<p>The Accounting Assistant will play a key role in supporting day-to-day accounting functions including accounts receivable, accounts payable, and subcontractor compliance. This position requires strong organizational skills, accuracy, and the ability to work in a fast-paced construction environment.</p><p>Key Responsibilities</p><p>Accounts Receivable (AR)</p><p>• E-deposit client payments and post payments to the accounting system</p><p>• Track payments and follow up with clients on past due balances</p><p>• Assist in follow up with billing team and project managers to ensure completion of billing for projects and jobs</p><p>Accounts Payable (AP)</p><p>• Assist in vendor setup including document compliance, credit application, and maintain vendor records</p><p>• Match purchase orders with receipts, PO receipt with vendor invoices, and resolve discrepancies if any</p><p>• Assist in preparing weekly check runs</p><p>• Answer vendor inquiries regarding payment status</p><p>• Reconcile vendor aging reports to the company’s system open invoice reports periodically or as needed</p><p>Subcontractor Compliance</p><p>• Collect and maintain subcontractor insurance certificates, contractor licenses and W-9s when necessary</p><p>• Monitor expiration dates and follow up for updated paperwork</p><p>• Ensure all subcontractors meet company and project compliance standards</p><p>• Assist project manager with preliminary liens and releases as projects progresses and completes</p><p>General Accounting Support</p><p>• Assist the Controller with book closing tasks</p><p>• Help maintain organized digital and physical files</p><p>• Support special projects and general administrative duties as needed</p><p>Qualifications</p><p>• Experience in accounting or bookkeeping</p><p>• Construction industry experience a plus</p><p>• Proficiency with accounting software (e.g., QuickBooks, Sage, or similar)</p><p>• Strong Microsoft Excel and organizational skills</p><p>• Ability to manage multiple tasks and meet deadlines</p><p>• Excellent attention to detail and communication skills</p>
<p>A growing professional services firm in North County is seeking a highly organized and proactive <strong>Administrative Assistant</strong> to support daily office operations, project needs, and internal team workflow. This role is perfect for someone who enjoys structure, thrives in a fast-paced environment, and is skilled at balancing competing priorities while maintaining a calm, polished presence.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage daily administrative tasks including scheduling, document preparation, scanning, filing, and data entry</li><li>Draft, proofread, and format client-facing emails, proposals, and internal memorandums</li><li>Assist managers with project coordination, deadline tracking, and follow-up communication</li><li>Maintain and update internal databases, spreadsheets, logs, and digital files</li><li>Support the onboarding process by preparing new hire packets, collecting documentation, and coordinating training schedules</li><li>Process incoming mail, outgoing correspondence, and courier shipments</li><li>Order office supplies, track inventory, and communicate with vendors as needed</li><li>Assist with expense reports, invoice processing, and basic accounting support</li><li>Maintain a clean, organized, and professional office environment</li><li>Provide additional support for special projects, events, and department initiatives</li></ul>
<p>A well-established construction and field services company in Escondido is hiring an <strong>Accounting Assistant</strong> to support a high-volume back office team. This role involves a mix of accounting, administrative work, and interaction with vendors, subcontractors, and project managers. It’s perfect for someone who thrives in a dynamic environment and enjoys learning multiple parts of the accounting cycle.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Assist AP with coding and entering subcontractor invoices and material receipts</li><li>Verify RFPs, contracts, and change orders for billing accuracy</li><li>Track lien releases, insurance certificates, and subcontractor compliance documents</li><li>Support AR with progress billing, job costing entries, and payment posting</li><li>Reconcile vendor statements and follow up on any discrepancies</li><li>Help maintain job files, project budgets, and cost tracking reports</li><li>Assist with payroll-related document collection and timesheet validation</li><li>Support month-end tasks for the Controller and project accounting team</li><li>Perform administrative tasks such as scanning, filing, and updating digital records</li></ul>
<p>The Accounting Assistant supports by performing a range of financial and administrative duties for assigned property portfolios. This role works closely with property managers, assistants, and team members across multiple departments to ensure timely, accurate completion of tasks.</p><p>Key Responsibilities:</p><ul><li>Compile financial packages and special reports</li><li>Bill tenants and adjust tenant accounts as needed</li><li>Deposit and post cash receipts to tenant accounts</li><li>Record manual deposits and checks in Excel spreadsheets</li><li>Set up property and tenant accounts</li><li>Reconcile bank statements, post interest, and scan documents to Laserfiche</li><li>Prepare, copy, and distribute special financial reports</li><li>Enter property payroll checks into accounts payable and process payments</li><li>Manage stop payment/void checks and approve AP invoices when necessary</li><li>Track owner-signed checks and handle mailing</li><li>Create and maintain folders for mortgages, financials, and notes</li><li>Run reports and organize folders for CAM reconciliations; input CAM data into the system</li><li>Support miscellaneous accounting duties and assist with ad-hoc projects</li><li>Provide answers to manager and assistant inquiries</li><li>Meet deadlines with efficiency and accuracy</li></ul>
<p>We are seeking a proactive and highly organized Executive Assistant to support senior leadership within our organization. The ideal candidate will demonstrate exceptional communication, multitasking, and problem-solving abilities, while maintaining confidentiality and professionalism in a fast-paced environment.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Manage calendars, schedule meetings, coordinate travel arrangements, and handle correspondence for executive leaders.</li><li>Assist with the preparation of reports, presentations, and other confidential documents.</li><li>Support workflow automation initiatives and contribute to cross-functional process improvements.</li><li>Liaise with internal teams and external contacts to facilitate communication and project coordination.</li><li>Track deadlines, follow up on action items, and ensure seamless day-to-day operations.</li><li>Maintain strict confidentiality regarding sensitive business information.</li></ul><p><br></p>
<p><strong>Overview:</strong></p><p> A well-established CPA firm in the UTC area is seeking a professional and detail-oriented Administrative Assistant to support daily office operations throughout tax season. This role is a contract position with the potential to become long term for the right fit. The ideal candidate will bring strong administrative experience, excellent communication skills, and the ability to multitask in a fast-paced environment. This position is through mis April/ tax season but if it's a good fit there is opportunity to become contract to hire if desired. </p><p><strong>Key Responsibilities:</strong></p><ul><li>Welcome and greet clients and guests as they arrive, ensuring a positive and professional first impression.</li><li>Manage incoming phone calls, direct inquiries appropriately, and provide high-level customer service.</li><li>Assist clients with document uploads and ensure all required materials are accurately submitted into our system.</li><li>Schedule appointments, coordinate meetings, and maintain calendars for staff as needed.</li><li>Navigate and update information within our CRM system with a high level of accuracy.</li><li>Perform general administrative duties including filing, scanning, data entry, and maintaining organized office systems.</li><li>Support the team with various clerical tasks and project-based needs within a CPA environment.</li><li>Ensure office spaces remain tidy, organized, and client-ready.</li></ul><p><br></p>
<p>Our client, a rapidly growing environmental consulting and services company, is seeking a <strong>detail-oriented Administrative Assistant</strong> to support daily office operations and project teams. This is the perfect role for someone who enjoys juggling multiple responsibilities, working with technical staff, and keeping things organized behind the scenes. You’ll be interacting with project managers, field teams, and clients, making excellent communication and follow-through essential.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Provide administrative support including scheduling, document formatting, and file management</li><li>Assist with preparation and routing of proposals, reports, and project documentation</li><li>Maintain internal databases and ensure accurate project data entry</li><li>Coordinate travel, training schedules, and onsite meeting logistics</li><li>Prepare purchase orders, track supplies, and manage vendor communications</li><li>Support onboarding activities and maintain general office upkeep</li></ul><p><br></p>
<p>We’re seeking a detail-oriented HR Assistant with strong communication and organizational skills. The HR Assistant supports day-to-day human resources operations, including recruitment, onboarding, benefits administration, and records management. Digital fluency and a proactive approach to process improvements are highly valued for this contract-to-hire opportunity onsite in San Diego, CA</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Support recruitment efforts by scheduling interviews and assisting with candidate communications.</li><li>Assist with new hire onboarding and documentation.</li><li>Maintain accurate HR records and files.</li><li>Respond to employee inquiries on benefits, company policies, and HR programs.</li><li>Support cross-functional teams in HR and administrative projects.</li><li>Contribute to workflow and automation initiatives to improve operational efficiency </li></ul>
<p>A growing company in San Diego is seeking a polished and resourceful <strong>Executive Assistant</strong> to support the C-Suite. This individual will handle confidential information, manage complex scheduling, and act as an extension of leadership in a professional setting.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage executive calendars, coordinate travel, and handle meeting logistics</li><li>Prepare presentations, reports, and correspondence on behalf of leadership</li><li>Serve as a liaison between executives, internal staff, and external partners</li><li>Assist with meeting follow-ups, action items, and strategic coordination</li><li>Support event planning, board materials, and special projects as needed</li></ul>
We are looking for an experienced Accounting Manager to join our team in Irvine, California. This role is essential to overseeing key accounting functions, including general ledger management, accounts payable, and procurement. With a focus on leases, fixed assets, and Oracle Projects, the Accounting Manager will play a critical role in ensuring accurate financial reporting and analysis.<br><br>Responsibilities:<br>• Oversee daily general ledger accounting activities to ensure accuracy and compliance with regulations.<br>• Manage accounts payable and procurement processes, with a focus on leases, fixed assets, and Oracle Projects.<br>• Lead and mentor a team of accounting professionals, fostering growth and collaboration.<br>• Coordinate and execute the monthly, quarterly, and annual financial close processes.<br>• Prepare and review financial statements, ensuring timely and accurate reporting.<br>• Collaborate with cross-functional teams to resolve complex accounting issues and improve processes.<br>• Support the Assistant Controller with internal and external reporting requirements.<br>• Ensure compliance with relevant accounting standards and internal policies.<br>• Provide updates and insights to accounting leadership on financial matters.<br>• Participate in audits, ensuring all documentation and reconciliations are completed accurately.
<p>Our client, a dynamic and fast-growing organization in the technology sector, is seeking a proactive and highly organized Executive Assistant to support their executive leadership team. This is an excellent opportunity for an administrative professional who thrives in a fast-paced, innovative environment and is passionate about the tech industry.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to senior executives, including calendar management, travel arrangements, and meeting coordination.</li><li>Prepare and edit correspondence, communications, presentations, and reports.</li><li>Handle confidential information with discretion and professionalism.</li><li>Coordinate logistics for internal and external meetings, events, and conferences.</li><li>Manage expense reports and assist with budgeting tasks as needed.</li><li>Liaise with key stakeholders, both internally and externally, to support strategic initiatives.</li><li>Support workflow automation and contribute to process improvement projects, leveraging technology to enhance efficiency.</li><li>Perform other administrative tasks to ensure smooth daily operations.</li></ul><p><br></p>
<p>Our client in the biotech industry is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to senior leadership. This is a unique opportunity to partner with innovators working at the forefront of scientific advancement, ensuring executives can focus on high-impact initiatives.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage busy calendars, coordinate meetings, and facilitate conference logistics</li><li>Prepare and edit correspondence, presentations, and reports for internal and external stakeholders</li><li>Organize travel arrangements and process expense reports</li><li>Act as a liaison between executives, staff, board members, and external partners</li><li>Maintain confidential records, support project tracking, and ensure critical deadlines are met</li><li>Assist with event planning and high-level administrative projects as needed</li></ul><p><br></p>
<p>Our client, a respected nonprofit organization, is seeking a proactive and highly organized Executive Assistant to provide direct support to senior leadership. This crucial role ensures executives can focus on advancing the organization’s mission and initiatives by managing daily priorities and coordinating operational activities with professionalism and discretion.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, prioritize appointments, and coordinate meetings for executive leaders.</li><li>Prepare and edit correspondence, reports, presentations, and other materials for board meetings, donor presentations, and external communications.</li><li>Organize travel logistics, process expense reimbursements, and coordinate event planning efforts.</li><li>Act as a liaison among executives, staff, board members, donors, and community partners, maintaining the highest standard of professionalism.</li><li>Maintain confidential files and records, support project tracking, and ensure critical deadlines are met.</li><li>Assist with special projects and other administrative functions as assigned.</li></ul><p><br></p>
<p>As an Executive Assistant, you will provide high-level administrative support to senior leaders, helping drive operational efficiency and support strategic initiatives. This role requires a proactive approach, strong communication skills, and the ability to manage confidential information in a fast-paced environment.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Manage complex calendars, schedule meetings, and coordinate international and domestic travel arrangements.</li><li>Prepare and edit reports, presentations, and confidential correspondence.</li><li>Serve as a liaison between executive leadership, internal teams, and outside contacts, facilitating timely communication and follow-up.</li><li>Support workflow automation initiatives and contribute to cross-functional process improvements.</li><li>Track project deadlines, prioritize tasks, and follow up on action items to ensure seamless daily operations.</li><li>Maintain strict confidentiality regarding sensitive information.</li></ul><p><br></p>
<p>Our client in El Cajon, CA is seeking an experienced and detail-oriented Senior Administrative Assistant to provide advanced administrative support to their leadership team. This role is ideal for a proactive professional who excels at managing multiple priorities, streamlining office operations, and ensuring the smooth functioning of daily activities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support, including complex calendar management, meeting planning, and travel arrangements.</li><li>Prepare professional correspondence, reports, presentations, and maintain confidential documents.</li><li>Serve as liaison between management, staff, and external contacts to facilitate effective communication and workflow.</li><li>Manage project logistics, deadlines, and coordinate resources to ensure timely delivery of objectives.</li><li>Support expense reporting, budget tracking, and invoice processing.</li><li>Proactively identify opportunities to improve administrative processes and support the overall efficiency of the office.</li></ul><p><br></p>
<p>Our client, a respected nonprofit organization in Chula Vista, CA, is seeking a Senior Administrative Assistant to support their leadership team and daily operations. This is a rewarding opportunity for an experienced administrative professional who is passionate about community service and thrives in a fast-paced, mission-driven environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to executives and department heads, including managing complex calendars, scheduling meetings, and arranging travel.</li><li>Prepare, proofread, and edit correspondence, reports, and presentations.</li><li>Serve as a liaison between internal teams, volunteers, partners, and stakeholders.</li><li>Manage sensitive information with the utmost confidentiality and professionalism.</li><li>Coordinate special projects and events, ensuring all details are handled efficiently.</li><li>Oversee office operations and support the implementation of process improvements.</li><li>Assist with budgeting and expense reporting tasks as needed.</li><li>Maintain organized records and files, both physical and digital.</li></ul><p><br></p>
<p>Our client, a leading organization in the biotech industry, is seeking an experienced Executive Assistant to provide high-level administrative support to their executive leadership team. This is an excellent opportunity for a proactive, detail-oriented professional who excels in a fast-paced, innovative environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives.</li><li>Prepare correspondence, reports, presentations, and other confidential documents with accuracy.</li><li>Serve as the primary point of contact between the executive team, internal departments, and external stakeholders.</li><li>Organize and facilitate meetings, including creating agendas, taking minutes, and tracking action items.</li><li>Assist with special projects and handle confidential information with a high degree of discretion.</li><li>Support workflow automation efforts and cross-functional process improvements as needed.</li></ul><p><br></p>
<p>We are seeking a reliable, detail-oriented Administrative Assistant to help keep our operations running smoothly. This role is vital in supporting teams by managing essential tasks and contributing to an organized work environment.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Provide general administrative support including managing calendars, scheduling meetings, and coordinating office activities.</li><li>Prepare and edit correspondence, reports, and presentations.</li><li>Maintain filing systems and organize records, both electronic and physical.</li><li>Greet visitors and serve as a primary point of contact for internal and external inquiries.</li><li>Process invoices, assist with expense reports, and handle basic data entry.</li><li>Assist with projects and perform other duties as assigned.</li></ul><p><br></p>
