16 results for Paralegal Manager in Carlsbad, CA

Paralegal

San Diego, CA
onsite
Contract / Temporary to Hire
31.6635 - 40 USD / Hourly
We are looking for an experienced Paralegal to join our team on a contract basis in San Diego, California. This role involves providing essential support in estate planning, probate, and trust administration. The ideal candidate will have a strong background in legal documentation and client management, with a keen eye for detail and excellent organizational skills. Responsibilities: • Prepare initial drafts and final versions of legal documents, including trusts, wills, powers of attorney, healthcare directives, and related affidavits. • Organize and update asset schedules, funding letters, beneficiary designations, and trust funding checklists. • Develop probate pleadings such as petitions, letters, inventories, appraisals, accountings, and final distribution requests. • Handle client intake processes, including conducting conflict checks, drafting engagement letters, and capturing initial asset and beneficiary data. • Coordinate document signings, manage notarizations, arrange witnesses, and ensure compliance with execution formalities. • Track and manage critical deadlines, including court hearings, tax filing dates, and notice periods. • Assist in assembling and maintaining trust certifications and supporting documents for trust administration. • Provide administrative support to ensure smooth and efficient handling of legal matters. • Communicate effectively with clients to address their needs and concerns throughout the legal process.
2026-03-04T00:00:00Z

Sr. Paralegal

San Diego, CA
remote
Temporary
52 - 60 USD / Hourly
We are looking for an experienced Sr. Paralegal to support a healthcare organization's corporate governance update on a contract basis. This project involves reviewing and revising critical legal documents to ensure accuracy, compliance, and clarity. Responsibilities:• Analyze and revise corporate governance documents, including bylaws, shareholder agreements, and voting procedures.• Ensure all legal documents align with compliance standards and organizational goals.• Conduct thorough reviews to identify and address discrepancies or outdated provisions.• Collaborate with stakeholders to implement updates and provide guidance on governance practices.• Draft and refine legal documents to improve clarity and functionality.• Research applicable regulations to ensure governance policies meet legal requirements.• Offer strategic recommendations for improving shareholder procedures and agreements.• Maintain organized records of revisions and updates throughout the project timeline.• Communicate progress and findings effectively to relevant parties.• Provide expertise in healthcare industry governance to ensure tailored solutions.
2026-03-05T00:00:00Z

Corporate Transactional Paralegal

Newport Beach, CA
onsite
Permanent
75000 - 120000 USD / Yearly
Full-Service, Friendly Firm Seeks Corporate Paralegal This established, full-service law firm has been part of the Southern California legal community for over three decades and is widely respected for its sophisticated work across multiple practice areas. The firm operates with a collaborative structure and supports a broad client base through offices in Southern California. The Corporate Paralegal position supports attorneys handling high-level transactional matters, with direct exposure to complex corporate work and long-term growth opportunities within a stable environment. No one leaves this firm! Corporate Paralegal Responsibilities: • Support attorneys with mergers and acquisitions, corporate governance, and transactional matters. • Assist with drafting, reviewing, and organizing contracts, agreements, and corporate records. • Prepare and maintain entity formations, resolutions, and governance documentation. • Coordinate deal closings, including managing checklists, signatures, and post-closing deliverables. • Organize and maintain electronic files using document management systems. • Assist with calendaring, deadlines, and compliance tracking in coordination with attorneys. Hours: • 40-hour workweek with flexibility on start time. • Overtime is extremely rare. • No billable hour requirement for this Corporate Paralegal role. Perks: • Lifestyle-focused firm with strong work-life balance. • Exposure to sophisticated, high-end corporate and transactional matters. • Long-tenured team with nearly nonexistent turnover. • Firm growth has been consistent and sustainable, not reactive. • We’ve placed multiple attorneys and support staff with this firm over several years — the majority remain there and speak highly of the culture and leadership. Salary: • $100,000 - $120,000 (Dependent on M&A experience) • Additional bonus opportunities, including quarterly billable-hour bonuses and a discretionary year-end bonus. Benefits: • Medical plan options (Anthem or Kaiser), with a monthly employer contribution toward employee and dependent coverage. • Dental coverage paid by the firm for the employee. • 401(k) with discretionary profit-sharing contribution. • Paid time off beginning in the first year of employment. • Paid sick time in accordance with firm policy. • Annual performance reviews. TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]
2026-02-27T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Permanent
65000 - 90000 USD / Yearly
Join a national defense firm in Irvine! Our law firm client is seeking an experienced Legal Assistant to join its team of 40+ talented attorneys. The ideal legal assistant will have 3+ years of experience in California civil litigation, with at least some of that experience in employment litigation. As a Legal Assistant, you'll support four attorneys who handle labor & employment defense matters. This firm is offering this Legal Assistant the ability to work hybrid remotely. This Legal Assistant must be able to commute to Irvine. The firm offers an excellent compensation package with a comprehensive benefits package (medical, dental, vision, 401k, profit sharing, paid vacation, sick days, holidays, and more)! For immediate consideration for this exciting Legal Assistant opportunity, please send your resume directly to Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin<at>RobertHalf.<com> #SoCalRHL
2026-02-27T00:00:00Z

Office Manager

La Jolla, CA
onsite
Temporary
32.5 - 36 USD / Hourly
Our client, a forward-thinking leader in the biotechnology sector, is seeking an experienced Office Manager to ensure smooth and efficient daily office operations. This role is essential for maintaining a collaborative and productive workplace, supporting both administrative and scientific teams, and fostering a high-performance environment. Key Responsibilities:<ul><li>Oversee general office administration, including supplies management, vendor relations, and facilities coordination.</li><li>Support scheduling, meeting coordination, and event planning for the team.</li><li>Manage office budget, expense reports, and purchasing processes.</li><li>Serve as the main point of contact for internal and external stakeholders.</li><li>Assist with onboarding and training of new employees.</li><li>Ensure office compliance with health, safety, and company policies.</li></ul>
2026-02-24T00:00:00Z

Office Manager

Encinitas, CA
onsite
Temporary
27 - 34 USD / Hourly
Robert Half is partnering with a respected professional services firm to hire a polished, detail-oriented Office Manager who can oversee day-to-day office operations, coordinate administrative support, and serve as a cultural ambassador for the team. Perfect for someone who enjoys organization, people engagement, and operational excellence. What You’ll Do<ul><li>Manage all office operations, vendor relationships, supply ordering, and facility coordination</li><li>Provide support to leadership teams including calendar, meeting, and travel coordination</li><li>Assist with onboarding logistics, new hire orientation, and internal HR requests</li><li>Build and maintain a positive, supportive office culture with team events and communications</li><li>Review invoices, track expenses, and assist with light bookkeeping or AP/AR tasks</li><li>Oversee reception, incoming requests, and office workflow</li><li>Maintain organized filing systems, HR/administrative documentation, and SOPs</li><li>Support special projects including process improvements, office upgrades, and department coordination</li></ul>
2026-02-24T00:00:00Z

Office Manager

Newport Beach, CA
onsite
Temporary
34.257 - 39.666 USD / Hourly
We are looking for a skilled Office Manager to join our team on a Contract basis in Newport Beach, California. This role requires someone who can efficiently oversee administrative operations while maintaining a well-organized and productive workplace. The ideal candidate will have a strong background in office management and administrative tasks, with the ability to handle multiple priorities effectively. Responsibilities: • Coordinate and manage scheduling and calendaring for team members and leadership. • Perform essential administrative duties, ensuring smooth day-to-day office operations. • Monitor and replenish office supplies by working with vendors and placing inventory orders. • Assist with invoice coding and processing in accounts payable systems. • Support onboarding processes for new team members, including preparation for their first day. • Handle various ad-hoc administrative projects to meet team needs. • Serve as the point of contact for vendors and external partners. • Ensure the office environment is organized and operates efficiently. • Collaborate with the operations team to address any facility-related issues.
2026-03-05T00:00:00Z

Office Manager

La Jolla, CA
onsite
Temporary
28 - 30 USD / Hourly
Our client, a well-respected non-profit organization, is seeking an experienced and proactive Office Manager to oversee daily administrative operations and support a mission-driven team. This is an exciting opportunity to contribute to meaningful work in a collaborative environment. Key Responsibilities:<ul><li>Oversee day-to-day office operations, ensuring a productive, organized, and welcoming environment.</li><li>Supervise administrative staff and coordinate workflows to maximize efficiency.</li><li>Manage office budgets, supply orders, and vendor relationships.</li><li>Assist with facility management, equipment maintenance, and IT support coordination.</li><li>Develop, implement, and refine office policies and procedures.</li><li>Support HR functions including onboarding, records management, and benefits coordination.</li><li>Ensure compliance with company and regulatory requirements.</li><li>Provide executive support for leadership and help coordinate meetings and events.</li></ul>
2026-02-13T00:00:00Z

Office Manager

San Diego, CA
onsite
Temporary
30 - 33 USD / Hourly
Our client in the biotech industry is seeking a dedicated and organized Office Manager to oversee daily operations and ensure a productive, efficient, and positive workplace environment. The ideal candidate is a proactive problem-solver with strong leadership skills and proven experience managing office functions in a dynamic, fast-paced setting. Key Responsibilities:<ul><li>Oversee daily office operations, including supplies, equipment, and facilities management.</li><li>Coordinate scheduling, meetings, and travel arrangements for team members.</li><li>Manage relationships with vendors, service providers, and building management.</li><li>Assist with onboarding new employees and support HR-related administrative processes.</li><li>Prepare regular reports, maintain office records, and support budgeting and expense tracking.</li><li>Implement and uphold office policies to foster organization, efficiency, and compliance.</li><li>Serve as the primary point of contact for office-related inquiries and problem resolution.</li></ul>
2026-02-24T00:00:00Z

Legal Secretary

San Diego, CA
onsite
Permanent
75000 - 95000 USD / Yearly
We are looking for a dedicated Legal Secretary to join an established firm in San Diego, California. This role involves providing comprehensive support to attorneys, primarily focusing on litigation and some transactional tasks. The ideal candidate will bring professionalism, strong organizational skills, and a keen attention to detail. Responsibilities:• Provide administrative support to a team of attorneys, with a primary focus on assisting two partners.• Prepare and manage legal documents, including pleadings, discovery materials, and transactional paperwork.• Coordinate and maintain calendars using Outlook to schedule meetings, deadlines, and court dates.• Conduct transcription and dictation tasks accurately and efficiently.• Organize and oversee document management processes to ensure accessibility and accuracy.• Perform e-filing for both state and federal courts in California.• Proofread and edit legal documents for accuracy and grammar.• Utilize word processing tools to draft and format documents as needed.• Ensure effective communication and collaboration with attorneys and support staff to meet deadlines.
2026-02-11T00:00:00Z

Litigation Legal Assistant

San Diego, CA
onsite
Permanent
75000 - 100000 USD / Yearly
Litigation Legal Assistant (Onsite) – San Diego, CAA well‑established, full‑service regional law firm in San Diego is seeking a Litigation Legal Assistant to join its growing litigation team. This 70+ attorney firm is recognized for its broad civil practice, including employment, environmental, construction, appellate, family, business litigation, and trusts & estates matters. This Litigation Legal Assistant role offers hands‑on mentorship, a fun and collaborative attorney group, and a unique opportunity to grow into areas such as trusts, estates, and probate litigation. Key Responsibilities<ul><li>Formatting pleadings and legal documents</li><li>Handling state court filings</li><li>Calendaring litigation deadlines and managing case timelines</li><li>Drafting correspondence and engagement letters</li><li>Working closely with supervising attorneys who are committed to teaching the practice area</li></ul>Attorneys are extremely supportive and will happily train in any unfamiliar practice areas. Work Environment & Culture<ul><li>Collaborative team with direct mentorship from supervising attorneys</li><li>A supportive partner/associate group that values growth and training</li><li>Office space with impressive views of San Diego’s bay and skyline</li><li>A culture known for social, team-building activities and enjoyable firm events throughout the year</li></ul> Perks & Lifestyle<ul><li>Free on‑site gym access</li><li>Access to modern building amenities such as indoor/outdoor lounges, social game rooms (including golf simulator and pool tables), hydration stations, mothers’ room, and terrace decks</li><li>Quarterly practice‑group dinners</li><li>Fun annual events including sports outings, holiday celebrations, and community‑focused activities</li><li>Fresh organic fruit delivered weekly</li></ul> Compensation<ul><li>Salary: $75K–$100K (commensurate with experience: approx. $100K for 10+ years, $75K for ~2 years)</li></ul> Benefits<ul><li>401(k) with firm match (up to first 6% of contributions)</li><li>Health insurance: five medical plan options through two carriers</li><li>Dental insurance: two plan options</li><li>Vision insurance</li><li>Employer‑paid Life and AD&D</li><li>Employer‑paid Short‑Term Disability</li><li>Paid parental and disability leave after one year</li><li>Paid holidays</li><li>Transportation stipend: $210/month</li></ul>
2026-02-17T00:00:00Z

Legal Secretary (Estate Planning)

San Diego, CA
onsite
Contract / Temporary to Hire
30 - 35 USD / Hourly
We are looking for an experienced Legal Secretary specializing in Estate Planning to join our team in San Diego, California. This Contract to permanent position offers an opportunity to contribute to a dynamic legal practice focused on estate planning, trust administration, and probate matters. The ideal candidate will have a strong background in managing legal documentation and deadlines, along with proficiency in relevant software tools. Responsibilities: • Prepare and manage legal documents related to estate planning, trust administration, and probate cases. • Maintain and organize case files, ensuring all documents are properly filed and accessible. • Monitor and track court deadlines and appointments, updating calendars accordingly. • Coordinate e-filing and court filings, ensuring accurate and timely submission. • Support attorneys by preparing correspondence and other legal documentation. • Assist with client communication and scheduling meetings. • Utilize document management systems like iManage and Microsoft Office Suite to streamline workflows. • Ensure compliance with legal procedures and standards, including estate planning and probate requirements. • Notarize documents when applicable, if you hold a California Notary certification. • Provide administrative support to attorneys handling corporate transactions.
2026-02-27T00:00:00Z

Litigation Legal Secretary

San Diego, CA
onsite
Contract / Temporary to Hire
33 - 35 USD / Hourly
We are looking for an experienced Litigation Legal Secretary to join our team in San Diego, California. This Contract to permanent position offers an excellent opportunity to work closely with a dynamic group of attorneys specializing in labor and employment litigation, business litigation, insurance defense, and workers' compensation. The role provides flexibility with a hybrid work arrangement, combining onsite and remote work. Responsibilities: • Prepare and organize legal documents, including discovery packets and trial binders, ensuring accuracy and thoroughness. • Manage court filings and e-filing processes for both state and federal courts, adhering to deadlines and procedural requirements. • Coordinate schedules and maintain calendars for attorneys, ensuring efficient time management and conflict resolution. • Proofread and edit legal documents to ensure compliance with formatting and content standards. • Handle administrative tasks such as correspondence, document management, and client communication. • Assist attorneys in project management, ensuring timely completion of case-related tasks. • Conduct research and compile information relevant to cases, supporting attorneys in their litigation efforts. • Organize and maintain physical and electronic case files for easy accessibility and reference. • Monitor case deadlines and provide reminders to attorneys to ensure compliance with legal timelines. • Collaborate with attorneys and staff to facilitate smooth workflow and communication within the team.
2026-02-27T00:00:00Z

Real Estate Legal Assistant

San Diego, CA
onsite
Permanent
80000 - 95000 USD / Yearly
A well-established, full-service law firm in Downtown San Diego is seeking a transactional legal secretary. This firm has an excellent reputation in the San Diego legal community, and the role will support a real estate partner. Please do not apply if you've never worked in a law firm handling real estate transactional work. The attorneys require this experience. Responsibilities:• Prepare transactional real estate documents such as purchase & sale agreements, escrow documents, and corporate formation materials - prior experience in this transactional practice area is a must!• Monitor and manage the attorney's calendar (including providing regular reminders of deadlines)• Draft and redline contracts such as commercial leases• Compose correspondence and manage email communication with attorney clients• Check for potential conflicts of interest with clients• Work with title companies on preliminary title reports and escrow closings• Prepare and distribute meeting minutes from annual meetings• Handle the process of sending out contracts for signature via DocuSign• Assist in the preparation of closing binders for real estate transactions• Conduct research to obtain statements of information from Secretary of State website for various entities• Process client invoices Transactional legal secretaries with knowledge of AIA, AIR, and CAR are strongly encouraged to apply! Pay is contingent upon fluency with the duties above. For a candidate who checks all the boxes above, a six-figure salary may be plausible.
2026-02-28T00:00:00Z

Office Administrator

Vista, CA
onsite
Temporary
23.5 - 25.5 USD / Hourly
Robert Half is recruiting an Office Administrator for a manufacturing/engineering firm in Vista. You’ll own front‑office operations, executive support, vendor coordination, and light accounting tasks—perfect for a do‑it‑all admin who loves variety and operational polish.What You’ll Do<ul><li>Run day‑to‑day front office: reception, mail/shipments, vendor coordination, supplies, and facilities tickets.</li><li>Support leadership with calendar, travel, meeting logistics, and presentation prep.</li><li>Assist AP/AR: invoice intake/coding, approvals routing, check runs support, deposits, and basic collections.</li><li>Maintain tidy digital filing, SOPs, training logs, and compliance documentation (safety/visitors).</li><li>Coordinate onboarding logistics (badges, desks, IT tickets, handbook acknowledgements).</li><li>Plan team events, all‑hands, and communications; keep the culture organized and upbeat.</li><li>Track expenses, reconcile cards, and prepare simple reports for Operations and Finance.</li><li>Jump into special projects—process clean‑ups, form templates, and light HR admin.</li></ul>
2026-03-02T00:00:00Z

Office Administrator

Vista, CA
onsite
Temporary
25 - 27 USD / Hourly
A respected manufacturing/engineering company in Vista is adding a highly organized, hands‑on Office Administrator to keep front‑office operations running smoothly. You’ll blend reception, purchasing support, light AP/AR assistance, travel coordination, and executive admin tasks—perfect for someone who enjoys variety, ownership, and being the go‑to problem solver. What You’ll Do<ul><li>Lead front office operations: phones, visitor check‑in, mail/parcel handling, facilities coordination, supplies.</li><li>Support purchasing with vendor onboarding, quotes, PO creation, tracking deliveries, and resolving discrepancies.</li><li>Assist accounting with invoice coding, approvals routing, check runs support, deposits, and basic collections follow‑up.</li><li>Coordinate travel, calendars, meeting logistics, and on‑site events for leadership.</li><li>Maintain accurate digital filing, SOPs, and compliance documentation (safety logs, training files, visitor records).</li><li>Prepare reports and spreadsheets for leadership; help improve processes and forms.</li><li>Liaise with production floor managers to synchronize deliveries, job tickets, and priority orders.</li><li>Back up HR admin tasks: onboarding packets, I‑9 support, badge/keys, and training sign‑offs.</li></ul>
2026-02-27T00:00:00Z