<p><em>The salary range for this position is $120,000-$140,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>The two biggest things on people’s minds right now: ‘The holiday season is here!' and ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. </p><p><br></p><p><strong>Job Description</strong></p><ul><li>Management of all financial accounting functions of the firm.</li><li>Leads the firm's budgeting and expense management processes, including the development of annual operating budgets and financial projections and periodic variance review</li><li>Ensures the accuracy of monthly financial reporting and assists external CPA in the preparation of financial reports</li><li>Manages all daily accounting functions: bank reconciliations, cash receipts/accounts receivables</li><li>Handles partner distribution, payroll, 401k administration, benefits administration, and expense report management</li><li>Supervises Accounting Assistant in the Accounts Payable and Billing functions</li><li>Works closely with Accounting Consultant in London client billing</li><li>Works closely with Office Manager in human resource and benefits and facilities and vendor contract management</li><li>May participate in the strategic planning of operations</li><li>Management of all billing functions of the firm.</li><li>Tracks and reports on timekeeper hours</li><li>Prepares prebills and reviews edits by billing partner(s)</li><li>Verifies the accuracy of billing entries and supporting documentation.</li><li>Prepares invoices for submission to clients via various Ebilling platforms or by email, dependent on client requirements</li><li>Monitors accounts receivable and collection efforts</li><li>Submits budgets per client requirements</li><li>Works closely with billing partners on bill appeals</li></ul><p><strong> </strong></p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Highland Park, Illinois. This role is ideal for someone who thrives in a dynamic office environment and enjoys interacting with people while managing administrative tasks. You will play a key role in ensuring smooth day-to-day operations and providing high-quality support to the team.<br><br>Responsibilities:<br>• Answer and direct incoming calls in an attentive and efficient manner.<br>• Welcome and assist visitors, ensuring they feel comfortable and attended to.<br>• Perform general office tasks to maintain a well-organized and productive workspace.<br>• Utilize Microsoft Office tools to create, edit, and manage documents and spreadsheets.<br>• Handle data entry tasks with precision and attention to detail.<br>• Support team members with administrative needs and ensure timely completion of assigned tasks.<br>• Coordinate office activities and maintain order within shared spaces.<br>• Maintain accurate records and ensure proper filing systems are in place.<br>• Provide receptionist duties and serve as the primary point of contact for inquiries.
<p>We are looking for an organized and detail-oriented Associate to oversee the daily operations of our office in Chicago, Illinois. The ideal candidate will ensure smooth workflows, manage administrative tasks, and foster a positive work environment. This role requires a proactive approach to coordinating various functions while maintaining high standards of professionalism.</p><p><br></p><p>Salary Range: 120-200K</p><p><br></p><p>Benefits: M/D/V, 401K, PTO</p><p><br></p><p>Responsibilities:</p><p>• Oversee the daily operations of the office, ensuring efficient use of facilities and support staff.</p><p>• Organize and manage logistics for attorneys and staff to streamline workflows.</p><p>• Handle financial tasks such as bank reconciliations, accounts payable, and preparation of financial statements.</p><p>• Collaborate with external accountants to facilitate tax return preparation and compliance.</p><p>• Supervise audits, census processes, and management of profit-sharing and 401(k) plans.</p><p>• Review and compile necessary information for renewing firm insurance policies.</p><p>• Administer payroll processes for all employees, including partners and support staff.</p><p>• Evaluate lease agreements and coordinate with building management on safety protocols.</p><p>• Assist with billing operations and collaborate with the Billing Systems Administrator.</p><p>• Plan and support firm social functions and other related activities as needed.</p>
<p>We are looking for a highly skilled and experienced Senior Executive Assistant to support the President and key leadership at a non-profit organization located near Rosemont, IL. This role requires exceptional organizational abilities, attention to detail, and discretion in handling sensitive information. The successful candidate will play a pivotal role in coordinating executive activities, facilitating communication, and ensuring operational efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Organize and prepare for high-level meetings and events, ensuring all logistical details are managed effectively.</p><p>• Collaborate with internal teams and external stakeholders to refine presentations, speeches, and strategic documents.</p><p>• Maintain and prioritize a detailed review queue, ensuring important documents are easily accessible and action items are addressed promptly.</p><p>• Strategically manage calendar schedules and prepare weekly memos to optimize executive time allocation.</p><p>• Coordinate international and domestic travel arrangements, including flights, accommodations, and ground transportation.</p><p>• Partner with peers in the executive support team to align and coordinate efforts as needed.</p><p>• Handle confidential information and correspondence with utmost discretion and professionalism.</p><p>• Assist in managing special projects and initiatives to support organizational goals.</p><p>• Provide administrative support for board reporting and presentations, ensuring accuracy and thoroughness.</p><p>• Perform additional duties as assigned to enhance overall executive effectiveness.</p><p><br></p><p><strong><em>Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.</em></strong></p>
