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8 results for Part Time Office Manager in Chicago, IL

Office Manager

Chicago, Illinois
onsite
Temporary / Contract
23.75 - 26 USD / Hourly
We are looking for an organized and personable Office Manager to support daily operations for a small real estate business. This Long-term Contract position is ideal for someone who brings strong administrative judgment, a welcoming presence, and the ability to keep an office running smoothly. The role also includes executive support responsibilities, making it well suited for someone who can balance front-office coordination, vendor management, and basic accounting tasks with confidence. Responsibilities: • Oversee day-to-day office operations to ensure the workplace remains efficient, organized, and responsive to business needs. • Serve as the first point of contact for visitors, calls, and general inquiries while creating a welcoming and friendly office environment. • Manage office inventory and coordinate the purchasing of supplies so staff have the materials needed to work effectively. • Maintain orderly supply storage and monitor usage levels to prevent shortages or unnecessary spending. • Process accounts payable activities accurately and on schedule, including handling invoices and supporting routine financial administration. • Provide executive assistance to leadership by helping with scheduling, coordination, and other administrative priorities as needed. • Use Microsoft Office tools to prepare documents, track information, and support internal communication across the team. • Assist with office systems and administrative processes, including adapting to property or accounting software used by the business. • Support a small, collaborative team by handling a variety of operational and administrative tasks in a flexible, proactive manner.
2026-09-23T00:00:00Z

Office Manager

Chicago, Illinois
onsite
Temporary / Contract
27 - 30 USD / Hourly
We are looking for an organized Office Manager to support daily administrative operations for an advertising environment. This Long-term Contract position is ideal for someone who can keep the office running efficiently, maintain an attentive front-desk presence, and manage essential vendor and billing activities. The role requires a detail-oriented individual who can balance office coordination, supply management, and financial administration while maintaining a welcoming workplace. This role pay between $27-30/hr on a temp basis, and up to $65,000 on a permanent basis. Responsibilities:• Oversee day-to-day office operations to ensure an efficient, well-organized, and productive work environment.• Coordinate the purchasing of office materials and work with vendors to keep necessary supplies available at all times.• Monitor inventory levels and maintain stock of workplace essentials to avoid interruptions in daily operations.• Handle front-desk and reception responsibilities, including greeting visitors and directing inquiries in a courteous manner.• Support accounts payable activities by reviewing invoices, organizing payment documentation, and assisting with timely processing.• Maintain administrative records, office files, and general documentation with accuracy and confidentiality.• Partner with internal team members to address facility and office support needs as they arise.
2026-09-17T00:00:00Z

Office Assistant

Schaumburg, Illinois
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an experienced and dependable Office Assistant to support daily workplace operations in Schaumburg, Illinois. This Long-term Contract position is ideal for someone who enjoys staying active throughout the day, providing a detail-oriented front-facing presence, and helping employees with a wide range of office needs. The role combines customer service, facility support, and basic administrative tasks in a fast-paced office setting, with a start date as soon as the interview and background process are complete. This opportunity is fully onsite and the hours and shift are M-F, 7:00am-4:00pm CST. Responsibilities:• Greet visitors and employees with a detail-oriented, business-casual presence while creating a positive first impression at the office.• Maintain shared spaces by organizing and replenishing conference rooms, kitchens, and print areas so they remain clean, stocked, and ready for use.• Collect used office dishware from kitchen areas, transport it to the designated dishwasher location, and return clean items to their proper places.• Arrange meeting and training spaces by moving chairs and tables as needed to support events, presentations, and team gatherings.• Assist with basic mailroom activities, including preparing letters, inserting documents, creating computer-generated labels, and distributing incoming mail.• Respond to employee questions and day-to-day requests with a helpful, solution-oriented approach.• Support office operations that require continuous movement throughout the facility, including transporting supplies and materials with a cart.• Contribute to team coverage by learning adjacent office support tasks and collaborating closely with coworkers across shared responsibilities.
2026-09-24T00:00:00Z

Administrative Assistant

Chicago, Illinois
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support conflicts-related research and administrative operations in Chicago, Illinois. This position plays an important role in reviewing party and client information, maintaining accurate records, and helping legal teams receive timely, reliable conflict search results. The ideal candidate is organized, discreet, and comfortable handling sensitive requests while balancing routine tasks with urgent priorities. Responsibilities:• Conduct research on client and party affiliations using business intelligence platforms and public online sources to confirm organizational relationships and background details.• Perform conflict checks by identifying relevant party information, selecting effective search logic, reviewing database results, and applying internal guidelines to determine appropriate inclusions or exclusions.• Examine conflict reports for completeness, consistency, and accuracy to ensure all searches meet established quality and compliance standards.• Provide day-to-day support to attorneys, legal staff, and conflict management personnel by answering questions and assisting with search-related requests.• Maintain database records by updating client and matter information, processing name changes, and adding associated parties to existing files as needed.• Promote high standards in research and analysis by applying careful review practices and ensuring work is thorough, precise, and dependable.• Respond to time-sensitive and confidential matters with professionalism, including availability outside standard business hours when urgent situations arise.• Assist with improvements to workflows, procedures, and supporting technology to strengthen service levels and increase operational efficiency. Benefits:Medical/Dental/Vision401K plus matchPTOCommuter Benefits
2026-09-24T00:00:00Z

Administrative Assistant

Chicago, Illinois
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for an organized Administrative Assistant to support daily office operations. This position is ideal for someone who communicates clearly, manages multiple priorities effectively, and helps create a welcoming and efficient workplace. The successful candidate will handle front-office coordination, maintain accurate records, and provide dependable administrative support across routine business activities. Responsibilities: • Manage day-to-day administrative tasks to keep office operations running smoothly and efficiently. • Respond to incoming phone calls, direct inquiries appropriately, and provide courteous assistance to callers. • Welcome visitors and support front-desk activities with a detail-oriented and service-focused approach. • Enter, update, and maintain information in office records and databases with a high level of accuracy. • Prepare, organize, and file documents to ensure materials are easy to access and properly maintained. • Coordinate general office support activities, including scheduling, correspondence, and routine follow-up tasks.
2026-09-14T00:00:00Z

Administrative Assistant

Chicago, Illinois
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
On Behalf of our client we are looking for an organized Administrative Assistant to support daily office operations and scholarship program coordination in Chicago, Illinois. This role blends hands on administrative support with careful recordkeeping, supply management, and event preparation to help the team stay efficient during busy periods. The ideal candidate is detail-oriented and dependable. Compensation: $55k-$65k + potential bonusMonday-Friday 9:00am-5:00pm onsite$450 stipend towards health insurance after 6 months PTO, Sick DaysThere is no medical, dental, vision, or a 401k in placeOur specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Keep office spaces, storage areas, filing systems, and program materials well organized• Manage purchasing and replenishment of office supplies• Receive incoming shipments, unpack deliveries, and prepare materials for meetings, mailings, and special events• Maintain paper and digital records • Help with annual events• Provide administrative support for the scholarship program by monitoring application progress in the online portal and following up on incomplete submission• Track the receipt of transcripts, recommendation letters, and other required applicant documents to help ensure complete files• Assemble review packets, prepare data reports for committee use, and draft award or decline correspondence for leadership review• Maintain scholarship records throughout the full award cycle, including consent forms, releases, and related documentation
2026-09-16T00:00:00Z

Administrative Assistant

Chicago, Illinois
onsite
Temporary / Contract
28 - 31 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations. This contract position requires someone who can manage front-desk interactions, handle incoming calls effectively, and keep administrative tasks organized and up to date. The ideal candidate brings strong coordination skills, accuracy in data handling, and a helpful approach to supporting both internal teams and visitors. Calendar Management ● Maintain and update senior leaders’ calendars with a focus on optimizing his/her time and ensuring they are aware of their schedule and upcoming commitments: meetings, conferences, presentations, and media appearances ● Help strategically prioritize the calendar based on what is critical and/or urgent across various internal and external priorities Meeting Management ● Provide backup executive support for Board management including, preparing and distributing board materials and minutes, coordinate schedules for meetings. Must be available to travel to off site meetings 2-4 times per year in the event the Executive Assistant is not available. ● Lead logistics for in person and virtual meetings, including coordinating meeting dates, invitations, catering, meeting space preparation, and basic audio visual setup ● Attend meetings, record minutes, and distribute meeting notes and action items Travel Management ● Arrange travel, accommodations, itineraries, and all trip logistics for senior leaders, including expense report submission● Create travel itineraries and agendas and compile documents for travel-related meetings Professional Support ● Act as the point of contact between leadership and internal/external clients and stakeholders, filtering and prioritizing inquiries ● Draft, review, and send communications on behalf of leadership ● Assist with special projects and event planning and execution ● Demonstrate a high degree of discretion when managing confidential and sensitive information regarding the senior leader and/or area supported Office Management ● Manage office operations including supply inventory, maintenance requests, visitor badge administration, mail and package distribution.● Handle ad hoc office-related tasks and special projects as needed to support operational continuity and senior leaders’ priorities
2026-09-18T00:00:00Z

Legal Operations Manager – Paralegal

Chicago, Illinois
remote
Permanent / Full Time
120000 - 160000 USD / Yearly
Robert Half is seeking a Director of Firm Operations on behalf of a rapidly growing boutique litigation firm. This fully remote leadership opportunity is ideal for an experienced operations professional looking to make a meaningful impact within a dynamic and entrepreneurial environment. The Director of Firm Operations will oversee the firm's day-to-day business functions, including financial reporting, HR and benefits administration, client services, and intake operations, while partnering closely with executive leadership. The ideal candidate is a confident, personable professional with strong business acumen, exceptional communication skills, and a client-first mindset who can maintain and optimize existing processes while enhancing the overall client experience and supporting the firm's continued growth. Responsibilities:<ul><li>Manage financial reporting, forecasting, budgeting, and vendor relationships.</li><li>Oversee HR functions, including payroll, benefits administration, onboarding, and compliance.</li><li>Serve as a primary point of contact for clients, ensuring proactive communication and exceptional service. </li><li>Manage client intake processes and case management systems. </li><li>Support operational initiatives and collaborate closely with firm leadership. </li></ul>
2026-09-10T00:00:00Z