We are looking for an Administrative Assistant to join our team in Cleveland, Ohio. This is a Contract to permanent position offering an exciting opportunity to support upper management in a dynamic and fast-paced office environment. The ideal candidate will excel at managing schedules, maintaining organization, and ensuring tasks are completed efficiently.<br><br>Responsibilities:<br>• Coordinate and schedule meetings with internal departments and external stakeholders regularly.<br>• Manage calendars extensively, including organizing virtual meetings, screen sharing, and utilizing tools like Teams.<br>• Record detailed meeting minutes and create actionable tasks based on discussions.<br>• Monitor and follow up on assigned tasks to ensure timely completion.<br>• Collaborate with executive team members to support their daily operational needs.<br>• Maintain a detail-oriented and organized approach to clerical and administrative duties.<br>• Solve problems proactively and provide solutions to streamline office operations.<br>• Communicate effectively and respectfully with upper management and team members.<br>• Assist in maintaining office documentation and digital records.
We are looking for a reliable and detail-oriented Administrative Assistant to join a government office in Youngstown, Ohio. This long-term contract position offers an excellent opportunity to contribute to a dedicated team while developing valuable skills in an administrative setting. The role requires onsite work and involves regular weekday hours.<br><br>Responsibilities:<br>• Prepare and edit detailed reports and documents with precision and attention to formatting.<br>• Provide courteous and efficient customer service to both visitors and phone callers.<br>• Perform a variety of administrative tasks, including filing, organizing, and scheduling.<br>• Manage data entry tasks to ensure information is accurate and up to date.<br>• Assist with receptionist duties, such as greeting guests and handling inquiries.<br>• Support office operations by coordinating communication and documentation.<br>• Handle confidential information with discretion and integrity.<br>• Collaborate with team members to complete assigned projects in a timely manner.<br>• Maintain office supplies inventory and ensure workspaces are well-organized.<br>• Generate correspondence and presentations using Microsoft Office tools as needed.
We are looking for a detail-oriented Administrative Assistant to join our team in Cleveland, Ohio. This Contract to permanent position requires someone who thrives in a fast-paced environment, excels at managing schedules, and communicates effectively with upper management. The ideal candidate will bring strong organizational skills and professionalism to ensure the smooth operation of daily administrative tasks.<br><br>Responsibilities:<br>• Coordinate and manage calendars, including scheduling meetings with internal teams and external partners.<br>• Organize virtual meetings, share screens, and utilize platforms such as Microsoft Teams.<br>• Prepare detailed meeting minutes, document tasks, and follow up to ensure deadlines are met.<br>• Collaborate with executive directors to maintain accountability for assigned tasks and projects.<br>• Provide general clerical support, ensuring timely and accurate completion of administrative duties.<br>• Monitor and prioritize incoming requests, maintaining an organized workflow.<br>• Assist in problem-solving and troubleshooting administrative issues as they arise.<br>• Communicate professionally and effectively with upper management and other stakeholders.<br>• Maintain a high level of attention to detail in all tasks.<br>• Adapt to a dynamic office environment while ensuring consistent productivity.
We are looking for a detail-oriented Administrative Assistant to join our team in Independence, Ohio. This Contract to permanent position offers an opportunity to work closely with leadership staff, providing essential support and ensuring efficient operations within the organization. The role involves a combination of administrative tasks and high-level responsibilities, with the potential to transition into assisting the national president.<br><br>Responsibilities:<br>• Prepare and distribute correspondence, including letters and audits, to internal teams and external stakeholders.<br>• Assist departments with administrative tasks and ensure timely completion of projects.<br>• Manage membership records, including handling cases related to deceased members and coordinating related communications.<br>• Schedule and organize meetings using Zoom, ensuring all participants are informed and prepared.<br>• Maintain calendars, coordinate appointments, and plan events for leadership staff.<br>• Provide support in drafting and editing letters, audits, and other official documents.<br>• Handle incoming calls professionally, directing inquiries appropriately and managing follow-ups.<br>• Collaborate with various departments to facilitate smooth workflows and improve efficiency.<br>• Utilize software tools such as Excel, Word, and Adobe products for data entry and document management.<br>• Contribute to potential travel arrangements and logistics planning as needed.
We are looking for a detail-oriented Administrative Assistant to join our team in Independence, Ohio. This position will provide critical support to multiple team members, with opportunities for growth into a more senior role. The ideal candidate will demonstrate strong organizational skills, the ability to manage multiple tasks, and proficiency in essential software tools.<br><br>Responsibilities:<br>• Assist a team of four by managing administrative tasks and ensuring smooth daily operations.<br>• Prepare and edit reports, letters, and other written communications with precision.<br>• Collaborate with various departments to provide support as needed.<br>• Coordinate updates for memberships, including sending letters to families regarding changes.<br>• Conduct audits and reviews of correspondence to ensure accuracy and compliance.<br>• Handle contractual language and documentation; a background in paralegal work is a plus.<br>• Utilize Adobe software extensively for document creation and editing.<br>• Support the National President in an expanded capacity as the role evolves.<br>• Explore AI tools and integrate them into administrative processes to improve efficiency.
We are looking for a highly organized and proactive Senior Administrative Assistant to join our team in Mayfield, Ohio. In this long-term contract position, you will provide advanced administrative support to individuals, teams, or departments, ensuring efficient operations and the successful completion of daily tasks. This role requires strong multitasking abilities, attention to detail, and the ability to collaborate effectively with others.<br><br>Responsibilities:<br>• Manage and maintain calendars, including scheduling meetings, reserving locations, and coordinating necessary materials and logistics.<br>• Arrange travel plans, assist with travel tools and reimbursements, and handle corporate credit card issues.<br>• Process business-related reimbursements and department orders through designated systems.<br>• Organize and oversee department events and activities, including budget monitoring and invoice processing.<br>• Coordinate cleaning, maintenance needs, and supply management for office spaces.<br>• Create, maintain, and distribute reports, spreadsheets, and presentations as needed.<br>• Assist other administrative team members, providing guidance and monitoring workloads to ensure smooth operations.<br>• Oversee department equipment usage, tracking schedules, and ensuring proper maintenance.<br>• Support onboarding processes for new hires and contractors, including ordering IDs, computers, and accessories.<br>• Collaborate with internal teams to manage databases, department websites, and special projects.
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Oakwood Village, Ohio. This is an onsite position with working hours from 8:00 AM to 5:00 PM, Monday through Friday. As a Contract to permanent placement opportunity, this role offers the potential for long-term growth within the company while contributing to essential administrative and HR functions.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain employee files and ensure accurate record-keeping.</p><p>• Screen potential new team members and assist in onboarding processes.</p><p>• Support office administrative tasks such as scheduling meetings and maintaining organized workspaces.</p><p>• Utilize Microsoft Office tools to create and update Excel spreadsheets and other documents.</p><p>• Provide assistance with HR-related tasks as needed.</p><p>• Answer inbound calls and professionally address inquiries or redirect them to the appropriate departments.</p><p>• Perform data entry with a high level of accuracy and attention to detail.</p><p>• Prepare reports and documentation as required by management.</p><p>• Coordinate with internal teams to ensure smooth office operation </p>
<p>Our team is seeking an organized and detail-oriented Administrative Assistant for a contract role in Cuyahoga Falls, Ohio. The ideal candidate will deliver critical support to ensure smooth daily office operations and outstanding customer service. This position calls for strong communication skills, proven administrative capabilities, and proficiency with Microsoft tools.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors and clients, providing a welcoming atmosphere and high-quality service.</li><li>Manage incoming calls, route inquiries appropriately, and maintain professional phone etiquette.</li><li>Organize, scan, and file both physical and electronic documents, supporting efficient record-keeping and retrieval.</li><li>Handle copying and distribution of materials as needed to facilitate office operations.</li><li>Conduct accurate data entry and assist with maintaining company databases.</li><li>Collaborate with colleagues to support various administrative needs and contribute to team success.</li><li>Maintain an orderly and professional workspace that promotes productivity.</li><li>Monitor office supply levels and coordinate replenishment and purchasing when required.</li><li>Utilize Microsoft Office applications (Word, Excel, Outlook, etc.) to complete tasks and manage documentation effectively.</li></ul>
Administrative Assistant / Front Desk Job Description <br> Our team is seeking an Administrative Assistant / Front Desk detail oriented who will create a positive first impression and support essential office operations. This role is responsible for managing incoming packages and distributing them, greeting and assisting guests with the sign-in process, answering and directing incoming calls, and delivering exceptional customer service. Additional duties may be assigned as needed to support the office and leadership team. Key Responsibilities: Manage and distribute incoming packages and mail throughout the office. Greet guests in a courteous, detail oriented manner and assist with the sign-in sheet. Answer and route incoming telephone calls promptly and accurately. Serve as the first point of contact for visitors, maintaining a welcoming and organized front desk environment. Maintain office records, documentation, and other administrative files as requested. Support various administrative tasks as assigned by supervisor or outlined in the extended job description. Required Skills & Software: Proficiency in Microsoft Outlook, Excel, and Word. Excellent communication and interpersonal skills. Strong organizational abilities and attention to detail. Ability to prioritize and manage multiple responsibilities in a fast-paced environment.
We are looking for a detail-oriented Legal Assistant to support our legal team in Akron, Ohio. This role involves providing essential administrative and litigation assistance to ensure smooth workflows and effective case management. The ideal candidate will demonstrate strong organizational skills and a proactive approach to supporting attorneys in various legal tasks.<br><br>Responsibilities:<br>• Prepare and manage court filings, including handling e-filing processes accurately and efficiently.<br>• Assist with scheduling and maintaining attorneys' calendars to ensure timely coordination of meetings, deadlines, and court appearances.<br>• Provide litigation support by organizing case documents, drafting correspondence, and managing discovery materials.<br>• Coordinate with insurance companies and other parties involved in personal injury cases.<br>• Maintain a comprehensive and organized filing system to ensure quick access to legal records and documentation.<br>• Communicate effectively with clients, attorneys, and court personnel to facilitate case progress.<br>• Monitor case deadlines and ensure compliance with all legal requirements.<br>• Offer administrative support by preparing reports, memos, and other legal materials as needed.<br>• Collaborate with attorneys to streamline case management and optimize workflow efficiency.
We are looking for a reliable and detail-oriented Office Assistant to support the daily operations of a financial institution in Youngstown, Ohio. In this long-term contract position, you will play a key role in ensuring the smooth organization and handling of electronic documents while maintaining confidentiality and accuracy. This is an onsite role, offering an excellent opportunity to contribute to a dedicated team in the banking industry.<br><br>Responsibilities:<br>• Digitize paper documents and organize electronic files in compliance with established procedures.<br>• Operate office equipment, such as Xerox machines and scanners, to complete copying and scanning tasks efficiently.<br>• Handle sensitive financial data with a high level of confidentiality and accuracy.<br>• Perform clerical duties, including answering inbound calls and assisting with other administrative tasks as needed.<br>• Maintain an organized workspace and ensure all documents are properly stored and accessible.<br>• Collaborate with team members to support overall office operations.<br>• Monitor office supplies and report inventory needs to ensure continuous workflow.<br>• Provide reception duties by greeting visitors and directing calls appropriately.<br>• Identify and resolve minor technical issues with office equipment to avoid disruptions.<br>• Support special projects or assignments as directed by management.
<p><strong>Office Administrator (HVAC/Plumbing/Construction)</strong></p><p><strong>Position Overview:</strong></p><p>We are seeking an experienced and self-driven Office Administrator to oversee day-to-day administrative operations in a fast-paced HVAC, plumbing, or construction office. This is a standalone position; the successful candidate will serve as the primary administrative resource and must demonstrate the ability to work independently, prioritize tasks, and maintain a high level of professionalism.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage all administrative functions within the office, including scheduling, correspondence, document control, and file maintenance</li><li>Process invoices, billing, and assist with payroll duties; accuracy and attention to detail are essential</li><li>Provide exceptional customer service to clients, vendors, and internal staff in person, via phone, and by email</li><li>Prepare estimates, proposals, and other documents relevant to HVAC/plumbing/construction projects</li><li>Track project timelines, maintain logs, and coordinate with field staff for job status updates</li><li>Maintain records related to compliance, certifications, and insurance</li><li>Efficiently utilize Microsoft Excel for reports, project tracking, and administrative support tasks</li><li>Identify opportunities to improve office processes and implement best practices to support business objectives</li></ul>
