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3 results for Operations Specialist in Carlsbad, CA

Legal Operations Specialist – Legal Support

Aliso Viejo, California
remote
Temporary / Contract
43.5385 - 50.413 USD / Hourly
We are looking for a Legal Operations Specialist – Legal Support to join a corporate legal team in California. This Long-term Contract position will focus on improving legal service delivery through process optimization, technology support, and cross-functional collaboration. The role is ideal for someone who can strengthen legal workflows, maintain key systems, and provide operational insight that helps the department work more efficiently. Responsibilities: • Drive enhancements to legal intake, approval routing, referral handling, and legal hold processes to increase operational efficiency. • Administer and support legal technology tools such as matter management and contract lifecycle platforms, ensuring reliable day-to-day performance. • Contribute to the unification and refinement of case or matter tracking solutions within a centralized environment. • Build and maintain organized repositories for legal documents, standard templates, forms, and self-service resources. • Coordinate system connections, workflow configurations, API-supported processes, and automation initiatives across legal platforms. • Work closely with Legal, IT, Compliance, and business partners to identify improvement opportunities and implement effective operational solutions. • Produce dashboards, reporting, and performance metrics that support visibility, planning, and informed decision-making within the legal department.
2026-09-17T00:00:00Z

Operations and Order Management Coordinator

San Marcos, California
onsite
Temporary / Contract
27 - 32 USD / Hourly
Operations & Order Management Coordinator – DistributionA fast-growing distribution company is adding an Operations & Order Management Coordinator to its team. This is a high-visibility administrative position for someone who enjoys working with orders, customers, inventory, sales, and operations all at once.You'll become one of the central points of contact between customers and internal teams, helping make sure orders are entered correctly and move through the business without unnecessary delays.Key Responsibilities<ul><li>Enter and manage customer orders from initial submission through fulfillment</li><li>Review orders for pricing, quantities, shipping details, and accuracy</li><li>Coordinate with warehouse teams regarding inventory availability</li><li>Communicate order updates to customers and sales representatives</li><li>Track backorders, shortages, and delayed shipments</li><li>Prepare order status reports</li><li>Maintain accurate customer and order information</li><li>Assist with returns, credits, and order corrections</li><li>Coordinate with purchasing when inventory needs to be replenished</li><li>Research discrepancies between orders, shipments, and invoices</li><li>Prepare recurring operational reports</li><li>Assist with customer account updates</li><li>Support sales and operations with administrative projects</li><li>Identify recurring order issues and help develop process improvements</li></ul>
2026-09-10T00:00:00Z

AP Specialist

Escondido, California
onsite
Temporary / Contract
29 - 33 USD / Hourly
A busy construction company is looking for an experienced AP Specialist to join its accounting team and take ownership of a high-volume invoice environment. This role is ideal for someone who understands that construction AP requires more than simply entering invoices — accuracy, documentation, approvals, and project coding all matter.You'll work closely with project managers, purchasing, vendors, and the accounting team to ensure invoices are processed accurately and on schedule. What You'll Do<ul><li>Process a high volume of vendor and subcontractor invoices</li><li>Code invoices to the appropriate jobs, projects, cost codes, and GL accounts</li><li>Review invoices against purchase orders and supporting documentation</li><li>Verify approvals before payment processing</li><li>Manage weekly payment runs</li><li>Reconcile vendor statements and research discrepancies</li><li>Communicate with project managers regarding missing approvals or documentation</li><li>Maintain accurate vendor records</li><li>Assist with 1099 preparation and year-end AP activities</li><li>Research duplicate invoices, credits, and payment discrepancies</li><li>Respond to vendor inquiries regarding payment status</li><li>Assist with month-end AP accruals and reporting</li><li>Maintain organized digital and physical AP documentation</li><li>Help improve invoice processing and approval procedures</li></ul>
2026-09-14T00:00:00Z