7 results for Administrative Assistant in Chandler, AZ

Administrative Assistant

Phoenix, AZ
onsite
Temporary
0 - 0 USD / Yearly
Our team is seeking an organized and detail-oriented Administrative Assistant to provide vital support to our tax department in Phoenix, AZ. This is a temp to hire opportunity—offering the potential to transition to a permanent role based on performance and departmental needs. You will be responsible for day-to-day administrative support, coordination, and communication to ensure smooth office operations and help the tax team meet deadlines and compliance standards. Key Responsibilities:<ul><li>Provide administrative support to the tax department, including document management, data entry, filing, and calendar scheduling.</li><li>Draft, review, and process correspondence, reports, and tax-related documentation.</li><li>Serve as the main point of contact for internal and external communications regarding department matters.</li><li>Organize and maintain confidential records, ensuring accuracy and regulatory compliance.</li><li>Support the preparation and distribution of tax-related materials, assist with project tracking, and perform other clerical duties as assigned.</li></ul>
2026-02-16T00:00:00Z

Office Assistant

Scottsdale, AZ
onsite
Temporary
20 - 20 USD / Hourly
We are looking for an organized and detail-oriented Office Assistant to provide essential support in a fast-paced environment. This is a Contract position based in Scottsdale, Arizona, with an anticipated duration of approximately two weeks, which may be extended if needed. The role involves a variety of administrative tasks to ensure smooth daily operations. Responsibilities: • Organize and scan documents to ensure they are digitized and properly stored. • Perform general clerical duties, such as filing, data entry, and record maintenance. • Assist with administrative tasks to support daily office functions. • Maintain accurate and up-to-date records for compliance purposes. • Communicate effectively with team members to ensure tasks are completed efficiently. • Ensure the office remains organized and supplies are well-stocked. • Follow established procedures to handle sensitive information securely. • Collaborate with colleagues to address any operational challenges that arise.
2026-03-04T00:00:00Z

Legal Assistant

Scottsdale, AZ
onsite
Permanent
60000 - 70000 USD / Yearly
We are looking for a skilled Legal Assistant to join our team in Scottsdale, Arizona. This position involves providing comprehensive support to attorneys and paralegals, ensuring the smooth operation of legal processes and administrative tasks. The ideal candidate will have a strong understanding of legal procedures, excellent organizational skills, and a commitment to maintaining accuracy under pressure. Responsibilities: • Assist attorneys and paralegals by preparing legal documents, drafting correspondence, and proofreading materials for accuracy. • Conduct research to gather and compile relevant information for cases and legal proceedings. • Manage and maintain calendar deadlines, ensuring appointments and court dates are properly scheduled. • File and organize documents systematically to ensure easy access and accuracy for the legal team. • Handle electronic filing of court pleadings and other legal documents. • Communicate effectively with clients, vendors, and associates to provide updates and coordinate tasks. • Support litigation processes by managing case files and tracking key documents. • Ensure compliance with legal procedures and deadlines by staying up-to-date with court requirements. • Collaborate with team members to address administrative needs and resolve issues promptly.
2026-02-20T00:00:00Z

Receptionist

Phoenix, AZ
onsite
Temporary
19 - 22 USD / Hourly
We are looking for a detail-oriented and organized Receptionist to join our team on a contract basis in Phoenix, Arizona. In this role, you will be the first point of contact for clients and visitors, ensuring a welcoming and efficient experience. The ideal candidate will possess strong communication skills and the ability to manage multiple tasks in a fast-paced environment. Responsibilities: • Greet visitors and clients with a friendly and detail-oriented demeanor. • Answer and manage a multi-line phone system, directing calls to the appropriate departments. • Perform data entry tasks with accuracy and efficiency. • Handle email correspondence and respond to inquiries in a timely manner. • Organize and maintain files to ensure easy access to information. • Schedule appointments and manage calendars to support team operations. • Utilize Microsoft Office tools, including Word, Excel, and Outlook, for daily tasks. • Provide exceptional customer service to address client needs and concerns. • Collaborate with team members to support office functions and resolve issues.
2026-02-26T00:00:00Z

Receptionist

Chandler, AZ
onsite
Temporary
0 - 0 USD / Yearly
We are looking for an organized and personable Receptionist to join our team in Chandler, Arizona. In this long-term contract position, you will be responsible for managing front desk operations while delivering exceptional customer service to all visitors and staff. This role requires strong multitasking abilities and attention to detail to ensure smooth daily operations. Responsibilities: • Greet and assist visitors and staff with professionalism, ensuring a welcoming environment. • Manage incoming calls by answering, directing, and resolving inquiries promptly. • Maintain accurate records and documentation using Epic software. • Provide support for administrative tasks, including scheduling and correspondence. • Coordinate front desk activities to ensure seamless operations. • Uphold company policies and procedures while addressing guest concerns effectively. • Monitor and organize office supplies to ensure availability. • Collaborate with team members to improve processes and enhance service delivery. • Address complaints and concerns with tact and efficiency. • Ensure a clean and organized reception area that reflects company standards.
2026-02-20T00:00:00Z

Real Estate Executive Assistant

Paradise Valley, AZ
onsite
Permanent
55000 - 75000 USD / Yearly
We are looking for an experienced Executive Assistant/Transaction Coordinator to join our client's luxury real estate team in Paradise Valley, Arizona. This role involves providing high-level administrative support while managing real estate transactions in a fast-paced, high-performance environment. The ideal candidate will be detail-oriented, adept at multitasking, and possess strong knowledge of Arizona real estate practices. Responsibilities:• Coordinate and manage real estate transactions, ensuring all contracts and paperwork are accurate and completed on time.• Provide executive-level administrative support to assist in daily operations and office management.• Collaborate with marketing teams and showing agents to streamline property listings and client communications.• Conduct property searches and comparative market analyses to support real estate activities.• Draft and review contracts and other transaction-related documents with attention to detail.• Maintain organized records of all transactions and office documentation.• Assist with scheduling and coordinating meetings, showings, and other real estate-related events.• Act as a reliable point of contact for clients, ensuring exceptional service and communication.• Utilize knowledge of the Paradise Valley area to aid in property searches and market insights.• Support high-functioning performers in achieving business goals and meeting deadlines.
2026-02-24T00:00:00Z

Paralegal

Phoenix, AZ
onsite
Contract / Temporary to Hire
33 - 38 USD / Hourly
We are looking for an experienced and detail-oriented Paralegal to join a Law Firm in Phoenix, Arizona. This is a temp-to-hire position that offers the opportunity to work in a dynamic legal environment, supporting attorneys and contributing to insurance defense litigation. The role involves hybrid work arrangements after an initial 60-day period, combining both in-office and remote work schedules. Responsibilities:• Assist attorneys in drafting legal documents, managing trial preparation, and handling case files.• Provide support for insurance defense cases, ensuring all aspects of litigation are handled efficiently.• Conduct legal research to support litigation efforts.• Manage case documentation and deadlines through software such as iManage.• Maintain consistent communication with attorneys and clients to facilitate case progress.• Track billable hours to meet annual targets and ensure accurate reporting.• Handle discovery tasks, including document review and evidence management.• Support attorneys with administrative duties, ensuring smooth workflow and adherence to deadlines.
2026-03-04T00:00:00Z