<p>We are looking for a detail-oriented Office Assistant to join our team in Dayton, Ohio. This is a contract to permanent position within the non-profit sector, offering an opportunity to contribute to essential administrative operations. The ideal candidate will ensure the smooth functioning of daily office tasks while supporting staff and visitors alike.</p><p><br></p><p>Responsibilities:</p><p>• Scan and organize clinical forms to maintain accurate and accessible records.</p><p>• Provide lunch break and full-day reception coverage, including managing a multi-line phone system.</p><p>• Prepare and distribute assessment form boxes and staff binders for both team members.</p><p>• Organize and maintain the supply room, ensuring all office supplies are stocked and distributed appropriately.</p><p>• Handle incoming and outgoing mail, including metering outgoing mail for postal pickup and delivering mail to staff.</p><p>• Set up refreshments and greet Board members on meeting days, ensuring smooth meeting logistics.</p><p>• Assist with shredding document destruction as a witness and clean shared spaces like refrigerators.</p><p>• Escort visitors within the office and remove supplies from vacated cubicles when staff resign.</p><p>• Monitor and distribute paper, print cartridges, and back-ordered supplies to maintain operational efficiency.</p><p><br></p><p><strong>For immediate consideration, call 937.224.8326. </strong></p><p><br></p>
<p>We are looking for an Administrative Assistant to join our client's team on a contract basis in Cincinnati, Ohio. This role serves as the first point of contact for visitors and callers, ensuring every interaction reflects attentiveness and warmth. In addition to front desk responsibilities, the position provides critical administrative support to various departments, contributing to seamless operations and a welcoming office environment.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors, clients, and team members with a friendly and detail-oriented demeanor.</p><p>• Answer and direct incoming calls, ensuring prompt and accurate communication.</p><p>• Manage meeting room schedules, prepare spaces, and oversee logistical arrangements.</p><p>• Maintain reception and conference areas in a clean and organized state, adding personalized touches to enhance the environment.</p><p>• Sort and distribute mail, manage incoming deliveries, and ensure timely processing.</p><p>• Order and organize office and kitchen supplies, keeping common areas well-stocked and tidy.</p><p>• Support onboarding processes by assisting with training logistics and compliance tracking.</p><p>• Assist with scheduling interviews, managing calendars, and coordinating meetings.</p><p>• Provide administrative support to the accounting team, including scanning invoices and tracking customer payments.</p><p>• Collaborate with the multiple departments to maintain insurance documentation and compliance records.</p>
We are looking for an Administrative Assistant to join our team in Cincinnati, Ohio. In this long-term contract position, you will play a key role in supporting operational processes and enhancing customer service efforts. This opportunity is ideal for someone with strong organizational skills and a commitment to delivering high-quality administrative support.<br><br>Responsibilities:<br>• Manage unemployment claims processes, including handling incoming and outgoing mail, scanning claim-related documentation, and distributing faxes.<br>• Prepare and pre-enter new claims and claim determinations to ensure efficient processing.<br>• Assist account managers by processing specific claims and performing audits of employer charge statements.<br>• Conduct accurate data entry for information requests and maintain organized records.<br>• Provide exceptional customer service and respond to inquiries in a timely manner.<br>• Support efforts to retain clients by ensuring smooth administrative operations and attention to detail.<br>• Collaborate with team members to ensure administrative tasks are completed efficiently and accurately.
<p>We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Kentucky. As part of a leading legal services company, you will play a key role in supporting administrative functions that contribute to the smooth operation of our office. This position offers an excellent opportunity to work in a dynamic and fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Perform tasks such as copying, filing, and organizing legal documents to maintain an efficient workflow.</p><p>• Update and maintain reports to ensure accuracy and timely completion.</p><p>• Prepare files and documents for shipping, adhering to quality and regulatory standards.</p><p>• Assist in document preparation and management, including scanning and sorting.</p><p>• Handle clerical duties with high attention to detail to meet operational needs.</p><p>• Collaborate with team members to ensure deadlines are met and client requirements are fulfilled.</p><p>• Maintain orderly filing systems to support easy retrieval of information.</p><p>• Ensure compliance with legal and company guidelines in all administrative processes.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our client's team on a Contract to permanent basis in Mason, Ohio. In this role, you will provide essential administrative support, ensuring smooth day-to-day operations across various functions. This position is ideal for someone who thrives in a fast-paced environment and is skilled in multitasking while maintaining a high level of accuracy.</p><p><br></p><p>Responsibilities:</p><p>• Manage multi-line phone systems, directing calls efficiently and ensuring effective communication.</p><p>• Coordinate calendar schedules, including meetings and appointments, to optimize time management.</p><p>• Perform accounts payable tasks, including invoice processing and reconciliation.</p><p>• Utilize SAP and Microsoft Excel to prepare reports and maintain accurate records.</p><p>• Assist in vendor management by addressing inquiries and ensuring compliance with billing procedures.</p><p>• Provide receptionist duties, including greeting visitors and handling correspondence.</p><p>• Support internal teams with administrative tasks to enhance productivity.</p><p>• Conduct audits and ensure accuracy in documentation and data entry.</p><p>• Collaborate with various departments to streamline workflows and resolve administrative challenges.</p><p>• Maintain organized filing systems to ensure easy access to important records and documents.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join a small non-profit organization located in Cincinnati, Ohio. In this Contract position you will play a vital role in supporting the agency and its executive director through a variety of administrative tasks working in Salesforce to update their database records. </p><p><br></p><p>Responsibilities:</p><p>• Prepare and update proposals and grant documents to support organizational initiatives.</p><p>• Manage filing, copying, and scanning tasks to maintain organized records.</p><p>• Draft thank-you letters and correspondence to engage with donors effectively.</p><p>• Update reports and maintain accurate data using Microsoft Excel.</p><p>• Utilize Salesforce to input and manage information for fundraisers and donor tracking.</p><p>• Assist with community outreach efforts and administrative tasks as needed.</p><p>• Collaborate with the executive director to ensure smooth day-to-day operations.</p>
<p>We are looking for a skilled and organized Legal Assistant to join our practice group in Cincinnati, Ohio. This Contract position requires an individual with strong attention to detail, capable of managing administrative legal tasks with precision and efficiency. The ideal candidate will thrive in a fast-paced environment, supporting attorneys with filings, document editing, client coordination, and other essential functions.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and file legal documents with accuracy, including court filings and e-filing processes.</p><p>• Manage attorney calendars by scheduling appointments and tracking critical deadlines.</p><p>• Draft and proofread correspondence, ensuring proper grammar and attention to detail.</p><p>• Coordinate travel arrangements and expense reports for attorneys.</p><p>• Assist with time entry and review prebills to support accurate billing processes.</p><p>• Maintain case files and organize documents using document management systems.</p><p>• Provide support in drafting and formatting legal documents while adhering to strict deadlines.</p><p>• Collaborate with attorneys and team members to ensure seamless workflow.</p><p>• Utilize advanced skills in the Microsoft Office Suite to complete administrative tasks.</p>
<p>Our client in Cincinnati has an immediate opening for an experienced and professional <strong>Legal Administrative Assistant</strong> to support our <strong>Labor & Employment practice group</strong>.</p><p>This role offers the opportunity to work closely with attorneys on a variety of administrative and legal tasks, ensuring the highest level of client service. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to attorneys, including calendaring deadlines, drafting correspondence, filing cases, and maintaining files.</li><li>Format, proofread, and edit legal documents with meticulous attention to detail.</li><li>Handle billing, time entry, and review/editing of prebills.</li><li>Manage attorney calendars, schedule travel arrangements, and process expense reports.</li><li>Ensure accurate preparation and filing of court documents in compliance with rules and deadlines.</li><li>Maintain strong client communication and organizational efficiency across matters.</li></ul><p><br></p>
<p>We are looking for a highly organized and proactive Executive Assistant to join our team. This role will provide essential support to one of the owners by ensuring smooth daily operations and effective communication. As a Contract-to-Permanent position, it offers an excellent opportunity to showcase your skills in a dynamic and fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate comprehensive travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Welcome clients and office guests, ensuring a courteous and friendly experience.</p><p>• Manage and maintain meeting room schedules using Outlook, ensuring availability and organization.</p><p>• Handle all incoming and outgoing mail and packages, maintaining efficiency and accuracy.</p><p>• Attend meetings as requested and prepare detailed minutes for reference and distribution.</p><p>• Schedule and organize meetings for the team, ensuring seamless coordination.</p><p>• Monitor office and kitchen supply levels, placing orders and restocking as needed.</p><p>• Assist in preparing Board of Directors books and presentations, ensuring accuracy and professionalism.</p>
<p>We are in search of a Legal Assistant to join a prominent firm in Cincinnati, Ohio. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Handle correspondence and ensure timely responses to inquiries.</p><p>• Play a key role in trial preparation, including the creation of exhibit binders and scheduling depositions.</p><p>• Maintain and manage client contacts, emails, and print documents, ensuring accuracy and confidentiality.</p><p>• Process invoices for client disbursements and firm expenses.</p><p>• Record, review, and correct time entries for assigned timekeepers.</p><p>• File court documents as necessary and maintain a comprehensive pleading file index.</p><p>• Coordinate work-related travel arrangements.</p><p>• Respond to requests with urgency, prioritize work, monitor deadlines, and communicate the same to the assigned team.</p><p><br></p>
• Monitoring the AP email account and uploading invoices received into the accounting software as well as paper invoices received via the mail.<br>• Reviewing the invoices for accuracy and coding the invoices with the appropriate amount, vendor, company ID and general ledger account information. <br>• Submitting invoices and check requests into the paperless workflow in an accurate and timely manner to adhere to the weekly deadlines established for the company approval process. <br>• Placing AP checks into envelopes and mailing via USPS on a weekly basis.<br>• Opening the mail as needed and distributing to applicable employees.<br>• Researching and resolving invoice discrepancies and issues with the appropriate vendors or assisting property managers in addressing discrepancies.<br>• Communicating with vendors regarding payment status, invoice requests and inquiries as needed. <br>• Obtain appropriate documentation such as lien waivers, W9 and insurance certificates for new vendors and handle the administration of W9 forms. <br>• Assist with the mailing of 1099s tax forms.<br>• Various administrative duties such as filing of check copies and general ledger posting reports for accounts payable and accounts receivable.<br>• Year-end file cabinet reorganization and creation of file folders for each entity for the upcoming new year of information. <br>• Assist the Chief Accounting Officer and Assistant Controller with special projects upon request.
