<p>We are looking for a motivated and detail-oriented Sales Specialist to join our team in Rockville, Maryland. The Sales Support Specialist assists the sales team with administrative and operational support to drive business growth.</p><p>This position requires organizational skills, attention to detail, and a customer-focused attitude.</p><p>Responsibilities:</p><p>• Prepare sales reports, proposals, and presentations.</p><p>• Maintain CRM databases and update client information.</p><p>• Process sales orders and ensure accuracy in documentation.</p><p>• Coordinate communication between sales, marketing, and operations teams.</p><p>• Assist with client follow-ups and post-sale support.</p><p><br></p>
<p>The Sales Support Specialist assists the sales team with administrative and operational support to drive business growth. This position requires organizational skills, attention to detail, and a customer-focused attitude. You will join our team in Gaithersburg, Maryland.</p><p> </p><p> Responsibilities:</p><p> • Prepare sales reports, proposals, and presentations.</p><p> • Maintain CRM databases and update client information.</p><p> • Process sales orders and ensure accuracy in documentation.</p><p> • Coordinate communication between sales, marketing, and operations teams.</p><p> • Assist with client follow-ups and post-sale support.</p><p> </p><p> </p>
<p>Our client is in need of a detail-oriented Sales Support specialist to join their team on a contract basis in Hyattsville, Maryland. This role is ideal for someone who excels in customer service, order management, and collaboration with sales teams. You will play a key role in ensuring smooth order processing and maintaining high levels of customer satisfaction.</p><p>Responsibilities:</p><p>• Prepare sales reports, proposals, and presentations.</p><p>• Maintain CRM databases and update client information.</p><p>• Process sales orders and ensure accuracy in documentation.</p><p>• Coordinate communication between sales, marketing, and operations teams.</p><p>• Assist with client follow-ups and post-sale support.</p><p><br></p>
<p>We are looking for a motivated and detail-oriented Sales Specialist to join our team in Bethesda, Maryland. The Sales Support Specialist assists the sales team with administrative and operational support to drive business growth.</p><p>This position requires organizational skills, attention to detail, and a customer-focused attitude.</p><p><br></p><p>Responsibilities:</p><p>• Prepare sales reports, proposals, and presentations.</p><p>• Maintain CRM databases and update client information.</p><p>• Process sales orders and ensure accuracy in documentation.</p><p>• Coordinate communication between sales, marketing, and operations teams.</p><p>• Assist with client follow-ups and post-sale support.</p><p><br></p>
<p>We are looking for a Sales Support Specialist to assist our client's sales team with administrative and operational support to drive business growth. This position requires organizational skills, attention to detail, and a customer-focused attitude.</p><p><br></p><p>Responsibilities:</p><p>• Prepare sales reports, proposals, and presentations.</p><p>• Maintain CRM databases and update client information.</p><p>• Process sales orders and ensure accuracy in documentation.</p><p>• Coordinate communication between sales, marketing, and operations teams.</p><p>• Assist with client follow-ups and post-sale support.</p><p><br></p>
<p>We are seeking an experienced **FMLA Specialist** to support time-sensitive leave administration within a fast-paced HR environment. This role is responsible for managing employee leave requests in compliance with federal and state regulations while maintaining strict confidentiality and delivering a high level of employee support.</p><p><br></p><p>#### **Key Responsibilities**</p><p><br></p><p>* Administer and track **FMLA, ADA, and other leave programs** in accordance with applicable laws and company policies</p><p>* Review, process, and manage leave requests and supporting documentation within required timelines</p><p>* Serve as a point of contact for employees, managers, and HR partners regarding leave-related inquiries</p><p>* Ensure accurate documentation, recordkeeping, and data entry in HRIS systems</p><p>* Maintain **confidential employee information** with the highest level of discretion</p><p>* Communicate leave decisions clearly and professionally, including eligibility, approvals, denials, and return-to-work requirements</p><p>* Collaborate with HR, Payroll, and Benefits teams to ensure accurate coordination and compliance</p><p>* Monitor deadlines and proactively follow up to ensure timely completion of all leave processes</p><p><br></p><p>#### **Qualifications**</p><p><br></p><p>* **1+ years of HR experience**, with direct involvement in FMLA or leave administration strongly preferred</p><p>* Working knowledge of **FMLA, ADA, and related employment laws**</p><p>* Strong attention to detail and ability to manage **time-sensitive workloads**</p><p>* Proven ability to handle confidential and sensitive information professionally</p><p>* Excellent written and verbal communication skills</p><p>* Proficiency with HRIS systems and Microsoft Office (Excel, Word, Outlook)</p><p>* Ability to work independently while managing competing priorities</p><p><br></p><p>#### **Preferred Skills**</p><p><br></p><p>* Experience in high-volume or fast-paced HR environments</p><p>* Prior work supporting healthcare, higher education, government, or corporate HR teams</p><p>* Customer-focused mindset with strong problem-solving skills</p><p><br></p>
<p>We are looking for a detail-oriented and organized Front Desk Coordinator to join our team in McLean, Virginia. In this contract position, you will play a key role in ensuring smooth daily operations by providing exceptional customer service and managing front desk responsibilities. This role requires excellent communication skills, attention to detail, and the ability to handle multiple tasks efficiently. You will be working Monday to Friday form 8 am to 5 pm onsite.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients warmly and assist them with inquiries or directions.</p><p>• Manage a multi-line phone system, answering inbound calls promptly and courteously.</p><p>• Coordinate concierge services to meet the needs of guests and staff.</p><p>• Perform filing and maintain accurate records to ensure efficient document management.</p><p>• Provide support in medical front office tasks, including scheduling and patient coordination.</p><p>• Maintain the front desk area, ensuring it is organized and welcoming.</p><p>• Utilize Microsoft Office tools to create and manage documents, spreadsheets, and correspondence.</p><p>• Handle switchboard operations effectively, managing calls across multiple lines.</p><p>• Deliver outstanding customer service by addressing concerns and resolving issues promptly.</p><p>• Assist with general administrative tasks as needed to support overall operations.</p>
<p>We are looking for a skilled HR Specialist to join our team in Chantilly, Virginia. This contract position offers an excellent opportunity to contribute to various human resources functions, including employee relations, recruitment, and compliance. The role requires a proactive, detail-oriented individual who can manage HR processes efficiently and support organizational goals.</p><p>Responsibilities:</p><p><br></p><p>• Manage employee lifecycle processes, including onboarding, offboarding, and job changes, while ensuring accurate documentation.</p><p>• Maintain and update employee records across HR systems to uphold data integrity.</p><p>• Prepare and process employment documents such as offer letters, policy updates, and acknowledgments.</p><p>• Support audits and compliance activities by preparing necessary documentation and ensuring adherence to regulations.</p><p>• Act as a key user of the HRIS system, troubleshooting issues, optimizing workflows, and ensuring accurate reporting.</p><p>• Collaborate with HR leadership to implement system improvements and assist with integrations or migrations when required.</p><p>• Generate and maintain HR reports, dashboards, and trackers to support operational efficiency.</p><p>• Ensure compliance with federal, state, and local employment laws and assist in policy administration.</p><p>• Coordinate recruitment activities such as scheduling interviews, managing candidate communications, and handling pre-employment processes.</p><p>• Provide guidance to employees on HR policies, benefits, and procedures, escalating complex issues as needed.</p>
<p>Robert Half has a new direct-hire opportunity for a Medical Accounts Receivable and Billing Specialist. This role will support a growing department. Our client offers great work-life balance and ability to work in a fast-paced environment where your work will make a big impact. This position sits on-site full-time Monday-Friday.</p><p><br></p><ul><li>Responsible for billing and coding</li><li>Collecting on past due balances</li><li>Insurance company follow-up</li><li>Maintain up to date information from insurance companies and customers</li><li>Reduce AR aging</li><li>Special project as assigned</li><li>Provide and obtain necessary documentation as needed</li></ul><p><br></p>
We are looking for a detail-oriented Office Assistant to join our team in Reston, Virginia. This long-term contract position offers a flexible part-time schedule, working 20 hours per week in a hybrid environment. The ideal candidate will bring strong communication skills, proficiency in Microsoft Office, and a reliable work ethic to support various administrative tasks.<br><br>Responsibilities:<br>• Provide administrative support to HR and accounting departments by managing clerical tasks and documentation.<br>• Handle receptionist duties, including answering inbound calls and greeting visitors professionally.<br>• Organize and scan documents, ensuring all files are accurately stored and accessible.<br>• Perform general office tasks such as data entry, scheduling, and maintaining records.<br>• Utilize Microsoft Office Suite to create and edit spreadsheets, presentations, and other documents.<br>• Coordinate with team members to ensure smooth workflow and timely completion of assigned tasks.<br>• Maintain confidentiality when handling sensitive information.<br>• Assist with the preparation of reports and other materials as needed.<br>• Support hybrid work arrangements by efficiently managing both onsite and remote responsibilities.
<p>We are seeking a motivated, personable, and tech-savvy Front Desk Coordinator to join our team in Columbia, Maryland. This contract-to-permanent position is ideal for someone who thrives in a dynamic environment, enjoys delivering exceptional administrative and customer service support, and is comfortable navigating digital tools. If you are organized, proactive, and passionate about creating positive experiences, we invite you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist visitors, including vendors, clients, and customers, ensuring a detail oriented and friendly first impression.</p><p>• Oversee the completion of necessary paperwork, sign-in protocols, and security procedures.</p><p>• Maintain cleanliness and organization in shared spaces such as the lobby, kitchen, and open work areas.</p><p>• Provide informative tours of office spaces, conference rooms, and virtual workspaces to potential clients.</p><p>• Support sales efforts by assisting new clients with leasing office spaces or booking meeting rooms.</p><p>• Manage special administrative tasks and projects as required to support the team.</p><p>• Operate a multi-line phone system, answering and directing inbound calls efficiently.</p><p>• Deliver concierge-style services to meet the needs of clients and visitors.</p><p>• Collaborate with team members to ensure smooth front desk operations and customer satisfaction.</p>
<p>A growing manufacturing company in Linthicum, MD is seeking a Customer Experience Specialist to join their team! Primary job duties include order entry, pricing delivery, updates on delivery tracking information, helping with customers’ issues, questions, concerns, identifying the status of an order, handling inbound phone calls. This person must have prior experience working in ERP systems, along with strong customer service aptitude.</p>
We are looking for a skilled Cash Application Specialist to join our team in Bethesda, Maryland. In this Contract-to-permanent role, you will play a pivotal part in managing cash applications and related processes to ensure accurate and timely financial operations. This position offers a hybrid work environment, combining in-office collaboration with remote flexibility.<br><br>Responsibilities:<br>• Process and post payments accurately and efficiently to maintain up-to-date financial records.<br>• Manage accounts receivable functions, ensuring all transactions are recorded correctly.<br>• Reconcile discrepancies and resolve issues related to cash applications.<br>• Collaborate with the billing team to ensure seamless cash flow processes.<br>• Utilize Yardi software to track and manage cash applications.<br>• Conduct regular audits of financial transactions to ensure compliance and accuracy.<br>• Communicate with internal and external stakeholders regarding payment inquiries.<br>• Maintain detailed documentation of all cash application activities.<br>• Support month-end closing processes by ensuring all payments are accounted for.<br>• Provide recommendations for improving cash application procedures.
<p>A commercial real estate organization with a diverse portfolio is seeking an experienced <strong>Cash Application Specialist</strong> to join its Accounts Receivable team. This role reports to the Accounts Receivable Manager and plays a key part in ensuring accurate cash posting, reconciliations, and tenant account management across multiple property types. This is a hybrid position in Montgomery County, MD </p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Apply daily cash receipts from tenants and vendors across commercial, residential, and retail portfolios</li><li>Post and reconcile monthly subsidy payments for residential tenants</li><li>Process returned or rejected payments and resolve related discrepancies</li><li>Prepare and reconcile bank deposits to ensure accuracy and completeness</li><li>Assist with the month-end accounts receivable close process</li><li>Track and support miscellaneous billings related to government agencies, including invoice submission and follow-up</li><li>Identify delinquent or insufficient payments by preparing and analyzing recurring cash and aging reports</li><li>Perform full account reconciliations and investigate variances</li><li>Partner closely with property management teams to support the collection of outstanding balances</li><li>Serve as a point of contact for tenants regarding billing inquiries, documentation requests, and payment discrepancies</li><li>Respond to internal and external audit requests and provide supporting documentation as needed</li><li>Ensure adherence to established accounting procedures, policies, and internal controls</li><li>Manage multiple deadlines and priorities in a fast-paced environment</li><li>Support additional accounting projects and ad hoc initiatives as assigned</li></ul>
<p>We are looking for a detail-oriented Office Assistant to join our team in Reston, Virginia. This is a contract position with part-time schedule, working Monday to Friday 20 hours per week. The ideal candidate will bring strong communication skills, proficiency in Microsoft Office, and a reliable work ethic to support various administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to HR and accounting departments by managing clerical tasks and documentation.</p><p>• Handle receptionist duties, including answering inbound calls and greeting visitors professionally.</p><p>• Organize and scan documents, ensuring all files are accurately stored and accessible.</p><p>• Perform general office tasks such as data entry, scheduling, and maintaining records.</p><p>• Utilize Microsoft Office Suite to create and edit spreadsheets, presentations, and other documents.</p><p>• Coordinate with team members to ensure smooth workflow and timely completion of assigned tasks.</p><p>• Maintain confidentiality when handling sensitive information.</p><p>• Assist with the preparation of reports and other materials as needed.</p><p>• Support hybrid work arrangements by efficiently managing both onsite and remote responsibilities.</p><p><br></p>
<p>We are looking for an Accounts Receivable Specialist to join our team in Columbia, Maryland. In this role, you will manage billing processes, collections, and invoicing while supporting the financial operations of the company. This role sits on site full-time Monday-Friday and offers strong benefits and ability to be cross-trained in other areas. </p><p><br></p><p>Responsibilities:</p><p>• Process and manage accounts receivable tasks, including billing and invoicing customers accurately.</p><p>• Follow up on outstanding payments and handle collections when necessary to ensure timely cash flow.</p><p>• Assist in filing sales taxes and ensuring compliance with regulatory requirements.</p><p>• Support the Controller with special projects as needed.</p><p>• Collaborate with internal teams to streamline financial operations and maintain accurate records.</p><p>• Utilize QuickBooks for accounting tasks and reporting, if applicable.</p><p>• Build strong relationships with customers to address payment inquiries and concerns.</p><p>• Monitor and reconcile accounts to ensure accuracy in financial data</p>
<p>We are looking for an experienced Accounts Receivable / Collections Specialist to join our client in Red Lion, Pennsylvania. In this role, you will play a critical part in managing financial transactions, ensuring timely payments, and maintaining strong relationships with clients. The position will be fully responsible for the AR/Collections while also supporting the accounting team with payroll, accounts payable and administrative responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and manage accounts receivable processes to ensure accurate and timely financial records.</p><p>• Conduct commercial collections activities to recover outstanding balances while maintaining strong client relationships.</p><p>• Process cash applications, including verifying and reconciling payments against invoices.</p><p>• Handle billing functions, ensuring invoices are issued promptly and correctly.</p><p>• Monitor account balances and proactively address discrepancies or overdue payments.</p><p>• Collaborate with internal teams to resolve payment disputes and improve collection strategies.</p><p>• Prepare detailed reports on accounts receivable status and collection efforts.</p><p>• Maintain compliance with company policies and applicable financial regulations.</p><p>• Provide exceptional customer service throughout the collections process.</p><p><br></p>
<p>We are looking for a detail-oriented Front Desk Coordinator to join our team in Herndon, Virginia. In this Contract role, you will play a vital part in ensuring smooth office operations and supporting the team with administrative and coordination tasks. This position offers an excellent opportunity for career growth within the dynamic real estate industry.</p><p><br></p><p>Responsibilities:</p><p>• Manage front desk operations, including handling incoming calls on a multi-line phone system and providing excellent customer service.</p><p>• Perform data entry tasks with a high degree of accuracy to maintain updated records and databases.</p><p>• Support office administrative needs, such as organizing schedules, managing correspondence, and maintaining office supplies.</p><p>• Collaborate with team members to ensure seamless communication and workflow.</p><p>• Monitor and address inquiries and requests efficiently, ensuring a detail-oriented and welcoming environment.</p><p>• Foster a positive and organized office environment that supports productivity and teamwork.</p>
<p>We are looking for an experienced Receptionist to join our team in Rockville, Maryland. This contract position offers an opportunity to showcase your organizational and customer service skills in a dynamic, detail-oriented services environment. As the first point of contact for clients and visitors, you will play a key role in maintaining smooth operations and a welcoming atmosphere.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients in a professional and friendly manner</p><p>• Answer and route incoming phone calls and emails</p><p>• Schedule appointments and manage calendars as needed</p><p>• Maintain front desk organization and common areas</p><p>• Perform basic administrative tasks such as data entry, filing, and document preparation</p><p>• Receive and distribute mail and deliveries</p><p>• Ensure confidentiality of sensitive information</p>
<p>We are looking for an experienced Accounts Payable Specialist to take charge of essential financial operations and vendor coordination for a hospitality group. Based in Bethesda, Maryland, this role involves managing invoice processing, ensuring compliance, and maintaining strong vendor relationships. The ideal candidate will have a keen eye for detail and a solid understanding of accounts payable processes. Company offers a hybrid workplace (4 days in office, 1 day WFH), 100% paid medical/dental/vision, along with 20 days PTO and base salary of $75,000-85,000 DOE.</p><p><br></p><p>Interested in joining a high-octane accounting team? Consider applying today!</p><p><br></p><p>Responsibilities:</p><p>• Process and manage 50-100 invoices weekly, ensuring accuracy and timely payment.</p><p>• Handle vendor communications, including setup, inquiries, and account reconciliations.</p><p>• Maintain compliance with internal controls and assist with audits as needed.</p><p>• Review and process employee expense reports with precision.</p><p>• Prepare and submit 1099 reports in adherence to regulatory requirements.</p><p>• Perform invoice coding and data entry into accounting systems.</p><p>• Manage payment methods such as ACH transfers and check runs.</p><p>• Collaborate with internal teams to resolve discrepancies and streamline processes.</p><p>• Monitor accounts payable metrics to identify opportunities for improvement.</p>
Job Summary: The Administrative Assistant plays a key role in supporting the overall operations of the organization by providing administrative and clerical support to the Office Manager. Responsibilities include managing office tasks, coordinating meetings, handling correspondence, and ensuring the smooth and timely flow of information across the organization. <br> <br>Office Support & Front Desk Management <br>• Answer, screen, and route inbound phone calls. <br>• Greet visitors, clients, and job candidates in a detail oriented manner. <br>• Maintain office supply inventory for the Maryland office. <br>• Collect and distribute daily mail; prepare checks for mailing. <br>• Assist subcontractors with inquiries as needed. <br>• Ensure all paperwork is properly scanned, organized, and filed. <br>• Coordinate with the Logistics Manager to ensure checks and documents are sent out promptly. <br>• Provide general support to the Office Manager as assigned. <br> <br> <br>Time Tracking System Management <br>• Track all hours worked for hourly staff and salaried superintendents using BusyBusy. <br>• Ensure foremen submit timesheets on time. <br>• Verify that Daily Reports are uploaded to Procore. <br>• Maintain accurate data entry on a daily basis. <br>• Generate weekly estimated payroll reports from BusyBusy. <br>• Process subcontractor reports for weekly invoicing. <br> <br>Hiring & Onboarding Support <br>• Assist with various stages of the hiring process. <br>• Communicate and, when necessary, translate the hiring process for potential candidates. <br>• Schedule welding tests with the shop and manage related calendars. <br>• Schedule interviews for the Office Manager and Director of Operations. <br>• Review and monitor completion of all new permanent paperwork. <br>• Coordinate with the Procurement Manager to ensure PPE is provided to new hires. <br>• Conduct new permanent training, including BusyBusy app use and Safety Orientation. <br> <br>Qualifications <br>• High school diploma or equivalent; associate degree preferred. <br>• Fluency in English and Spanish, with strong verbal and written communication skills. <br>• Strong attention to detail and accuracy. <br>• Digital literacy and research skills, including ability to evaluate information reliability. <br>• Proficiency in Microsoft Office (Excel, Outlook, Word, etc.). <br>• Strong calendar and scheduling management skills. <br>• Excellent written and verbal communication abilities. <br>• Effective time management, multitasking, and adaptability. <br>• Basic math and accounting skills. <br>• detail oriented demeanor with strong interpersonal skills and the ability to de-escalate tense situations. <br>• Proactive approach to problem-solving and improving processes. <br>• Ability to work independently and collaboratively. <br>• Ability to handle confidential information with discretion. <br> <br>Travel Requirements <br>• Regular commuting to the worksite. <br> <br>Physical Requirements <br>• Prolonged periods of sitting at a desk and using a computer. <br>• Frequent repetitive motions. <br> <br>Equal Opportunity Employer <br>IFS is an equal opportunity employer and does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other status protected by law. <br> <br>Other Duties <br>This job description is not intended to be an exhaustive list of all duties, responsibilities, or activities required. Responsibilities may change at any time with or without notice.
<p>Our client a cutting-edge publicly traded company in Montgomery County is looking for an experienced Senior Payroll Specialist with expertise in full cycle, ,multi-state payroll. In this newly created role, you will act as a strategic partner to teams across Human Resources and Finance. This position requires a deep understanding of payroll with strong analytical and communication skills to guide decision-making within the organization.</p><p><br></p><ul><li>Validate and audit employee data updates flowing into the payroll platform to ensure accuracy and completeness</li><li>Coordinate the timely submission and approval of employee time records, following up with employees and managers as needed</li><li>Manage a shared payroll inbox, addressing questions and requests within established service-level timelines</li><li>Investigate, troubleshoot, and resolve payroll discrepancies and inquiries with a high degree of accuracy and urgency</li><li>Administer wage garnishments and related support orders in compliance with applicable requirements</li><li>Maintain well-organized and up-to-date payroll documentation and records</li><li>Compute, reconcile, and process retroactive and advance payroll adjustments as necessary</li><li>Review payroll system integrations and interfaces, identifying and resolving errors on scheduled processing days</li><li>Prepare and distribute payroll-related reports and data summaries for internal partners upon request</li><li>Perform additional payroll-related responsibilities as assigned</li></ul>
<p>Robert Half has a new direct-hire opportunity for an Accounts Payable Specialist for a growing organization near Perry Hall, MD area. This is a hybrid position! The ideal candidate will have strong organizational skills and full-cycle accounts payable experience. Candidates with proven experience in high volume environments are encouraged to apply. Please contact Cody Marshall at Robert Half to learn more. </p><p><br></p><p>Responsibilities</p><ul><li>Review and record invoices from vendors to ensure accuracy in accounts payable.</li><li>Process full-cycle accounts payable</li><li>Manage company vendors and new vendor set-up process</li><li>Have knowledge of approved vendors and policies to avoid paying unauthorized invoices and expenses</li><li>Maintain 1099s and generate report at year end</li><li>Special accounting projects as assigned</li></ul><p><br></p><p><br></p><p><br></p>
