<p><strong>Seasonal Tax Preparer</strong></p><p><strong>Location:</strong> San Diego, CA (Various Clients)</p><p><strong>Employment Type:</strong> Contract / Seasonal (Some Temp-to-Hire Opportunities)</p><p><br></p><p><strong>Description:</strong></p><p>Robert Half is partnering with multiple clients across the San Diego market to identify <strong>Seasonal Tax Preparers</strong> for the upcoming tax season. These are ongoing opportunities supporting public accounting firms and private organizations during peak filing periods. Clients are open to a <strong>range of experience levels</strong>, from junior preparers to more seasoned professionals, with some roles offering the potential to convert to <strong>temp-to-hire</strong> after the season.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare individual and/or business tax returns (1040, 1065, 1120, 1120S, etc.)</li><li>Review tax documents for accuracy and completeness</li><li>Identify discrepancies and ensure compliance with federal and state tax regulations</li><li>Assist with extensions, amended returns, and general tax support as needed</li><li>Communicate with internal teams and clients to resolve tax-related questions</li><li>Support tax planning and special projects depending on experience level</li></ul><p><br></p>
Financial Leadership & Strategy<br>• Serve as the primary finance business partner to the executive team and department heads<br>• Lead the development and execution of financial strategy aligned with company growth objectives<br>• Drive key financial initiatives including margin enhancement, working capital optimization, and capital allocation decisions<br>• Prepare and present executive-level financial reviews, forecasts, and strategic analyses<br><br>Accounting & Financial Reporting<br>• Oversee and compile general ledger accounting, month-end close, and financial statement preparation (GAAP)<br>• Ensure timely and accurate monthly, quarterly, and annual financial reporting<br>• Maintain robust internal controls and accounting policies/procedures<br>• Manage external audit relationship and serve as primary contact for auditors<br><br>Budgeting, Forecasting & Analysis<br>• Lead annual budgeting process and ongoing rolling forecasting<br>• Develop comprehensive financial models to support pricing, customer profitability, and new business opportunities<br>• Provide variance analysis, KPI tracking, and actionable insights to operational leadership<br><br>Treasury & Cash Management<br>• Manage daily cash position and liquidity planning<br>• Oversee credit & collections policies and performance in a high-volume distribution environment<br>• Optimize working capital (AR, AP, inventory turns)<br><br>Tax & Compliance<br>• Oversee federal, state, and local tax compliance and planning (including sales/use tax across multiple jurisdictions)<br>• Coordinate with external tax advisors and ensure timely filing of all returns<br>• Maintain compliance with all regulatory and lender requirements<br><br>Team Leadership<br>• Lead, mentor, and develop a team of accounting and finance professionals (5–10) direct/indirect reports)<br> - Sr Staff Accountant, AR Supervisor (2 AR Clerks & 2 Admins, and 1 Route Reconciliation Asst) in San Marcos<br> - 1 AR Clerk & 1 Route Reconciliation Asst in Los Angeles<br>• Foster a culture of accuracy, accountability, continuous improvement, and collaboration
<p>A professional services company in San Marcos is seeking a meticulous <strong>AR Clerk</strong> to support billing and cash application processes. This role is perfect for someone organized, reliable, and motivated to help ensure accurate and timely accounts receivable operations. The AR Clerk will manage customer accounts, post payments, and assist in maintaining accurate financial records. This position requires attention to detail, strong communication skills, and comfort with high-volume transactional work.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Post payments, credits, and adjustments to customer accounts</li><li>Generate and distribute invoices and statements</li><li>Reconcile AR accounts and investigate discrepancies</li><li>Communicate professionally with clients regarding outstanding balances</li><li>Maintain accurate documentation for reporting and audit purposes</li><li>Assist with month-end AR reporting and aging analysis</li><li>Collaborate with accounting and billing teams to ensure smooth processes</li></ul><p><br></p>
<p>A mission-driven nonprofit organization in Encinitas is seeking an experienced <strong>Accounts Payable Specialist</strong> to manage full-cycle AP operations and support compliance with grant and donor-funded programs. The AP Specialist will oversee invoice processing, payment execution, and reconciliations while ensuring compliance with nonprofit accounting standards and funding requirements.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage full-cycle accounts payable, including invoice review and approval workflows</li><li>Ensure proper expense coding in compliance with grant and fund restrictions</li><li>Prepare and process check, ACH, and wire payments</li><li>Reconcile AP subledger to general ledger</li><li>Maintain vendor relationships and resolve discrepancies</li><li>Assist with audit preparation and documentation</li><li>Support month-end close and reporting</li><li>Maintain accurate and organized AP records</li></ul>
<p>A growing construction company in Vista is seeking an organized and reliable <strong>Accounts Payable Clerk</strong> to support high-volume invoice processing and vendor coordination. This role is ideal for someone who enjoys transactional accounting and working within a project-driven environment.</p><p><br></p><p><strong>Position Overview</strong></p><p>The AP Clerk will process invoices, manage vendor records, and support payment cycles while ensuring accuracy and compliance with company policies.</p><p><strong>Key Responsibilities</strong></p><ul><li>Enter and process vendor invoices in a high-volume environment</li><li>Match invoices to purchase orders and receiving documents</li><li>Verify job costing and coding accuracy</li><li>Prepare weekly check runs and ACH payments</li><li>Maintain vendor files and resolve invoice discrepancies</li><li>Communicate with vendors regarding payment status</li><li>Support month-end close and AP reconciliations</li><li>Maintain organized AP documentation</li></ul>
<p>Robert Half is partnering with a <strong>family-owned construction-related company</strong> that works closely with <strong>subcontractors and builders</strong> to identify an <strong>AR / Credit & Collections Clerk</strong>. This role is open due to a retirement and offers a strong opportunity to convert to a permanent position.</p><p>Key Responsibilities:</p><ul><li>Perform <strong>high-volume cash applications</strong> (checks, ACH, web payments; ~30–50/week)</li><li>Assist with <strong>credit reviews, collections, and managing customer aging</strong></li><li>Support preparation of <strong>preliminary liens</strong> as needed</li><li>Maintain and update <strong>Excel spreadsheets</strong> to balance AR activity across <strong>32 branches in 2 regions</strong></li><li>Manage aging reports for approximately <strong>600 customer accounts</strong> (shared with senior AR staff)</li><li>Handle <strong>collections primarily via email</strong>, with occasional phone follow-up as needed</li><li>No collections on cash-fill accounts</li><li>Assist with <strong>credit memos and chargebacks</strong> (training provided)</li><li>Provide strong <strong>customer communication and service</strong> to internal teams and external customers</li><li>Serve as a key support partner to the AR lead and sales reps (10–12 reps supported)</li></ul><p><br></p>
<p>Our company is seeking a detail-oriented and reliable Bookkeeper to join our team. In this role, you will be responsible for managing day-to-day financial transactions and ensuring accuracy across all accounting records.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Record daily financial transactions and maintain accurate ledgers</li><li>Process accounts payable and accounts receivable</li><li>Prepare and reconcile bank and credit card statements</li><li>Assist with payroll processing and related filings</li><li>Generate financial reports for management review</li><li>Support month-end and year-end closing procedures</li><li>Maintain organized financial records, both electronic and physical</li><li>Collaborate with internal teams to resolve accounting discrepancies</li></ul><p><br></p>
<p>Our client is seeking a skilled and detail-oriented Bookkeeper to join their team. This is an excellent opportunity for candidates with strong accounting and organizational skills to support the daily financial operations of a growing organization.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage accounts payable and accounts receivable processes</li><li>Perform bank and credit card reconciliations</li><li>Record and classify financial transactions in the general ledger</li><li>Process payroll and employee expense reimbursements</li><li>Generate regular financial statements and reports for management review</li><li>Assist with budget preparation, audit processes, and year-end closing activities</li><li>Maintain accurate and organized financial records</li></ul><p><br></p>
<p>An established service-oriented company in Pauma Valley is seeking a reliable and detail-focused <strong>Accounts Receivable Clerk</strong> to support daily billing and cash application activities. This role plays a vital part in maintaining accurate financial records, ensuring timely collections, and supporting overall cash flow. The ideal candidate is organized, deadline-driven, and comfortable working with both numbers and customer communication.</p><p><strong>Core Responsibilities</strong></p><ul><li>Generate and distribute customer invoices in accordance with billing schedules</li><li>Post payments, apply cash, and reconcile customer accounts</li><li>Monitor aging reports and follow up on outstanding balances</li><li>Communicate with customers regarding billing questions and payment status</li><li>Research and resolve payment discrepancies and short-pays</li><li>Maintain accurate records and documentation for audits</li><li>Assist with month-end AR reconciliations and reporting</li></ul>
<p>A respected healthcare organization in Pauma Valley is seeking a detail-driven <strong>Accounts Payable Specialist</strong> to support daily financial operations and ensure timely, accurate processing of vendor payments. This role is essential to maintaining strong vendor relationships, internal controls, and financial accuracy. The ideal candidate is organized, deadline-focused, and experienced in high-volume invoice environments.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process a high volume of vendor invoices with accuracy and attention to detail</li><li>Perform three-way matching of invoices, purchase orders, and receiving documents</li><li>Verify approvals, coding, and compliance with internal accounting policies</li><li>Prepare and process weekly and monthly check runs and electronic payments</li><li>Reconcile vendor statements and resolve discrepancies in a timely manner</li><li>Communicate professionally with vendors regarding payment status and inquiries</li><li>Maintain organized AP files and documentation for audit and compliance purposes</li><li>Assist with month-end close, including AP accruals and reconciliations</li><li>Support internal audits and provide requested AP documentation</li></ul>
<p>A growing distribution company in Rancho Santa Fes is seeking a dependable and detail-focused <strong>Accounts Payable Clerk</strong> to support day-to-day financial operations. This role is ideal for someone early in their accounting career who enjoys structured work, accuracy, and being part of a collaborative accounting team. The Accounts Payable Clerk will be responsible for processing invoices, maintaining vendor records, and supporting the accounts payable cycle from receipt through payment. This role requires strong organizational skills, consistency, and the ability to follow established procedures while meeting deadlines.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Review, code, and enter vendor invoices into the accounting system</li><li>Match invoices to purchase orders and receiving documentation</li><li>Assist with weekly check runs and electronic payments</li><li>Reconcile vendor statements and resolve basic discrepancies</li><li>Maintain accurate and organized AP files and documentation</li><li>Communicate with vendors regarding invoice status and payment inquiries</li><li>Assist with month-end closing support related to payables</li><li>Support internal audits and documentation requests</li><li>Perform data entry and general accounting support as needed</li></ul>
We are looking for an experienced Accounts Payable Specialist to join our team on a contract basis in Corona, California. This role requires a detail-oriented individual with a strong background in full-cycle accounts payable processes and familiarity with manufacturing environments. The ideal candidate will excel in vendor reconciliations, tax compliance, and efficient invoice coding.<br><br>Responsibilities:<br>• Process accounts payable transactions, including invoice coding, batching, and approvals, ensuring accuracy and timeliness.<br>• Perform 3-way matching to verify purchase orders, receipts, and invoices while collaborating with purchasing and other departments.<br>• Reconcile vendor accounts and resolve discrepancies in a proactive and thorough manner.<br>• Manage sales and use tax compliance and reporting to meet regulatory requirements.<br>• Prepare and execute check runs and Automated Clearing House (ACH) payments efficiently.<br>• Maintain accurate records for 1099 filing and ensure compliance with applicable regulations.<br>• Communicate effectively with vendors and internal teams to address inquiries and maintain strong working relationships.<br>• Handle account coding tasks with precision, ensuring alignment with company policies.<br>• Utilize organizational skills to maintain detailed documentation and support audits as needed.<br>• Contribute to process improvements in accounts payable operations to enhance efficiency.
• Process claims (invoices) for assigned contracts which include the following steps for each contract:<br>• Maintain contract file with copy of contract, contact information, copies of all invoices with backup for calculation of invoice amounts, and other needed documents and log of accounts receivable.<br>• Reconcile grant financial records with general ledger and prepare monthly expenditure spreadsheets showing budget, expenditures to date, and balance by line item.<br>• Prepare invoices based on actual expenses and contract terms and budgets. For contracts that require draw down of funds, record the on-line draw down after review and draw by Controller.<br>• Prepare monthly journal entries to record indirect cost and accounts receivable or other items specific to each contract.<br>• Prepare payroll and other expense journal entries to reclass expenses to the appropriate grants, if needed.<br>• Assist Program Director in processing expense reallocation to fully utilize the grant award.<br>• Report on grants and custodial programs<br>• Maintain a log of all reporting requirements beyond monthly invoices, such as quarterly, semi-annual and/or annual reports and close out reports. Prepare these reports in a timely manner.<br>• Send copy of monthly expenditure spreadsheet showing status of contract to Program Directors after spreadsheet/invoice is approved by the Controller<br>• Track and log into all accounts receivables and funds received from contractor and follow up with emails and phone calls when funds are past due.<br>• Send monthly Statement of Activities Program Summary on assigned contracts to Program Manager/Directors and be prepared to explain budget to actual variances.<br>• Keep the Controller, Accounting Manager and Program Director informed of any issues related to your contract in a timely manner.<br>• Report immediately and directly to the Controller or Accounting Manager regarding any billings or contractual issues or concerns. <br>• The list of grants currently the Grants Accountant II will be responsible for includes but is not limited to: Immigration and Refugee Services grants and other duties assigned by the Controller and Accounting Manager.<br>• Follow established program protocols<br>• Adhere to all agency policies and procedures<br>• Submit program reports and statistics in a timely manner; the current deadline for billings is the 15th of every month.<br>• Participate in departmental meetings, on-line webinars and other training opportunities<br>• Review and record all accounts receivables on assigned grants for the Agency.
We are looking for an experienced Accounts Receivable Specialist to join our team in Irvine, California. This is a long-term contract position where you will play a vital role in managing and optimizing our accounts receivable processes. The ideal candidate will have a strong background in cash applications, billing, and commercial collections.<br><br>Responsibilities:<br>• Process and reconcile accounts receivable transactions accurately and efficiently.<br>• Manage cash applications, ensuring timely and correct allocation of payments.<br>• Oversee commercial collections to maintain healthy customer accounts and reduce outstanding balances.<br>• Prepare invoices and ensure billing functions are completed in a timely manner.<br>• Monitor and analyze cash activity to ensure adherence to financial policies.<br>• Utilize SAP to maintain records, track payments, and generate reports.<br>• Collaborate with internal teams to resolve billing discrepancies and customer issues.<br>• Develop and implement strategies to improve accounts receivable processes.<br>• Ensure compliance with company policies and regulatory standards in all financial activities.
We are looking for an Accounts Receivable Specialist to join our team in Corona, California. This contract position offers an opportunity to contribute to key financial operations, ensuring accuracy and efficiency in managing accounts receivable activities. The ideal candidate will have a strong background in manufacturing and experience with payment applications, collections, and reconciliation processes.<br><br>Responsibilities:<br>• Process accounts receivable payments across multiple entities with precision and accuracy.<br>• Perform effective communication with customers to address and resolve outstanding payment issues.<br>• Conduct detailed reconciliations of AR transactions to ensure all payments are correctly accounted for and posted.<br>• Utilize specialized software to manage accounts receivable operations and maintain accurate records.<br>• Investigate and resolve discrepancies or disputes related to customer accounts.<br>• Prepare comprehensive accounts receivable reports for management as needed.<br>• Provide necessary documentation and respond to inquiries during audits.<br>• Build and maintain positive relationships with customers to ensure timely payments.<br>• Ensure attention to detail in all aspects of billing and cash activity.<br>• Maintain excellent organizational skills to prioritize and manage multiple tasks efficiently.
We are looking for an Accounts Payable Processor to join our team in Irvine, California. This is a long-term contract position that requires working onsite, Monday through Friday, during standard business hours. The role involves managing accounts payable tasks efficiently while maintaining accuracy and attention to detail.<br><br>Responsibilities:<br>• Process monthly invoices related to specific projects and divisions to ensure timely payments.<br>• Assist in reviewing weekly check runs to meet established deadlines.<br>• Collaborate with team members to maintain organized and accurate records.<br>• Utilize Microsoft Excel to prepare and analyze financial data.<br>• Follow instructions and guidelines to complete tasks effectively.<br>• Communicate with vendors and internal departments to resolve invoice discrepancies.<br>• Support the team in maintaining compliance with company policies and procedures.<br>• Learn and adapt to internal systems, including Oracle, JDE, and Concur, as necessary.
We are looking for a detail-oriented Accounts Payable Specialist to join our team in San Diego, California. In this contract position, you will play a vital role in ensuring accurate and timely processing of invoices, payments, and expense reports within a fast-paced healthcare environment. This role requires excellent organizational skills, proficiency in accounting software, and the ability to collaborate effectively within a team.<br><br>Responsibilities:<br>• Manage the coding, batching, and matching of high-volume invoices, processing up to 600 monthly.<br>• Collaborate with vendors to resolve discrepancies and ensure payments are accurate and timely, while leveraging discounts when applicable.<br>• Prepare weekly check runs, handling both manual and automated processes for diverse vendor payments.<br>• Review invoice coding for accuracy and prepare entries for posting by the GL accountant.<br>• Oversee employee expense reimbursements and support the integration of Time & Expense (T& E) systems.<br>• Utilize Great Plains (GP) and Excel for reconciliations, report downloads, and identifying missing invoices.<br>• Perform statement comparisons and resolve any invoice-related issues through analysis.<br>• Work closely with a team of seven accounts payable professionals, sharing vendor responsibilities alphabetically.<br>• Ensure deadlines are met and contribute to maintaining efficiency in a collaborative healthcare environment.
<p>We are looking for a detail-oriented Accounts Payable Specialist to join our team in Newport Beach, California. This is a Contract to permanent position that offers the opportunity to work in a fast-paced and dynamic environment. The ideal candidate will bring expertise in managing high-volume accounts payable tasks and demonstrate proficiency with relevant software tools.</p><p><br></p><p>Responsibilities:</p><p>• Process and verify invoices, ensuring accuracy and compliance with company policies.</p><p>• Perform three-way matching to reconcile purchase orders, invoices, and receipts.</p><p>• Manage high-volume accounts payable transactions efficiently and accurately.</p><p>• Utilize NetSuite and Tipalti software to maintain records and process payments.</p><p>• Collaborate with vendors and internal departments to resolve discrepancies and inquiries.</p><p>• Prepare and maintain detailed accounts payable reports for management review.</p><p>• Assist in month-end closing procedures related to accounts payable.</p><p>• Ensure adherence to deadlines for payment processing and reporting.</p><p>• Identify opportunities for process improvement within accounts payable workflows.</p>
