We are looking for a highly organized Executive Assistant to join our team in Irvine, California, within the hospitality industry. This is a long-term position where you will play a pivotal role in supporting senior leaders by managing complex schedules, coordinating travel arrangements, and handling administrative tasks. The ideal candidate thrives in a dynamic environment, excels at balancing priorities, and is dedicated to fostering team collaboration and culture.<br><br>Responsibilities:<br>• Manage and maintain demanding executive calendars, scheduling meetings and anticipating needs ahead of time.<br>• Arrange detailed travel itineraries, process expense reports, and oversee procurement of office supplies and services.<br>• Create and edit precise documents, presentations, and spreadsheets using Microsoft Word, PowerPoint, and Excel.<br>• Organize and manage logistics for on-site and off-site meetings, ensuring seamless execution.<br>• Facilitate onboarding processes for new employees and contract-based staff, ensuring smooth integration into the team.<br>• Coordinate team celebrations and events, promoting a positive work culture and recognizing key milestones.<br>• Collaborate with senior leadership and other administrative professionals across the organization to ensure alignment and efficiency.<br>• Provide proactive support on ad hoc projects and assignments as needed.<br>• Maintain flexibility to adapt to shifting priorities in a fast-paced environment.
We are looking for a dedicated Office Services Associate to join our team in Irvine, California. This contract position involves delivering exceptional office support services, including reprographics, mail handling, and hospitality tasks. The ideal candidate will bring strong organizational skills and a proactive attitude to ensure smooth day-to-day operations.<br><br>Responsibilities:<br>• Perform reprographics and mail service tasks, ensuring all work adheres to established guidelines.<br>• Maintain organized logs for office services tasks, ensuring accuracy and completeness.<br>• Operate and troubleshoot office equipment, including copiers and scanners, and manage supplies such as paper and toner.<br>• Assist with conference room maintenance and office replenishment to ensure a tidy and functional workspace.<br>• Communicate effectively with supervisors and clients to address concerns and meet deadlines.<br>• Handle sensitive and confidential documents responsibly and securely.<br>• Conduct quality assurance checks on completed work to ensure high standards are met.<br>• Collaborate with team members to prioritize workflow and meet project deadlines.<br>• Lift and transport items weighing up to 50 pounds as part of daily responsibilities.<br>• Adhere to company policies and procedures while delivering services in a fast-paced environment.
<p>Our client is seeking a dedicated and proactive Executive Assistant to provide high-level administrative and organizational support to the nonprofit’s leadership team. The successful candidate will play a critical role in ensuring the smooth operation of executive functions and helping advance the organization’s mission to create meaningful impact in the community. This is an excellent opportunity for an organized, detail-oriented professional who thrives in a mission-driven environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide direct administrative support to senior executives, including scheduling appointments, managing calendars, and coordinating travel arrangements.</li><li>Handle confidential and sensitive information with professionalism and discretion </li><li>Prepare meeting materials, create agendas, and take detailed minutes during executive or board meetings.</li><li>Serve as a liaison between leadership and internal/external stakeholders, ensuring timely communication and a professional interface.</li><li>Assist in the preparation of presentations, reports, and correspondence for leadership team meetings.</li><li>Conduct research and compile information to support decision-making and strategic planning.</li><li>Help coordinate special events, fundraising initiatives, and volunteer activities as needed.</li><li>Manage expense reporting and budget tracking processes for the executive team.</li></ul><p><br></p>
