<p>The ideal candidate will assist our office with diverse projects and provide administrative support to our office personnel. This role will include front office duties, greeting visitors, answering phone calls, database management, file management, providing backup assistance to accounting and marketing, and day-to-day office tasks. </p><p><br></p><p>Responsibilities and Duties including but not limited to</p><p><br></p><p>• Provide front-desk coverage by managing a multiline phone system, greeting guests as they enter the office, and maintaining an organized, clean office environment</p><p>• Managing incoming/outgoing mail and shipments </p><p>• Provide administrative support to senior leaders, and other departments such as accounting, marketing, brokerage, and property management</p><p>• Preparing letters, mailings, spreadsheets, and forms</p><p>• Coordinating company meetings/schedules in the office and via video-conference</p><p>• Maintain company files and organize the file room </p><p>• Scanning Invoices, copying and binding presentations</p><p>• Coordinate mailings for brokers</p><p>• Maintain the databases for listing services </p><p>• Manage mailing lists</p><p>• Order and oversee office supplies and inventory</p><p>• Purchase office equipment and furniture.</p><p>• Oversee Broker Licenses, CEUs and Insurance</p><p>• Organize food deliveries for group meetings</p><p>• Perform other relevant duties when needed</p><p><br></p><p>This description is meant to be an outline and is not intended to list all duties and responsibilities.</p><p><br></p><p><br></p><p>Requirements</p><p>• 2+ years of administrative/office experience preferred</p><p>• Outstanding written and verbal communication skills</p><p>• Excellent organizational skills and self-motivated</p><p>• Experience in data entry & file management</p><p>• Ability to work independently and as part of a team</p><p>• Must have proficiency in Microsoft Office Suite (Word, Excel)</p><p>• Answer multi-line phone system</p><p>• Ability to prioritize tasks according to urgency and meet deadlines</p><p>• Attention to detail and problem-solving skills</p><p><br></p><p>This Job Is Ideal For Someone Who Is:</p><p>• People-oriented – enjoys interacting with people</p><p>• Adaptable/Flexible – enjoys doing work that requires frequent shifts in direction</p><p>• Achievement-oriented – loves to take on challenges</p>
