21 results for Hr Coordinator in Carlsbad, CA

HR Coordinator

San Diego, CA
onsite
Temporary
24 - 26 USD / Hourly
Our company is seeking a skilled Human Resources Coordinator to join our team. This individual will play a vital role in supporting HR operations, enhancing employee experience, and ensuring compliance with organizational policies. If you are detail-oriented, proactive, and passionate about human resources, we invite you to apply. Responsibilities:<ul><li>Assist with recruitment efforts, including scheduling interviews and onboarding new employees.</li><li>Maintain employee records and ensure data accuracy within HRIS systems.</li><li>Support benefits administration and respond to employee inquiries.</li><li>Coordinate training sessions, performance reviews, and other HR initiatives.</li><li>Prepare HR-related documents, reports, and presentations.</li><li>Ensure adherence to company policies and legal compliance.</li><li>Help organize HR events and employee engagement activities.</li><li>Provide general administrative support to the HR team.</li></ul>
2026-03-31T00:00:00Z

HR Coordinator

San Diego, CA
onsite
Temporary
23 - 25 USD / Hourly
We are seeking a polished and service-oriented HR Coordinator to join our client’s dynamic People & Culture team in the hospitality industry. This contract/contract to hire opportunity is ideal for a detail-oriented professional who thrives in a fast-paced, guest-focused environment and can effectively support high-volume recruiting efforts while delivering exceptional customer service. As a key member of the HR team, this individual will play a critical role in recruiting coordination, candidate experience, and HR administrative support, partnering closely with hiring managers to ensure a seamless and professional hiring process. Key Responsibilities:<ul><li>Coordinate full-cycle recruiting efforts for high-volume hospitality roles, including culinary, housekeeping, and room attendant positions</li><li>Conduct phone screenings to assess candidate qualifications, professionalism, and alignment with organizational culture</li><li>Partner closely with hiring managers to understand staffing needs, align on candidate profiles, and drive efficient recruiting strategies</li><li>Schedule interviews, manage candidate communications, and ensure a smooth, high-touch candidate experience from application through onboarding</li><li>Utilize HRIS and applicant tracking systems (e.g., SmartRecruiters, Dayforce) to manage candidate pipelines and maintain accurate records</li><li>Facilitate pre-employment processes, including background checks and onboarding documentation</li><li>Create and distribute internal communications and recruiting materials (e.g., flyers, postings) using tools like Canva</li><li>Maintain organized employee records, filing systems, and HR documentation in compliance with company policies</li><li>Support data tracking and reporting through spreadsheets and HR systems</li><li>Deliver exceptional customer service to employees, candidates, and internal stakeholders, handling inquiries with professionalism, discretion, and urgency</li><li>Collaborate with HR leadership to support ongoing initiatives and daily operations</li><li>Assist with additional HR projects and administrative tasks as needed</li></ul>
2026-04-03T00:00:00Z

HR Coordinator

San Diego, CA
onsite
Temporary
23 - 26 USD / Hourly
Job OverviewWe are seeking a detail-oriented and service-driven HR Coordinator to join our client’s team in the hospitality industry. This role is ideal for someone who thrives in a fast-paced, people-focused environment and is passionate about delivering exceptional employee and candidate experiences.The HR Coordinator will support a variety of human resources functions, with a strong emphasis on recruiting coordination, onboarding, and employee support. This individual will partner closely with HR leadership and hiring managers to ensure smooth and efficient HR operations while maintaining a high level of professionalism. Key Responsibilities<ul><li>Support full-cycle recruiting efforts by coordinating interviews, managing candidate communications, and assisting with scheduling logistics</li><li>Conduct initial phone screens to evaluate candidate qualifications and alignment with organizational needs</li><li>Partner with hiring managers to support recruiting initiatives and workforce planning across hospitality departments</li><li>Assist with onboarding processes, including preparing offer letters, coordinating background checks, and facilitating new hire orientation</li><li>Maintain accurate employee records and ensure data integrity within HRIS and applicant tracking systems</li><li>Serve as a point of contact for employee inquiries related to HR policies, procedures, and general support</li><li>Assist with benefits administration, timekeeping, and payroll support as needed</li><li>Coordinate employee engagement initiatives, trainings, and HR-related events</li><li>Ensure compliance with company policies and employment regulations</li><li>Provide exceptional customer service to both internal employees and external candidates </li></ul>
2026-03-26T00:00:00Z

Human Resources Coordinator

La Jolla, CA
onsite
Temporary
25 - 28 USD / Hourly
Our client is an innovative organization in the biotech sector, seeking a Human Resources Coordinator to support their growing HR team. This role is ideal for a detail-oriented professional with a passion for supporting talent and advancing strategic initiatives in a fast-paced, mission-driven environment. Key Responsibilities:<ul><li>Coordinate HR administrative tasks including onboarding, benefits enrollment, HRIS data entry, and personnel file management.</li><li>Support recruitment activities by scheduling interviews, communicating with candidates, and assisting with job postings.</li><li>Maintain compliance with federal, state, and local employment regulations relevant to the biotech industry.</li><li>Prepare and distribute HR communications such as policy updates, employee newsletters, and training materials.</li><li>Assist with performance management, employee engagement events, and training logistics.</li><li>Respond to employee inquiries regarding HR policies, benefits, and payroll in a timely and professional manner.</li><li>Generate HR reports and help track analytics for continuous improvement.</li></ul>
2026-03-31T00:00:00Z

Human Resources Coordinator

Encinitas, CA
onsite
Temporary
27 - 34 USD / Hourly
Great companies are built by great people — and the systems that support them. A well-regarded organization in Encinitas is hiring a Human Resources Coordinator to support recruiting, onboarding, and employee experience initiatives. This role is ideal for someone who is both detail-oriented and people-focused — someone who understands that strong HR support is equal parts process, communication, and trust. This position sits at the intersection of recruiting and HR operations, offering exposure to talent acquisition, employee lifecycle management, HR systems, and internal communication. It’s an opportunity to build a well-rounded HR foundation while contributing to a positive and organized workplace environment.The right candidate will be someone who is naturally organized, highly communicative, and capable of managing multiple priorities while maintaining accuracy and confidentiality. Key Responsibilities<ul><li>Coordinate interview scheduling, candidate communication, and recruiting logistics</li><li>Support new hire onboarding, documentation, and orientation processes</li><li>Maintain and update employee records, HRIS systems, and personnel files</li><li>Assist with employee communications, engagement initiatives, and HR programs</li><li>Prepare reports, HR metrics, and internal documentation</li><li>Ensure compliance with HR policies, procedures, and documentation standards</li><li>Support HR team with day-to-day administrative and operational tasks</li></ul>
2026-03-30T00:00:00Z

HR Administrator

San Diego, CA
onsite
Temporary
23 - 25 USD / Hourly
ob OverviewWe are seeking a highly organized and detail-oriented HR Administrator to support our client’s HR team within a fast-paced hospitality environment. This role is ideal for someone who enjoys behind-the-scenes coordination, thrives on organization, and takes pride in delivering a high level of administrative and customer service support.The HR Administrator will play a critical role in maintaining HR operations, supporting recruiting efforts, and ensuring accurate employee data and documentation. This position requires a high level of professionalism, discretion, and the ability to manage multiple priorities efficiently. Key Responsibilities<ul><li>Provide administrative support to the HR team, including document management, reporting, and process coordination</li><li>Maintain and update employee records in HRIS, ensuring accuracy and compliance</li><li>Assist with recruiting coordination, including scheduling interviews, managing candidate communications, and supporting job postings</li><li>Support onboarding processes, including new hire paperwork, background checks, and orientation logistics</li><li>Prepare HR-related documents such as offer letters, employment verifications, and internal communications</li><li>Track and manage employee data related to attendance, timekeeping, and personnel changes</li><li>Assist with benefits administration, enrollment tracking, and employee inquiries</li><li>Support payroll processing by ensuring accurate and timely submission of employee information</li><li>Respond to employee requests and provide general HR support with a strong customer service focus</li><li>Ensure compliance with company policies, procedures, and applicable labor laws </li></ul>
2026-03-26T00:00:00Z

HR Manager

San Diego, CA
onsite
Temporary
40 - 44 USD / Hourly
About the Organization: Robert Half is partnering with a mission-driven nonprofit organization dedicated to creating meaningful impact within the community. The organization is seeking an experienced and strategic Human Resources Manager to lead and enhance its leave of absence and accommodations programs while supporting overall HR operations.Position Overview: The Human Resources Manager will oversee and manage all aspects of leave of absence (LOA) and workplace accommodations, ensuring compliance with federal and California laws while fostering a supportive and inclusive workplace. This role will serve as a trusted advisor to leadership and employees, handling complex cases, guiding policy, and driving best practices across the organization.Key Responsibilities:<ul><li>Lead and manage the organization’s leave of absence and accommodations programs, including FMLA, CFRA, ADA, PDL, and other state/local leave regulations</li><li>Oversee and guide the interactive process for employee accommodation requests, ensuring compliance and consistency</li><li>Handle complex and escalated leave and accommodation cases with a high level of discretion and expertise</li><li>Ensure compliance with all applicable federal, state, and local employment laws and nonprofit regulations</li><li>Partner with leadership to develop and implement policies and procedures related to leave, accommodations, and employee wellbeing</li><li>Manage relationships with third-party administrators, benefits providers, and legal counsel as needed</li><li>Analyze leave trends and provide reporting and recommendations to improve processes and reduce risk</li><li>Train and coach managers on leave policies, accommodations, and employee relations best practices</li><li>Supervise or mentor HR staff and support broader HR initiatives</li><li>Collaborate cross-functionally to ensure smooth workforce planning and coverage during employee absences</li><li>Contribute to employee relations, performance management, and overall HR strategy</li></ul>
2026-04-06T00:00:00Z

HR Manager

La Jolla, CA
onsite
Temporary
45 - 55 USD / Hourly
We are seeking an experienced HR Manager to join our growing construction firm. The ideal candidate will play a pivotal role partnering with leadership and operations to support our workforce, maintain compliance, and drive strategic HR initiatives in a dynamic, field-based environment. Key Responsibilities:<ul><li>Lead all HR functions for field and office personnel, including talent acquisition, onboarding, training, and employee relations.</li><li>Ensure compliance with all employment laws, safety regulations, and company policies unique to the construction industry.</li><li>Oversee compensation, benefits administration, and performance management processes.</li><li>Serve as a resource to managers and employees, addressing workplace concerns, promoting positive culture, and resolving conflicts effectively.</li><li>Develop strategies for workforce planning to meet seasonal and project-based demands.</li><li>Manage HRIS data, reporting, and documentation for audits and compliance reviews.</li><li>Support diversity and inclusion initiatives and employee engagement programs.</li><li>Collaborate with leadership to improve HR policies to attract and retain top talent.</li></ul>
2026-04-03T00:00:00Z

Human Resources (HR) Manager

San Diego, CA
onsite
Temporary
38 - 43 USD / Hourly
Our client is an innovative, fast-growing organization in the biotech sector. They are seeking a strategic and hands-on Human Resources Manager to lead all aspects of HR operations. This is an exciting opportunity to partner with scientific leadership, support high-performing teams, and help advance life-changing technologies. Key Responsibilities:<ul><li>Oversee full-cycle HR operations including talent acquisition, onboarding, employee relations, performance management, and offboarding</li><li>Develop, implement, and maintain HR policies and procedures in compliance with federal, state, and local regulations</li><li>Provide guidance to management and staff on HR best practices and organizational policies</li><li>Lead employee engagement, retention, and professional development initiatives</li><li>Manage benefits administration, payroll coordination, and compensation analysis</li><li>Support workforce planning, succession planning, and organizational development efforts</li><li>Oversee investigations, conflict resolution, and corrective actions when necessary</li><li>Stay informed on trends and changes in employment law and biotech industry HR best practices</li><li>Champion a positive and inclusive workplace culture aligned with the organization’s mission</li></ul>
2026-04-08T00:00:00Z

HR Generalist

San Diego, CA
onsite
Temporary
35 - 38 USD / Hourly
About the Company: Our client, a growing and dynamic real estate organization, is seeking a knowledgeable and proactive Human Resources Generalist to support their expanding team. This role is ideal for someone who thrives in a fast-paced environment and enjoys balancing both strategic and hands-on HR responsibilities.Position Overview: The Human Resources Generalist will play a key role in supporting daily HR operations, including employee relations, onboarding, compliance, and performance management. The ideal candidate will have experience in a multi-state or property management environment and a strong understanding of HR best practices.Key Responsibilities:<ul><li>Serve as a point of contact for employees regarding HR policies, procedures, and programs</li><li>Manage full-cycle onboarding and offboarding processes for corporate and property-level staff</li><li>Support employee relations efforts by addressing concerns, conducting investigations, and resolving workplace issues</li><li>Assist with performance management processes, including reviews, coaching, and documentation</li><li>Maintain compliance with federal, state, and local employment laws and regulations</li><li>Administer benefits programs and support open enrollment processes</li><li>Maintain accurate employee records and HRIS data</li><li>Partner with leadership on workforce planning, organizational development, and HR initiatives</li><li>Assist with recruiting efforts, including job postings, screening, and interview coordination</li><li>Support payroll processes and ensure accuracy in employee data reporting</li></ul>
2026-04-03T00:00:00Z

HR Generalist

San Diego, CA
onsite
Temporary
34 - 37 USD / Hourly
bout the Organization: Robert Half is partnering with a mission-driven nonprofit organization dedicated to serving the community and supporting a diverse workforce. This organization is seeking a knowledgeable and compassionate Human Resources Generalist. Position Overview: The Human Resources Generalist will serve as the primary point of contact for all leave of absence and workplace accommodation matters. This role is critical in ensuring compliance with federal and state regulations while providing a supportive and engaging employee experience. The ideal candidate is highly detail-oriented, empathetic, and experienced in navigating complex leave and accommodation processes.Key Responsibilities:<ul><li>Administer all aspects of employee leaves of absence, including FMLA, CFRA, ADA, pregnancy disability leave (PDL), and other state/local leave programs</li><li>Serve as the primary liaison for employees requesting leaves or workplace accommodations, ensuring a supportive and confidential process</li><li>Manage the interactive process for accommodation requests in compliance with the Americans with Disabilities Act (ADA)</li><li>Track, monitor, and maintain accurate leave records, documentation, and reporting</li><li>Partner with managers to support leave planning, coverage, and smooth employee transitions</li><li>Ensure compliance with all applicable federal, state, and local employment laws and nonprofit regulations</li><li>Coordinate with benefits providers and third-party administrators (if applicable) regarding leave claims and disability benefits</li><li>Provide guidance and training to managers and employees on leave policies and accommodation procedures</li><li>Assist with policy development and updates related to leave and accommodations</li><li>Support broader HR functions as needed, including employee relations and HR operations</li></ul>
2026-04-06T00:00:00Z

HR Generalist

San Diego, CA
onsite
Temporary
27 - 30 USD / Hourly
Our company is seeking a dynamic HR Generalist to support core human resources functions and drive employee engagement across the organization. This role is ideal for professionals who thrive in collaborative environments and are eager to make a positive impact on workplace culture, compliance, and talent programs. Responsibilities:<ul><li>Administer HR policies, procedures, and programs to ensure compliance and consistency.</li><li>Support recruitment efforts, onboarding, and employee orientation.</li><li>Manage employee relations and assist with conflict resolution.</li><li>Oversee benefits enrollment, performance management, and training initiatives.</li><li>Maintain accurate HR records and ensure data integrity within HRIS systems.</li><li>Assist with payroll processing and compensation reviews as needed.</li><li>Support organizational development, employee engagement, and retention activities.</li><li>Provide guidance to employees on HR-related matters.</li></ul>
2026-04-08T00:00:00Z

Recruiting Coordinator

San Diego, CA
onsite
Temporary
23 - 25 USD / Hourly
Job OverviewWe are seeking a detail-oriented and highly organized Recruiting Coordinator to join our client’s team in the hospitality industry. This role is ideal for someone who thrives in a fast-paced, guest-focused environment and is passionate about delivering a seamless candidate experience.The Recruiting Coordinator will play a key role in supporting full-cycle recruiting efforts by partnering closely with hiring managers, coordinating interviews, conducting initial candidate outreach, and ensuring a high level of professionalism throughout the hiring process. Key Responsibilities<ul><li>Coordinate and schedule interviews across multiple departments, ensuring a smooth and timely process for candidates and hiring managers</li><li>Conduct initial phone screens to assess candidate qualifications, interest, and alignment with company culture</li><li>Partner with hiring managers to support recruiting strategies and hiring needs across hospitality functions (front desk, operations, food & beverage, etc.)</li><li>Maintain clear and consistent communication with candidates, providing updates and ensuring a positive candidate experience</li><li>Manage job postings across various platforms and assist with sourcing efforts as needed</li><li>Track candidate activity and maintain accurate records in the applicant tracking system (ATS)</li><li>Assist with onboarding coordination, including offer letters, background checks, and new hire documentation</li><li>Support recruitment events, job fairs, and other hiring initiatives</li><li>Uphold a high level of confidentiality, professionalism, and customer service in all interactions</li></ul>
2026-03-26T00:00:00Z

Accounting Coordinator

Cardiff-by-the-Sea, CA
onsite
Temporary
23 - 27 USD / Hourly
Manufacturing is one of the most detail-driven environments — where accuracy, timing, and coordination directly impact production and delivery. A growing manufacturing company in San Diego is hiring an Accounting Coordinator to support day-to-day financial operations tied to inventory, purchasing, and production. This role is ideal for someone who enjoys structured work but also wants exposure to how finance connects with real, physical operations. This position sits between accounting and operations, supporting everything from invoice processing to inventory tracking and vendor coordination. The right candidate will be organized, dependable, and comfortable working with both numbers and cross-functional teams. Key Responsibilities<ul><li>Support accounts payable and receivable processes</li><li>Assist with purchase orders, invoicing, and vendor payments</li><li>Maintain accurate inventory and cost tracking records</li><li>Help with reconciliations and month-end close support</li><li>Coordinate with operations and warehouse teams on order flow</li><li>Track expenses and assist with basic reporting</li><li>Organize financial documentation and filing systems</li><li>Support internal communication between accounting and production</li></ul>
2026-03-30T00:00:00Z

Human Resources Generalist

Oceanside, CA
onsite
Temporary
38 - 45 USD / Hourly
A growing and dynamic organization in North County San Diego is hiring a Human Resources Generalist to support core HR functions across employee relations, compliance, and HR operations. This is a well-rounded, hands-on role ideal for someone who thrives in a fast-paced environment and enjoys being involved in both strategic and day-to-day HR initiatives. Key Responsibilities<ul><li>Support employee relations, including coaching managers and resolving workplace issues</li><li>Administer HR policies, procedures, and compliance with California labor laws</li><li>Manage onboarding and offboarding processes</li><li>Assist with performance management and employee development programs</li><li>Support benefits administration and open enrollment</li><li>Maintain HRIS systems and employee records</li><li>Partner with leadership on HR initiatives and workforce planning</li></ul>
2026-03-18T00:00:00Z

Human Resources Assistant – Hospitality Group

Carlsbad, CA
onsite
Temporary
22 - 28 USD / Hourly
Our client, a well-established hospitality group in Oceanside, is hiring a Human Resources Assistant to support their growing HR department. As hospitality organizations continue to expand throughout coastal North County, maintaining strong internal HR operations has become increasingly important to ensuring a positive employee experience and consistent workforce support across multiple locations.The Human Resources Assistant will play an important role in supporting the administrative and operational functions of the HR team. Hospitality environments are often fast paced and employee-driven, which makes organized and responsive HR support essential to maintaining smooth daily operations. This role provides valuable exposure to many foundational areas of human resources including employee documentation, onboarding coordination, internal communication, and HR record management. Our client is seeking a dependable and detail-oriented professional who understands the importance of maintaining confidentiality while working with sensitive employee information. The ideal candidate will enjoy staying organized, supporting team members across multiple departments, and helping ensure that HR processes remain efficient and accurate. This position offers a strong opportunity for individuals who are interested in building long-term experience within human resources while working in a collaborative and people-focused industry.Key Responsibilities<ul><li>Assist the HR department with administrative and operational tasks</li><li>Maintain employee records and HR documentation in an organized and confidential manner</li><li>Support onboarding coordination for new team members</li><li>Prepare HR reports, employee correspondence, and internal documents</li><li>Assist with scheduling interviews and coordinating hiring activities</li><li>Provide general administrative support to the HR team</li></ul>
2026-03-09T00:00:00Z

Project Coordinator

San Diego, CA
onsite
Temporary
28 - 32 USD / Hourly
Our team is seeking a highly organized and proactive Project Coordinator to support project management activities and ensure the successful execution of ongoing initiatives. The ideal candidate will enjoy working in a collaborative, fast-paced environment and bring strong communication and multi-tasking skills.Key Responsibilities:<ul><li>Coordinate tasks and schedules for multiple projects, assisting project managers with documentation, reporting, and updates.</li><li>Track project milestones and deliverables, ensuring timelines and deadlines are met.</li><li>Maintain detailed project records, manage documentation, and prepare meeting agendas and minutes.</li><li>Serve as the liaison between project teams, clients, and vendors, ensuring consistent flow of information.</li><li>Identify and address issues or obstacles, escalating when necessary to keep projects on course.</li><li>Support budgeting, invoicing, and procurement processes as needed.</li><li>Assist with the planning and logistics for onsite and offsite project meetings.</li><li>Contribute to reviews and process improvements to drive project efficiency.</li></ul>
2026-04-03T00:00:00Z

Logistics Coordinator

Oceanside, CA
onsite
Temporary
25 - 30 USD / Hourly
Food and beverage operations move quickly — where timing, freshness, and coordination are critical to success. A food manufacturing company in North County San Diego is hiring a Logistics Coordinator to support order flow, shipment scheduling, and vendor coordination. This role is ideal for someone who enjoys structured processes but can also adapt to changing daily demands. This position supports both production and distribution, helping ensure products move efficiently from facility to customer. The right candidate will be detail-oriented, proactive, and comfortable working in a time-sensitive environment. Key Responsibilities<ul><li>Schedule and coordinate outbound shipments and deliveries</li><li>Work with vendors, carriers, and internal teams on logistics planning</li><li>Track orders and ensure on-time delivery</li><li>Maintain shipping logs, documentation, and records</li><li>Assist with inventory coordination and product flow</li><li>Handle order adjustments and last-minute changes</li><li>Support communication between production and distribution teams</li><li>Monitor timelines and escalate delays when needed</li></ul>
2026-04-01T00:00:00Z

Logistics Coordinator

Vista, CA
onsite
Temporary
22 - 28 USD / Hourly
Distribution and supply chain environments rely on precision — where timing, coordination, and communication keep everything moving. A growing distribution company in San Diego is hiring a Logistics Coordinator to support daily shipping, scheduling, and inventory flow. This role is ideal for someone who enjoys fast-paced work and being at the center of operations. This position sits at the intersection of warehouse operations, transportation, and customer coordination. The right candidate will be organized, responsive, and comfortable managing multiple moving pieces throughout the day. Key Responsibilities<ul><li>Coordinate daily shipments, deliveries, and pickups</li><li>Communicate with carriers, vendors, and internal teams</li><li>Track shipments and resolve delays or issues</li><li>Maintain accurate shipping records and documentation</li><li>Assist with inventory tracking and order status updates</li><li>Support scheduling and logistics planning</li><li>Ensure timely and accurate order fulfillment</li><li>Provide updates to customers and internal stakeholders</li></ul>
2026-04-01T00:00:00Z

Administrative Coordinator

San Diego, CA
onsite
Temporary
23 - 25 USD / Hourly
Position Overview: Robert Half is seeking a polished and detail-oriented Administrative Coordinator on behalf of our client, an innovative and fast-growing biotech company. This individual will serve as the first point of contact for visitors, candidates, and vendors while supporting daily office operations in a professional, highly regulated environment.Key Responsibilities:<ul><li>Greet and assist visitors, clients, and interview candidates in a professional and courteous manner</li><li>Manage incoming calls, emails, and inquiries, ensuring timely and accurate routing</li><li>Maintain front desk operations, including a clean, organized, and secure reception area</li><li>Coordinate visitor check-in procedures, including badges and compliance with security protocols</li><li>Schedule and manage conference rooms, meetings, and team calendars</li><li>Support interview coordination, including candidate check-ins and hospitality</li><li>Handle incoming/outgoing mail, deliveries, and shipments (including lab-related packages when applicable)</li><li>Order and maintain office supplies and coordinate with vendors</li><li>Assist with administrative tasks such as data entry, document preparation, and filing</li><li>Partner with HR and operations teams to support onboarding logistics and office initiatives</li><li>Ensure adherence to company policies, safety procedures, and confidentiality standards</li></ul>
2026-04-03T00:00:00Z

Office Svcs Coordinator

Irvine, CA
onsite
Temporary
21 - 22 USD / Hourly
We are looking for an organized and detail-oriented Office Services Coordinator to provide comprehensive administrative support for a dynamic team in Irvine, California. In this role, you will handle a variety of office tasks, ensuring smooth operations and efficient workflow. This is a long-term contract position with the potential for extension or conversion based on business needs. Responsibilities: • Process vouchers accurately and on time for various transactions. • Prepare and reconcile expense reports, including tracking and submitting receipts. • Provide administrative support for contracts, including documentation tracking and coordination with stakeholders. • Assist with accounts receivable tasks, such as invoice tracking, follow-ups, and basic reporting. • Manage electronic document signing processes using DocuSign, including tracking and filing completed documents. • Support minor marketing tasks and assist in organizing internal or client-facing events. • Coordinate and schedule meetings for brokers, ensuring timely communication and availability. • Prepare marketing materials, including printing and binding collateral for presentations and client meetings. • Perform general administrative duties to support the team’s daily operations.
2026-03-27T00:00:00Z