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2 results for Office Specialist in Charlotte, NC

Office Manager

Charlotte, NC
onsite
Temporary / Contract
25.3365 - 29.337 USD / Hourly
We are looking for an experienced Office Manager to support executive leadership and oversee daily office operations for a manufacturing organization in Charlotte, North Carolina. This Long-term Contract position is ideal for a candidate with relevant experience and strong attention to detail who can balance executive support, office coordination, and special projects while maintaining a high level of discretion. The role requires strong organizational ability, sound judgment, and the confidence to manage priorities across scheduling, travel, vendor relationships, and workplace activities. Responsibilities: • Provide high-level administrative support to senior leaders, helping coordinate priorities so business activities stay on track and leadership operations run smoothly. • Oversee executive calendars, arrange meetings, and manage the flow of information, ensuring leaders are prepared and key commitments are organized effectively. • Coordinate detailed travel plans for executives, including lodging, transportation, and related logistics, while adjusting arrangements as business needs change. • Prepare and update business documents such as spreadsheets, presentations, records, and other administrative materials needed for daily operations. • Serve as a central point of contact between leadership, employees, external partners, and service providers, promoting timely and clear communication. • Manage office services and vendor relationships, including supply management, facility-related services, and annual contract review to support budget adherence and workplace efficiency. • Partner with HR on workspace and desk coordination, employee notices, and office-related communications that help maintain an organized and informed environment. • Support internal events, meetings, team lunches, and employee recognition activities such as birthdays, anniversaries, holiday outreach, and bereavement acknowledgments. • Maintain office storage, oversee company-related subscriptions and shared resources, and coordinate with property management to communicate facility updates to staff.
2026-05-26T00:00:00Z

Legal Assistant

Charlotte, NC
remote
Temporary / Contract
0 - 0 USD / Yearly
We are looking for a Legal Assistant to support a boutique law firm in Charlotte, North Carolina on a Contract basis. This position focuses on keeping daily operations organized by coordinating schedules, maintaining case-related records, and providing dependable administrative support to attorneys and office staff. The ideal candidate is detail-oriented, responsive, and comfortable managing multiple priorities in a fast-paced legal environment. Responsibilities: • Coordinate attorney calendars, schedule meetings, and track important deadlines to support daily legal operations. • Maintain docket information and monitor key dates to help ensure timely follow-up on active matters. • Prepare, organize, and file legal and administrative documents in both physical and electronic formats. • Provide regular updates on case or task status so attorneys and team members remain informed of progress. • Support general office administration by handling correspondence, organizing records, and assisting with routine operational needs. • Review incoming information for completeness and route documents or requests to the appropriate parties promptly.
2026-06-03T00:00:00Z