li>Greet and assist visitors, clients, and employees</li><li>Manage incoming calls, emails, and front desk inquiries</li><li>Coordinate conference rooms, meetings, and office logistics</li><li>Handle mail, packages, and office supplies</li><li>Support workplace events and day-to-day office operations</li><li>Maintain a polished, organized, and guest-ready office</li></ul>
2026-10-16T00:00:00Z

Receptionist

San Francisco, CA
onsite
Temporary / Contract
19.95 - 21 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front desk operations in California. This Contract position will provide short-term on-site coverage for approximately 4-6 weeks, with the timeline subject to business needs. The ideal candidate will create a welcoming experience for employees, clients, and guests while handling calls, visitor coordination, and general office support with care. Responsibilities: • Serve as the first point of contact at the front desk, ensuring consistent and courteous reception coverage throughout the workday. • Welcome employees, clients, and guests in a detail-oriented manner and help direct them to the appropriate destination. • Answer incoming calls on a multi-line phone system, respond to general inquiries, and route messages accurately. • Oversee visitor sign-in procedures and help maintain an organized and secure arrival process. • Provide administrative assistance and light office support to help keep daily operations running smoothly. • Respond to employee and workplace needs with a service-oriented approach and a high level of care. • Maintain an orderly front desk area that reflects a positive and business-appropriate environment. • Learn office procedures quickly and adapt to changing priorities during the contract assignment.
2026-10-26T00:00:00Z

Client Services Coordinator

San Mateo, CA
onsite
Temporary / Contract
27 - 29 USD / Hourly
Are you passionate about helping individuals and families overcome housing instability and regain their footing? Our recruiting team is partnering with a respected community-based nonprofit dedicated to helping individuals and families access essential services and build a path toward stability, to identify a compassionate, resourceful, and solutions-driven CES Diversion Specialist. This is an opportunity to do more than connect people with resources. You will work directly with individuals and families experiencing housing crises, helping them explore safe alternatives to homelessness, navigate community resources, and identify realistic solutions that support long-term housing stability. The ideal candidate is a strong advocate, a creative problem-solver, and an empathetic communicator who can build trust with people facing challenging circumstances. If you thrive in a mission-driven environment and want your work to have a tangible impact on the community, this could be the opportunity for you. What You'll Do<ul><li>Prevent Homelessness Before It Begins: Engage with individuals and families experiencing housing instability to assess their immediate needs and explore alternatives to entering the homeless response system.</li><li>Provide Client-Centered Support: Conduct diversion assessments and collaborative problem-solving conversations to identify practical, individualized solutions that help clients remain housed or secure alternative safe housing.</li><li>Connect Clients With Critical Resources: Help individuals navigate community services, including emergency financial assistance, rental assistance, transportation, benefits, employment resources, family supports, and other available programs.</li><li>Develop Actionable Housing Plans: Work collaboratively with clients to identify barriers, establish achievable goals, and develop clear next steps toward housing stability.</li><li>Navigate the Coordinated Entry System (CES): Assist clients with appropriate referrals, system navigation, documentation, and coordination with community partners in accordance with program guidelines.</li><li>Build Community Partnerships: Coordinate with shelters, housing providers, nonprofit organizations, and other service agencies to identify available resources and facilitate effective referrals.</li><li>Advocate for Vulnerable Populations: Approach every interaction with dignity, respect, cultural sensitivity, and an understanding of the challenges associated with housing insecurity.</li><li>Maintain Accurate Documentation: Complete client assessments, case notes, referrals, service records, and program documentation while maintaining confidentiality and adhering to applicable policies.</li><li>Follow Through on Client Outcomes: Monitor progress, address emerging barriers, and help clients connect with additional support when their initial housing plan needs to change.</li><li>Support Program Effectiveness: Collaborate with the broader team to identify service gaps, strengthen referral pathways, and improve outcomes for individuals and families seeking assistance.</li></ul>
2026-10-28T00:00:00Z

Facilities Coordinator

Richmond, CA
onsite
Temporary / Contract
24 - 27 USD / Hourly
We're seeking a Facilities Coordinator to support the day-to-day operations of our clients office and facilities. This role is responsible for ensuring a safe, organized, and efficient work environment by coordinating building services, vendor relationships, maintenance activities, space planning, and workplace operations.The ideal candidate is a strong communicator with excellent problem-solving skills who enjoys working cross-functionally and taking ownership of projects. This position is perfect for someone who thrives in a fast-paced environment and enjoys balancing administrative, operational, and facilities-related responsibilities. Responsibilities:<ul><li>Coordinate daily facilities operations.</li><li>Serve as the primary point of contact for building management, vendors, contractors, and service providers.</li><li>Submit and track maintenance requests and ensure timely resolution of facility-related issues.</li><li>Coordinate workstation setups and space planning initiatives.</li><li>Assist with purchase orders, invoice processing, and facilities-related budget tracking.</li><li>Maintain inventory of office supplies, furniture, kitchen, and workplace essentials.</li><li>Ensure compliance with company policies and facility regulations.</li><li>Maintain facilities records, vendor contacts, and operational documentation.</li><li>Support special projects related to workplace improvements and operational efficiency.</li><li>Assist leadership with administrative and operational initiatives as needed.</li></ul>
2026-10-17T00:00:00Z

Facilities Coordinator

South San Francisco, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
Robert Half is working with an innovative biotechnology company in South San Francisco to identify a proactive, detail-oriented Facilities Coordinator to support daily facility operations in a dynamic life sciences environment. This is an excellent opportunity for a hands-on facilities professional who enjoys keeping a workplace running smoothly, coordinating vendors, maintaining organized facilities records, and ensuring employees have a safe, functional, and welcoming work environment. The ideal candidate is highly organized, responsive, and comfortable balancing multiple priorities while working closely with internal teams, external service providers, and building management. Experience supporting facilities operations within a biotech, laboratory, or other regulated environment is highly valued. Key Responsibilities<ul><li>Daily Facilities Operations: Coordinate day-to-day facility needs, respond to maintenance requests, and help ensure the workplace remains clean, organized, safe, and operational.</li><li>Vendor Coordination: Schedule and coordinate external vendors for maintenance, repairs, janitorial services, equipment servicing, and other facility-related needs.</li><li>Work Order Management: Track incoming facilities requests, monitor work orders, follow up on outstanding issues, and communicate updates to internal stakeholders.</li><li>Preventive Maintenance: Assist with scheduling routine inspections, equipment servicing, and preventative maintenance to minimize disruptions to facility operations.</li><li>Building & Space Management: Support office and facility organization, workspace planning, conference room readiness, furniture coordination, and general space-related requests.</li><li>Safety & Compliance Support: Help maintain facilities documentation, inspection records, safety logs, and other required records in accordance with company policies and applicable procedures.</li><li>Inventory & Supplies: Monitor facilities and maintenance supplies, coordinate purchasing requests, and maintain appropriate inventory levels.</li><li>Move & Setup Coordination: Assist with office moves, workstation setups, equipment deliveries, and facility improvement projects.</li><li>Administrative Support: Maintain vendor contacts, service agreements, invoices, purchase orders, maintenance schedules, and other facilities documentation.</li><li>Cross-Functional Collaboration: Partner with employees, building management, laboratory teams, and internal departments to address facility needs and maintain an efficient working environment.</li></ul>
2026-10-14T00:00:00Z

Accounting Coordinator

San Leandro, CA
onsite
Permanent / Full Time
68000 - 70000 USD / Yearly
We are looking for an Accounting Coordinator to support day-to-day financial operations for a construction-focused organization in San Leandro, California. This position plays an important role in keeping billing, payment tracking, and financial records accurate and up to date. The ideal candidate is organized, detail-oriented, and comfortable managing high-volume transactional work in a fast-paced office environment. <ul><li>Responsibilities:</li><li>Track overdue customer balances and proactively follow up on outstanding payments</li><li>Resolve payment delays, billing issues, and collection obstacles to improve cash flow</li><li>Maintain regular communication with clients and keep detailed records of collection efforts</li><li>Investigate disputed invoices and coordinate timely resolution</li><li>Process and issue lien waivers and related construction documents</li><li>Partner with payroll to obtain and track certified payroll submissions from subcontractors</li><li>Compile and provide financial records and supporting documents for audits</li><li>Assist with budgeting, forecasting, and monthly financial planning activities</li><li>Support invoicing and billing processes as needed</li><li>Review project financial activity and ensure documentation is properly recorded</li><li>Collaborate with the Contracts team to maintain accurate project notes and records</li><li>Provide accounting and administrative support across project and finance functions</li><li>Perform additional special projects and miscellaneous duties as assigned by management</li></ul>
2026-10-02T00:00:00Z

Workplace Coordinator

San Francisco, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a Workplace Coordinator to support daily office operations for a Contract position based in San Francisco, California. This role is ideal for someone who can keep workplace activities organized, respond professionally to incoming requests, and maintain smooth coordination across schedules and administrative processes. The successful candidate will bring a service-oriented mindset, strong attention to detail, and the ability to manage payroll-related tasks while helping the workplace run efficiently. Responsibilities: • Oversee day-to-day workplace coordination to ensure office functions remain organized, responsive, and efficient. • Manage dispatch activities by directing requests to the appropriate teams and following through on timely resolution. • Arrange and maintain schedules, meetings, and operational calendars to support seamless daily workflow. • Handle inbound calls professionally, provide accurate information, and route inquiries to the correct contacts. • Process full-cycle payroll activities with accuracy, timeliness, and careful attention to established procedures. • Support team leads with administrative and coordination tasks that contribute to effective workplace leadership and execution. • Monitor office needs, track recurring tasks, and help maintain a well-supported and productive work environment.
2026-10-28T00:00:00Z

Workplace Coordinator

New York City, NY
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for a Workplace Coordinator to support daily office operations and help create an organized, responsive work environment in New York City . This Long-term Contract position is ideal for someone who can balance administrative coordination, employee support, and time-sensitive operational tasks with professionalism and attention to detail. The role will involve managing schedules, handling incoming communications, supporting payroll activities, and helping keep workplace services running smoothly. Responsibilities:• Oversee day-to-day workplace coordination to ensure office activities and support services operate efficiently.• Manage dispatch-related tasks by routing requests, tracking assignments, and following up to confirm timely completion.• Organize calendars and scheduling needs for meetings, workplace activities, and operational priorities.• Provide front-line support by answering inbound calls, responding to inquiries, and directing requests to the appropriate contacts.• Assist with full-cycle payroll administration, including collecting necessary information, reviewing records, and supporting timely processing.• Take ownership of administrative and leadership support duties that help maintain structure, communication, and accountability across workplace operations.• Maintain accurate records, update operational documentation, and help ensure office procedures are followed consistently.
2026-10-26T00:00:00Z

Workplace Coordinator

San Mateo, CA
onsite
Temporary / Contract
23 - 27 USD / Hourly
Robert Half is working with one of our top technology companies in San Mateo to help them during the holidays with office events. We are seeking an enthusiastic Workplace Coordinator to provide hands-on office and facilities support with a variety of tasks. This is an excellent entry-level opportunity for someone who enjoys helping people, staying organized, and creating a welcoming, productive workplace. In this role, you will help manage day-to-day office needs, support employee and visitor requests, maintain common areas, and assist with workplace activities and special projects. The ideal candidate is proactive, dependable, and comfortable jumping in wherever needed to ensure the office operates efficiently. Key Responsibilities<ul><li>Provide day-to-day administrative and operational support for workplace and office activities.</li><li>Maintain clean, organized, and welcoming office spaces, conference rooms, kitchens, and common areas.</li><li>Assist with meeting room preparation, including arranging furniture, organizing supplies, and ensuring rooms are ready for employees and guests.</li><li>Help coordinate office events, employee gatherings, team meetings, and other workplace activities.</li><li>Monitor office, kitchen, and breakroom supplies; restock materials and communicate when inventory needs replenishment.</li><li>Assist with receiving, organizing, and distributing incoming mail, packages, and office deliveries.</li><li>Support visitor check-in and help ensure guests are directed to the appropriate employees or meeting spaces.</li><li>Respond to employee requests and route facilities or maintenance issues to the appropriate team members.</li><li>Assist with vendor coordination, service requests, and general office upkeep as needed.</li><li>Provide additional hands-on support during high-volume periods, special events, office initiatives, and other workplace projects.</li><li>Help ensure employees and visitors have a positive, professional experience while in the office.</li></ul>
2026-10-21T00:00:00Z

Payroll Coordinator

Lodi, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Payroll Coordinator to support payroll administration activities for a service-focused organization in Lodi, California. This Long-term Contract opportunity is well suited for someone who enjoys accurate data management, responsive employee support, and working in a fast-paced environment with recurring deadlines. The person in this role will help maintain payroll records, prepare key payroll documentation, and assist with routine account and employee updates while ensuring consistency and confidentiality. Responsibilities: • Review time and attendance records for branch and corporate teams to identify discrepancies and support accurate payroll processing. • Prepare payroll-related documentation in advance of processing cycles, including compiling sales information and adjusting holiday-related entries when needed. • Maintain employee payroll records by updating address information and ensuring data changes are entered correctly and on time. • Handle zero-dollar return items during pre-note stages and complete related follow-up tasks with accuracy. • Coordinate the issuance, replacement, and review of pay cards for new and existing employees, including audit-related checks. • Generate and distribute required timesheet reports to support payroll review and approval activities. • Assist with routine payroll support tasks and respond to administrative requests as business needs arise. • Help uphold organized payroll files and verify that records align with established procedures and checklists.
2026-10-23T00:00:00Z

Receptionist 4

San Francisco, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for an experienced Receptionist to support daily front desk and administrative operations for a Contract position based in California. This role serves as a key point of contact for visitors, couriers, and internal teams while ensuring the reception area and meeting spaces run efficiently. The ideal candidate brings relevant experience, strong organizational skills, and the ability to manage multiple priorities while handling sensitive information with discretion. Responsibilities:• Welcome guests, provide a positive first impression, and guide visitors to the appropriate contacts or meeting locations.• Coordinate incoming and outgoing deliveries, including packages handled through courier services and general mail distribution.• Maintain accurate visitor records, call logs, and security badge processes to support site access and front desk compliance.• Oversee scheduling for boardrooms and confirm meeting spaces are properly equipped and ready for use.• Perform a range of administrative tasks such as document preparation, typing, filing, photocopying, and assembling presentation or mailing materials.• Respond to routine information requests and assist with general office inquiries in a timely and courteous manner.• Support office operations by keeping reception resources organized and ensuring clerical records are up to date.
2026-10-27T00:00:00Z

Facilities Technician/Office Coordinator

San Francisco, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a Facilities Technician/Office Coordinator to support daily workplace operations for an insurance organization in San Francisco, California. This Contract position combines hands-on facilities support with office coordination to help maintain a clean, organized, and well-equipped environment for employees, visitors, and vendors. The role will contribute to meeting readiness, seating coordination, supply management, and timely response to workplace service needs. Success in this position requires strong organization, sound judgment, and a proactive approach to resolving facility-related issues. Responsibilities:• Manage inventory levels for kitchen, coffee, and office materials, replenish shared areas promptly, and organize storage for efficient use of space.• Arrange approved specialty purchases and coordinate deliveries to ensure needed items arrive accurately and on schedule.• Prepare conference rooms, training spaces, and office events by setting up furniture, equipment, and room layouts to support business needs.• Support visitor access by arranging short-term work areas and facilitating appropriate security badge availability when required.• Conduct routine facility inspections, identify maintenance or compliance concerns, and recommend corrective actions in collaboration with the Facilities Manager.• Perform basic upkeep tasks such as minor repairs, furniture moves, housekeeping oversight, and monitoring sanitation and overall office appearance.• Respond to internal service requests and work with building management, janitorial teams, and external vendors to address lighting, plumbing, cleaning, carpet, and general maintenance needs.• Oversee on-site vendor and contractor activity, confirm work is completed to expectations, coordinate dock or freight access when needed, and review facility-related work orders for accuracy. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013516428**
2026-10-28T00:00:00Z

Bilingual Spanish Receptionist

Oakland, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
<ul><li>Greet visitors, clients, and community members professionally</li><li>Answer and route phone calls in English and Spanish</li><li>Schedule appointments and support front desk coordination</li><li>Assist with intake forms, filing, scanning, and document organization</li><li>Maintain the reception area and support office presentation</li><li>Enter and update information in office systems accurately</li><li>Support staff with administrative and client-facing communication tasks</li><li>Maintain professionalism and confidentiality in all interactions</li></ul>
2026-10-16T00:00:00Z

18 results for Front Desk Coordinator in Concord, CA