We are looking for a detail-oriented and friendly Receptionist to join our team on a 4-month contract basis in Oakbrook Terrace, Illinois. In this role, you will be the first point of contact for visitors and clients, ensuring smooth day-to-day operations while providing essential administrative support. This position offers an opportunity to work in a dynamic and welcoming environment.<br><br>Responsibilities:<br>• Greet visitors and clients warmly, ensuring a positive first impression.<br>• Manage incoming calls using a multi-line phone system and direct them appropriately.<br>• Coordinate and schedule meetings, appointments, and conference room bookings.<br>• Handle mail, packages, and deliveries with accuracy and efficiency.<br>• Maintain and organize office files, ensuring easy access when needed.<br>• Assist with data entry tasks and ensure accurate record-keeping.<br>• Provide support with email correspondence and communication tasks.<br>• Operate office equipment such as printers and scanners, and help visitors with basic technology needs.<br>• Ensure confidentiality when handling sensitive client information.<br>• Monitor and restock office supplies to maintain a well-equipped workspace.
<p>We are looking for an experienced Office Manager to oversee daily operations and ensure smooth administrative functions within our organization in University Park, Illinois. This Contract to permanent position requires a detail-oriented individual with strong accounting skills and proficiency in office management tools. The ideal candidate will play a key role in maintaining efficiency and accuracy in financial processes and administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Manage high-volume accounts payable and accounts receivable processes to ensure timely and accurate transactions.</p><p>• Post financial entries to the general ledger and maintain up-to-date records.</p><p>• Draft clear and effective letters and memos to support communication needs.</p><p>• Utilize Microsoft Excel to create and manage spreadsheets for data tracking and analysis.</p><p>• Oversee ordering and replenishment of office supplies to maintain a well-stocked and organized workspace.</p><p>• Perform receptionist duties, including answering calls and greeting visitors, to support smooth office operations.</p><p>• Coordinate administrative activities to ensure operational efficiency.</p><p>• Implement and maintain office procedures to optimize workflows and compliance.</p><p>• Provide support in resolving discrepancies related to financial records or office supplies.</p><p>• Collaborate with team members to address any administrative challenges effectively.</p><p><br></p><p>The salary range for this position is $23/hr to $25/hr. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit Robert Half Benefits Website for more information.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Crystal Lake, Illinois. This is a contract-to-permanent position and <strong><u>experience within the property management industry is required.</u></strong> Looking for someone who thrives in a fast-paced environment and enjoys handling a variety of administrative tasks. The ideal candidate will bring excellent organizational skills and a proactive approach to supporting daily operations.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support, including managing schedules, organizing documents, and maintaining records.</p><p>• Handle incoming calls professionally and direct inquiries to the appropriate team members.</p><p>• Perform data entry tasks with precision to ensure accuracy and completeness.</p><p>• Greet visitors and manage receptionist duties, creating a welcoming environment.</p><p>• Utilize Microsoft Office and Google Suite tools to prepare reports, presentations, and correspondence.</p><p>• Coordinate office activities, ensuring smooth daily operations and timely communication.</p><p>• Support property management-related tasks and assist in maintaining property records.</p><p>• Conduct follow-ups and respond to client inquiries in a timely manner.</p><p>• Collaborate with team members to streamline workflows and improve efficiency.</p><p>• Assist with other administrative tasks as needed to support the team.</p>
<p>We are looking for a highly organized and detail-oriented Office Manager to support our team during the busy tax season. Located in Elmhurst, Illinois, this long-term contract role plays a crucial part in maintaining efficient office operations and delivering exceptional service to clients. The position requires strong multitasking abilities and a proactive approach to managing administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Answer incoming phone calls in an attentive and timely manner, ensuring excellent client communication.</p><p>• Coordinate schedules and manage calendars for executives using Microsoft Outlook, including arranging client appointments.</p><p>• Accurately scan, upload, and organize documents within the Document Management System.</p><p>• Assemble finalized tax returns and prepare them for delivery to clients, either via mail or electronically.</p><p>• Create and distribute electronic copies of tax returns to clients as needed.</p><p>• Maintain office supplies by monitoring inventory levels and placing orders as required.</p><p>• Process accounts payable tasks, ensuring accurate and timely payments.</p><p>• Perform receptionist duties, including greeting visitors and handling inquiries.</p><p>• Ensure the office environment remains organized and efficient, supporting daily operations.</p><p><br></p><p>The salary range for this position is $23/hr to $28/hr. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <u>roberthalf.gobenefits.net</u> for more information. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.</p>
<p>We are looking for a part-time Administrative Assistant to provide essential support to our Managing Partners in a dynamic and flexible work environment. This hybrid role offers the opportunity to engage in diverse tasks, ensuring the smooth operation of the firm while maintaining a high level of professionalism. Client does not offer health benefits and pay range for this position is $28-$32 hourly. Client offers flexibility working 24-30 hours a week Recruiter: Connie Stathopoulos</p><p><br></p><p>Responsibilities:</p><p>• Organize and manage schedules for the Managing Partners, ensuring efficient time management.</p><p>• Coordinate activities involving clients and candidates, including meetings and follow-ups.</p><p>• Prepare detailed reports, presentations, and documentation as required.</p><p>• Serve as a point of communication for internal and external inquiries, maintaining professionalism.</p><p>• Handle special projects with a focus on accuracy and meeting deadlines.</p><p>• Conduct research and gather information to support decision-making for the Managing Partners.</p><p>• Maintain and update records and databases, ensuring data accuracy and accessibility.</p><p>• Provide administrative support for daily operations, including answering inbound calls and data entry.</p><p>• Assist with receptionist duties, creating a welcoming environment for visitors and clients.</p><p>• Utilize technology tools and applications to streamline processes and enhance efficiency.</p>
We are looking for a motivated individual to join our team as an Office Manager in Carol Stream, Illinois. This entry-level role is ideal for candidates with a background in accounting, whether through coursework or practical experience, who are eager to develop their skills and grow professionally. This is a contract to permanent position, offering comprehensive training and opportunities to contribute to various office functions.<br><br>Responsibilities:<br>• Utilize Oracle to review customer histories, extract relevant details, and support data-driven decision making.<br>• Organize and analyze logistics data from customer files to prepare detailed reports.<br>• Create and manage pivot tables in Excel, perform margin analysis, and utilize advanced functions like MV lookup.<br>• Assist with bookkeeping tasks to ensure accurate financial records and transactions.<br>• Coordinate and oversee multiple projects simultaneously to maintain smooth operations.<br>• Travel locally to client locations as needed to provide on-site support.<br>• Maintain the organization and replenishment of office supplies for effective workflow.<br>• Perform receptionist duties, including greeting visitors and managing incoming communications.
<p><strong>Summary: </strong></p><p>We are seeking an entry-level Estate Planning Legal Assistant/Receptionist to join a growing Trusts & Estates team in a dynamic law firm in Oak Lawn. This position plays a key support role by blending administrative, client service, and legal assistant responsibilities.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Answer incoming calls, process mail, transcribe meeting notes, and track important deadlines.</li><li>Organize client files and maintain contact databases.</li><li>Prepare engagement letters and draft/revise routine correspondence.</li><li>Serve as a liaison between clients and attorneys, promptly handling inquiries by phone, email, or written communications.</li><li>Draft and revise estate planning documents, including powers of attorney, wills, revocable trusts, and binders.</li><li>Facilitate document completion and oversee document signatures.</li><li>Support time entry and billing processes, including invoice distribution.</li><li>Manage attorney calendars, schedule meetings and appointments, and coordinate travel arrangements.</li></ul>
<p>We are looking for a skilled administrative assistant to oversee daily administrative operations and ensure the smooth functioning of office activities. This is a contract position based in Evanston, Illinois, with the potential for conversion to a permanent role. The ideal candidate will have a proactive approach to managing office resources, handling administrative tasks, and maintaining a welcoming office environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage the procurement and inventory of office supplies to ensure the team has the resources needed to operate efficiently.</p><p>• Coordinate accounts payable processes, including invoice management and timely payments.</p><p>• Oversee reception duties, including greeting visitors and managing incoming calls.</p><p>• Ensure the office environment is well-maintained and organized at all times.</p><p>• Monitor and address facility-related needs, such as repairs and maintenance.</p><p>• Support administrative tasks to streamline office operations and improve workflow.</p><p>• Collaborate with vendors and service providers to maintain quality standards.</p><p>• Assist with onboarding new employees by preparing office equipment and resources.</p><p>• Create and enforce policies to optimize office efficiency and productivity.</p><p>• Maintain accurate records and documentation for administrative and facility-related activities.</p>
<p>Full-Time Facilities Coordinator</p><p><br></p><p>The hourly rate range for this position is $28.00 to $31.00 an hour. Benefits available to contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k)plan. Visit roberthalf.gobenefits.net for more information.</p><p><br></p><p>Key Responsibilities:</p><p>• Serve as “Brand Ambassador” and first point of contact for employees, visitors, and clients, providing a warm and </p><p>professional welcome.</p><p>• Answer all incoming calls and direct them to the appropriate staff member or department with a high level of </p><p>accountability and ownership.</p><p>• Manage the reception area, ensuring that it is clean, organized, and presentable at all times.</p><p>• Maintain a tidy and efficient workspace, ensuring that all equipment and supplies are well-stocked and functioning </p><p>properly.</p><p>• Schedule and coordinate meetings and events, including catering, audio-visual support, and room set-up.</p><p>• Provide additional support for special events and catering services - assisting with vendors and suppliers to ensure timely </p><p>delivery of catering and event services. </p><p>• Manage conference rooms to ensure that they are properly prepared for use.</p><p>• Order, stock, and monitor pantry and office supplies.</p><p>• Coordinate with building facilities, maintenance, and security staff to ensure a safe and secure work environment.</p><p>• Support all facilities-related requests and issues, including maintenance tickets, office moves, and equipment repairs.</p><p>• Ability to navigate complex and unclear situations with ease, using initiative and judgment to make informed decisions.</p><p>• Tracking expenses and submitting them through Workday.</p><p>• Liaising with HR for new hire and termination process.</p><p>• Creating and updating QRG’s and other facilities documents as needed.</p><p>• Submitting work orders and building requests as needed.</p><p>• Facilitating pick-up and drop off for outgoing mail.</p><p>• Updating Chicago connect page as needed.</p><p>• Able to manage multiple priorities at once and prioritize tasks effectively, even when information is incomplete or </p><p>uncertain.</p><p>• Assist with administrative tasks and ad hoc projects as needed, including data entry, filing, etc. </p><p>• Flexibility work to a shift in between the hours of 7AM – 6PM (flexibility working outside of scheduled hours when </p><p>needed).</p><p><strong><em>Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.</em></strong></p>
<p>Robert Half is looking for a dedicated and detail-oriented Legal Assistant to join a reputable law firm in Chicago, Illinois. In this role, you will provide essential administrative and legal support to a team of attorneys specializing in commercial litigation. This position requires a proactive individual who can effectively manage multiple tasks, maintain confidentiality, and contribute to the success of the firm's legal operations.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative and executive support to a team of attorneys, ensuring seamless workflow in a fast-paced litigation environment.</p><p>• Prepare and file legal documents such as complaints, discovery, motions, subpoenas, and affidavits, ensuring accuracy and compliance with court requirements.</p><p>• Handle electronic filing for Federal and Circuit Courts, including coordination with local county clerks.</p><p>• Arrange for process servers and court reporters as needed to support litigation processes.</p><p>• Transcribe dictations and draft legal briefs, correspondence, and other documents with precision.</p><p>• Organize and maintain legal files, ensuring all case materials are easily accessible and up-to-date.</p><p>• Assist in onboarding new matters by preparing client engagement letters and related documentation.</p><p>• Manage attorneys’ schedules, court deadlines, and appointments using Microsoft Outlook.</p><p>• Provide additional administrative support, including reception coverage, as necessary to ensure smooth office operations.</p>
We are looking for a skilled Administrative Assistant to provide dedicated support to a corporate legal team based in Wheaton, Illinois. In this contract position, you will collaborate closely with attorneys to ensure seamless operations and efficient management of legal and administrative tasks. This role requires strong organizational skills, attention to detail, and proficiency in handling various legal and business processes. <br> Responsibilities: • Deliver high-level administrative support to a team of eight attorneys, ensuring smooth day-to-day operations. • Manage and track client engagements while maintaining accurate records and documentation. • Coordinate schedules and maintain calendars for attorneys, ensuring deadlines and appointments are effectively managed. • Enter attorney time accurately, review billing details, and assist with monthly client invoice revisions. • Monitor and update corporate minute books, ensuring compliance and accuracy. • Format and revise legal documents, including contracts and due diligence materials, for consistency and professionalism. • Review time entries and assist with tracking billable hours for attorneys. • Utilize tools such as DocuSign and Microsoft Office to streamline document management and communication. • Facilitate communication with clients and internal teams to address inquiries and resolve issues promptly. • Provide support for M& A, securities, and corporate divorce transactions as needed. <br> The pay range for this position is 25 to 32. Benefits available to contract/contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/contract professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. <br> Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
We are looking for a detail-oriented Administrative Assistant to join our team on a long-term contract basis in Downers Grove, Illinois. This role is ideal for a proactive individual who excels in organization, communication, and multitasking. You will play a crucial role in maintaining databases, supporting client service efforts, and assisting with marketing-related tasks.<br><br>Responsibilities:<br>• Generate and maintain various reports while tracking leads from events.<br>• Ensure the accuracy and organization of database records, including clean-up tasks.<br>• Handle paperwork and provide support for both new and existing clients.<br>• Prepare and organize materials for classes and presentations.<br>• Publish reports and updates to the company website.<br>• Manage inbound and outbound calls to provide exceptional customer service.<br>• Coordinate schedules and appointments efficiently.<br>• Assist with email correspondence and marketing campaigns.<br>• Utilize Microsoft Office tools, including Excel, Outlook, PowerPoint, and Word, to complete administrative tasks.<br>• Support consumer engagement and marketing initiatives.
