We are looking for a highly organized Administrative Assistant to join our team in Tampa, Florida. In this long-term contract position, you will play a key role in ensuring smooth day-to-day operations by providing essential administrative support. This opportunity is ideal for someone who excels in multitasking and thrives in a fast-paced environment.<br><br>Responsibilities:<br>• Respond to incoming calls promptly and professionally, ensuring exceptional customer service.<br>• Manage daily administrative tasks, including scheduling and organizing office activities.<br>• Perform accurate data entry to maintain and update records and databases.<br>• Serve as the first point of contact by greeting visitors and handling receptionist duties.<br>• Coordinate and communicate effectively with internal teams to support operational needs.<br>• Prepare and process documentation in compliance with office procedures.<br>• Maintain office supplies and ensure the workspace is well-organized.<br>• Assist in compiling reports and presentations as needed.<br>• Provide support in planning and executing meetings or events.<br>• Uphold confidentiality and professionalism in handling sensitive information.
<p>We are seeking an experienced <strong>Event Planner</strong> to join our team in Tampa, FL. The <strong>Event Planner</strong> will oversee meetings and events ranging from 10 to 500 attendees, ensuring seamless execution and exceptional client service. This <strong>Event Planner</strong> role requires strong leadership, outstanding customer service, and a passion for event planning in a fast-paced conference center environment.</p><p><br></p><p>The schedule is either 7:00am–4:00pm or 7:30am–4:30pm. There is no current opportunity for extension or full-time conversion.</p><p><br></p><p>Key Details:</p><ul><li><strong>Location:</strong> Tampa, FL 33634</li><li><strong>Schedule:</strong> Monday–Friday, 7:00am–4:00pm or 7:30am–4:30pm</li><li><strong>Work Setting:</strong> 100% onsite</li><li><strong>Type:</strong> Temporary</li></ul><p><br></p><p>Responsibilities:</p><ul><li>Oversee meetings and events within the conference center, partnering with catering, audio-visual, facilities, and security teams.</li><li>Greet clients and guests daily, providing high-touch, professional customer service.</li><li>Manage front desk responsibilities including answering phones, responding to emails, and welcoming conference center guests.</li><li>Coordinate room setups and spot-check catering services and conference room arrangements throughout the day.</li><li>Participate in daily operations calls to review upcoming event logistics.</li><li>Develop project plans and budgets; prepare, manage, and reconcile event expenses.</li><li>Lead and direct teams supporting events with multiple moving parts.</li><li>Conduct pre- and post-conference meetings when applicable.</li><li>Manage space reservations using EMS (Event Management System) and generate accurate reports.</li><li>Collaborate with senior management, internal stakeholders, and clients to provide strategic input on event development.</li><li>Handle vendor negotiations, contract administration, and risk management related to attrition and cancellations.</li><li>Coordinate full logistics including menus, décor, audio-visual, registration, travel arrangements, speakers, and entertainment.</li></ul>
<p>We are looking for a detail-oriented Accounting Specialist to join our team in Tampa, Florida. This role is essential in ensuring smooth financial operations, with responsibilities spanning accounts payable, general ledger management, and reconciliation tasks. The ideal candidate will bring strong organizational skills, initiative, and a solid understanding of accounting principles.</p><p><br></p><p>Responsibilities:</p><p>• Perform accurate bank and credit card reconciliations to ensure financial records are up-to-date.</p><p>• Manage accounts payable processes, including invoice verification and timely payment handling.</p><p>• Maintain and review general ledger accounts, ensuring proper coding and documentation.</p><p>• Collaborate with managers to monitor costs and provide monthly reports.</p><p>• Provide receptionist coverage as needed, contributing to smooth daily office operations.</p><p>• Utilize accounting software and tools</p><p>• Communicate effectively with various departments to address financial inquiries and support decision-making.</p><p><br></p><p>This is a permanent opportunity that will pay up to $60,000 depending upon experience. Please apply to Jane Gearhart if interested! </p>
We are looking for an experienced Shared Services Accounts Receivable Analyst II to join our team in Land O’ Lakes, Florida. In this role, you will manage secondary insurance balances across various payers, ensuring efficient claim denial resolution and accurate account follow-up. This position also involves front desk coverage at the Business Services Office, providing essential support while adhering to security protocols.<br><br>Responsibilities:<br>• Handle accounts receivable for secondary insurance balances, including commercial, Medicare Advantage, Blue Cross, Workers Comp, and auto insurance payers.<br>• Investigate and resolve claim denials, utilizing centralized routing processes and ensuring timely follow-up.<br>• Use internal systems such as Oracle, SharePoint, and the Patient Accounting System to manage financial data and ensure accuracy.<br>• Provide front desk coverage at the Business Services Office, maintaining established security procedures.<br>• Support the training and onboarding of new team members through shadowing and guidance.<br>• Assist in accounts receivable-related special projects as needed.<br>• Collaborate with other departments to streamline billing and collections processes.<br>• Ensure compliance with healthcare billing regulations and standards.<br>• Analyze financial classes and address complex account issues effectively.
