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8 results for Operations Specialist in Carlsbad, CA

Operations Administrator

San Diego, CA
onsite
Temporary to Hire
22 - 24 USD / Hourly
We are looking for an Operations Administrator to support agent onboarding, licensing coordination, and contracting activities for a growing financial services organization. This position is ideal for someone who excels in a structured, high-volume environment and can keep multiple workflows moving with accuracy and professionalism. The role will work closely with internal partners and external stakeholders to help ensure documentation, case activity, and service expectations are handled efficiently. Candidates who are organized, responsive, and comfortable working across multiple systems will be well suited for this opportunity. Responsibilities:• Manage the end-to-end administrative process for agent licensing, appointments, and contracting submissions to insurance carriers.• Review applications and supporting documents for completeness and accuracy before forwarding materials for carrier review.• Maintain up-to-date agent, client, and case records within Salesforce and other operational platforms.• Track outstanding items and proactively communicate with agents or internal teams to obtain missing documentation and resolve delays.• Oversee active contracting and case workflows while documenting progress and keeping files organized and audit-ready.• Use multiple carrier portals and follow each provider's procedures to submit information correctly and efficiently.• Monitor turnaround expectations and prioritize daily activities to meet service deadlines and internal performance standards.• Partner with cross-functional teams to strengthen process consistency and deliver a smooth experience for agents throughout onboarding and case administration.
2026-05-13T00:00:00Z

Operations Coordinator

Carlsbad, CA
onsite
Temporary / Contract
26 - 32 USD / Hourly
A fast-growing biotech startup in Carlsbad is adding an Operations Coordinator to support leadership, internal teams, and day-to-day business operations during a major growth phase. This isn’t the kind of role where you’ll just sit behind a desk answering emails all day — the team needs someone who can jump in, stay organized under pressure, and keep things moving. If you’ve worked in a startup, life sciences, or fast-paced corporate environment before, you already know the type of person who succeeds here: adaptable, sharp, proactive, and able to figure things out without being micromanaged. What You’ll Be Doing<ul><li>Supporting leadership with scheduling, reporting, and operational coordination</li><li>Managing internal documentation, project tracking, and cross-functional communication</li><li>Coordinating meetings, onboarding logistics, and office operations</li><li>Assisting with vendor communication, purchasing requests, and administrative workflows</li><li>Preparing reports, spreadsheets, and internal presentations</li><li>Helping maintain organization during rapid company growth and expansion</li></ul>
2026-05-27T00:00:00Z

Operations Coordinator

San Diego, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
Position OverviewA leading financial services organization is seeking an Operations Coordinator to support day-to-day business operations, ensuring efficiency across administrative, client service, and internal workflow functions. This role is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced, compliance-driven environment and enjoys working cross-functionally with operations, finance, and client services teams. The Operations Coordinator will serve as a key point of contact for internal stakeholders, helping streamline processes, manage documentation, support reporting needs, and maintain operational excellence across the organization. Key Responsibilities<ul><li>Coordinate and support daily operational activities across multiple business functions</li><li>Manage and maintain accurate records, documentation, and internal databases</li><li>Assist with client onboarding, account maintenance, and service requests</li><li>Support financial operations including invoice tracking, billing coordination, and reconciliation support</li><li>Prepare reports, dashboards, and operational summaries for leadership review</li><li>Track workflow status and ensure timely completion of operational tasks and deliverables</li><li>Communicate with internal teams (finance, compliance, client services, and leadership) to resolve issues and support process improvements</li><li>Maintain adherence to regulatory and internal compliance standards</li><li>Identify inefficiencies in processes and support implementation of improved workflows</li><li>Provide administrative support for meetings, scheduling, and project coordination as needed</li></ul>
2026-05-15T00:00:00Z

Operations Assistant

La Jolla, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Our client is seeking a detail-oriented and dependable Operations Assistant to support daily business functions and help maintain efficient internal processes. This role is ideal for someone who enjoys administrative support, coordinating tasks across teams, and contributing to smooth day-to-day operations. Key Responsibilities:<ul><li>Provide administrative and operational support to internal teams</li><li>Assist with scheduling, reporting, data entry, and document management</li><li>Help coordinate workflow, track tasks, and support process efficiency</li><li>Maintain accurate records, files, and operational documentation</li><li>Communicate with internal departments and external contacts as needed</li><li>Support special projects and general office activities</li></ul>
2026-05-22T00:00:00Z

Operations Assistant

San Diego, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
Our client is seeking a detail-oriented and proactive Operations Assistant to support daily business functions and help maintain efficient internal processes. This role is ideal for someone who enjoys administrative coordination, multitasking, and supporting a team in a fast-paced environment. Responsibilities:<ul><li>Assist with day-to-day operational and administrative tasks to support business functions. </li><li>Coordinate schedules, meetings, records, and internal documentation. </li><li>Support data entry, reporting, filing, and process tracking activities. </li><li>Communicate with internal departments and external contacts to ensure timely follow-up and task completion. </li><li>Help monitor workflows, maintain organized records, and support process improvements. </li><li>Provide general office support and assist with special projects as needed. </li></ul>
2026-05-22T00:00:00Z

Operations Administrative Coordinator

Oceanside, CA
onsite
Temporary / Contract
27 - 33 USD / Hourly
A high-volume hospitality group in Oceanside is seeking an Operations Administrative Coordinator to support executive leadership and daily operational workflows across multiple departments. This role is ideal for someone who thrives in dynamic environments and enjoys balancing administrative coordination, scheduling, reporting, and operational support responsibilities. The Operations Administrative Coordinator will act as a central point of communication between departments while helping ensure smooth day-to-day business operations. Primary ResponsibilitiesAdministrative & Operational Support<ul><li>Coordinate executive calendars, meetings, and operational schedules</li><li>Prepare reports, presentations, and internal documentation for leadership</li><li>Assist with payroll coordination, onboarding paperwork, and scheduling updates</li><li>Support operational departments with administrative tracking and reporting needs</li><li>Maintain organized records, contracts, and operational documentation</li></ul>Team & Office Coordination<ul><li>Coordinate communication between leadership, vendors, and operational teams</li><li>Assist with employee scheduling adjustments and administrative follow-up</li><li>Support office supply management and facility coordination</li><li>Help organize company meetings, trainings, and special events</li></ul>
2026-05-21T00:00:00Z

Data Specialist

San Diego, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Data Specialist6-Month Contract | Education IndustryPosition OverviewOur client, a growing organization within the education sector, is seeking a highly detail-oriented Data Specialist to support a large-scale data organization and cleanup initiative. This six-month contract position will be responsible for maintaining, auditing, organizing, and validating critical business data across Excel and HubSpot.The ideal candidate will have strong technical skills in Excel, experience working within CRM systems, and a proven ability to manage large volumes of data with a high degree of accuracy. This role regularly supports executive leadership and requires professionalism, discretion, and excellent communication skills.Key ResponsibilitiesData Management & Organization<ul><li>Review, organize, clean, and maintain large datasets across multiple platforms.</li><li>Input, update, and validate information in Excel spreadsheets and HubSpot CRM.</li><li>Ensure data accuracy, consistency, and completeness across systems.</li><li>Identify and correct discrepancies, duplicate records, and incomplete information.</li><li>Assist with data migration, standardization, and ongoing data maintenance efforts.</li></ul>Reporting & Analysis<ul><li>Utilize advanced Excel functions to organize and analyze data.</li><li>Create and maintain Pivot Tables, VLOOKUPs, and other reporting tools.</li><li>Generate reports and dashboards to support business operations and executive decision-making.</li><li>Analyze data trends and provide insights regarding data quality and integrity.</li><li>Assist leadership with ad hoc reporting requests and special projects.</li></ul>CRM Administration<ul><li>Manage data entry and updates within HubSpot.</li><li>Maintain accurate contact, company, and account information.</li><li>Support database integrity through ongoing audits and quality control reviews.</li><li>Collaborate with internal teams to ensure data is properly captured and maintained.</li></ul>Executive Support & Cross-Functional Collaboration<ul><li>Work directly with executives and department leaders to fulfill data-related requests.</li><li>Communicate professionally regarding project updates, reporting needs, and data findings.</li><li>Handle confidential and sensitive information with discretion.</li><li>Collaborate with multiple departments to gather, verify, and organize information.</li></ul>
2026-05-29T00:00:00Z

AP Specialist

National City, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Robert Half is partnering with a well-established automotive dealership in National City to identify an Accounts Payable Specialist for a contract-to-hire opportunity. This is a great fit for someone who enjoys working in a fast-paced, high-volume environment and is looking for long-term stability. What you’ll be doing• Process a high volume of vendor invoices with accuracy and efficiency• Perform 3-way matching (invoice, PO, receiving)• Manage vendor communication and resolve discrepancies• Prepare and assist with weekly check runs• Ensure proper approvals and maintain organized documentation• Support month-end close, including reconciliations
2026-05-22T00:00:00Z