<p>We are looking for a detail-oriented and proactive Administrative Assistant to join our team on a contract basis in Lisle, Illinois. This role is ideal for someone who excels at multitasking and is eager to support business operations through effective organization and communication. The selected candidate will play a vital role in ensuring smooth administrative processes while collaborating with team members.</p><p><br></p><p>Responsibilities:</p><p>• Conduct thorough online research to gather, verify, and compile essential business information.</p><p>• Present research findings in well-organized formats, such as reports or presentations.</p><p>• Coordinate and schedule meetings, prepare agendas, and record detailed minutes.</p><p>• Manage both digital and physical filing systems to ensure easy access to documents.</p><p>• Assist in preparing, proofreading, and formatting business documents with precision.</p><p>• Provide comprehensive administrative support to team members as required.</p><p>• Maintain professionalism while answering inbound calls and handling receptionist duties.</p><p>• Perform accurate data entry tasks to update and maintain records.</p><p>• Utilize tools like Microsoft Office Suite and Google Workspace to complete assignments efficiently.</p><p><br></p><p>The salary range for this position is $19 to $22. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <u>roberthalf.gobenefits.net</u> for more information.</p>
<p>Robert Half is assisting a professional services firm in the recruiting for an Administrative Assistant to provide comprehensive administrative support within their organization. The ideal candidate will possess excellent communication skills, a professional demeanor, and the ability to effectively handle multiple deadlines in a fast-paced environment. This role focuses on delivering administrative support to enhance the efficiency of day to day operations while maintaining the highest standards of confidentiality and accuracy.</p><p><br></p><p>This is a permanent placement opportunity offering health insurance, paid time off, annual bonus eligibility and 401k match. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Administrative Support:</strong></li><li>Manage calendars, schedule meetings, and coordinate travel arrangements </li><li>Prepare, edit, and format documents, correspondence, and presentations with a high degree of accuracy.</li><li>Assist in the preparation and filing of legal documents, contracts, and filings, ensuring filings align with deadlines</li><li>Handle sensitive and confidential legal correspondence.</li><li><strong>Client Interaction:</strong></li><li>Serve as a point of contact for clients and external stakeholders, managing communications professionally and efficiently.</li><li>Screen, route, and respond to incoming calls and emails, providing outstanding client service.</li><li><strong>File and Record Management:</strong></li><li>Maintain organized and up-to-date electronic and physical filing systems for documents.</li><li>Assist in tracking and logging billable hours for projects using timekeeping software</li><li><strong>Team Collaboration:</strong></li><li>Coordinate with other staff members to support projects and deliverables.</li><li>Assist with meeting preparations, agendas, and minutes when requested.</li><li><strong>Office Management Tasks:</strong></li><li>Oversee supply inventory and arrange procurement, ensuring smooth operation of the team’s workspace.</li><li>Manage incoming and outgoing mail, including deliveries and courier services.</li></ul>
<p><strong><u>MUST be fluent in English and Spanish!</u></strong></p><p><br></p><p>We are looking for a <strong>bilingual</strong> Administrative Assistant to join our team in Rolling Meadows, Illinois. This position requires fluency in both Spanish and English to effectively handle communication and support tasks. As part of a long-term contract role with the possibility ofr hire, you will play a key role in maintaining organized and efficient administrative operations.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, update, and manage reports to ensure accurate and timely information is available.</p><p>• Translate documents and communications between <strong>Spanish and English </strong>as needed.</p><p>• Provide attentive phone support, directing calls and addressing inquiries in a courteous manner.</p><p>• Manage scheduling and coordinate meeting arrangements, including setting up and cleaning up conference rooms.</p><p>• Welcome and assist guests, ensuring a positive experience during their visit.</p><p>• Utilize Microsoft Office Suite tools to create and edit documents, spreadsheets, and presentations.</p><p>• Maintain organized records and files to support smooth administrative processes.</p><p>• Collaborate with team members to ensure tasks are completed efficiently and effectively.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Gary, Indiana. As part of this contract position, you will play a key role in ensuring smooth office operations through efficient administrative support and data management. If you have strong organizational skills and enjoy working in a dynamic environment, we encourage you to apply.<br><br>Responsibilities:<br>• Perform accurate typing and data entry tasks to support office operations.<br>• Manage multiple priorities effectively, demonstrating proactive problem-solving skills.<br>• Provide receptionist duties, including greeting visitors and handling phone inquiries.<br>• Maintain organized records and ensure all documentation is up-to-date.<br>• Assist in scheduling appointments, meetings, and coordinating calendars.<br>• Support routine administrative tasks such as filing, scanning, and correspondence.<br>• Collaborate with team members to meet deadlines and achieve departmental goals.<br>• Ensure compliance with office policies and procedures while maintaining confidentiality.<br>• Identify opportunities to improve administrative processes and implement solutions.<br>• Handle additional tasks as assigned to contribute to the overall efficiency of the workplace.
<p>We are looking for a dedicated Human Resource Assistant to join our team in Bradley, Illinois. In this role, you will support critical aspects of sick leave and medical leave administration for union employees while ensuring compliance with company policies and federal regulations. This is a long-term contract position, offering a hybrid work schedule with one remote day per week.</p><p><br></p><p>Responsibilities:</p><p>• Oversee sick leave applications for bargaining unit employees, ensuring compliance with company policies and government regulations.</p><p>• Administer short-term and long-term medical leave processes in alignment with union contracts.</p><p>• Communicate leave updates to relevant departments, including security, training, and HR teams.</p><p>• Manage the medical inbox to address inquiries and process medical documentation promptly.</p><p>• Participate in grievance meetings and arbitration hearings related to medical leave and employee absences.</p><p>• Maintain accurate records of medical forms, absence documentation, and physician notes in compliance with internal policies and regulations.</p><p>• Support site-wide wellbeing initiatives through monthly committee activities.</p><p>• Assist with special projects and tasks as directed by the Global Benefits team.</p><p>• Perform data entry and ensure accurate updates in payroll and attendance systems.</p><p><br></p><p> </p><p>The salary range for this position is $24 to $25. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit Robert Half Benefits Website for more information.</p>
We are looking for a highly organized and meticulous Executive Assistant to join our team in Hazel Crest, Illinois. This contract position plays a crucial role in ensuring the smooth operation of daily business activities by providing exceptional administrative support to the President and the organization. The ideal candidate will possess strong communication skills, a proactive mindset, and the ability to manage multiple tasks efficiently. <br> Responsibilities: • Provide comprehensive administrative support to the President, including managing their calendar, scheduling meetings, and coordinating travel arrangements. • Prepare and organize board meeting materials, including schedules, minutes, and packets. • Take detailed meeting minutes for staff, administrative, and board meetings, and maintain accurate records. • Assist in the renewal processes for licensures and certifications by reviewing and updating policies and procedures. • Represent the organization at business and community meetings, ensuring clear and informed communication. • Offer technical support for platforms such as Zoom and telehealth systems to staff and administration. • Manage project timelines and supervise administrative tasks to ensure successful completion. • Maintain and organize documents with impeccable attention to detail. • Support the organization's outreach and development initiatives by participating in weekly staff meetings and community events. • Utilize Microsoft Office Suite, including Excel, PowerPoint, and Adobe Pro, to complete administrative tasks effectively. <br> The salary range for this position is $22 to $24/hr. Benefits available to contract/contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/contract professionals are also eligible to enroll in our company 401(k) plan. Visit Robert Half Benefits Website for more information.
We are looking for a highly organized and detail-oriented Legal Assistant to join our corporate legal team in Libertyville, Illinois. In this long-term contract position, you will provide critical administrative and legal support to ensure the smooth operation of our legal department. This role requires a proactive individual who can manage sensitive information while assisting with a variety of legal and compliance-related tasks. <br> Responsibilities: • Assist attorneys and paralegals in drafting, reviewing, and editing a variety of legal documents, including contracts, agreements, and corporate policies. • Organize and maintain confidential case files, records, and legal documentation to ensure accessibility and accuracy. • Conduct thorough legal research and compile findings on matters related to compliance, contracts, and regulatory requirements. • Manage and update the company’s legal document systems, ensuring all information remains current and well-organized. • Coordinate and file compliance documents with state, federal, and regulatory agencies in a timely manner. • Facilitate communication between internal departments, external legal counsel, and other stakeholders on legal matters. • Prepare agendas, arrange meetings, and document minutes for legal department discussions. • Support the legal team in litigation or dispute-related tasks, such as organizing evidence and preparing case materials. • Monitor and report on legislative or regulatory changes that may affect the organization’s operations. • Maintain strict confidentiality and demonstrate discretion when handling sensitive corporate information. <br> The pay range for this position is $23 to $30. Benefits available to contract/contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/contract professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
<p>Robert Half is looking for a full-time Legal Assistant to join a reputable law firm in Chicago, Illinois. In this role, you will play a key part in managing case files, communicating with various partners, and supporting the legal team with administrative and procedural tasks. The ideal candidate is proactive, organized, and skilled at multitasking in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><ul><li>Handle a high volume of case files and ensure all documentation is up to date.</li><li>Communicate effectively with clients, insurance adjusters, opposing counsel, and medical providers to facilitate case progress.</li><li>Coordinate with insurance representatives to secure necessary authorizations for client medications, treatments, and surgeries.</li><li>Draft legal documents such as routine motions, subpoenas, discovery requests, and correspondence.</li><li>Compile and prepare special reports for insurance carriers to support claims.</li><li>Request and manage itemized bills and medical records from healthcare providers.</li><li>Maintain accurate records and ensure compliance with case management software.</li><li>Assist in billing functions and calendar management to keep schedules organized and deadlines met.</li><li>Stay updated on workers' compensation laws and procedures to provide accurate support</li></ul>
<p>We’re seeking a highly organized and proactive Executive Assistant to join a dynamic team and support the seamless execution of day-to-day operations for our executive leadership. The position will provide strategic support to the Chief Human Resources Officer and a few other Senior Vice Presidents. This role is ideal for someone who thrives in a fast-paced environment, is a strong communicator, and enjoys optimizing workflows, managing complex calendars, and coordinating high-visibility events to support executive priorities. This position works 4 days on-site and 1 day remote. Client offers medical, dental,vision, 401k, parental leave, disability, and PTO.</p><p>Recruiter: Connie Stathopoulos</p><p><strong> </strong></p><p><strong>Responsibilities:</strong></p><ul><li><strong>Own and manage complex executive calendars</strong>, balancing competing priorities and ensuring alignment with strategic goals</li><li>Coordinate, schedule, and facilitate internal and external meetings, leadership offsites, client engagements, and high-profile events</li><li>Manage and streamline internal processes, including executive deliverables and project timelines</li><li>Collaborate cross-functionally to ensure executives are prepared with agendas, briefing materials, and key talking points</li><li>Track action items, deadlines, and initiatives, ensuring timely follow-up and completion</li><li>Support internal communications, such as drafting team updates or preparing materials for leadership meetings</li><li>Provide end-to-end event management, including logistics, vendor coordination, budget tracking, and on-site execution</li><li>Help manage key documents and resources, ensuring high standards of organization and confidentiality</li><li>Identify and implement process improvements for operational efficiency</li></ul>
<p><em>The salary range for this position is $120,000-$140,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>The two biggest things on people’s minds right now: ‘The holiday season is here!' and ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. </p><p><br></p><p><strong>Job Description</strong></p><ul><li>Management of all financial accounting functions of the firm.</li><li>Leads the firm's budgeting and expense management processes, including the development of annual operating budgets and financial projections and periodic variance review</li><li>Ensures the accuracy of monthly financial reporting and assists external CPA in the preparation of financial reports</li><li>Manages all daily accounting functions: bank reconciliations, cash receipts/accounts receivables</li><li>Handles partner distribution, payroll, 401k administration, benefits administration, and expense report management</li><li>Supervises Accounting Assistant in the Accounts Payable and Billing functions</li><li>Works closely with Accounting Consultant in London client billing</li><li>Works closely with Office Manager in human resource and benefits and facilities and vendor contract management</li><li>May participate in the strategic planning of operations</li><li>Management of all billing functions of the firm.</li><li>Tracks and reports on timekeeper hours</li><li>Prepares prebills and reviews edits by billing partner(s)</li><li>Verifies the accuracy of billing entries and supporting documentation.</li><li>Prepares invoices for submission to clients via various Ebilling platforms or by email, dependent on client requirements</li><li>Monitors accounts receivable and collection efforts</li><li>Submits budgets per client requirements</li><li>Works closely with billing partners on bill appeals</li></ul><p><strong> </strong></p>
<p><em>The salary range for this position is $90,000-$100,000 and it comes with benefits, including Medical/Dental, 401k & time off. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p><strong><u>Job description</u></strong></p><ul><li>Accounts payable set up purchase orders, enter invoices, obtain approvals from project managers, follow up on problem invoices/vendor credits. Collate invoice with checks. Maintain subcontractors certificates of insurance</li><li>Enter weekly payroll in Sage & ADP, distribute reports to project managers for approval. Track time off, apprentice union raises</li><li>Assist with tracking cash flow and change order collection</li><li>Log, track all orders, deliveries, invoices and payments</li><li>Process sale and use/lease tax</li><li>Prepare budget entry in the online system</li><li>Service dispatch, billing, and collections. Provide customers with certificates of insurance</li><li>Order office supplies and equipmentMedical/Dental, 401k & time off</li></ul>
