We are looking for an organized and detail-oriented Administrative Assistant to join our team on a long-term contract basis in Columbus, Ohio. This role is ideal for someone who excels at multitasking and enjoys working in a fast-paced environment. You will play a key role in ensuring smooth administrative operations and delivering outstanding support to both clients and staff.<br><br>Responsibilities:<br>• Respond to inbound calls in a courteous and efficient manner, addressing inquiries and directing calls as needed.<br>• Perform accurate data entry tasks to maintain and update customer and client profiles.<br>• Prepare and generate reports to support various administrative functions.<br>• Manage clerical duties, including filing, document organization, and correspondence.<br>• Assist with receptionist duties, such as greeting visitors and handling incoming mail.<br>• Maintain accurate and up-to-date records to support efficient office operations.<br>• Coordinate administrative tasks to ensure timely completion of projects and workflows.<br>• Provide support to team members by managing schedules and appointments.<br>• Uphold confidentiality and integrity in all interactions and tasks.
<p>We are looking for a dedicated Administrative Assistant to join our team in Dayton, Ohio. This Contract to permanent role offers the opportunity to support daily office operations through organization, communication, and careful discretion. The ideal candidate will demonstrate a proactive approach to managing tasks and collaborating with various departments to ensure smooth workflows.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage calendars, appointments, and travel arrangements for team members.</p><p>• Organize and maintain both electronic and physical filing systems to ensure accurate record-keeping.</p><p>• Prepare reports, presentations, and spreadsheets to support departmental goals.</p><p>• Assist with new employee onboarding and help plan internal team events.</p><p>• Handle sensitive information with confidentiality and attention to detail.</p><p>• Collaborate with departments to understand and align with their processes and procedures.</p><p>• Arrange meetings, prepare materials, and oversee travel logistics as needed.</p><p>• Draft correspondence, including response letters, appeals, and memos, with attention to detail.</p><p>• Maintain personnel records in compliance with legal and regulatory requirements.</p><p>• Provide support to other departments by assisting with administrative tasks as needed.</p><p><br></p><p>For immediate consideration, call 937.224.8326.</p><p><br></p>
We are looking for a skilled Executive Assistant to provide high-level administrative support in a fast-paced, detail-oriented environment. This contract position is based in Columbus, Ohio, and requires a detail-oriented individual with experience managing complex tasks and maintaining confidentiality. The ideal candidate will excel in multitasking, communication, and prioritizing deadlines while supporting executives.<br><br>Responsibilities:<br>• Handle sensitive and confidential information, including corporate credit cards, employee records, and distribution lists, with discretion.<br>• Coordinate complex calendars and meetings, making decisions independently to ensure optimal scheduling.<br>• Plan and book intricate travel arrangements, including multi-leg international trips, with accuracy.<br>• Communicate effectively on behalf of supported executives, ensuring clear and timely responses.<br>• Maintain logs and tracking systems to monitor administrative tasks and progress.<br>• Complete job tickets and assess requests to ensure tasks are executed accurately throughout their lifecycle.<br>• Troubleshoot basic equipment issues and ensure resources are used efficiently.<br>• Develop and deliver training plans and process maps to enhance administrative operations.<br>• Mentor entry-level team members, serving as a subject matter expert and resource.<br>• Conduct quality assurance checks on personal and team outputs to uphold high standards.
We are looking for an experienced Executive Assistant to provide high-level administrative and operational support to the Chief Executive Officer in Columbus, Ohio. This contract-to-permanent position is ideal for a detail-oriented individual who excels in managing priorities, maintaining confidentiality, and liaising effectively with various stakeholders. The role requires exceptional organizational skills and a proactive approach to handling executive-level tasks in a dynamic corporate environment.<br><br>Responsibilities:<br>• Manage the executive's calendar, including scheduling meetings, coordinating appointments, and ensuring seamless time management.<br>• Arrange domestic and international travel, including bookings, itineraries, and detailed travel plans.<br>• Prepare accurate expense reports and reimbursements using Concur in compliance with company policies.<br>• Draft, edit, and finalize executive-level correspondence, presentations, and reports using Microsoft Office Suite.<br>• Organize and coordinate meetings, video conferences, and leadership briefings, ensuring all logistics and materials are properly prepared.<br>• Handle the preparation of agendas and documentation for board meetings and executive sessions.<br>• Maintain and safeguard confidential files, records, and documents in line with organizational standards.<br>• Support special projects and initiatives assigned by executive leadership, ensuring timely and high-quality execution.<br>• Facilitate effective communication between the executive and internal or external stakeholders.<br>• Manage multiple priorities and deadlines with efficiency and attention to detail.
<p>We are looking for a dedicated Office Assistant to join our team in Dayton, Ohio. This position is part of a non-profit organization and offers a long-term contract opportunity. The role involves providing administrative support, maintaining office supplies, and ensuring smooth day-to-day operations.</p><p><br></p><p>Responsibilities:</p><p>• Scan clinical forms accurately and organize them for record-keeping.</p><p>• Provide coverage for the reception desk, including answering calls during lunch breaks.</p><p>• Assemble boxes containing assessment forms for operational needs.</p><p>• Distribute and manage office supplies, including tracking back-ordered items.</p><p>• Keep the supply room and form inventory organized and fully stocked.</p><p>• Handle outgoing mail by metering it for postal pickup and ensure incoming mail is delivered to the correct staff.</p><p>• Assist with binder assembly for both new staff.</p><p>• Set up the refreshment table and greet Board members on meeting days.</p><p>• Escort visitors within the office premises as needed.</p><p>• Oversee shredding processes by witnessing document destruction to ensure compliance.</p><p><br></p><p>For immediate consideration, call 937.224.8326.</p><p><br></p>
<p>We are looking for a Project Administrative Assistant to join our team within the construction industry in East Columbus, Ohio. This contract position offers the opportunity to contribute to critical projects by providing essential administrative and organizational support in a fast-paced environment. If you thrive in a detail-oriented role and enjoy collaborating with others, this could be an excellent fit for you.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative and clerical support to the construction project team, ensuring smooth day-to-day operations.</p><p>• Coordinate and schedule meetings, prepare agendas, and monitor attendance for project incentives.</p><p>• Record and distribute detailed meeting minutes while maintaining accurate project documentation in both digital and paper formats.</p><p>• Utilize advanced Excel functionalities, such as pivot tables, to manage and report on project data effectively.</p><p>• Organize and maintain project files, including permits, contracts, timecards, change orders, material requests, vendor records, and safety documentation.</p><p>• Track attendance and manage the incentive program with precision and up-to-date recordkeeping.</p><p>• Support the team with additional administrative tasks as needed, adapting to evolving project requirements.</p><p>• Assist in managing timelines and schedules to ensure project milestones are met.</p><p>• Collaborate with team members to streamline processes and enhance project management efforts.</p>
We are looking for a highly organized and detail-oriented Administrative Coordinator to join our team in Columbus, Ohio. In this contract to permanent position, you will play a key role in supporting leadership, managing administrative tasks, and ensuring the smooth operation of daily office functions. This role requires a proactive individual who thrives in a dynamic environment and can handle confidential information with discretion.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to the President, including managing schedules, arranging travel, and coordinating meetings.<br>• Collaborate with the leadership team to organize and attend meetings, ensuring all logistical needs are met.<br>• Oversee office operations by managing supplies, tracking budgets, and handling daily mail sorting and distribution.<br>• Assist with board and committee meeting preparation, including creating agendas, distributing materials, tracking attendance, and taking minutes.<br>• Coordinate and execute event planning tasks to ensure successful and seamless events.<br>• Maintain and organize important documents and data using the organization’s electronic document management system.<br>• Facilitate the onboarding process for new team members, including preparing necessary paperwork and scheduling performance reviews.<br>• Produce organizational newsletters by gathering content and coordinating with leadership and staff.<br>• Cover the front desk as needed and interact courteously with staff, vendors, and the public.<br>• Take on special projects and additional responsibilities as assigned to support organizational goals.
