We are looking for an experienced Executive Assistant to provide dedicated support to the President and Board of Trustees in a fast-paced environment. This role requires exceptional organizational skills, discretion, and the ability to anticipate needs while managing complex schedules and relationships. The ideal candidate will excel in a dynamic setting, ensuring smooth operations and effective communication at all levels.<br><br>Responsibilities:<br>• Manage the President’s calendar with precision, prioritizing appointments and resolving scheduling conflicts to ensure efficient daily operations.<br>• Prepare the President for meetings, conferences, and presentations by anticipating needs and providing relevant materials in advance.<br>• Act as the liaison between the Board of Trustees and the organization, coordinating logistics for board meetings, retreats, and events while maintaining detailed records and documentation.<br>• Draft agendas, compile presentation materials, and accurately record meeting minutes to support effective board governance.<br>• Oversee the electronic board governance portal, managing content updates, meeting materials, and archival processes.<br>• Facilitate communication and documentation of annual board election processes and conflict-of-interest disclosures.<br>• Coordinate and manage meetings for the Senior Leadership Team, ensuring agendas and materials are prepared and logistics are handled.<br>• Book travel arrangements, including flights, accommodations, and itineraries, while resolving any travel-related issues.<br>• Support the creation and distribution of presentations and reports for executive-level meetings.<br>• Handle additional administrative duties as needed to maintain smooth organizational operations.
