We are looking for a dedicated Administrative Assistant to join our team in Erlanger, Kentucky. This Contract to potential long-term position offers an opportunity to contribute to office operations and ensure seamless administrative support. The ideal candidate will thrive in a dynamic environment, handling a variety of tasks with efficiency and professionalism.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to ensure smooth office operations.<br>• Answer incoming calls promptly and professionally, directing inquiries to the appropriate personnel.<br>• Manage data entry tasks with accuracy and attention to detail.<br>• Assist in organizing and maintaining office files and documentation.<br>• Undertake receptionist duties, including welcoming guests and managing front desk operations.<br>• Coordinate and schedule meetings, appointments, and other events.<br>• Prepare and edit correspondence, reports, and presentations as needed.<br>• Monitor office supplies and place orders to maintain stock levels.<br>• Collaborate with team members to support ongoing projects and initiatives.
<p>We are looking for a dedicated Office Assistant to join our team in Dayton, Ohio. This position is part of a non-profit organization and offers a long-term contract opportunity. The role involves providing administrative support, maintaining office supplies, and ensuring smooth day-to-day operations.</p><p><br></p><p>Responsibilities:</p><p>• Scan clinical forms accurately and organize them for record-keeping.</p><p>• Provide coverage for the reception desk, including answering calls during lunch breaks.</p><p>• Assemble boxes containing assessment forms for operational needs.</p><p>• Distribute and manage office supplies, including tracking back-ordered items.</p><p>• Keep the supply room and form inventory organized and fully stocked.</p><p>• Handle outgoing mail by metering it for postal pickup and ensure incoming mail is delivered to the correct staff.</p><p>• Assist with binder assembly for both new staff.</p><p>• Set up the refreshment table and greet Board members on meeting days.</p><p>• Escort visitors within the office premises as needed.</p><p>• Oversee shredding processes by witnessing document destruction to ensure compliance.</p><p><br></p><p>For immediate consideration, call 937.224.8326.</p><p><br></p>
<p>We are looking for a diligent and detail-oriented Office Assistant to join our team in Kentucky. As part of a leading services company, you will play a vital role in clerical support tasks, ensuring smooth operations and high-quality service delivery. This is a fantastic opportunity to contribute to a long-term contract position within a dynamic and meticulous environment.</p><p><br></p><p>Responsibilities:</p><p>• Organize, copy, and file legal documents to maintain accurate records.</p><p>• Prepare files and materials for shipping in compliance with company standards.</p><p>• Update and maintain reports to ensure accuracy and timely availability of information.</p><p>• Handle document preparation and scanning tasks with precision and attention to detail.</p><p>• Perform general clerical duties to support daily office operations.</p><p>• Utilize the company's internal system to track and manage files effectively.</p><p>• Collaborate with team members to ensure smooth workflow and adherence to deadlines.</p><p>• Support legal documentation processes by ensuring proper handling and organization of files.</p>
<p>We are looking for a detail-oriented Administrative Assistant to support our team during a busy operational period. This is a Contract position located in Cincinnati, Ohio, offering the opportunity to contribute to a dynamic financial environment. The ideal candidate will excel in managing administrative functions, handling documentation, and ensuring smooth office operations.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain documents through scanning, printing, and filing processes.</p><p>• Assist with preparing and handling tax forms, ensuring accuracy and timely completion.</p><p>• Support daily office operations by performing receptionist duties and managing incoming communications.</p><p>• Perform data entry tasks with precision and efficiency to maintain accurate records.</p><p>• Collaborate with team members to ensure administrative tasks are completed during peak seasons.</p><p>• Address inquiries and provide support to staff and clients in a thorough and attentive manner.</p><p>• Prioritize and manage multiple tasks in a fast-paced environment.</p><p>• Maintain confidentiality and uphold data security protocols.</p><p>• Ensure compliance with organizational standards and procedures in all administrative tasks.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Hamilton, Ohio on a contract basis. This role is an integral part of our Public Housing and Leasing Department, providing essential administrative support to ensure smooth operations. If you have a passion for organization and efficiency, we encourage you to apply.<br><br>Responsibilities:<br>• Process housing applications accurately and efficiently.<br>• Draft and send correspondence, including letters and notifications.<br>• Organize and digitize documents by scanning them into the property management system.<br>• Maintain up-to-date records and ensure data integrity across systems.<br>• Provide general administrative support to the Public Housing and Leasing Department.<br>• Assist with data entry tasks to support leasing operations.<br>• Collaborate with team members to ensure timely completion of departmental goals.<br>• Respond to inquiries and provide excellent customer service as needed.<br>• Help manage office supplies and maintain an organized workspace.
<p><strong>Job Overview:</strong> </p><p>We are seeking a detail-oriented and proactive Administrative Assistant to join our team. As an integral part of our organization, the Administrative Assistant will provide crucial support to ensure smooth day-to-day operations, effective communication, and efficient coordination of administrative tasks across the team. This role is perfect for someone who thrives in a fast-paced environment, is highly organized, and enjoys working with a variety of people. </p><p><br></p><p><strong>Key Responsibilities:</strong> </p><p><strong>Administrative Support:</strong></p><ul><li>Manage and organize calendars, meetings, and appointments.</li><li>Prepare, proofread, and format documents, correspondence, and reports accurately and efficiently. </li><li>Maintain and update filing systems, both digital and physical. </li></ul><p><strong>Communication:</strong> </p><ul><li>Answer and route incoming phone calls and emails to the appropriate parties. </li><li>Serve as the first point of contact for internal and external stakeholders, maintaining detail oriented and positive communication. </li></ul><p><strong>Office Management:</strong> </p><ul><li>Monitor and order office supplies as needed. </li><li>Coordinate office maintenance requests with vendors.</li><li>Assist in scheduling and coordinating logistical arrangements for corporate events, meetings, and training sessions. </li></ul><p><strong>Record Maintenance: </strong></p><ul><li>Input accurate data into company databases and maintain confidentiality of sensitive information. </li><li>Help track deadlines, projects, and key deliverables.</li></ul><p><strong>Team Support:</strong></p><ul><li>Provide additional administrative support to leadership and team members as needed. </li><li>Collaborate with colleagues from various departments to ensure project needs are addressed efficiently.</li></ul>
<p><strong>About the Role: </strong></p><p>Are you a highly organized and detail-oriented detail oriented looking to play a pivotal role in a dynamic construction environment? We are seeking a Construction Administrative Assistant to join our team and support project operations, ensuring seamless communication and documentation processes. If you thrive in fast-paced settings and have a passion for the construction industry, we want to hear from you!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to construction managers, project leads, and team members.</li><li>Manage correspondence, prepare reports, and maintain project documentation. Coordinate scheduling for meetings, site visits, and contractor appointments.</li><li>Assist with permit applications, regulatory filings, and compliance tracking.</li><li>Monitor and organize inventory, purchase orders, and material deliveries.</li><li>Communicate with clients, subcontractors, and vendors to support project progress. Utilize construction management software to track project timelines and budgets.</li><li>Handle data entry, invoicing, and process expense reports.</li><li>Maintain confidentiality and accuracy across sensitive project records and communications.</li></ul>
<p>We are looking for a dedicated Administrative Assistant to join our team in Dayton, Ohio. This Contract to permanent role offers the opportunity to support daily office operations through organization, communication, and careful discretion. The ideal candidate will demonstrate a proactive approach to managing tasks and collaborating with various departments to ensure smooth workflows.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage calendars, appointments, and travel arrangements for team members.</p><p>• Organize and maintain both electronic and physical filing systems to ensure accurate record-keeping.</p><p>• Prepare reports, presentations, and spreadsheets to support departmental goals.</p><p>• Assist with new employee onboarding and help plan internal team events.</p><p>• Handle sensitive information with confidentiality and attention to detail.</p><p>• Collaborate with departments to understand and align with their processes and procedures.</p><p>• Arrange meetings, prepare materials, and oversee travel logistics as needed.</p><p>• Draft correspondence, including response letters, appeals, and memos, with attention to detail.</p><p>• Maintain personnel records in compliance with legal and regulatory requirements.</p><p>• Provide support to other departments by assisting with administrative tasks as needed.</p><p><br></p><p>For immediate consideration, call 937.224.8326.</p><p><br></p>
We are looking for a detail-oriented Administrative Assistant to support billing and administrative operations in the construction sector. This role is based in Cincinnati, Ohio, and requires someone skilled in managing contracts, maintaining accurate records, and collaborating with teams to ensure operational efficiency. If you have a background in administrative management and experience in the construction industry, we encourage you to apply.<br><br>Responsibilities:<br>• Set up new construction projects within the accounting system while ensuring all records are accurately maintained.<br>• Monitor and enter owner contracts, subcontracts, and change orders to uphold compliance and precision.<br>• Develop and implement streamlined administrative processes to improve workflow and team productivity.<br>• Collaborate with project managers and accounting personnel to identify and resolve discrepancies.<br>• Maintain the integrity of project data through consistent updates and thorough checks.<br>• Provide administrative support to ensure the smooth execution of construction projects.<br>• Utilize construction-specific software applications to manage project documentation effectively.<br>• Prepare and organize reports related to project contracts and financial updates.<br>• Support team members in using Microsoft 365 tools for enhanced communication and documentation.<br>• Contribute to the continuous improvement of administrative operations by identifying areas for enhancement.
<p>Join our dynamic and detail oriented team at Robert Half, where we specialize in delivering top-tier accounting and financial services to our clients. As tax season approaches, we are seeking an organized and proactive Seasonal Administrative Assistant to provide support to our firm’s operations during our busiest time of the year.</p><p><br></p><p><strong>Position Summary:</strong> The Seasonal Administrative Assistant will play a critical role in supporting the firm’s day-to-day administrative needs during tax season. This role offers an excellent opportunity to gain hands-on experience in a fast-paced detail oriented environment. The position will run from Mid-November through Mid-April and requires a commitment to assisting the firm in maintaining high standards of efficiency and client service.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Administrative Support: Organize and maintain filing systems (digital and physical) for client documents, tax files, and confidential records.</li><li>Client Interaction: Assist in responding to client inquiries via phone and email promptly and professionally.</li><li>Scheduling and Coordination: Manage calendars, appointment scheduling, and deadlines for CPAs and staff during the height of tax season.</li><li>Document Preparation: Prepare and format correspondence, presentations, reports, and other client deliverables.</li><li>Data Entry: Input and maintain accurate records in accounting and CRM software platforms.</li><li>General Office Duties: Assist in ordering supplies, processing mail, and maintaining an organized workspace. Ad Hoc Tasks: Support special projects and administrative tasks as needed by the team.</li></ul><p><br></p>
<p>Our client in Cincinnati has an immediate opening for an experienced and professional <strong>Legal Administrative Assistant</strong> to support our <strong>Labor & Employment practice group</strong>.</p><p>This role offers the opportunity to work closely with attorneys on a variety of administrative and legal tasks, ensuring the highest level of client service. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to attorneys, including calendaring deadlines, drafting correspondence, filing cases, and maintaining files.</li><li>Format, proofread, and edit legal documents with meticulous attention to detail.</li><li>Handle billing, time entry, and review/editing of prebills.</li><li>Manage attorney calendars, schedule travel arrangements, and process expense reports.</li><li>Ensure accurate preparation and filing of court documents in compliance with rules and deadlines.</li><li>Maintain strong client communication and organizational efficiency across matters.</li></ul><p><br></p>
<p>We are looking for an experienced Assistant Controller to join our team in Cincinnati, Ohio. In this role, you will play a key part in managing financial reporting, streamlining accounting operations, and supporting strategic decision-making processes. This position offers an opportunity to contribute to a dynamic work environment while ensuring compliance with industry standards and regulatory guidelines.</p><p><br></p><p>Responsibilities:</p><p>• Prepare accurate financial statements, including income statements, balance sheets, and cash flow reports, while ensuring compliance with relevant regulatory frameworks.</p><p>• Support month-end and year-end close processes through reconciliations, accruals, journal entries, and variance analyses.</p><p>• Oversee percent-of-completion accounting for long-term contracts, ensuring proper revenue recognition and collaboration with project teams to track progress.</p><p>• Develop advanced Excel models for financial forecasting, reporting, and analytics, utilizing tools like pivot tables, macros, and data visualization.</p><p>• Contribute to the maintenance and enhancement of internal controls, implementing policies to safeguard company assets and reduce financial risks.</p><p>• Identify and recommend improvements to accounting systems and processes to enhance accuracy and efficiency.</p><p>• Assist in preparing annual budgets, rolling forecasts, and variance analyses to inform strategic planning and decision-making.</p><p>• Collaborate with the Controller, accounting staff, and cross-functional teams to achieve organizational goals and optimize financial operations.</p><p><br></p><p>If you are interested in this opportunity or other Direct Hire opportunities through Robert Half please call Carolyn Barnett at 513.810.3821 </p>
