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36 results for Executiveadmin Assistant in Concord, CA

Executive Assistant

Menlo Park, CA
onsite
Temporary / Contract
40 - 55 USD / Hourly
Key Responsibilities<ul><li>Manage executive calendars, meetings, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, and meeting materials.</li><li>Coordinate internal and external communications.</li><li>Organize meetings, take minutes, and follow up on action items.</li><li>Maintain confidential records and documents.</li><li>Assist with special projects and administrative tasks as assigned.</li></ul>
2026-07-17T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary / Contract
35 - 37 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support in San Francisco, California. This Long-term Contract position will focus on keeping executive schedules organized, coordinating meetings, and ensuring travel plans run smoothly. The ideal candidate is detail-oriented, highly organized, and comfortable managing shifting priorities in a fast-paced environment. Responsibilities:• Manage complex executive calendars, including scheduling, prioritizing, and adjusting appointments as business needs change.• Arrange travel plans, including itineraries, reservations, and related logistics.• Coordinate meeting logistics for executive leadership, ensuring materials, timing, and attendance are aligned.• Serve as a central point of coordination for travel-related changes, updates, and scheduling needs.• Prepare and organize information needed for executive meetings and follow-up activities.• Support day-to-day administrative operations by anticipating needs and maintaining organized workflows.
2026-07-17T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary / Contract
40 - 40 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership in a fast-paced investment firm environment. This is a Contract position suited for an experienced, detail-oriented individual who can manage shifting priorities, communicate with discretion, and provide dependable administrative support across travel, meetings, and day-to-day operations. The ideal candidate brings strong organizational judgment, a proactive mindset, and the ability to respond effectively to urgent requests while maintaining a high standard of accuracy and excellence. Responsibilities:• Provide administrative support to senior executives, including coordinating complex domestic and international travel plans and preparing detailed itineraries for business and personal schedules.• Prepare and submit expense reports by collecting receipts, tracking outstanding documentation, and ensuring timely and accurate processing.• Arrange on-site meetings by securing conference space, organizing meals or refreshments, and partnering with technical support teams to ensure smooth execution.• Coordinate logistics for off-site events, dinners, multi-day programs, and speaking engagements, including venue needs, audiovisual setup, catering, and related event details.• Handle document production and special printing requests while ensuring materials are organized, accurate, and delivered on time.• Partner with other administrative team members to maintain an orderly, detail-oriented, and welcoming office and kitchen environment.• Respond to ad hoc assignments and shifting business needs with flexibility, sound judgment, and a service-oriented approach. ** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus- at - roberthalf - .com with your word resume and reference job ID#00410-0013460450**
2026-07-17T00:00:00Z

Executive Assistant

Berkeley, CA
onsite
Temporary / Contract
35 - 42 USD / Hourly
Position: Executive Assistant (temp)Location: On-site, Berkeley, CASchedule: Full Time Duration: 3 months We're seeking a highly organized and proactive Executive Assistant to provide high-level support to executive leadership. This role is ideal for an experienced administrative professional who enjoys managing multiple priorities, coordinating with stakeholders, supporting strategic initiatives, and helping executives stay organized and effective. The successful candidate will be a resourceful problem-solver who thrives in a fast-paced environment, exercises sound judgment, and excels at building relationships across teams, vendors, and executive-level partners. Key Responsibilities<ul><li>Manage complex calendars, scheduling meetings, committee sessions, conferences, and executive appointments.</li><li>Coordinate internal and external meetings, including agendas, logistics, meeting materials, attendee communications, and follow-up action items.</li><li>Serve as a primary point of contact for executives, board members, committee members, vendors, and key stakeholders.</li><li>Arrange travel, accommodations, conference registrations, and related logistics.</li><li>Prepare and process expense reports, invoices, vendor payments, and purchase requests.</li><li>Support conference and event planning efforts, including attendee management, sponsorship tracking, vendor coordination, and onsite logistics support.</li><li>Assist with communications initiatives, website updates, content coordination, and brand-related projects.</li><li>Develop presentations, reports, spreadsheets, agendas, and executive briefing materials using Microsoft Office tools.</li><li>Coordinate special projects, committee activities, and operational initiatives as assigned.</li><li>Maintain confidential information with the highest level of professionalism and discretion.</li><li>Partner with internal teams and external vendors to ensure projects and events remain on track.</li></ul>
2026-07-17T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary / Contract
40 - 45 USD / Hourly
We are looking for an Executive Assistant to provide high-level support to leadership in a fast-paced Contract position based in San Francisco, California. This opportunity is ideal for someone who excels at managing complex schedules, coordinating logistics, and keeping executive priorities organized. The role requires strong judgment, attention to detail, and the ability to handle meetings and travel plans with professionalism and efficiency. Responsibilities: • Oversee executive calendars by prioritizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments. • Organize domestic and international travel plans, including booking flights, lodging, ground transportation, and related itineraries. • Coordinate travel logistics from start to finish, making adjustments as needed to support changing business needs. • Arrange executive meetings by securing meeting times, confirming attendees, and preparing the necessary scheduling details. • Support leadership with administrative coordination that keeps business activities running smoothly and on schedule. • Maintain clear communication around upcoming meetings, travel plans, and calendar changes to avoid disruptions.
2026-07-15T00:00:00Z

Executive Admin

San Leandro, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
Job Summary:The Executive Assistant provides high-level administrative support to senior leaders and executives, helping manage daily operations, communications, scheduling, and strategic priorities. This role requires strong organizational skills, professionalism, discretion, and the ability to handle confidential information. Based on general knowledge.Key Responsibilities:<ul><li>Manage executive calendars, schedule meetings, and coordinate appointments. Based on general knowledge.</li><li>Prepare correspondence, reports, presentations, and other business documents. Based on general knowledge.</li><li>Screen calls, emails, and inquiries, and respond or redirect as appropriate. Based on general knowledge.</li><li>Coordinate travel arrangements, itineraries, and expense reporting. Based on general knowledge.</li><li>Organize meetings, including agendas, materials, logistics, and follow-up action items. Based on general knowledge.</li><li>Maintain confidential files, records, and sensitive business information. Based on general knowledge.</li><li>Serve as a liaison between executives, internal teams, clients, and external partners. Based on general knowledge.</li><li>Support special projects, event planning, and executive initiatives as assigned. Based on general knowledge.</li><li>Track deadlines, priorities, and key deliverables to support executive effectiveness. Based on general knowledge.</li></ul>
2026-07-02T00:00:00Z

Administrative Assistant

Walnut Creek, CA
onsite
Temporary / Contract
27 - 29 USD / Hourly
Robert Half client is looking for a detail-oriented Administrative Assistant to support underwriting operations in Walnut Creek, CA. This is a Long-term Contract position focused on maintaining policy accuracy, organizing documentation, and assisting with day-to-day administrative and analytical work for a multi-state Workers Compensation team. The ideal candidate is comfortable handling multiple assignments, reviewing information carefully, and working within established compliance and quality standards. Administrative Assistant Responsibilities:• Support the review and administration of insurance policies by processing routine transactions with accuracy and consistency.• Complete assigned workflow items involving new business, renewals, endorsements, cancellations, and broker updates while meeting production expectations.• Examine team notes and supporting records to determine the correct next steps for each assigned task.• Maintain and update policy details in underwriting systems and related records to ensure information remains current.• Check submitted data for completeness and accuracy, identify missing details, and follow up with underwriters when clarification is needed.• Compile information from prior carriers and other sources, then enter and organize that data according to internal and regulatory guidelines.• Prepare pricing-related worksheets and other spreadsheet-based documents using established tools and templates.• Create manual forms and coordinate document preparation for distribution through internal business partners.• Apply training and reference materials to support policy issuance, maintenance activities, and compliance with Workers Compensation requirements. If you are interested in this Administrative Assistant position, please submit your resume today!
2026-07-16T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Temporary / Contract
37 - 47 USD / Hourly
We are looking for an Administrative Assistant to support patient registration and front-end administrative operations in California. This long-term contract position is ideal for someone who excels in a fast-paced healthcare setting, delivers attentive service, and maintains accuracy when handling patient and insurance information. The role focuses on coordinating registration activities, securing required documentation and payments, and working closely with clinical and administrative teams to keep daily operations running smoothly. Responsibilities: • Manage patient intake and registration activities for a variety of patient types while ensuring records are entered accurately and without delay. • Gather and verify demographic details, insurance coverage, and eligibility information through online resources and internal documentation workflows. • Obtain required signatures for consent, privacy, and other registration-related forms, making sure all legal paperwork is completed properly. • Collect co-pays, deductibles, deposits, and other required patient payments, and document each transaction according to established procedures. • Scan and index registration materials and supporting documents into the appropriate systems before the end of each shift. • Coordinate with clinical teams to provide wristbands, face sheets, labels, and other essential patient materials in a timely and thorough manner. • Respond to updates and notifications from nursing staff promptly to keep patient records current and aligned with care activity. • Support a positive patient experience by addressing inquiries courteously, managing visitor authorization requests, and safeguarding patient valuables in line with department guidelines. • Maintain productivity during high-volume periods by organizing competing priorities effectively and contributing to team coverage as needed. • Monitor office equipment readiness, follow downtime procedures when necessary, and participate in staff meetings, trainings, and other departmental activities.
2026-07-14T00:00:00Z

Administrative Assistant

West Sacramento, CA
onsite
Temporary / Contract
20 - 23 USD / Hourly
ADMINISTRATIVE ASSISTANTTemp-to-Hire Opportunity • Trucking & Transportation IndustryOur client, a well-established trucking and transportation company serving the Greater Sacramento region and beyond, is seeking a motivated, detail-oriented Administrative Assistant to support daily operations on a temp-to-hire basis.This role blends general office administration with high-impact customer service in a fast-paced logistics environment. The ideal candidate will enjoy variety, thrive on helping customers and drivers, and have the opportunity to convert to a permanent position based on strong performance.Key Responsibilities<ul><li>Deliver excellent customer service by answering incoming calls, responding to emails, and assisting walk-in customers, drivers, and vendors with shipment status updates, delivery ETAs, billing questions, and service issues.</li><li>Perform general administrative tasks including data entry, document scanning/filing, and maintaining organized electronic and paper records for shipping documents, driver files, invoices, and correspondence.</li><li>Support dispatch and operations by scheduling appointments, coordinating meetings, tracking basic shipment progress, and helping maintain smooth daily workflow between drivers, customers, and internal teams.</li><li>Assist with billing, invoicing, and accounts receivable follow-up; prepare simple reports and reconcile basic paperwork as needed.</li><li>Prepare, proofread, and distribute professional correspondence, internal memos, and client communications.</li><li>Manage office supply inventory, place orders, and ensure the front office/reception area remains organized and welcoming.</li><li>Greet visitors professionally and direct them appropriately; provide relief coverage for reception as needed.</li><li>Collaborate closely with dispatch, safety, sales, and management teams to support overall transportation operations and customer satisfaction goals.</li><li>Handle other general administrative and customer service duties as assigned in this dynamic, essential-industry office environment.</li></ul>
2026-07-13T00:00:00Z

Administrative Assistant

Menlo Park, CA
onsite
Temporary / Contract
22 - 35 USD / Hourly
Key Responsibilities<ul><li>Answer and direct phone calls, emails, and other communications.</li><li>Schedule meetings, maintain calendars, and coordinate appointments.</li><li>Prepare, file, and maintain documents and records.</li><li>Assist with data entry, reporting, and basic administrative tasks.</li><li>Order and manage office supplies.</li><li>Provide general support to staff and assist with special projects as needed.</li></ul>
2026-07-17T00:00:00Z

Administrative Assistant

Santa Clara, CA
onsite
Permanent / Full Time
48000 - 50000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams. Responsibilities: • Prepare and send invoices accurately and in a timely manner. • Match purchase orders to invoices to ensure proper documentation and billing. • Collaborate with the sales and management teams to support billing-related processes. • Assist with bookkeeping tasks and maintain organized financial records. • Manage customer billing inquiries and provide resolution promptly. • Use QuickBooks or similar software for billing and record-keeping purposes. • Generate billing statements and ensure all payments are recorded properly. • Participate in training to learn additional responsibilities and enhance skills. • Maintain administrative records and provide general office support as needed.
2026-07-01T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
26 - 29 USD / Hourly
Administrative AssistantJob Description:A growing organization is seeking a detail-oriented Administrative Assistant to support daily office operations. This role is ideal for someone who enjoys multitasking, providing administrative support, and ensuring efficient workflow across departments.Responsibilities:<ul><li>Answer phones and manage email correspondence</li><li>Schedule meetings and maintain calendars</li><li>Prepare reports, presentations, and documents</li><li>Maintain filing systems and records</li><li>Order office supplies and coordinate vendors</li><li>Assist with special projects as needed</li></ul>
2026-07-17T00:00:00Z

Administrative Assistant

Redwood City, CA
onsite
Temporary / Contract
30 - 45 USD / Hourly
We are looking for an Administrative Assistant to support patient access operations in Redwood City, California. This Long-term Contract position focuses on accurate registration, insurance verification, document handling, and front-line service for patients and clinical teams. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage a high-volume environment while maintaining professionalism and accuracy. Responsibilities: • Manage patient intake and registration activities by gathering demographic details, confirming coverage, and ensuring records are complete and accurate. • Collect required signatures, copayments, deductibles, and deposits while explaining necessary forms and procedures in a clear and respectful manner. • Review and upload registration documents before the end of each shift to maintain complete and accessible patient files. • Use payer portals and electronic tools to verify insurance eligibility and confirm patient information efficiently. • Coordinate closely with clinical and registration teams to deliver wristbands, face sheets, labels, and related materials promptly. • Respond to updates from nursing staff and process notifications or account changes with attention to timing and accuracy. • Provide courteous assistance to patients and visitors, including obtaining approval from clinical staff when visitor authorization is required. • Safeguard patient valuables and follow department procedures, downtime workflows, and equipment-use standards to support smooth daily operations. • Contribute to team effectiveness by assisting coworkers, prioritizing tasks during busy periods, and participating in meetings or training sessions as needed.
2026-07-14T00:00:00Z

Administrative Assistant

Walnut Creek, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a legal environment in Walnut Creek, California. This Long-term Contract position is ideal for someone who excels at keeping administrative workflows organized, managing multiple priorities, and providing dependable support across a busy office. The role involves handling document-heavy tasks, coordinating shared office resources, and helping maintain an efficient and well-organized workplace. Responsibilities:<ul><li>Manage large volumes of office documents by copying, scanning, assembling, and binding materials with accuracy and attention to deadlines.</li><li>Oversee incoming and outgoing mail, including sorting deliveries, preparing shipments, and coordinating receipt of packages.</li><li>Prepare conference rooms for meetings by arranging spaces in advance and restoring them afterward for the next use.</li><li>Track office supply levels, maintain organized storage areas, and submit replenishment orders when inventory runs low.</li><li>Work with external service providers to obtain supplies and schedule maintenance or support for office equipment.</li><li>Use standard office machines and address basic operational issues to keep daily administrative activities moving smoothly.</li><li>Provide general administrative support across the office, including receptionist-style assistance, inbound call handling, and data entry tasks.</li><li>Help maintain an orderly office environment by supporting routine coordination needs and assisting with day-to-day administrative functions.</li></ul>
2026-07-17T00:00:00Z

Sr. Executive Assistant

Redwood City, CA
onsite
Temporary / Contract
70 - 115 USD / Hourly
Our client, an innovative leader in the enterprise AI software industry, is seeking an experienced Executive Assistant to support its Chief Executive Officer. This is a unique opportunity to become a trusted partner within the Office of the CEO, serving as an extension of the executive's voice while managing high-level communications, priorities, and strategic follow-through. This role goes far beyond traditional executive support. The ideal candidate is an exceptional writer with outstanding judgment, capable of drafting executive-level correspondence, managing confidential communications, and ensuring critical business initiatives move forward seamlessly. If you thrive in a fast-paced, high-performance environment and enjoy working alongside executive leadership, we'd love to hear from you. Compensation & Benefits<ul><li>Competitive base salary ranging from $150,000–$250,000, depending on experience.</li><li>Comprehensive health, dental, and vision benefits.</li><li>Equity participation.</li><li>Generous paid time off and company-sponsored benefits.</li><li>Opportunity to work directly with executive leadership at one of the most innovative organizations in the AI technology space.</li></ul> What You'll Do<ul><li>Manage and prioritize the CEO's incoming communications across email and other channels.</li><li>Review, categorize, and triage correspondence from executives, board members, investors, customers, partners, and internal stakeholders.</li><li>Draft professional emails, executive correspondence, presentations, memos, and follow-up communications in the CEO's voice with exceptional attention to tone and accuracy.</li><li>Track executive commitments, action items, and deadlines to ensure timely follow-through and completion.</li><li>Coordinate closely with the Office of the CEO to align communications with meetings, scheduling, and executive priorities.</li><li>Route information efficiently to executive leadership, legal, finance, communications, and other departments to drive timely execution.</li><li>Maintain complete confidentiality while handling highly sensitive strategic, financial, and executive information.</li><li>Anticipate executive needs, identify potential issues before they arise, and proactively develop solutions.</li></ul>
2026-07-08T00:00:00Z

Admin Assistant

Oakland, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Job Summary:The Administrative Assistant provides day-to-day administrative support to ensure efficient office operations. This role supports individuals, teams, or departments by handling clerical tasks, coordinating communications, maintaining records, and assisting with scheduling and office organization. Based on general knowledge.Key Responsibilities:<ul><li>Answer and direct phone calls, emails, and other correspondence. Based on general knowledge.</li><li>Schedule meetings, appointments, and manage calendars. Based on general knowledge.</li><li>Prepare reports, presentations, and other business documents. Based on general knowledge.</li><li>Maintain filing systems, records, and office databases. Based on general knowledge.</li><li>Order office supplies and support general office management tasks. Based on general knowledge.</li><li>Greet visitors and provide general administrative support to staff and management. Based on general knowledge.</li><li>Assist with data entry, expense reports, and invoice processing. Based on general knowledge.</li><li>Coordinate travel arrangements and meeting logistics as needed. Based on general knowledge.</li><li>Support special projects and perform other administrative duties as assigned. Based on general knowledge.</li></ul>
2026-07-02T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
A San Francisco–based personal injury law firm is seeking a reliable and detail-oriented Legal Administrative Assistant to support its civil litigation team. This is a contract-to-hire opportunity ideal for a legal admin who enjoys being a central support resource in a fast-paced, plaintiff-side law firm environment. The Legal Administrative Assistant will provide general administrative and operational support to attorneys and legal staff, assisting with case coordination, document handling, and office operations. While experience in personal injury or litigation is preferred, candidates with administrative experience in any legal practice area are encouraged to apply. Key Responsibilities<ul><li>Provide administrative support to attorneys, paralegals, and legal staff</li><li>Prepare, format, and proofread correspondence and legal documents</li><li>Assist with basic court filings and document submissions as directed</li><li>Maintain and organize electronic and physical case files</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, direct calls, and interact professionally with clients and vendors</li><li>Assist with intake forms, record requests, and general case coordination</li><li>Support office operations, including supplies, records management, and special projects</li></ul>
2026-07-14T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Permanent / Full Time
80000 - 98000 USD / Yearly
We are looking for a detail-oriented Legal Administrative Assistant to support attorneys and office operations in San Francisco, California. This role combines legal document preparation, calendar and meeting coordination, client-facing administrative support, and expense and time-entry assistance. The ideal candidate is organized, resourceful, and comfortable managing multiple priorities while maintaining a high level of professionalism and accuracy. Hours and Office Schedule: 10:00am - 6:00pm PST, 35-hour standard work week. 5 days onsite to begin and then potential to switch to hybrid 3-days onsite after 90 days. Responsibilities:<ul><li>Do legal documentation – create TOA/TOCs, create binders, files, photocopying and scanning, etc. </li><li>Coordinate conference rooms and meeting logistics for attorneys, clients, and internal teams.</li><li>Welcome visitors professionally and help organize in-person and virtual meetings to ensure a smooth client experience.</li><li>Monitor monthly expenses, prepare reimbursement and expense reports, and assist with corporate card administration.</li><li>Arrange business travel and related itineraries while ensuring schedules and reservations are accurate.</li><li>Draft, format, proofread, and finalize legal correspondence, filings, and other documents at the direction of attorneys.</li><li>Handle document production tasks such as scanning, copying, binding, filing, faxing, and assembling organized case or transaction materials.</li><li>Create and maintain matter files, client intake forms, engagement documents, binders, tables of contents, and tables of authorities.</li><li>Support attorneys with administrative tracking, including bar memberships, court admissions, time entry, prebill revisions, and cover letter preparation.</li><li>Complete limited non-billable research, provide backup assistance to administrative staff, and contribute to special assignments as needed.</li></ul>
2026-07-08T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
We are partnering with a leading law firm in San Francisco to identify a polished, highly professional Administrative Support Services Assistant to join their team on a contract-to-hire basis. This full-time (35-hour/week) opportunity requires candidates to report onsite Monday through Thursday from 10:00 AM–6:00 PM, with Fridays remote per the firm's hybrid policy. The role provides administrative and operational support to attorneys and staff through calendar management, meeting coordination, document production, travel arrangements, file maintenance, and general office support while also serving as backup reception and legal administrative support as needed.The firm is seeking someone with strong administrative fundamentals who enjoys supporting a collaborative office environment, communicates professionally with attorneys, staff, and visitors, and is comfortable balancing a variety of day-to-day administrative responsibilities. This is an excellent opportunity for someone looking to build a long-term career within a sophisticated law firm environment.Core Responsibilities<ul><li>Provide onsite administrative support for attorneys, professional staff, and visiting personnel </li><li>Accept and respond to internal administrative support requests, coordinating with on-site personnel as needed </li><li>Maintain calendars, contacts, scheduling, and meeting logistics </li><li>Coordinate conference room reservations and meeting setup </li><li>Arrange domestic travel </li><li>Respond promptly to attorney and staff administrative requests </li><li>Proofread, prepare, scan, copy, bind, file, and organize legal and administrative documents </li><li>Prepare legal correspondence and electronic filings as requested </li><li>Create and maintain electronic and physical filing systems </li><li>Prepare new client and matter forms, engagement letters, and binders </li><li>Provide backup reception coverage and legal administrative support during staff absences and office rotations </li><li>Assist with special projects and additional administrative responsibilities as assigned </li></ul>
2026-07-16T00:00:00Z

Office Assistant

Foster City, CA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
Robert Half is working with a reputable Tax Firm in Foster City looking for a contract Office Assistant. This is an on-site position Monday through Friday. This role requires someone who is comfortable with lifting small items regularly as you will be helping with stocking the kitchen, recigin supplies, setting up event spaces within office, etc... Please find the description below and if interested, please apply immediately. Do not wait! Apply now! Job Description<ul><li>Answering incoming calls</li><li>Receive incoming shipments, deliveries, and packages from vendors and carriers.</li><li>Inspect shipments for accuracy and verify quantities against packing slips and purchase orders.</li><li>Unpack, label, and stock office, warehouse, and departmental supplies in designated locations.</li><li>Maintain organized inventory storage areas and ensure supplies are readily available.</li><li>Monitor inventory levels and notify management when replenishment is needed.</li><li>Distribute incoming mail, packages, and supplies to appropriate departments and personnel.</li></ul>
2026-07-15T00:00:00Z

Office Assistant

San Jose, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Office Assistant to support day-to-day operations at a detail-oriented testing site in California. This is a long-term contract, part-time opportunity scheduled for approximately 20 hours per week, with shifts that may vary and may include Saturdays, occasional evenings, and additional hours when needed. The person in this role will help create a secure, organized, and welcoming environment while providing attentive service to test takers and staff. Responsibilities: • Welcome visitors and exam candidates, confirm their identification, and guide them through check-in procedures with courtesy and care. • Carry out required security steps, including screening procedures and monitoring protocols, to protect the integrity of the testing environment. • Observe candidates throughout exam sessions and respond promptly to issues, irregularities, or concerns that arise during testing. • Maintain control of testing materials, equipment, and room conditions to ensure a secure and orderly site at all times. • Document incidents clearly and accurately, escalating situations that fall outside established guidelines when necessary. • Support administrative tasks such as scanning documents, handling clerical work, answering inbound calls, and assisting with general front-desk coverage. • Assist with basic equipment handling, including packing, unpacking, and moving materials safely within the office or testing area. • Escort candidates to and from designated rooms and help provide a fair, comfortable, and consistent testing experience for every participant.
2026-07-08T00:00:00Z

Office Assistant

San Jose, CA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a detail-oriented Office Assistant to support daily administrative and front-desk operations in California. This is a Contract position ideal for someone who enjoys creating an organized, welcoming office environment while handling a variety of clerical and customer-facing tasks. The person in this role will help keep office workflows moving smoothly by managing communications, documents, and general administrative support. Responsibilities: • Welcome visitors and provide attentive front-desk support to create a positive first impression for the office. • Answer incoming calls, direct inquiries to the appropriate contacts, and take accurate messages when needed. • Scan, organize, and maintain paper and digital documents so records remain accessible and up to date. • Perform a range of administrative tasks such as filing, data entry, copying, and preparing routine office materials. • Assist with general office coordination to ensure day-to-day operations run efficiently and on schedule. • Support clerical processes by tracking documents, handling basic correspondence, and maintaining organized work areas.
2026-07-17T00:00:00Z

Bilingual Chinese Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Bilingual Chinese Administrative AssistantJob Description:Seeking a Bilingual Chinese Administrative Assistant to support internal teams and assist clients in a fast-paced environment.Responsibilities:<ul><li>Manage calendars and appointments</li><li>Translate documents and communications</li><li>Maintain client databases and records</li><li>Assist with reports and correspondence</li><li>Provide administrative support to leadership</li></ul>
2026-07-17T00:00:00Z

Bilingual Vietnamese Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
26 - 29 USD / Hourly
Bilingual Vietnamese Administrative AssistantJob Description:A community-focused organization is seeking a Bilingual Vietnamese Administrative Assistant to support staff and clients in both English and Vietnamese.Responsibilities:<ul><li>Serve as the first point of contact for visitors and callers</li><li>Translate verbal and written communications</li><li>Schedule appointments and maintain records</li><li>Assist with client intake and documentation</li><li>Support reporting and data entry activities</li></ul>
2026-07-17T00:00:00Z

Bilingual Spanish Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
Bilingual Spanish Administrative AssistantJob Description:A community-focused organization is seeking a Bilingual Spanish Administrative Assistant to support staff and clients in both English and Spanish.Responsibilities:<ul><li>Serve as the first point of contact for visitors and callers</li><li>Translate verbal and written communications</li><li>Schedule appointments and maintain records</li><li>Assist with client intake and documentation</li><li>Support reporting and data entry activities</li></ul>
2026-07-17T00:00:00Z