<p>The ideal candidate will assist our office with diverse projects and provide administrative support to our office personnel. This role will include front office duties, greeting visitors, answering phone calls, database management, file management, providing backup assistance to accounting and marketing, and day-to-day office tasks. </p><p><br></p><p>Responsibilities and Duties including but not limited to</p><p><br></p><p>• Provide front-desk coverage by managing a multiline phone system, greeting guests as they enter the office, and maintaining an organized, clean office environment</p><p>• Managing incoming/outgoing mail and shipments </p><p>• Provide administrative support to senior leaders, and other departments such as accounting, marketing, brokerage, and property management</p><p>• Preparing letters, mailings, spreadsheets, and forms</p><p>• Coordinating company meetings/schedules in the office and via video-conference</p><p>• Maintain company files and organize the file room </p><p>• Scanning Invoices, copying and binding presentations</p><p>• Coordinate mailings for brokers</p><p>• Maintain the databases for listing services </p><p>• Manage mailing lists</p><p>• Order and oversee office supplies and inventory</p><p>• Purchase office equipment and furniture.</p><p>• Oversee Broker Licenses, CEUs and Insurance</p><p>• Organize food deliveries for group meetings</p><p>• Perform other relevant duties when needed</p><p><br></p><p>This description is meant to be an outline and is not intended to list all duties and responsibilities.</p><p><br></p><p><br></p><p>Requirements</p><p>• 2+ years of administrative/office experience preferred</p><p>• Outstanding written and verbal communication skills</p><p>• Excellent organizational skills and self-motivated</p><p>• Experience in data entry & file management</p><p>• Ability to work independently and as part of a team</p><p>• Must have proficiency in Microsoft Office Suite (Word, Excel)</p><p>• Answer multi-line phone system</p><p>• Ability to prioritize tasks according to urgency and meet deadlines</p><p>• Attention to detail and problem-solving skills</p><p><br></p><p>This Job Is Ideal For Someone Who Is:</p><p>• People-oriented – enjoys interacting with people</p><p>• Adaptable/Flexible – enjoys doing work that requires frequent shifts in direction</p><p>• Achievement-oriented – loves to take on challenges</p>
<p>This search is being conducted by Steve Spinello.</p><p><br></p><p><strong>Job Opportunity: Office Administrator/Bookkeeper</strong></p><p>Are you a detail-oriented multitasker with a knack for organization and accounting expertise? Join a growing company as an <strong>Office Administrator/Bookkeeper</strong> and play a critical role in the operations and financial processes of the business.</p><p><strong>About the Role:</strong></p><p>We are currently seeking a highly motivated and reliable professional to join our team. In this hybrid role, you will oversee day-to-day office operations and provide key support in accounting functions. The ideal candidate will bring expertise in accounting principles, be skilled in Microsoft Office applications, and have experience with accounting software. If you thrive on accuracy, organization, and delivering excellent customer service, we want to hear from you!</p><p><strong>What You’ll Be Doing:</strong></p><ul><li>Acting as the first point of contact: reception, directing calls, and handling communication with customers via phone, email, and in person.</li><li>Supporting accounting, finance, and HR functions, such as processing transactions, issuing checks, posting cash, and updating ledgers.</li><li>Ensuring compliance with IRS regulations, DOL guidelines, workers' compensation requirements, and state/regulatory deliverables.</li><li>Assisting in reconciling subledgers to general ledgers and preparing financial reports.</li><li>Managing office logistics, including supplies, equipment, repairs, and insurance documentation updates.</li><li>Maintaining employee, customer, and vendor records.</li><li>Overseeing collections and accurately processing incoming payments.</li><li>Performing additional support and administrative tasks as required.</li></ul><p><br></p><p><strong>Compensation and Benefits:</strong></p><ul><li>Competitive biweekly pay starting between <strong>$50,000-$65,000 (commensurate with experience and skills).</strong></li><li><strong>Paid time off:</strong> 2-3 weeks, plus 8 paid holidays.</li><li><strong>Retirement plan:</strong> 401(k) with company match after one year.</li><li><strong>Comprehensive benefits:</strong> 100% Employer-paid medical, dental, disability, and life insurance for the employee.</li></ul><p><br></p>
