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22 results for Virtual Assistant in Carlsbad, CA

Office Assistant

San Diego, CA
onsite
Temporary / Contract
21 - 24 USD / Hourly
Our client, a wealth management firm, is seeking a polished and detail-oriented Office Assistant to support their team in San Diego, California. This role is ideal for someone who enjoys working in a professional, client-focused environment and is comfortable balancing administrative responsibilities with client service. The successful candidate will help ensure the office runs smoothly while providing a welcoming experience for clients and supporting the wealth management team.Responsibilities:<ul><li>Provide day-to-day administrative support to the wealth management team</li><li>Answer and direct incoming phone calls and respond to general inquiries</li><li>Greet clients and visitors in a professional and welcoming manner</li><li>Manage incoming and outgoing mail, packages, and correspondence</li><li>Schedule meetings, appointments, and conference rooms</li><li>Prepare, scan, copy, and organize client documents</li><li>Enter and maintain accurate client and account information in internal systems</li><li>Assist with opening and maintaining client files and records</li><li>Prepare spreadsheets, reports, and other administrative documents</li><li>Coordinate office supplies, equipment, and general office needs</li><li>Assist with client communications and follow up on administrative requests</li><li>Handle confidential client and financial information with discretion</li><li>Support special projects and additional administrative tasks as needed</li></ul>
2026-08-14T00:00:00Z

Executive Assistant

La Mesa, CA
onsite
Temporary / Contract
36 - 40 USD / Hourly
Our client is seeking a highly organized, proactive, Executive Assistant to provide high-level administrative support to executive leadership. This contract-to-permanent opportunity is ideal for a professional who thrives in a fast-paced environment, exercises sound judgment, and can effectively manage multiple priorities while maintaining the highest level of confidentiality. Key Responsibilities<ul><li>Provide executive-level administrative support to senior leadership.</li><li>Manage complex calendars, coordinate meetings, and schedule appointments.</li><li>Arrange domestic and international travel, including itineraries, accommodations, and expense reports.</li><li>Prepare correspondence, presentations, reports, and meeting materials.</li><li>Screen and prioritize phone calls, emails, and other communications.</li><li>Coordinate executive meetings, board meetings, and special events.</li><li>Track projects, deadlines, and follow up on action items.</li><li>Maintain confidential files and sensitive information with discretion.</li><li>Serve as a liaison between executives, internal departments, clients, and external stakeholders.</li><li>Assist with office operations and special projects as assigned.</li></ul>
2026-07-31T00:00:00Z

Executive Assistant

Irvine, CA
onsite
Temporary / Contract
28.538 - 33.044 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Irvine, California. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, handles competing priorities with sound judgment, and communicates with professionalism at all times. The role requires strong coordination skills, discretion with sensitive information, and the ability to keep executive operations running smoothly across meetings, travel, projects, and administrative activities. Responsibilities: • Oversee a complex executive calendar, arrange meetings based on business priorities, and resolve scheduling conflicts with minimal disruption. • Monitor incoming requests and correspondence, respond promptly when appropriate, and keep leadership informed of urgent matters and required follow-up actions. • Prepare for executive and stakeholder meetings by organizing agendas, gathering supporting materials, and capturing clear meeting notes with action items, owners, and timelines. • Maintain organized records of corporate documents, reports, and other important files, ensuring materials can be retrieved quickly when needed. • Act as a point of coordination for legal-related administrative matters by managing confidential documentation, fulfilling attorney requests, tracking deadlines, and reviewing invoices for accuracy. • Support assigned projects by documenting requirements, coordinating communication among stakeholders, tracking progress against timelines and scope, and compiling status updates. • Arrange meeting logistics for investors, attorneys, affiliates, and visitors, including directions, parking details, hospitality, and presentation support as needed. • Handle domestic and international travel planning, including flights, lodging, ground transportation, and itinerary coordination. • Provide additional executive support with personal errands, shipments, deliveries, event logistics, and gift coordination as requested.
2026-08-20T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
40 - 55 USD / Hourly
We are seeking a highly experienced Executive Assistant to provide strategic and high-level administrative support to senior leadership. The ideal candidate will have 7+ years of experience supporting executives in a fast-paced environment and will demonstrate exceptional judgment, professionalism, and organizational skills. Key Responsibilities<ul><li>Provide high-level administrative support to executive leadership</li><li>Manage complex calendars, meetings, and shifting scheduling priorities</li><li>Coordinate domestic and international travel arrangements and itineraries</li><li>Prepare reports, presentations, correspondence, and meeting materials</li><li>Handle confidential information with a high degree of discretion</li><li>Serve as a liaison between executives and internal or external stakeholders</li><li>Track action items, support project coordination, and follow up on key initiatives</li><li>Assist with expense reports, recordkeeping, and other executive support activities</li></ul>
2026-08-14T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
34 - 37 USD / Hourly
Our client is seeking an experienced Executive Assistant for a contract-to-permanent opportunity in San Diego, CA. This role is ideal for an administrative professional who can provide high-level support to executive leadership, manage complex scheduling, and handle sensitive information with discretion. Key Responsibilities:<ul><li>Provide high-level administrative support to executive leadership</li><li>Manage complex calendars, meetings, and scheduling priorities</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Screen calls, emails, and inquiries and route them appropriately</li><li>Coordinate travel arrangements, itineraries, and expense reports</li><li>Organize meetings, take notes, and track follow-up items</li><li>Maintain confidential records and sensitive documentation</li><li>Serve as a liaison between executives and internal/external stakeholders</li><li>Assist with special projects and executive-level administrative tasks as needed</li></ul>
2026-07-31T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
Our client is looking for more than someone who can manage a calendar—they need a true right hand.A well-established wealth management firm is seeking an Executive Assistant to support senior leadership and help manage the day-to-day details of a busy financial services office. This position would be a strong fit for someone who is polished, highly organized, and comfortable working with confidential information.The ideal candidate knows how to anticipate needs, communicate professionally with high-level clients, and keep executives organized without needing constant direction.Key Responsibilities<ul><li>Manage complex executive calendars and scheduling</li><li>Coordinate internal and external meetings with clients and business partners</li><li>Arrange travel, itineraries, and expense reports</li><li>Prepare meeting agendas, presentations, and correspondence</li><li>Handle confidential client and company information</li><li>Coordinate follow-up items and track deadlines</li><li>Assist with client communications and meeting preparation</li><li>Maintain organized electronic files and records</li><li>Coordinate office events and leadership meetings</li><li>Assist with research, reporting, and special projects</li><li>Serve as a professional point of contact for clients and visitors</li></ul>
2026-08-10T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary to Hire
40 - 44 USD / Hourly
The OpportunityWe are seeking a highly organized and proactive Executive Assistant to support the leadership team of a well-established nonprofit organization in San Diego. This position is ideal for an experienced administrative professional who enjoys being a trusted partner to executives, coordinating across teams, and helping keep a mission-driven organization running smoothly. The successful candidate will be resourceful, polished, and comfortable balancing day-to-day administrative responsibilities with high-priority projects. This person should be able to work independently, exercise sound judgment, and build strong relationships with staff, leadership, Board members, and external partners. Roles & ResponsibilitiesThe Executive Assistant will provide comprehensive administrative support to executive leadership while serving as an important organizational resource for meetings, communications, office coordination, and special projects.Executive & Leadership Support<ul><li>Manage and coordinate executive calendars, meetings, appointments, conference calls, and travel logistics.</li><li>Serve as a professional liaison between executives, employees, Board members, community partners, and external contacts.</li><li>Prepare meeting agendas, presentations, reports, correspondence, and other materials for executive leadership.</li><li>Coordinate and organize information needed for Board and leadership meetings.</li><li>Track follow-up items, deadlines, and commitments to help ensure timely completion.</li><li>Handle confidential information and sensitive matters with discretion and sound judgment.</li></ul>Administrative & Office Coordination<ul><li>Help oversee daily administrative operations and ensure the office remains organized and well-supported.</li><li>Order office supplies and coordinate equipment, vendors, facilities needs, and other administrative services.</li><li>Maintain shared calendars and coordinate organization-wide schedules, closures, meetings, and events.</li><li>Coordinate mail, packages, documents, and general office correspondence.</li><li>Arrange catering, refreshments, and hospitality for meetings and visitors.</li><li>Provide basic support for conference room technology, AV equipment, and virtual meetings.</li></ul>Meetings, Events & Board Support<ul><li>Coordinate logistics for Board meetings, executive meetings, staff meetings, organizational events, and leadership gatherings.</li><li>Manage meeting invitations, calendars, materials, room setup, technology, catering, and follow-up.</li><li>Support virtual meetings through Zoom and other video conferencing platforms.</li><li>Assist leadership with conferences, community events, and other external engagements.</li></ul>Special Projects & Process Improvement<ul><li>Take ownership of special projects and administrative initiatives as assigned by executive leadership.</li><li>Identify ways to streamline processes, improve organization, and increase administrative efficiency.</li><li>Maintain organized systems for documents, projects, deadlines, and executive follow-up.</li><li>Work collaboratively across departments to support organizational priorities and initiatives.</li></ul>
2026-08-13T00:00:00Z

Administrative Assistant

Carlsbad, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
Our client is a growing life sciences company in Carlsbad looking for an Administrative Assistant to provide support across Operations, Sales, and Finance. This is a great opportunity for someone who likes having a variety of responsibilities rather than doing the exact same thing every day. The person in this role will become a key resource for the office, helping coordinate schedules, maintain records, assist with purchasing, and keep internal teams organized. The ideal candidate is proactive, polished, and comfortable learning new systems quickly.Responsibilities<ul><li>Manage calendars, meetings, conference rooms, and internal schedules</li><li>Prepare reports, presentations, spreadsheets, and correspondence</li><li>Assist with purchase orders and vendor documentation</li><li>Enter and maintain information in internal databases</li><li>Coordinate office supplies, equipment, and facility needs</li><li>Assist with invoice tracking and basic accounting administration</li><li>Maintain electronic and physical filing systems</li><li>Coordinate employee meetings, events, and team activities</li><li>Answer incoming calls and respond to general inquiries</li><li>Assist Operations and Finance with special projects</li><li>Track deadlines and follow up with internal teams</li></ul>
2026-08-17T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
Our client, a mission-driven organization in the nonprofit industry, is seeking a detail-oriented and dependable Administrative Assistant for a contract-to-permanent opportunity in San Diego, CA. This role is ideal for a professional who enjoys supporting daily office operations, coordinating administrative tasks, and contributing to a team focused on making a positive impact in the community. Key Responsibilities:<ul><li>Provide day-to-day administrative support to departments and leadership</li><li>Answer and route phone calls, emails, and general inquiries</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, and other administrative documents</li><li>Maintain organized filing systems, records, and office documentation</li><li>Order office supplies and assist with general office coordination</li><li>Greet visitors and provide professional front-office support</li><li>Assist with event coordination, meeting logistics, and special projects</li><li>Support internal teams with data entry, tracking, and follow-up tasks</li><li>Perform additional administrative duties as assigned</li></ul>
2026-07-31T00:00:00Z

Administrative Assistant

Carlsbad, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
This is a great opportunity for an administrative professional who likes being busy, organized, and involved in the bigger picture.Our client is a growing medical device company in Carlsbad that is looking for an Administrative Assistant to support its Operations and Finance teams. This role is ideal for someone who can keep multiple priorities moving at once and isn't afraid to jump in wherever the team needs additional support.You'll work in a professional, collaborative environment alongside Operations, Purchasing, Accounting, and Sales. The right person will be naturally proactive, comfortable working with spreadsheets and systems, and confident communicating with both internal teams and outside vendors.What You'll Be Doing<ul><li>Coordinate calendars, meetings, conference rooms, and internal events</li><li>Prepare reports, spreadsheets, presentations, and correspondence</li><li>Enter purchase orders and maintain vendor and customer information</li><li>Assist with invoice tracking and administrative accounting support</li><li>Coordinate shipping documents and follow up with vendors on outstanding items</li><li>Maintain electronic and physical filing systems</li><li>Assist with onboarding paperwork and general employee administration</li><li>Manage incoming calls, emails, and office communications</li><li>Help coordinate office supplies, equipment, and facility needs</li><li>Provide administrative support for special projects and process improvements</li></ul>
2026-08-10T00:00:00Z

Administrative Assistant

Carlsbad, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
Your next job shouldn't feel like “just admin.”A growing biotech company in Carlsbad is looking for an Administrative Assistant who wants to become a true partner to the team. This role sits at the intersection of Operations, Finance, and People, so you'll have plenty of variety and the opportunity to learn how a growing life sciences company actually operates.We're looking for someone who is naturally organized, thinks two steps ahead, and isn't afraid to take ownership when something needs to get done. What you'll own<ul><li>Coordinate calendars, meetings, conference rooms, and team events</li><li>Prepare spreadsheets, reports, presentations, and internal communications</li><li>Assist with purchase orders and vendor coordination</li><li>Track invoices and provide basic accounting support</li><li>Maintain employee and operational records</li><li>Coordinate office supplies, equipment, and facility requests</li><li>Assist with onboarding and new employee setup</li><li>Organize digital files and confidential documentation</li><li>Help Operations leadership with special projects</li><li>Communicate with vendors and internal teams to keep projects moving</li></ul>
2026-08-19T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Our client, a well-established financial services organization, is seeking an Administrative Assistant to provide day-to-day administrative and operational support to a busy, professional team. This is an excellent opportunity for a highly organized, detail-oriented individual who enjoys working in a professional, client-focused environment and managing multiple priorities.Responsibilities<ul><li>Provide general administrative support to the team, including scheduling, document preparation, data entry, and correspondence.</li><li>Coordinate meetings, appointments, calendars, and internal communications.</li><li>Prepare, organize, and maintain client and business documentation with a high level of accuracy and confidentiality.</li><li>Assist with processing forms, applications, account documentation, and other financial services-related paperwork.</li><li>Maintain accurate records and ensure documents are complete and properly filed.</li><li>Track deadlines, follow up on outstanding items, and help keep processes moving efficiently.</li><li>Communicate professionally with clients, internal teams, and external partners.</li><li>Assist with data entry and updating information in internal databases and systems.</li><li>Support reporting, spreadsheet management, and other administrative projects as needed.</li><li>Handle sensitive and confidential information with discretion and professionalism.</li><li>Provide additional administrative and operational support to the team as needed.</li></ul>
2026-08-14T00:00:00Z

Administrative Assistant

Elfin Forest, CA
onsite
Temporary / Contract
24 - 27 USD / Hourly
Become the Go-To Person for a Busy Commercial Real Estate TeamA growing commercial real estate company in San Marcos is looking for an Administrative Assistant to support its property management and operations teams. This role is a great fit for someone who enjoys a professional environment, likes interacting with people, and is extremely organized.You'll provide day-to-day administrative support while working with property managers, vendors, tenants, and leadership. There is plenty of variety in this role, including scheduling, document management, vendor coordination, reporting, and office support.Responsibilities<ul><li>Support property managers with daily administrative needs</li><li>Coordinate calendars, meetings, inspections, and appointments</li><li>Communicate with tenants, vendors, and service providers</li><li>Maintain property files, contracts, and electronic records</li><li>Prepare correspondence, reports, and presentations</li><li>Assist with work orders and service requests</li><li>Track vendor documentation and certificates of insurance</li><li>Enter invoices, purchase orders, and property information</li><li>Assist with basic Accounts Payable and expense tracking</li><li>Prepare spreadsheets and recurring property reports</li><li>Coordinate office supplies and administrative needs</li><li>Support special projects for management</li></ul>
2026-08-17T00:00:00Z

Administrative Assistant

El Cajon, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Our client, a mission-driven nonprofit organization in El Cajon, CA, is seeking a detail-oriented and organized Administrative Assistant to support daily office operations. This contract-to-permanent opportunity is ideal for someone who is passionate about making a difference, enjoys working in a collaborative environment, and excels at providing administrative support while helping the organization achieve its mission. Key Responsibilities<ul><li>Provide administrative support to leadership and program staff.</li><li>Answer and direct incoming phone calls, emails, and visitor inquiries in a professional and welcoming manner.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Prepare correspondence, reports, presentations, and other documents.</li><li>Maintain organized electronic and physical filing systems.</li><li>Perform data entry and maintain accurate records and databases.</li><li>Assist with planning meetings, community events, and fundraising activities.</li><li>Coordinate office supplies, mail distribution, and general office operations.</li><li>Support volunteer and donor communications as needed.</li><li>Assist with special projects and other administrative duties as assigned.</li></ul>
2026-07-31T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are seeking a highly organized Administrative Assistant to support daily office operations and help ensure efficient workflow across the team. The ideal candidate is detail-oriented, proactive, and skilled at managing multiple priorities in a fast-paced environment. Key Responsibilities<ul><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, respond to emails, and route inquiries appropriately</li><li>Prepare correspondence, reports, and other documents</li><li>Maintain filing systems and accurate records</li><li>Order office supplies and support general office operations</li><li>Assist with data entry, expense tracking, and basic reporting</li><li>Support special projects and cross-functional administrative needs</li></ul>
2026-08-14T00:00:00Z

Project Assistant

Poway, CA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for dependable Project Assistants to support a contract assignment in San Diego, CA for one week (August 24th - August 28th, 9AM - 6PM). This role is ideal for individuals who can work efficiently in a retail setting, help keep project activities on schedule, and handle repetitive tasks with accuracy. Responsibilities:• Support project activities by assisting with inventory labeling, item handling, and related retail floor tasks• Use scanning tools and basic tracking methods to help maintain accurate inventory organization• Follow project timelines closely and adjust to changing workload needs as the assignment progresses• Assist the team with on-site coordination to keep work moving efficiently during scheduled shifts• Maintain an orderly work area and handle materials carefully to support smooth project execution• Contribute to task completion goals by working productively during overnight hours and meeting daily targets
2026-08-17T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
70000 - 100000 USD / Yearly
Looking to join a modern, growing litigation firm where your career can continue to evolve? Our client, a tech-forward civil litigation firm in Irvine, is seeking a Legal Assistant with 3+ years of litigation experience to join its collaborative team. This is an excellent opportunity for someone who enjoys working in a fast-paced environment, values mentorship, and wants to be part of a firm that embraces technology and continuous improvement.This position offers the chance to work closely with experienced attorneys while receiving ongoing training and professional development in a supportive team environment. What You'll Do<ul><li>Support attorneys throughout all phases of civil litigation</li><li>Prepare, revise, and proofread legal documents and correspondence</li><li>Manage attorney calendars, deadlines, and court filings</li><li>Coordinate depositions, mediations, and hearings</li><li>Prepare discovery, pleadings, and trial-related documents</li><li>Communicate with clients, opposing counsel, and court personnel</li><li>Maintain electronic files and utilize the firm's technology-driven systems</li></ul>What They're Looking For<ul><li>3+ years of civil litigation legal assistant experience</li><li>Experience with California state court filings (federal experience is a plus)</li><li>Strong organizational and time management skills</li><li>Excellent written and verbal communication</li><li>Ability to prioritize multiple deadlines in a fast-paced practice</li><li>Positive attitude with a desire to learn and grow</li></ul>Why This Firm?<ul><li>Growing civil litigation practice with long-term stability</li><li>Tech-forward environment utilizing modern legal technology</li><li>Direct mentorship from experienced attorneys and leadership</li><li>Ongoing training and career development</li><li>Collaborative, team-oriented culture</li><li>Opportunity to make a meaningful impact as the firm continues to expand</li></ul>Schedule<ul><li>Onsite daily – Irvine</li></ul>If you're looking for a firm that values professional development, embraces innovation, and offers long-term growth, I'd love to connect.Please send your resume to Quidana.Dove<at>RobertHalf.<com> for a confidential discussion.
2026-08-06T00:00:00Z

Legal Assistant

San Diego, CA
onsite
Temporary / Contract
30.0865 - 34.837 USD / Hourly
We are looking for a Legal Assistant to provide a balanced mix of legal and administrative support for a government organization in San Diego, California. This Long-term Contract opportunity is fully onsite and offers the chance to work closely with attorneys on real estate, land use, and development matters while contributing to daily office operations. The ideal candidate brings strong judgment, exceptional attention to detail, and the ability to manage document-heavy work independently in a collaborative environment. Responsibilities: • Support attorneys with legal and administrative tasks related to land use, real estate, and development transactions. • Prepare, edit, and proofread a range of legal materials such as ordinances, resolutions, contracts, memoranda, and business correspondence. • Format, revise, and assemble legal documents and letters using advanced Microsoft Word features and document production tools. • Review draft materials from attorneys for accuracy, consistency, and completeness before final distribution. • Assist with contract-related documentation and coordination as matters are routed through the legal department. • Manage shared administrative duties, including scheduling meetings, maintaining calendars, handling incoming mail, and coordinating with external agencies and partner organizations. • Order and track office supplies while helping maintain efficient day-to-day departmental operations. • Provide support during onboarding and knowledge transfer from the departing team member, and take on additional projects as business needs evolve.
2026-08-18T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
If you're a seasoned Litigation Legal Assistant looking for a firm where people build careers—not just jobs—this opportunity deserves your attention.Our client is a highly respected Orange County litigation firm with a thriving commercial and employment practice, a strong reputation in the legal community, and a track record of retaining top talent. As the firm continues to grow, they are seeking an experienced Legal Assistant to join their collaborative team. The firm continues to experience steady growth and is seeking an experienced Legal Assistant to support a busy team of attorneys handling sophisticated litigation matters in state and federal courts.This is an excellent opportunity to join a collaborative, professional environment that offers long-term career stability, challenging work, and a supportive team culture.Responsibilities<ul><li>Support attorneys handling commercial and employment litigation matters</li><li>Prepare, revise, and proofread pleadings, motions, discovery, and correspondence</li><li>E-file documents in California State and Federal Courts</li><li>Maintain attorney calendars and track litigation deadlines</li><li>Coordinate depositions, mediations, hearings, and client meetings</li><li>Prepare TOAs, TOCs, exhibits, and litigation binders</li><li>Manage case files and document organization</li><li>Assist with trial preparation and related litigation support</li></ul>Qualifications<ul><li>7+ years of litigation legal assistant experience</li><li>Strong experience with both California State and Federal Court procedures</li><li>Advanced e-filing experience in state and federal courts</li><li>Experience supporting commercial litigation, employment litigation, or other complex civil litigation matters</li><li>Proficiency with Microsoft Office Suite and litigation support software</li><li>Excellent organizational, communication, and multitasking skills</li><li>Ability to thrive in a fast-paced, deadline-driven environment</li></ul>Why Consider This Opportunity?<ul><li>Join a thriving and highly regarded Orange County litigation firm</li><li>Sophisticated commercial and employment litigation practice</li><li>Stable, growing firm with an excellent reputation in the legal community</li><li>Supportive attorneys and collaborative team environment</li><li>Meaningful work with direct exposure to complex litigation matters</li><li>Long-term career growth potential</li><li>Competitive compensation and comprehensive benefits package</li></ul>Benefits<ul><li>Medical, dental, and vision insurance</li><li>401(k) retirement plan</li><li>Paid vacation, sick time, and holidays</li><li>Professional development opportunities</li><li>Additional benefits to be discussed during the interview process</li></ul>If you're an experienced litigation legal assistant seeking a stable firm, sophisticated work, and a team-oriented culture, we'd love to connect with you.Submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-07-29T00:00:00Z

Project Administrative Assistant

Oceanside, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
If You're Organized, Great at Follow-Up, and Like a Fast-Paced Environment, This Could Be Your Next Opportunity.A well-established construction company in Oceanside is looking for a Project Administrative Assistant to support its Project Management and Operations teams. This position is ideal for someone who enjoys being involved in the details and wants to learn more about the business side of construction.You'll work with Project Managers, subcontractors, vendors, and field employees to keep documentation, schedules, purchase orders, and project information organized. It's a hands-on position where being proactive and staying ahead of deadlines will make a huge difference.Responsibilities<ul><li>Provide administrative support to Project Managers</li><li>Maintain project files, contracts, change orders, and documentation</li><li>Enter purchase orders and project information into internal systems</li><li>Assist with subcontractor paperwork and compliance documents</li><li>Coordinate meetings, site visits, and project schedules</li><li>Track outstanding documents and follow up with vendors</li><li>Assist with invoice processing and job-cost documentation</li><li>Prepare project reports and spreadsheets</li><li>Answer phones and assist with customer and vendor inquiries</li><li>Help organize project closeout documentation</li><li>Support Operations with additional administrative projects</li></ul>
2026-08-17T00:00:00Z

Project Administrative Assistant

Escondido, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
If you're the person who keeps everyone organized, follows up on the details, and somehow always knows what needs to happen next, this could be a great fit.A busy commercial construction company in Escondido is adding a Project Administrative Assistant to support its project management team. This position is perfect for someone who enjoys a fast-paced environment and wants to get closer to the operational side of construction.You'll work directly with Project Managers, subcontractors, vendors, and field personnel to make sure paperwork, schedules, purchase orders, and project information stay organized. It's a hands-on administrative position with plenty of opportunity to learn the business.Responsibilities<ul><li>Provide daily administrative support to Project Managers and field teams</li><li>Maintain project files, contracts, purchase orders, and change orders</li><li>Enter project information into internal systems and spreadsheets</li><li>Assist with subcontractor documentation and compliance paperwork</li><li>Coordinate meetings, site visits, and project schedules</li><li>Track open items and follow up with vendors and subcontractors</li><li>Assist with invoice processing and job cost documentation</li><li>Prepare reports and project status updates</li><li>Answer phones and respond to general project-related inquiries</li><li>Assist with new project setup and closeout documentation</li></ul>
2026-08-10T00:00:00Z

Project Administrative Assistant

Solana Beach, CA
onsite
Temporary / Contract
25 - 32 USD / Hourly
If you're the person who keeps everyone on track, we want to meet you.A busy construction company in Solana Beach is looking for a Project Administrative Assistant to support its Project Management team. This isn't a traditional receptionist position. You'll be behind the scenes helping keep construction projects organized, working with Project Managers, subcontractors, vendors, and field teams to make sure paperwork, schedules, purchase orders, and project information don't fall through the cracks. If you love checklists, deadlines, follow-up, and being the person everyone calls when they need something—you'll fit right in. Your day might include:🔹 Updating project files and documentation 🔹 Entering purchase orders and change orders 🔹 Tracking subcontractor paperwork 🔹 Following up on missing documents 🔹 Coordinating meetings and project schedules 🔹 Assisting with invoices and job-cost information 🔹 Preparing project reports and spreadsheets 🔹 Communicating with vendors and field personnel 🔹 Helping Project Managers stay ahead of deadlines 🔹 Supporting project closeout and administrative tasks
2026-08-19T00:00:00Z