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2 results for It Operations Manager in Carlsbad, CA
- Carlsbad, CA
- onsite
- Temporary / Contract
- 30 - 36 USD / Hourly
- <p><strong>The office runs better when you're the one running it.</strong></p><p>A growing construction and engineering services organization is seeking a hands-on <strong>Office Manager</strong> to oversee daily office operations and provide administrative support across accounting, project coordination, and leadership. This is not simply a receptionist role with a different title. The company needs someone who can take ownership of the office, anticipate what the team needs, keep vendors and documentation organized, and make sure day-to-day operations stay on track. You'll be the central point of contact connecting management, project teams, vendors, and office staff. The ideal candidate is resourceful, organized, and comfortable switching between administrative priorities, basic financial tasks, and operational problem-solving. Someone who enjoys improving processes rather than just maintaining them will thrive here.</p><p><strong>What you'll oversee:</strong></p><ul><li>Manage daily office operations, including supplies, equipment, facilities requests, and vendor relationships.</li><li>Coordinate calendars, meetings, office communications, and internal events.</li><li>Prepare and organize project documents, contracts, proposals, and correspondence.</li><li>Assist with invoice processing, expense tracking, purchase orders, and payment follow-up.</li><li>Maintain spreadsheets for project expenses, vendor information, and office budgets.</li><li>Coordinate with accounting on AP documentation and outstanding invoice questions.</li><li>Support employee onboarding, office access, equipment requests, and administrative records.</li><li>Track office spending and identify opportunities to improve purchasing processes.</li><li>Help maintain organized electronic files and document retention procedures.</li><li>Assist project managers with meeting notes, scheduling, and document distribution.</li><li>Troubleshoot day-to-day office issues and coordinate resolutions with vendors.</li><li>Develop procedures to improve workflow, organization, and accountability.</li></ul>
- 2026-10-12T00:00:00Z
- Rancho Santa Fe, CA
- onsite
- Temporary / Contract
- 32 - 40 USD / Hourly
- <p><strong>A polished office, exceptional client service, and a role where your work truly matters.</strong></p><p>A boutique professional services organization in the Rancho Santa Fe area is looking for a polished, detail-oriented <strong>Office Manager</strong> to oversee administrative operations and help deliver an exceptional experience for clients and business partners. This opportunity is well suited for someone who enjoys a professional environment, takes pride in anticipating needs, and can balance client-facing responsibilities with behind-the-scenes organization. You'll be trusted to manage the flow of the office, support leadership, coordinate vendors, and maintain accurate administrative and financial records. The organization values discretion, professionalism, and someone who can take ownership without needing constant direction. The ideal candidate is comfortable interacting with high-level clients while keeping daily operations running smoothly.</p><p><strong>Your responsibilities will include:</strong></p><ul><li>Oversee daily office operations and ensure the workplace is organized and professional.</li><li>Serve as a primary point of contact for visitors, clients, and business partners.</li><li>Coordinate meetings, calendars, conference rooms, and office communications.</li><li>Support leadership with correspondence, document preparation, and scheduling.</li><li>Manage office vendors, service providers, supplies, and facilities requests.</li><li>Track invoices, expenses, purchase orders, and administrative budgets.</li><li>Maintain organized client records, contracts, and confidential business documents.</li><li>Coordinate travel arrangements and expense reports as needed.</li><li>Assist with onboarding administrative processes and employee records.</li><li>Monitor outstanding administrative requests and follow through to completion.</li><li>Help standardize procedures and improve the client service experience.</li><li>Handle sensitive information with professionalism and sound judgment.</li></ul><p><br></p>
- 2026-10-12T00:00:00Z