<p>We are looking for a detail-oriented Accounts Payable Clerk to join our team in Riverview, Florida. In this role, you will be responsible for managing essential accounts payable functions while contributing to additional administrative tasks as the position evolves. This is an excellent opportunity to grow within a small, collaborative office environment that values teamwork and flexibility.</p><p><br></p><p>Responsibilities:</p><p>• Process and match purchase orders, packing slips, and invoices to ensure accurate accounts payable records.</p><p>• Handle general ledger coding and maintain organized documentation of financial transactions.</p><p>• Manage invoice processing, including coding and preparing check runs.</p><p>• Address vendor discrepancies or missing information with professionalism and efficiency.</p><p>• Utilize QuickBooks for accounts payable tasks and data management.</p><p>• Billing </p><p>• Support project administration tasks, such as purchase order management and scheduling.</p><p>• Regularly use Microsoft Excel to download, manipulate, and analyze data.</p><p>• Maintain open communication with the accounting manager and contribute to department goals.</p><p>• Adapt to evolving responsibilities based on company needs and individual growth.</p><p><br></p><p>This is a permanent opportunity that will pay up to $55,000 depending upon experience. Please apply to Jane Gearhart if interested! </p>
<p>We are looking for a detail-oriented Accounting Clerk to join our team in Pinellas Park, Florida. This Contract to permanent employment position involves supporting both Accounts Receivable (AR) and Accounts Payable (AP) functions while utilizing your expertise in Excel and QuickBooks Desktop. If you thrive in a fast-paced manufacturing environment and excel at managing financial data and clerical tasks, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Process payments, deposits, and prepayments in QuickBooks to ensure accurate Accounts Receivable management.</p><p>• Upload daily invoices from Access into QuickBooks Desktop and confirm proper posting.</p><p>• Manage Accounts Payable by entering bills, matching them to receipts, and processing freight invoices.</p><p>• Maintain and update spreadsheets for expense tracking, ensuring timely data uploads into QuickBooks.</p><p>• Provide general support to the accounting team, assisting with clerical tasks as needed.</p><p>• Handle invoice processing and ensure accurate documentation for financial records.</p><p>• Verify and upload documents to maintain organized records within accounting systems.</p><p>• Collaborate with team members to optimize financial workflows and address discrepancies promptly.</p>
<p>We are looking for a detail-oriented Accounting Clerk to join our team in Clearwater, Florida. In this role, you will support various accounting functions, including accounts payable, collections, and payment processing. The ideal candidate will have a strong background in QuickBooks and a proven ability to manage financial records accurately and efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Process accounts payable transactions, including entering bills and managing invoices, ensuring accuracy through three-way matching.</p><p>• Monitor overdue accounts, contact customers to resolve outstanding balances, and distribute account statements as needed.</p><p>• Record payments received via checks and credit cards, apply payments to customer accounts, and make deposits.</p><p>• Maintain and update expense tracking spreadsheets, uploading relevant data into QuickBooks.</p><p>• Assist with general clerical tasks and provide support to the accounting team in daily operations.</p>
We are looking for a detail-oriented Accounting Clerk to join our team on a Contract to permanent employment basis in Lutz, Florida. This role involves managing essential accounting tasks such as inventory tracking, bill payments, and vendor reconciliations. The ideal candidate will possess strong organizational skills and the ability to handle multiple responsibilities in a fast-paced environment.<br><br>Responsibilities:<br>• Track and manage inventory across multiple locations to ensure accurate records.<br>• Process and pay bills promptly, maintaining compliance with payment schedules.<br>• Oversee daily operations related to concrete inventory and logistics, including coordinating tickets and truck schedules.<br>• Handle a high volume of invoices efficiently, ensuring accuracy in processing.<br>• Reconcile vendor accounts and resolve discrepancies to maintain accurate financial records.<br>• Utilize QuickBooks for data entry and accounting tasks.<br>• Collaborate with teams to ensure smooth operations across all accounting functions.<br>• Provide support for accounts payable and accounts receivable processes.<br>• Maintain organized and detailed documentation for financial transactions.
We are looking for an experienced Accounts Payable Specialist to join our team in Lakeland, Florida. In this role, you will handle a variety of tasks related to invoice processing, vendor communications, and project-based purchase orders within a steel manufacturing environment. This is a contract position with the potential for long-term employment, offering an excellent opportunity to grow and contribute to a dynamic team.<br><br>Responsibilities:<br>• Perform accurate three-way matching for invoices, purchase orders, and receipts.<br>• Process vendor invoices efficiently while ensuring compliance with company policies.<br>• Communicate with purchasing teams or project managers to resolve discrepancies in purchase orders.<br>• Generate and maintain vendor statements to ensure proper account management.<br>• Utilize software like Penta Technologies and Excel to manage accounts payable tasks.<br>• Track and manage payment schedules, including ACH transfers and check runs.<br>• Ensure proper coding of accounts and invoices to maintain financial accuracy.<br>• Collaborate with team members to improve processes and maintain a smooth workflow.<br>• Adhere to business casual dress code and work on-site five days a week.<br>• Maintain high standards of organization and time management to meet deadlines.
We are looking for an experienced Accounts Payable Specialist to join our team in Sarasota, Florida. This contract-to-permanent position offers an excellent opportunity to contribute to the financial operations of a leading motor retail organization. The ideal candidate will bring expertise in accounts payable processes and demonstrate a strong ability to handle invoice coding, payment processing, and vendor management.<br><br>Responsibilities:<br>• Process and verify invoices for accuracy, ensuring proper coding and compliance with company standards.<br>• Manage accounts payable transactions, including ACH payments and check runs, to maintain timely vendor payments.<br>• Collaborate with internal teams to resolve discrepancies or payment issues.<br>• Reconcile vendor accounts and maintain accurate financial records.<br>• Utilize SYSPRO software to manage accounts payable functions efficiently.<br>• Ensure compliance with company policies and financial regulations.<br>• Generate and review reports related to accounts payable activities.<br>• Assist in month-end closing processes by providing detailed accounts payable data.<br>• Maintain organized records of invoices and payment documentation for auditing purposes.
<p>We are looking for a detail-oriented Accounting Clerk to join our team. In this role, you will support financial operations by handling accounts payable and receivable, processing invoices, and assisting with other accounting tasks as needed. This is an excellent opportunity for someone with foundational accounting knowledge who is eager to grow their skills in a dynamic and expanding environment.</p><p><br></p><p>Responsibilities:</p><p>• Process accounts payable and accounts receivable transactions, ensuring accuracy and timeliness.</p><p>• Generate and distribute invoices to clients, maintaining organized financial records.</p><p>• Assist with requests for certificates of insurance and lien releases by verifying payments in QuickBooks.</p><p>• Prepare and manage notices to owner (NTOs) and other construction-related documentation.</p><p>• Utilize QuickBooks to manage financial data and reports.</p><p>• Perform basic spreadsheet manipulations using Excel to organize and analyze data.</p><p>• Ensure compliance with company policies and procedures in all accounting activities.</p><p>• Collaborate with team members to streamline financial processes and enhance efficiency.</p><p><br></p><p>This is a permanent opportunity that will pay up to $55,000 depending upon experience. Please apply to Jane Gearhart if interested. </p>
<p>Responsibilities </p><p>· Enter Accounts Payable Vouchers (APVs) into the accounting system with appropriate coding </p><p>· Maintain organized digital AP folders and supporting documentation </p><p>· Monitor and manage the Open AP report; investigate and resolve discrepancies </p><p>· Set up and maintain vendor records, including W-9s and payment details </p><p>· Prepare and assist with AP corrections, reversals, and re-entries as needed </p><p><br></p><p>· Prepare vendor payment runs (ACH, check, or wire) for review and approval </p><p>· Assist with cash disbursement scheduling and visibility into upcoming obligations </p><p><br></p><p>· Review and process employee expense reports for policy compliance and accuracy </p><p>· Verify receipts, coding, and approvals for expense submissions </p><p>· Respond to employee inquiries related to expense reporting and reimbursements </p><p><br></p><p>· Coordinate payroll processing with the external payroll provider </p><p>· Review timesheets and payroll inputs for accuracy and completeness </p><p>· Upload payroll batches and supporting files to the payroll system </p><p>· Review payroll registers, deductions, allowances, and adjustments </p><p>· Assist with off-cycle payrolls, retroactive pay, and corrections </p><p>· Prepare and post payroll-related journal entries and reclasses </p><p>· Reconcile payroll data to the general ledger and labor reports </p><p>· Distribute payroll reports and support payroll approvals </p><p><br></p><p><br></p><p>· Perform weekly and monthly bank reconciliations for company bank accounts </p><p>· Reconcile corporate credit card activity and post related APVs and expense entries </p><p><br></p><p>· Review and process employee timesheets from time & expense systems, ensuring compliance with company and client policies </p><p>· Coordinate timesheet corrections and completion verification with staff, as needed </p><p>· Assist with labor corrections, reclassifications, and allocation updates </p><p>· Reconcile labor between payroll records, BI reports, and the general ledger </p><p>· Support project-related labor inquiries and documentation needs </p><p><br></p><p>· Assist with month-end close activities related to AP, payroll, cash, and expenses </p><p>· Prepare accruals for expenses incurred but not yet invoiced </p><p>· Support balance sheet reconciliations (AP, cash, payroll-related accounts) </p><p>· Maintain schedules for recurring journal entries and reconciliations </p><p><br></p><p>· Comply with established accounting process documentation for AP, payroll support, and expenses </p><p>· Participate in process reviews and continuous improvement initiatives </p><p>· Assist with system troubleshooting related to AP, payroll, expense, or reporting tools </p><p><br></p><p>· Prepare and organize supporting documentation for internal, external, and client audits </p><p>· Respond to audit requests related to AP, payroll, expenses, cash, and labor transactions </p><p>· Provide invoice samples, reconciliations, schedules, and transaction detail as requested </p><p>· Assist with walkthroughs of AP, payroll-support, and expense processes for auditors</p>
<p>We are looking for a detail-oriented AP Specialist to join our team in Sarasota, Florida. This is a contract-to-permanent position ideal for individuals who thrive in a fast-paced, technology-driven environment. The role focuses heavily on processing expense reports, ensuring compliance with company policies, and maintaining accuracy in all tasks.</p><p><br></p><p>Responsibilities:</p><p>• Process and enter a high volume of vendor invoices</p><p>• Verify invoice accuracy and perform purchase order matching prior to approval</p><p>• Code invoices to correct GL accounts and cost centers</p><p>• Prepare and execute payment runs including checks, ACH, and wire transfers</p><p>• Reconcile vendor statements and research outstanding balances</p><p>• Resolve invoice discrepancies with vendors and internal departments</p><p>• Respond to vendor inquiries regarding payment status</p><p>• Maintain vendor master files and W-9 documentation</p><p>• Support month-end close activities and AP aging reconciliations</p><p>• Ensure adherence to internal controls and accounts payable policies</p>
We are looking for an experienced Full Charge Bookkeeper to join our team in St. Petersburg, Florida. The ideal candidate will play a key role in maintaining the accuracy of financial records and ensuring smooth day-to-day accounting operations. This position is perfect for someone who excels in managing financial transactions and reconciliations with attention to detail.<br><br>Responsibilities:<br>• Handle all aspects of accounts payable and accounts receivable processes, ensuring accuracy and timeliness.<br>• Perform detailed bank reconciliations to maintain balanced and accurate account records.<br>• Manage general ledger activities, including preparing and posting journal entries.<br>• Conduct thorough account reconciliations to verify financial data and resolve discrepancies.<br>• Maintain comprehensive bookkeeping records to support financial reporting requirements.<br>• Prepare financial statements and reports in compliance with standard accounting practices.<br>• Collaborate with team members to streamline accounting workflows and improve efficiency.<br>• Monitor financial transactions and ensure compliance with applicable regulations.<br>• Address and resolve any accounting issues or discrepancies promptly and effectively.<br>• Provide support during audits by furnishing necessary financial documentation and records.
<p>We are looking for a detail-oriented Full Charge Bookkeeper in St. Petersburg, Florida. This role is ideal for someone with strong bookkeeping experience who thrives on managing financial records and ensuring accuracy. The position involves handling payroll, reconciling accounts, and supporting tax return preparation for a variety of clients.</p><p><br></p><p>Responsibilities:</p><p>• Process payroll for small businesses using a proprietary system, ensuring accuracy and efficiency.</p><p>• Reconcile client bank statements and QuickBooks General Ledger to maintain accurate financial records.</p><p>• Perform extensive data entry, including recording receipts and transactions for client accounts.</p><p>• Assist with the preparation of business tax returns and provide support during tax filing periods.</p><p>• Generate financial statements at month-end or quarter-end and address any client inquiries regarding transactions or discrepancies.</p><p>• Maintain organized financial documentation for clients and ensure compliance with relevant regulations.</p><p>• Collaborate with clients to resolve any financial record issues or discrepancies.</p><p>• Provide insights and recommendations based on financial data to support client decision-making.</p>
<p>We are looking for a detail-oriented and reliable Bookkeeper to join a small, family-owned investment company in Seffner, Florida. This role requires someone who thrives in a small-office setting and can work independently while managing financial records and administrative tasks. The position offers opportunities for growth and flexibility, making it ideal for someone seeking a dynamic and engaging work environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts payable by processing a small volume of invoices weekly and issuing checks as needed.</p><p>• Perform bank and account reconciliations for multiple accounts, ensuring accuracy and attention to detail.</p><p>• Utilize QuickBooks for data entry and account management, maintaining organized and up-to-date financial records.</p><p>• Create and maintain Excel spreadsheets, including multi-tab setups and linked data; familiarity with pivot tables is a plus.</p><p>• Organize and manage the owner's calendar, including scheduling appointments and creating daily agendas.</p><p>• Run occasional errands on behalf of the owner and assist with other ad hoc tasks.</p><p>• Provide support for investment research and analysis, with training provided to expand knowledge in this area.</p><p>• Collaborate with the owner to adapt to shifting priorities and multitask effectively under pressure.</p><p>• Maintain a respectful demeanor while working independently in a home-office environment.</p>
