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4 results for Records Manager in Carlsbad, CA

Collections Clerk

Fallbrook, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
A growing construction materials supplier is hiring a Collections Clerk to support its accounting department with customer account management and collections activities. This position is ideal for someone who enjoys problem-solving, communicating with customers, and keeping financial records accurate.Responsibilities<ul><li>Monitor customer aging reports and follow up on outstanding invoices</li><li>Contact customers by phone and email regarding payment status</li><li>Process credit applications and maintain customer account records</li><li>Resolve billing questions in partnership with the Accounts Receivable team</li><li>Apply customer payments and maintain detailed collection notes</li><li>Assist with account reconciliations and month-end reporting</li><li>Support additional accounting projects as needed</li></ul>
2026-07-27T00:00:00Z

Office Manager

Oceanside, CA
onsite
Temporary to Hire
30 - 34 USD / Hourly
We are looking for an organized and proactive Office Manager to support daily operations for a busy construction environment in California. This contract opportunity with potential for a permanent role is ideal for someone who can keep administrative processes running smoothly while helping maintain accurate documentation, responsive communication, and a safe workplace. The role requires strong coordination skills, sound judgment, and the ability to work effectively with employees and leaders across both office and field settings. Responsibilities: • Direct daily administrative activities to keep office operations efficient and well organized in support of a large construction workforce. • Coordinate workplace injury reporting by gathering required information, preparing documentation, and monitoring workers’ compensation claim activity through resolution. • Work closely with supervisors and leadership to address employee safety matters and ensure concerns are communicated and handled promptly. • Maintain employee files and compliance records with accuracy, ensuring required documentation is current and properly organized. • Provide bilingual communication support in English and Spanish for field staff, managers, and office personnel. • Assist with accounts payable and routine office administration, including front-desk coverage and general clerical support as needed. • Track, order, and replenish office materials to ensure teams have the supplies required for daily operations. • Help reinforce company safety expectations and support initiatives that promote compliance across the workplace.
2026-07-31T00:00:00Z

Office Manager

San Diego, CA
onsite
Temporary / Contract
27 - 32 USD / Hourly
Robert Half is partnering with a growing construction company seeking an experienced and organized Office Manager to oversee daily office operations and support a fast-paced team. This is an excellent opportunity for a proactive professional who enjoys wearing multiple hats and helping keep projects and administrative functions running smoothly.Key Responsibilities:<ul><li>Manage day-to-day office operations and ensure an organized, efficient work environment.</li><li>Provide administrative support to leadership and project management teams.</li><li>Answer and direct incoming calls, greet visitors, and manage office correspondence.</li><li>Coordinate office supplies, equipment, vendors, and facility needs.</li><li>Assist with scheduling meetings, maintaining calendars, and coordinating travel as needed.</li><li>Process invoices, purchase orders, expense reports, and vendor documentation.</li><li>Maintain employee files and assist with onboarding new hires.</li><li>Support project teams with contract documentation, permits, insurance certificates, and other construction-related administrative tasks.</li><li>Prepare reports, spreadsheets, and presentations using Microsoft Office.</li><li>Maintain organized filing systems and ensure confidential information is handled appropriately.</li><li>Assist with additional administrative projects as assigned.</li></ul>
2026-07-27T00:00:00Z

Office Manager

Pauma Valley, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
We are currently recruiting for an administrative leadership opportunity with a local organization. This position will support executive leadership and a governing board while overseeing a variety of administrative, HR/payroll, financial, records, and compliance-related functions.This is a contract opportunity that can fluctuate in hours. <ul><li>Coordinate Board meetings, including agendas, staff reports, supporting materials, meeting logistics, and official minutes</li><li>Maintain Board and organizational records, including resolutions, ordinances, policies, agreements, and other official documents</li><li>Assist with compliance requirements, public notices, records requests, and document retention</li><li>Provide high-level administrative and executive support, including calendar management, correspondence, research, and follow-up</li><li>Serve as a point of contact for customers, vendors, residents, partner agencies, and the general public</li><li>Support payroll, timekeeping, employee benefits, onboarding, offboarding, and HR administration</li><li>Assist with accounts payable, accounts receivable, invoicing, purchasing, reconciliations, budgeting, and audit support</li><li>Coordinate recurring reports, regulatory filings, compliance deadlines, and administrative schedules</li><li>Maintain confidential personnel, financial, legal, and organizational records</li><li>Assist with website updates, public communications, notices, and other organizational materials</li><li>Attend occasional evening Board meetings and adjust schedules as needed for payroll, audits, meetings, or other deadlines</li></ul>
2026-07-22T00:00:00Z