<p>Our team is seeking a detail-oriented Project Assistant to support project managers and teams in the successful fulfillment of projects from initiation through completion. This key administrative role offers an opportunity to contribute to a range of projects while developing valuable organizational and communication skills.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Assist with the coordination and tracking of project schedules, deliverables, and deadlines.</li><li>Prepare and maintain reports, meeting notes, and documentation to support project activities.</li><li>Communicate with internal teams, vendors, and stakeholders to gather information and facilitate smooth project workflows.</li><li>Schedule meetings, prepare agendas, and organize project-related logistics.</li><li>Monitor project progress and follow up on outstanding tasks to ensure timely completion.</li><li>Help with data entry, file management, and maintaining accurate project records.</li></ul><p><br></p>
<p>Our client, an innovative leader in the biotechnology sector, is seeking a highly organized Project Assistant to support complex projects and facilitate the achievement of critical milestones. This is an excellent opportunity to contribute to cutting-edge advancements in science and technology in a dynamic, mission-driven environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative and logistical support for project teams.</li><li>Coordinate meetings, prepare agendas, and track action items and deliverables.</li><li>Assist with project documentation, data entry, and report preparation.</li><li>Liaise with internal departments and external partners to ensure timely communication and task completion.</li><li>Monitor project timelines and proactively follow up on outstanding items.</li><li>Support project managers with research, resource coordination, and budgeting tasks as needed.</li></ul><p><br></p>
<p>A growing construction and development firm in Oceanside is seeking a proactive and energetic <strong>Administrative Assistant</strong> to support project managers and office leadership. This role is ideal for someone who thrives in a fast-paced environment where organization and communication drive success. You’ll play a key role in keeping projects moving forward, ensuring documentation is accurate, and supporting both field and office operations.</p><p><br></p><p><strong>Core Responsibilities</strong></p><ul><li>Coordinate project documentation and maintain organized job files</li><li>Assist with scheduling meetings, site visits, and subcontractor coordination</li><li>Prepare proposals, contracts, and change order documentation</li><li>Track project timelines and assist with status reporting</li><li>Communicate with vendors, subcontractors, and internal teams</li><li>Maintain office supplies and coordinate administrative logistics</li><li>Support accounting with invoice tracking and document collection</li></ul>
<p>The Accounting Assistant supports by performing a range of financial and administrative duties for assigned property portfolios. This role works closely with property managers, assistants, and team members across multiple departments to ensure timely, accurate completion of tasks.</p><p>Key Responsibilities:</p><ul><li>Compile financial packages and special reports</li><li>Bill tenants and adjust tenant accounts as needed</li><li>Deposit and post cash receipts to tenant accounts</li><li>Record manual deposits and checks in Excel spreadsheets</li><li>Set up property and tenant accounts</li><li>Reconcile bank statements, post interest, and scan documents to Laserfiche</li><li>Prepare, copy, and distribute special financial reports</li><li>Enter property payroll checks into accounts payable and process payments</li><li>Manage stop payment/void checks and approve AP invoices when necessary</li><li>Track owner-signed checks and handle mailing</li><li>Create and maintain folders for mortgages, financials, and notes</li><li>Run reports and organize folders for CAM reconciliations; input CAM data into the system</li><li>Support miscellaneous accounting duties and assist with ad-hoc projects</li><li>Provide answers to manager and assistant inquiries</li><li>Meet deadlines with efficiency and accuracy</li></ul>
<p>We are seeking an accomplished Executive Assistant with 5–7 years of experience providing high-level administrative support to multiple C-suite executives in a fast-paced, dynamic environment. The ideal candidate excels at anticipating needs, managing complex schedules, is comfortable handling confidential information, and serves as a strategic partner to organizational leadership.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Proactively manage complex calendars, schedule internal/external meetings, travel arrangements (international and domestic), expense reports, and event coordination for multiple C-level executives (e.g., CEO, CFO, CTO).</li><li>Screen and prioritize communications to ensure timely responses and follow-up.</li><li>Prepare correspondence, presentations, and board materials with a high degree of accuracy and professionalism.</li><li>Serve as liaison between executives and internal/external stakeholders, maintaining a high level of professionalism, discretion, and confidentiality.</li><li>Support the coordination of executive off-sites, board meetings, and leadership initiatives.</li><li>Draft, edit, and proofread high-level documents, reports, and communications.</li><li>Track deliverables and project timelines, ensuring all executives’ commitments are met.</li><li>Adapt quickly to shifting priorities in a fast-changing environment.</li></ul><p><br></p>
<p>At Robert Half, we specialize in connecting skilled administrative professionals with industry-leading organizations. Our client is seeking a Senior Administrative Assistant to provide advanced support to management and help drive operational efficiency.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, schedule meetings, and coordinate executive travel</li><li>Prepare correspondence, presentations, reports, and other documents</li><li>Assist with confidential projects and support high-level decision makers</li><li>Oversee workflow automation and contribute to process improvements</li><li>Organize and prioritize requests for leadership; anticipate needs proactively</li><li>Support event planning, cross-functional projects, and team collaboration</li><li>Liaise between executives and internal/external stakeholders</li><li>Maintain accurate records, files, and databases</li></ul><p><br></p>
<p>Robert Half is supporting a rapidly growing <strong>biotech organization</strong> in San Diego seeking an exceptional <strong>Executive Assistant</strong> to provide high-level support to C‑suite leaders. This role is perfect for someone who thrives in a fast-moving, mission-driven environment and enjoys being the organizational backbone behind scientific and business initiatives.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Provide executive-level calendar management, meeting coordination, and complex scheduling</li><li>Prepare board materials, executive presentations, and confidential documents</li><li>Manage travel arrangements, itineraries, expense reports, and logistics</li><li>Serve as a liaison between executives, internal teams, and external stakeholders</li><li>Coordinate cross-functional meetings, timelines, and follow-up actions</li><li>Support onboarding, HR coordination, and team culture initiatives for executive teams</li><li>Assist with special projects, strategic operations tasks, and process improvements</li><li>Maintain professionalism, confidentiality, and judgment while managing competing priorities</li></ul>
<p>Robert Half is seeking a highly experienced Senior Executive Assistant to provide top-level administrative support for senior executives within our organization. This is an outstanding opportunity for a proactive, detail-oriented professional who thrives in a fast-paced, dynamic environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative and executive support to senior leadership, including managing complex calendars, scheduling meetings, and coordinating travel arrangements.</li><li>Prepare, proofread, and edit correspondence, reports, and presentations with exceptional attention to detail.</li><li>Act as a liaison between senior executives and internal/external stakeholders, ensuring effective communication and professionalism at all times.</li><li>Handle highly confidential information with discretion and integrity.</li><li>Coordinate and support high-level meetings, including preparing agendas, materials, and meeting minutes.</li><li>Assist with special projects and initiatives as directed by executive leadership.</li></ul><p><br></p>
<p><strong>About the Opportunity</strong></p><p> Robert Half is partnering with a well-established investment firm seeking a highly organized and detail-oriented Part-Time Administrative Assistant. This role supports senior leadership and the broader operations team with day-to-day administrative functions. The ideal candidate is professional, discreet, and comfortable working in a fast-paced financial services environment.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to partners and investment professionals</li><li>Manage calendars, schedule meetings, and coordinate conference calls</li><li>Prepare and edit correspondence, reports, and presentations</li><li>Assist with document preparation, formatting, and filing (digital and physical)</li><li>Maintain client records and ensure accurate data entry in internal systems</li><li>Coordinate travel arrangements and expense reporting</li><li>Answer and direct incoming calls and emails in a professional manner</li><li>Support office operations, including supply management and vendor coordination</li><li>Assist with special projects and ad hoc administrative tasks as needed</li></ul><p><br></p>
<p>Our client, a leading institution in the education sector, is seeking a proactive and highly organized Senior Administrative Assistant to provide comprehensive support to their leadership and academic teams. This is an excellent opportunity for an experienced administrative professional to make an impact in a collaborative, mission-focused environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support, including managing complex calendars, coordinating meetings, and preparing agendas and materials for leadership.</li><li>Draft and edit correspondence, presentations, and reports for internal and external audiences.</li><li>Serve as a liaison between faculty, staff, students, and external partners, fostering clear communication and collaboration.</li><li>Coordinate the logistics of special events, conferences, and academic programs.</li><li>Maintain confidential records and manage sensitive information with discretion.</li><li>Assist with financial processes such as budget tracking, invoices, and expense reporting.</li><li>Support special projects and initiatives led by leadership.</li></ul><p><br></p>
<p>Our client, a leading biotechnology company, is seeking an accomplished Executive Assistant with 5–7 years of professional experience in the biotech or life sciences sector. This individual will support the CEO by streamlining operations, and driving company growth in a dynamic and innovative environment.</p><p>Responsibilities:</p><ul><li>Serve as the primary administrative partner to senior executives, managing complex calendars, travel arrangements, and meeting logistics</li><li>Prepare, review, and organize confidential documents related to research, regulatory, and business activities</li><li>Coordinate communications across departments and with external partners within the biotech ecosystem</li><li>Support project management efforts, including tracking timelines and deliverables</li><li>Manage expense reporting, procurement requests, and sensitive company information</li><li>Facilitate event planning for conferences, industry meetings, or onsite events</li><li>Assist with onboarding and communications for new hires, ensuring compliance with company and industry protocols</li></ul><p><br></p>
<p>A national law firm is seeking an <strong>IP Legal Assistant</strong>, with a focus on <strong>patent prosecution (prior experience in this practice area is a must-have)</strong>. This firm boasts a 7.5 hour work day, beautiful renovated office with snacks, and we have placed 5 legal assistants here in the last two years - all are super happy!</p><p><br></p><p><strong><u>Responsibilities of Role</u>: </strong></p><p>§ Preparing and filing new patent (and occasional trademark) applications and associated documents (application data sheets, inventor declarations, powers of attorney, information disclosure statements, preliminary amendments, office action responses, and appeals) with the USPTO</p><p>· Ensure all three elements of the patent application is correct (such as claims set)</p><p>· Current volume of filings is anywhere from 5 per day to less than 1</p><p>§ Creating shells for attorneys (such as for office action responses)</p><p>§ Docketing – the department exists in Phoenix, but this person will do backup calendaring for attorneys in Outlook or Excel (and reminding them of deadlines)</p><p>§ Searching IP databases (such as the USPTO, TEAS, TARR, WIPO, and foreign patent offices – like Japan, Australia, Canada, and the EU).</p><p>· Software: Anaqua, NetDocs, inTapp, iTimekeeper, CPi, AMS, Adobe (bate stamping/labeling, signatures, page numbers). They are paperless.</p><p><br></p><p><strong><u>Soft Skills</u></strong>:</p><p>o Ability to multitask and jump from one thing to another.</p><p>o Extremely high attention to detail. Should be able to catch if the partner misses a detail such as inventor name/filing deadline.</p><p>o Someone who takes direction well. Ideally, they’d say, “I’ve done this before, but how does your team do it?” Must have a learner mentality.</p><p>o Someone who is not a social butterfly, but is drama free!</p><p>o Someone who is not on their phone during the workday. < -- <em>if you know this is you please do not apply; it will not be tolerated.</em></p><p><br></p><p><strong><u>Perks of Firm</u></strong>:</p><p>· The IP attorneys are approachable, polite, and a congenial group.</p><p>· The Sr. legal assistant in the IP group, is a great trainer and has been with the firm for 22 years. She’s been doing IP for 30. Many staff have strong tenure!</p><p>· High level of respect for staff, no micromanaging, no drama.</p><p>· Firm prioritizes pro bono work, and partner closely with nonprofits.</p><p>· The firm administrator offers 1:1 career coaching.</p>
<p>Our client, a leading organization in the education field, is seeking a highly skilled Senior Executive Assistant to support their executive leadership team. This role requires someone with exceptional organizational skills, attention to detail, and the ability to manage complex schedules and confidential information in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to senior executives, including calendar management, email correspondence, and travel arrangements.</li><li>Organize and prepare materials for meetings, presentations, and reports.</li><li>Serve as a liaison between executives, staff, and external stakeholders.</li><li>Manage confidential information with the utmost discretion.</li><li>Coordinate and prioritize multiple projects, ensuring deadlines are met.</li><li>Support event planning, board meetings, and special projects as needed.</li><li>Handle sensitive matters and make well-informed decisions on behalf of the executive team.</li></ul><p><br></p>
<p><strong>About the Company</strong></p><p> Robert Half is partnering with a fast-growing and innovative technology company seeking a highly organized and proactive Executive Assistant to support senior leadership. This organization operates in a dynamic, fast-paced environment and values discretion, efficiency, and strong communication skills.</p><p><strong>Position Overview</strong></p><p> The Executive Assistant will provide high-level administrative support to C-level executives and senior leaders. This individual will act as a strategic partner, ensuring seamless daily operations, managing complex schedules, and serving as a key point of contact across internal and external stakeholders.</p><p><strong>Key Responsibilities</strong></p><ul><li>Manage complex calendars, schedule meetings, and coordinate across multiple time zones</li><li>Prepare agendas, presentations, reports, and executive-level correspondence</li><li>Coordinate domestic and international travel arrangements, including itineraries and expense reports</li><li>Support board meetings and leadership meetings, including materials preparation and note-taking</li><li>Act as liaison between executives and internal departments, clients, and external partners</li><li>Track action items and follow up to ensure timely completion</li><li>Assist with special projects, event planning, and operational initiatives</li><li>Maintain confidentiality and handle sensitive information with discretion</li></ul><p><br></p>
We are looking for a highly organized and proactive Executive Assistant to support senior leadership in a dynamic environment. This Contract to permanent position requires exceptional attention to detail, strong communication abilities, and the capability to manage multiple priorities effectively. Based in San Diego, California, this role offers an opportunity to make a significant impact through seamless administrative support.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring all appointments and meetings are accurately scheduled.<br>• Arrange and coordinate complex travel plans, including booking flights, accommodations, and transportation.<br>• Prepare and organize materials for executive meetings, ensuring all documentation is readily available.<br>• Serve as the primary point of contact for internal and external communications on behalf of the executive.<br>• Handle confidential information with utmost discretion and professionalism.<br>• Track and manage deadlines, ensuring timely completion of tasks and projects.<br>• Coordinate logistics for special events or business engagements as needed.<br>• Assist in preparing reports, presentations, and correspondence for executive review.<br>• Proactively identify and resolve scheduling or administrative conflicts.<br>• Support additional administrative tasks to streamline operations and improve efficiency.
<p>A well-established <strong>manufacturing and distribution</strong> company is partnering with Robert Half to hire an organized, proactive <strong>HR Coordinator</strong> who can support HR operations across the plant and corporate office. This role is ideal for someone who enjoys structure, communication, and being a central resource for employees.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Support onboarding, new hire packets, I‑9 verification, and background processes</li><li>Manage HR inbox, employee inquiries, and HRIS data updates</li><li>Assist with benefits administration, open enrollment, and employee documentation</li><li>Help track attendance, corrective action notes, and safety training logs</li><li>Maintain personnel files, training records, and compliance documentation</li><li>Coordinate interviews, job postings, and candidate communication</li><li>Assist with workers’ compensation claims, safety reporting, and incident logs</li><li>Support HR leadership with reporting, audits, and process improvement projects</li></ul>
<p>We are looking for a detail-oriented Receptionist to join our team in Irvine, California. In this contract position, you will serve as the first point of contact, ensuring smooth communication and efficient handling of administrative tasks. This role requires excellent organizational skills and the ability to manage multiple priorities effectively.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients warmly, ensuring a welcoming atmosphere.</p><p>• Answer and manage a multi-line phone system, directing calls to the appropriate departments.</p><p>• Handle sensitive and confidential documents with discretion and accuracy.</p><p>• Coordinate with managers and clients to address any issues related to deadlines or tasks.</p><p>• Assist in completing assigned projects and administrative duties as needed.</p><p>• Manage inbound calls efficiently, providing accurate information and support.</p><p>• Maintain the reception area, ensuring it is clean and organized.</p><p>• Support the team with general office services and operational needs.</p><p>• Record and relay messages accurately to the respective recipients.</p><p>• Provide assistance with scheduling and appointment management when required.</p><p>• Set up and break down conference rooms</p><p>• Manage inventory and supply stocking</p><p>• Answer phones and book conference rooms</p><p>• Support frequent onsite events </p><p><br></p>
