14 Results for File Clerk Jobs in Carlsbad, CA

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Billing Clerk

Rancho Santa Fe, CA
onsite
Temporary / Contract
23 - 30 USD / Hourly
A luxury spa in Rancho Santa Fe is seeking a polished, detail-oriented Billing Clerk to support daily billing operations and maintain accurate client account records. This role is ideal for someone who enjoys working in a high-touch customer service environment while keeping invoices, service charges, and payment records organized. The right candidate will be comfortable balancing administrative accuracy with a professional, discreet approach to client interactions.What You’ll Do:<ul><li>Prepare and review invoices for spa treatments, memberships, packages, and other services.</li><li>Verify service charges, discounts, credits, and account adjustments before billing.</li><li>Enter client payments and reconcile transactions across cash, credit card, and other payment methods.</li><li>Monitor outstanding balances and follow up on billing questions or discrepancies.</li><li>Maintain accurate client account information and billing documentation.</li><li>Coordinate with front desk staff and spa management to resolve invoice or payment issues.</li><li>Review daily transaction reports and assist with end-of-day reconciliation.</li><li>Support membership billing, recurring charges, and package balance tracking.</li><li>Organize receipts, invoices, and supporting documentation for reporting purposes.</li><li>Assist with general administrative tasks as needed.</li></ul>
2026-11-03T00:00:00Z

Billing Clerk

Vista, CA
onsite
Temporary / Contract
22 - 27 USD / Hourly
A growing Vista-based company is looking for a dependable Billing Clerk to help manage daily invoicing and maintain accurate customer account records. This position is a great fit for someone who enjoys structured, detail-driven work and wants to build experience across billing and accounts receivable. You’ll work closely with the accounting and customer service teams to ensure invoices are processed promptly and discrepancies are resolved efficiently.What You’ll Do:<ul><li>Prepare and issue customer invoices based on orders, service records, and approved pricing.</li><li>Verify billing details, quantities, purchase order numbers, and supporting documentation.</li><li>Enter invoices and adjustments into the company’s accounting system.</li><li>Review billing batches for missing information, duplicate entries, and discrepancies.</li><li>Assist with applying customer payments and researching unapplied cash.</li><li>Respond to routine customer questions about invoices and account balances.</li><li>Maintain electronic billing records and organize supporting documents.</li><li>Assist with monthly billing reports and accounts receivable aging reviews.</li><li>Coordinate with sales, operations, and shipping teams to resolve billing issues.</li><li>Help meet daily invoice processing deadlines and maintain accurate records.</li></ul>
2026-11-03T00:00:00Z

Accounting Clerk

Encinitas, CA
remote
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a detail-oriented Accounting Clerk to support day-to-day finance operations for a Contract position based in Encinitas, California. This role focuses on accurate financial data entry, invoice handling, sales and deposit verification, and organized recordkeeping across multiple accounting activities. The ideal candidate is comfortable working with high-volume transactions, maintaining documentation integrity, and collaborating with finance and people teams to keep records current and reliable. Responsibilities:• Process vendor invoices by assigning proper coding, matching supporting purchase and receiving documents, and escalating discrepancies for review.• Maintain a timely accounts payable workflow to help ensure vendors are paid according to established terms.• Record and validate daily sales, deposits, and gratuity information, comparing reported figures with bank activity for each location.• Identify and report financial variances that exceed established thresholds on the day they are discovered.• Update and maintain vendor records, including tax documentation, payment terms, and remittance information.• Review employee expense submissions and mileage reimbursements for coding accuracy and policy compliance.• Assemble bank and credit card reconciliation support files for leadership review and complete assigned month-end close tasks on schedule.• Organize digital financial records, retrieve supporting documents for audit and compliance requests, and preserve a clear audit trail for every transaction.• Provide additional administrative and finance support as needed while maintaining accurate time reporting.
2026-11-03T00:00:00Z

Accounting Clerk

Poway, CA
onsite
Temporary / Contract
22.5 - 25 USD / Hourly
Our client, a growing company in the biotechnology industry, is seeking an Accounting Clerk to join their team in an on-site capacity. This role is ideal for a detail-oriented professional who enjoys supporting day-to-day accounting operations in a fast-paced environment. The Accounting Clerk will assist with a variety of accounting and administrative tasks, helping to ensure accurate financial records and efficient processing of transactions. Key Responsibilities<ul><li>Process accounts payable and accounts receivable transactions.</li><li>Reconcile invoices, vendor statements, and customer accounts.</li><li>Assist with data entry, account coding, and maintaining financial records.</li><li>Support billing, payment posting, and expense tracking activities.</li><li>Prepare and distribute invoices and follow up on outstanding payments as needed.</li><li>Maintain organized accounting files and documentation.</li><li>Assist with month-end close and reporting support.</li><li>Respond to internal and external inquiries related to accounting transactions.</li><li>Perform other administrative and accounting support duties as assigned.</li></ul>
2026-11-02T00:00:00Z

Accounting Clerk

San Diego, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
Our client is seeking a detail-oriented Accounting Clerk to join their team in an on-site role. This position is ideal for an accounting support professional with experience handling transactional accounting duties, maintaining accurate financial records, and assisting with day-to-day office and accounting operations. The Accounting Clerk will support a variety of accounting functions, including accounts payable, accounts receivable, data entry, reconciliations, and general administrative support. The ideal candidate is organized, dependable, and able to work effectively in a fast-paced team environment. Key Responsibilities:<ul><li>Process accounts payable and accounts receivable transactions</li><li>Enter and maintain accurate financial and accounting data</li><li>Reconcile bank statements, invoices, and account records</li><li>Assist with billing, payment posting, and collections follow-up</li><li>Prepare and file financial documents and supporting records</li><li>Support month-end close activities and account reconciliations</li><li>Respond to vendor and customer inquiries regarding payments and account status</li><li>Maintain organized accounting files and documentation</li><li>Assist with general office and administrative tasks as needed</li><li>Work closely with the accounting team to support daily operations</li></ul>
2026-11-02T00:00:00Z

Payroll Clerk

Irvine, CA
onsite
Temporary / Contract
26.125 - 30.25 USD / Hourly
We are looking for a detail-oriented Payroll Clerk to join our team in Irvine, California on a contract basis for a 3-6 month assignment. This part-time, onsite opportunity is ideal for a payroll specialist who can step in quickly, manage payroll processing with accuracy, and support critical year-end activities. The role will focus on maintaining smooth payroll operations for a multi-group employee population while ensuring compliance with applicable payroll rules and deadlines. Responsibilities: • Process recurring payroll cycles accurately for a workforce of approximately 160 employees across multiple pay groups, including both exempt and non-exempt staff. • Review timecards, identify discrepancies, and partner with managers to resolve edits before payroll is finalized. • Administer payroll activities using ADP Workforce Now, ensuring employee data and payroll records remain current and accurate. • Support full-cycle payroll tasks from data review through final submission, with a strong emphasis on error prevention and timeliness. • Handle year-end payroll responsibilities, including preparation and coordination of forms such as W-2s and 1095-Cs. • Apply multi-state payroll knowledge to help maintain compliance with wage, tax, and reporting requirements. • Assist with payroll-related inquiries and provide clear follow-up on pay, deductions, and processing questions. • Contribute to consistent payroll operations during a high-volume period and adapt to occasional longer workdays when needed.
2026-11-02T00:00:00Z

Payroll Clerk

Oceanside, CA
onsite
Temporary / Contract
23 - 28 USD / Hourly
Robert Half is seeking a detail-oriented Payroll Clerk to support the payroll team of a growing manufacturing and distribution company. This position is ideal for someone who enjoys working with numbers, keeping employee records organized, and making sure payroll information is accurate before each processing deadline. The successful candidate will help maintain timekeeping records, research discrepancies, and coordinate with supervisors and HR to resolve missing punches, incorrect hours, and employee information changes. This is a great opportunity for someone with payroll or accounting experience who wants to build their skills in a fast-paced environment. Key Responsibilities<ul><li>Review employee timesheets, timecards, and attendance records for accuracy.</li><li>Enter payroll data and verify regular hours, overtime, PTO, and other applicable earnings.</li><li>Follow up with department supervisors regarding missing punches or unapproved timecards.</li><li>Update employee payroll records for new hires, terminations, pay-rate changes, and direct deposit updates.</li><li>Assist with payroll processing and verify data before submission.</li><li>Research discrepancies involving hours worked, deductions, and pay statements.</li><li>Respond to routine employee questions regarding timekeeping and payroll.</li><li>Maintain confidential payroll files and supporting documentation.</li><li>Prepare payroll reports and assist with reconciliations and internal audits.</li><li>Partner with HR and accounting to ensure employee records remain accurate and current.</li></ul>
2026-10-21T00:00:00Z

Payroll Clerk

Palomar Mountain, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Robert Half is partnering with a growing professional services organization to identify a Payroll Clerk who can support payroll processing and employee record maintenance across multiple departments. This opportunity is well suited to a payroll professional who is comfortable handling sensitive information, researching pay discrepancies, and keeping employee data organized in a deadline-driven environment. Working closely with payroll, HR, and accounting, this person will help ensure payroll inputs are complete, employee changes are processed correctly, and payroll questions receive timely attention. Candidates who have worked with multi-state employee populations or cloud-based HRIS and payroll systems will be especially attractive.Responsibilities<ul><li>Collect and review payroll inputs, including timesheets, PTO, bonuses, commissions, and employee changes.</li><li>Enter and validate payroll data before scheduled processing deadlines.</li><li>Process updates related to new hires, terminations, compensation changes, and direct deposit elections.</li><li>Assist with payroll deductions, benefit-related changes, and employee status updates.</li><li>Review payroll registers for missing information, unusual variances, and data-entry errors.</li><li>Research employee pay questions and coordinate corrections with the payroll team.</li><li>Maintain accurate employee payroll files and confidential documentation.</li><li>Assist with payroll reconciliations, reporting, and audit requests.</li><li>Track outstanding approvals and follow up with managers and HR business partners.</li><li>Support year-end activities, including payroll documentation and W-2 preparation.</li></ul>
2026-10-21T00:00:00Z

Legal Collections Clerk

Carlsbad, CA
onsite
Temporary / Contract
22 - 27 USD / Hourly
Robert Half is seeking a motivated Legal Collections Clerk to join the accounting and collections team of an established law firm. This position is ideal for someone who enjoys communicating with clients, researching account details, and helping resolve outstanding balances in a professional, deadline-driven environment. The Collections Clerk will support attorneys and collection representatives by maintaining accurate account records, conducting payment follow-ups, and coordinating with external contacts to move accounts toward resolution. Candidates with experience in a law firm, debt recovery, customer service, or accounts receivable environment are encouraged to apply. Key Responsibilities<ul><li>Contact clients, debtors, and other relevant parties regarding outstanding balances and payment status.</li><li>Make outbound calls and send written correspondence to follow up on delinquent accounts.</li><li>Review account records, payment histories, and supporting documentation to confirm outstanding amounts.</li><li>Document collection attempts, conversations, payment commitments, and account updates in the firm's system.</li><li>Assist with processing payments and updating account balances.</li><li>Coordinate with attorneys, legal assistants, and internal collections staff to address account questions.</li><li>Communicate with banks, employers, and other third parties when additional information is needed for account resolution.</li><li>Research returned payments, incorrect account information, and other collection-related discrepancies.</li><li>Maintain organized electronic files and ensure collection documentation is complete.</li><li>Handle sensitive financial and personal information with discretion.</li><li>Escalate complex disputes or unresolved accounts to the appropriate team member.</li></ul>
2026-10-21T00:00:00Z

Bookkeeper

San Diego, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Our client is seeking a reliable and detail-oriented Bookkeeper to join their team in an on-site role. This position is ideal for an accounting professional with experience handling day-to-day financial transactions, maintaining accurate records, and supporting overall accounting operations. The Bookkeeper will be responsible for managing core accounting functions including accounts payable, accounts receivable, bank reconciliations, and general ledger support. The ideal candidate is organized, accurate, and comfortable working in a collaborative, fast-paced environment. Key Responsibilities:<ul><li>Maintain accurate financial records and ensure transactions are recorded properly</li><li>Process accounts payable and accounts receivable transactions</li><li>Reconcile bank accounts, credit card statements, and other financial records</li><li>Assist with payroll processing and related recordkeeping</li><li>Prepare journal entries and support general ledger maintenance</li><li>Monitor cash flow and assist with reporting on financial activity</li><li>Help with month-end close and account reconciliations</li><li>Maintain organized financial files and documentation</li><li>Communicate with vendors, customers, and internal team members regarding accounting matters</li><li>Support the accounting team with administrative and financial tasks as needed</li></ul>
2026-10-30T00:00:00Z

Accounts Receivable Clerk

Oceanside, CA
onsite
Temporary / Contract
23 - 27 USD / Hourly
A busy wholesale distribution company is seeking an Accounts Receivable Clerk to support customer billing, cash applications, and account maintenance. This is an excellent opportunity for someone who enjoys working with numbers, researching discrepancies, and keeping customer accounts accurate. The ideal candidate is organized, comfortable working with transaction details, and proactive about resolving payment questions. Previous AR experience is preferred, but candidates with billing, bookkeeping, or accounting support experience may also be a fit. Key Responsibilities<ul><li>Apply customer payments received through checks, ACH, wire transfers, and other approved methods.</li><li>Review remittance information and match payments to outstanding invoices.</li><li>Research unapplied cash, short payments, deductions, and account discrepancies.</li><li>Generate invoices, account statements, and billing documentation.</li><li>Reconcile customer accounts and investigate outstanding balances.</li><li>Communicate with customers regarding payment questions and missing remittance details.</li><li>Maintain accurate payment records and update account notes in the accounting system.</li><li>Assist with AR aging reports and identify accounts requiring follow-up.</li><li>Coordinate with sales, customer service, and shipping teams to resolve billing disputes.</li><li>Support month-end close through account reconciliations and reporting.</li></ul>
2026-10-22T00:00:00Z

Shipping & Receiving Clerk

Palomar Mountain, CA
onsite
Temporary / Contract
21 - 26 USD / Hourly
A small regional distributor is seeking a reliable Shipping & Receiving Clerk to support daily product movement, incoming deliveries, and customer order fulfillment. This role is a good fit for someone who likes practical, hands-on work and takes pride in keeping orders accurate and organized. The ideal candidate is comfortable working independently while coordinating closely with vendors, delivery drivers, and the warehouse team.What You’ll Do:<ul><li>Receive incoming merchandise and verify quantities against purchase orders and packing slips.</li><li>Pick, pack, label, and prepare customer orders for shipment or local delivery.</li><li>Schedule carrier pickups and coordinate delivery arrangements.</li><li>Inspect incoming products for visible damage and report discrepancies.</li><li>Maintain organized shipping and receiving records.</li><li>Update inventory transactions in the company’s order management system.</li><li>Track outgoing shipments and follow up on missing delivery confirmations.</li><li>Keep shipping supplies stocked and the work area clean and organized.</li><li>Assist with returns, exchanges, and basic inventory counts.</li><li>Communicate order status and shipping issues to the appropriate team members.</li></ul>
2026-10-29T00:00:00Z

Accounts Payable Clerk

Vista, CA
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for a detail-oriented Accounts Payable Clerk to join a team in Vista, California in a contract role with permanent potential. This position will begin with a focus on accounts payable work and is expected to expand into payroll support as the assignment progresses. The ideal candidate will be comfortable handling invoice review, account coding, and reconciliation tasks while maintaining accuracy in a fast-paced environment. Responsibilities:• Process weekly vendor invoices, review supporting details, and route items to the appropriate project managers for approval• Validate billing information for accuracy, proper coding, and alignment with company purchasing records before entry into Sage 300• Reconcile company credit card and fuel card activity, identify missing or incorrect coding, and follow up to resolve discrepancies• Support check run preparation by ensuring invoice data is complete, approved, and entered correctly• Handle payable transactions related to materials, vehicle expenses, and other operational costs with close attention to detail• Assist with payroll administration for a workforce of about 100+ employees, including union-related payroll data entry requirements• Transfer manual timekeeping information from Excel into Sage 300 and help maintain accurate payroll records
2026-11-03T00:00:00Z

Accounts Payable Clerk

Fallbrook, CA
onsite
Temporary / Contract
22 - 27 USD / Hourly
Robert Half is seeking an organized Accounts Payable Clerk to join a busy wholesale distribution business supporting purchasing, inventory, and daily accounting operations. This is a strong opportunity for an early-career accounting professional who enjoys structured work, accurate data entry, and helping a finance team stay on top of vendor invoices and payment deadlines. The ideal candidate is dependable, comfortable working with spreadsheets, and willing to investigate discrepancies rather than simply entering transactions. Someone with previous experience in distribution, purchasing, inventory, or general office accounting would be a great fit. What You’ll Do<ul><li>Enter vendor invoices into the accounting system and verify amounts, dates, and payment terms.</li><li>Match invoices with purchase orders and receiving documents.</li><li>Confirm invoices are coded to the appropriate expense or inventory accounts.</li><li>Organize invoice backups and maintain accurate digital files.</li><li>Assist with vendor statement reconciliations and research missing invoices.</li><li>Flag duplicate charges, pricing differences, and discrepancies for review.</li><li>Help prepare check runs and electronic payment batches.</li><li>Track invoices awaiting approval and follow up with purchasing or warehouse staff.</li><li>Respond to routine vendor inquiries regarding invoice receipt and payment status.</li><li>Assist with employee expense reports, credit card receipts, and basic spreadsheet updates.</li><li>Support month-end AP tasks and other accounting projects as needed.</li></ul>
2026-10-20T00:00:00Z

14 results for File Clerk in Carlsbad, CA