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24 results for Event Assistant in Carlsbad, CA

Executive Assistant

San Diego, CA
onsite
Temporary to Hire
37.00 - 40.00 USD / Hourly
We are looking for an Executive Assistant to provide high-level support to senior leadership and help keep daily operations organized and running smoothly in San Diego, California. This contract position with permanent potential is ideal for someone who excels at managing competing priorities, coordinating across teams, and handling sensitive information with professionalism and discretion. The role combines executive support, communication management, event coordination, and administrative project assistance in a fast-paced hi tech engineering environment. Responsibilities: • Support senior executives and their teams by coordinating schedules, prioritizing administrative needs, and ensuring day-to-day operations stay on track. • Plan and facilitate meetings by securing space, distributing invitations, arranging technical setup, managing access needs, and coordinating food service when required. • Maintain meeting agendas, prepare supporting materials, and monitor follow-up items to help drive completion of team decisions and action plans. • Coordinate business travel arrangements, including airfare, lodging, ground transportation, and related itinerary details. • Prepare and submit expense documentation, presentations, spreadsheets, written communications, and other business materials with accuracy and timeliness. • Manage confidential records and documentation, including file maintenance, archiving, and routing materials for electronic signature. • Assist with employee onboarding and offboarding activities while partnering with Facilities and IT to support workspace, equipment, and access requests. • Oversee office supply inventory and help coordinate procurement and distribution of branded materials, promotional items, and department resources. • Organize team events, contribute to administrative initiatives, track contracts and approval progress, and maintain calendars for milestones, workshops, and time-off schedules. • Build effective working relationships across internal and external stakeholders while monitoring key correspondence, mail distribution, shipping needs, newsletters, and other assigned projects.
2026-07-02T17:30:09Z

Administrative Assistant

Oceanside, CA
onsite
Temporary / Contract
24.00 - 30.00 USD / Hourly
Robert Half is currently working with a successful and growing organization in Oceanside that is seeking a highly organized Administrative Assistant to join its team. This position is ideal for someone who enjoys keeping operations running smoothly, supporting multiple departments, and serving as a key point of contact for employees, clients, and vendors.The company offers a welcoming team environment, long-term stability, and opportunities for professional advancement. We are looking for someone who is proactive, detail-oriented, and capable of handling changing priorities with confidence. Key Responsibilities<ul><li>Manage calendars, appointments, and meeting coordination</li><li>Prepare reports, presentations, and correspondence</li><li>Maintain digital and physical filing systems</li><li>Answer and route incoming calls</li><li>Coordinate office operations and supplies</li><li>Schedule travel arrangements and manage expense reports</li><li>Assist with special projects and event planning</li><li>Track invoices and support accounting-related administrative tasks</li><li>Serve as the primary administrative support for management teams</li><li>Communicate with customers, vendors, and internal stakeholders</li></ul>
2026-07-08T21:43:38Z

Part Time Administrative Assistant

San Diego, CA
remote
Temporary / Contract
23.00 - 26.00 USD / Hourly
About the RoleRobert Half is partnering with a valued client to hire a dependable and detail-oriented Part-Time Administrative Assistant to provide administrative and office support three days per week (Wednesday through Friday). This position is ideal for someone who enjoys keeping an office running smoothly, thrives in a collaborative environment, and takes pride in delivering exceptional service to both internal teams and external partners. The ideal candidate is highly organized, proactive, and comfortable managing a variety of administrative, facilities, and office coordination responsibilities in a fast-paced environment. Key Responsibilities<ul><li>Provide general administrative support, including filing, data entry, scanning, and document preparation</li><li>Answer and direct incoming phone calls while providing professional customer service</li><li>Manage office supplies and coordinate inventory, ordering, and restocking as needed</li><li>Serve as a point of contact for facilities-related requests, ensuring issues are reported, tracked, and resolved in a timely manner</li><li>Coordinate with vendors for building services, maintenance, deliveries, and office-related projects</li><li>Assist with conference room scheduling and preparation for meetings</li><li>Support office events by coordinating logistics, setting up meeting spaces, arranging catering, and ensuring rooms are prepared before and after events</li><li>Receive and distribute mail and packages</li><li>Maintain organized office files and records</li><li>Assist with special projects and provide additional administrative support as needed</li></ul>
2026-07-07T15:33:43Z

Human Resources Assistant

Carlsbad, CA
onsite
Temporary / Contract
20.00 - 22.00 USD / Hourly
Launch Your HR Career with a Leading Real Estate OrganizationRobert Half is partnering with a successful real estate company in Carlsbad that is looking to add a motivated Human Resources Assistant to its team. This is an outstanding opportunity for an individual interested in building a long-term career in Human Resources while gaining hands-on experience in recruiting, onboarding, employee support, and HR administration. The ideal candidate is organized, detail-oriented, and eager to learn. You'll work closely with HR leadership and gain valuable exposure to multiple areas of human resources within a professional and collaborative environment.Responsibilities<ul><li>Support recruitment and onboarding activities</li><li>Schedule interviews and coordinate candidate communications</li><li>Prepare new hire documentation and onboarding materials</li><li>Maintain employee records and HR databases</li><li>Assist with benefits administration and employee inquiries</li><li>Support employee engagement initiatives and company events</li><li>Process employment-related paperwork</li><li>Assist with HR reporting and audits</li><li>Maintain confidentiality of employee information</li><li>Provide administrative support to the HR department</li></ul>
2026-07-13T18:13:36Z

Litigation Assistant

San Diego, CA
onsite
Permanent / Full Time
70000.00 - 100000.00 USD / Yearly
A prestigious, long-standing San Diego law firm is seeking an experienced Litigation Assistant to support attorneys and paralegals within a busy litigation practice group. This will support a probate, trusts & estates litigation desk. but the attorneys will train on the practice area. Key Responsibilities:<ul><li>Draft, proofread, and revise pleadings, discovery responses, and general correspondence.</li><li>Manage State and Federal court filings (e-filing), manage service of process, and prepare exhibit binders for hearings/trials.</li><li>Manage complex litigation calendars, schedule depositions/client meetings, and handle new matter openings and conflict checks.</li><li>Conduct intake with clients, call court staff, and coordinate opposing counsel.</li></ul>Pay is contingent upon fluency in the litigation tasks above. Perks of Firm:<ul><li>The firm is good at training. Mentorship comes from the supervising attorneys. </li><li>The partner and senior associate on this desk are fun! They don’t take themselves too seriously.</li><li>Beautiful office view, a gym onsite, and cool amenities. </li><li>Fun events throughout the year like golf tournaments, Padres game suite, fancy half-day holiday party. “This firm likes to party!” -HR </li><li>Tons of organic fruit delivered each Monday.</li></ul>
2026-06-18T23:08:44Z

Executive Administrative Assistant

Solana Beach, CA
onsite
Temporary / Contract
35.00 - 40.00 USD / Hourly
Support Leadership at an Innovative OrganizationAn established biotechnology company is looking for a polished Executive Administrative Assistant to provide high-level support to senior leadership. This role is ideal for someone who enjoys working in a professional environment, managing competing priorities, and serving as a trusted business partner to executives. You'll have visibility across multiple departments while helping coordinate projects, meetings, and executive initiatives. ResponsibilitiesExecutive Support<ul><li>Manage complex calendars and travel arrangements</li><li>Coordinate leadership meetings and prepare meeting materials</li><li>Draft correspondence, reports, and presentations</li><li>Process expense reports and purchase requests</li><li>Organize confidential documents and executive files</li></ul>Office Administration<ul><li>Coordinate company meetings and special events</li><li>Support cross-functional projects</li><li>Manage vendor communication and office logistics</li><li>Prepare reports using Excel and PowerPoint</li></ul>
2026-07-06T18:33:43Z

Executive Assistant

Newport Beach, CA
onsite
Temporary / Contract
33.25 - 38.50 USD / Hourly
We are looking for a highly organized Executive Assistant with relevant experience to support senior leadership while helping keep daily office operations running smoothly. This long-term contract position is well suited for someone who can balance executive-level coordination with hands-on administrative support in a fast-paced property management environment. The ideal candidate brings sound judgment, strong attention to detail, and the ability to manage shifting priorities with professionalism and discretion. Responsibilities: • Coordinate complex calendars for two managing partners, arranging meetings, calls, and appointments while resolving scheduling conflicts efficiently. • Organize travel plans and detailed itineraries for leadership, including transportation, lodging, and related logistics as needed. • Support daily office operations by maintaining an orderly workplace, monitoring supplies, and working with vendors and service providers. • Prepare meeting agendas, presentation materials, and follow-up action items to help leadership stay aligned on priorities and deadlines. • Assist with onboarding logistics for new team members by arranging workspaces, office materials, and orientation support. • Track invoices, expense items, and administrative records with accuracy to support smooth internal operations. • Manage conference room schedules, coordinate internal gatherings, and help execute in-office events professionally. • Maintain organized files, records, and administrative systems while identifying opportunities to improve office procedures and workflow efficiency. • Provide additional administrative and project support to leadership as business needs evolve.
2026-07-14T22:04:01Z

Sr. Administrative Assistant

Costa Mesa, CA
onsite
Temporary / Contract
25.34 - 29.34 USD / Hourly
We are looking for a highly organized Sr. Administrative Assistant to support senior leadership and business development operations in Costa Mesa, California. This Contract position is ideal for an experienced, detail-oriented candidate who can manage executive priorities, coordinate complex logistics, and produce high-quality business materials in a fast-paced environment. The role calls for strong judgment, excellent communication, and the ability to keep multiple projects moving while maintaining accuracy and consistency. Responsibilities: • Support the President, Vice Presidents, and Business Development team with high-level administrative coordination and day-to-day operational assistance. • Create and refine presentations, business proposals, reports, and other business documents for leadership review and external use. • Track open tasks, deadlines, and follow-up items to help ensure commitments are completed accurately and on schedule. • Monitor incoming deliverables from internal teams and external partners, confirming they meet timing, quality, and content expectations. • Serve as a point of coordination for vendors, suppliers, and third-party partners, helping manage communication and next steps. • Organize tradeshows, meetings, and special events by handling logistics, travel planning, printed materials, and promotional support. • Maintain executive calendars and meeting schedules, balancing priorities and improving efficiency for senior leadership. • Arrange detailed domestic and international travel, including itineraries, accommodations, and meeting coordination. • Contribute to cross-functional initiatives, office operations, conference call coordination, and special projects as business needs evolve.
2026-07-21T17:13:44Z

Sr. Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
28.00 - 32.00 USD / Hourly
Our client is a fast-growing technology company dedicated to delivering innovative solutions that drive business success. They foster a collaborative, fast-paced environment where employees are empowered to make an impact and grow their careers. We are seeking a highly organized, proactive, and detail-oriented Senior Administrative Assistant to provide high-level administrative support to executive leadership and cross-functional teams. The ideal candidate thrives in a dynamic environment, anticipates needs before they arise, and can effectively manage multiple priorities while maintaining professionalism and confidentiality. Key Responsibilities<ul><li>Provide executive-level administrative support, including calendar management, meeting coordination, and travel arrangements.</li><li>Coordinate internal and external meetings, prepare agendas, take meeting notes, and track action items.</li><li>Manage complex schedules and prioritize competing requests.</li><li>Prepare reports, presentations, correspondence, and other business documents.</li><li>Organize company events, team meetings, and special projects.</li><li>Handle confidential information with discretion and professionalism.</li><li>Serve as a liaison between executives, employees, clients, and external vendors.</li><li>Monitor office operations and assist with administrative processes to improve efficiency.</li><li>Support expense reporting, invoice processing, and budget tracking.</li><li>Maintain accurate records, files, and documentation.</li><li>Assist with onboarding logistics for new employees and coordinate office resources.</li><li>Identify opportunities to streamline administrative workflows and improve processes.</li></ul>
2026-07-06T22:58:42Z

Administrative Coordinator – Nonprofit Organization

Encinitas, CA
onsite
Temporary / Contract
25.00 - 30.00 USD / Hourly
Make an Impact While Supporting a Mission-Driven TeamA respected nonprofit organization is seeking an Administrative Coordinator to help support daily operations, volunteer programs, community outreach initiatives, and executive staff. This position is perfect for someone who enjoys working with people, staying organized, and contributing to a meaningful mission within the local community. This is a highly visible role where no two days are exactly alike. ResponsibilitiesOffice & Program Coordination<ul><li>Coordinate meetings, events, and volunteer schedules</li><li>Prepare reports, correspondence, and presentation materials</li><li>Maintain donor, volunteer, and community partner databases</li><li>Assist with event planning and community outreach activities</li><li>Answer incoming calls and provide exceptional customer service</li></ul>Administrative Support<ul><li>Order office supplies and coordinate vendors</li><li>Maintain filing systems and confidential records</li><li>Process invoices and assist with light bookkeeping tasks</li><li>Support grant documentation and special projects</li></ul>
2026-07-06T18:33:43Z

Talent Acquisition Coordinator

Valley Center, CA
onsite
Temporary / Contract
32.00 - 36.00 USD / Hourly
A rapidly expanding life sciences company is adding a Talent Acquisition Coordinator to support a busy recruiting team during an exciting period of growth. This role is perfect for someone who enjoys working with people, staying organized, and helping create an exceptional candidate experience from the first interview through onboarding.You'll work alongside recruiters, hiring managers, and HR leadership while gaining exposure to full-cycle recruiting, employer branding, and talent operations. This position offers excellent career growth within one of North County San Diego's strongest industries.Responsibilities<ul><li>Coordinate interviews and hiring manager calendars</li><li>Manage applicant tracking system updates and candidate communications</li><li>Prepare offer letters and onboarding documentation</li><li>Assist with background checks, employment verification, and new hire paperwork</li><li>Schedule orientation and onboarding activities</li><li>Track recruiting metrics and hiring reports</li><li>Support recruiting events, career fairs, and university partnerships</li><li>Provide administrative support for the Talent Acquisition team</li></ul>
2026-07-21T22:28:43Z

Administrative Coordinator

San Diego, CA
remote
Temporary to Hire
25.00 - 30.00 USD / Hourly
We are seeking a highly organized and proactive Administrative Coordinator to support daily office operations and help create an efficient, welcoming workplace. This role will be responsible for coordinating facilities-related tasks, including ordering office supplies, arranging team lunches, and helping maintain office spaces, while also providing administrative support to multiple team members. Key Responsibilities<ul><li>Order and manage office supplies, snacks, and other workplace essentials to ensure the office is fully stocked and operating smoothly.</li><li>Coordinate team lunches, meetings, and other in-office events.</li><li>Help maintain office space, including conference rooms, common areas, and overall workplace organization.</li><li>Serve as a point of contact for office-related needs and help address facilities requests in a timely manner.</li><li>Provide calendar support for team members, including scheduling meetings and managing appointments.</li><li>Assist with preparing, submitting, and tracking expense reports.</li><li>Support general administrative tasks such as document preparation, data entry, and correspondence.</li><li>Partner with internal team members and vendors to ensure smooth day-to-day operations.</li></ul>
2026-07-17T16:08:41Z

Administrative Coordinator

Valley Center, CA
onsite
Temporary / Contract
23.00 - 27.00 USD / Hourly
Robert Half is partnering with a growing organization in Valley Center that is seeking a highly organized Administrative Coordinator to support daily business operations. This individual will play a critical role in keeping departments running efficiently by coordinating schedules, managing communications, and supporting leadership teams. This is an excellent opportunity for an administrative professional who enjoys working in a fast-paced environment and taking ownership of a variety of projects and responsibilities. Key Responsibilities<ul><li>Manage calendars and coordinate meetings</li><li>Prepare reports, presentations, and correspondence</li><li>Assist with project coordination and administrative support</li><li>Maintain filing systems and company records</li><li>Coordinate travel arrangements and expense reports</li><li>Track office supply inventory and vendor relationships</li><li>Support special projects and company events</li><li>Serve as a point of contact for internal and external stakeholders</li></ul>
2026-07-10T23:43:41Z

Employee Experience Coordinator

Escondido, CA
onsite
Temporary / Contract
25.00 - 33.00 USD / Hourly
A growing manufacturing company is looking for an Employee Experience Coordinator to support Human Resources initiatives that enhance employee engagement, onboarding, recognition, and internal communications. This is an ideal opportunity for someone who enjoys creating positive employee experiences while developing a career in Human Resources. You'll work closely with HR leadership to coordinate programs that make a meaningful impact on employees across the organization.Responsibilities<ul><li>Coordinate new hire onboarding and orientation programs</li><li>Organize employee recognition events and engagement initiatives</li><li>Assist with HRIS data entry and personnel record maintenance</li><li>Support benefits enrollment and employee communications</li><li>Coordinate training sessions and company meetings</li><li>Prepare HR reports and maintain confidential employee files</li><li>Assist with recruiting, interview scheduling, and onboarding logistics</li><li>Support special HR projects and continuous improvement initiatives</li></ul>
2026-07-21T22:28:43Z

Office Services Coordinator

Irvine, CA
onsite
Temporary / Contract
20.00 - 22.50 USD / Hourly
We are looking for an organized Office Services Coordinator to provide onsite administrative support for a broker and shared team in Irvine, CA. This Long-term Contract position is ideal for someone who enjoys coordinating daily office activities, keeping documentation accurate, and helping teams stay on schedule. The role combines financial administration, meeting support, document handling, and light marketing coordination in a fast-paced, detail-focused environment. Responsibilities:• Manage voucher preparation and submission, ensuring transactions are processed accurately and within required timelines.• Support expense reporting by organizing receipts, reconciling entries, and helping prepare documentation for review.• Assist with administrative contract coordination by maintaining records, monitoring documentation status, and communicating with internal partners.• Perform accounts receivable support tasks such as tracking invoices, following up on outstanding items, and preparing basic status updates.• Oversee electronic signature workflows by distributing documents through DocuSign, monitoring completion, and filing finalized records.• Coordinate calendars and schedule meetings for brokers, helping align availability and maintain clear communication with attendees.• Prepare presentation and meeting materials, including printing, assembling, and binding collateral for internal and client-facing use.• Provide light support for marketing activities and events, helping with logistics, materials, and general administrative follow-through.• Handle additional day-to-day office duties as needed to support smooth team operations.
2026-07-02T17:30:09Z

Office Manager

Fallbrook, CA
onsite
Temporary / Contract
28.00 - 36.00 USD / Hourly
Robert Half is currently recruiting for an Office Manager to oversee daily office operations for a thriving business in Fallbrook. This role is ideal for someone who enjoys leadership, process improvement, and creating an organized and productive workplace. The Office Manager will serve as the operational backbone of the office, supporting employees, vendors, and leadership teams alike.Key Responsibilities<ul><li>Supervise day-to-day office operations</li><li>Manage office budgets and vendor relationships</li><li>Coordinate facilities and office maintenance</li><li>Oversee office procedures and administrative processes</li><li>Assist with onboarding and employee support activities</li><li>Manage office supply procurement</li><li>Coordinate company events and meetings</li><li>Provide leadership to administrative staff</li></ul>
2026-07-10T23:43:41Z

Office Manager

San Diego, CA
onsite
Temporary / Contract
30.00 - 34.00 USD / Hourly
Our client, a well-established property management company, is seeking an experienced Office Manager to oversee the day-to-day administrative operations of their office. This role is ideal for a highly organized professional who enjoys managing office functions, supporting leadership, and ensuring smooth business operations in a fast-paced environment.The ideal candidate is proactive, detail-oriented, and possesses excellent communication and leadership skills with the ability to manage multiple priorities effectively. Key Responsibilities<ul><li>Oversee daily office operations to ensure efficiency and organization.</li><li>Manage office supplies, equipment, and vendor relationships.</li><li>Supervise and support administrative staff, providing guidance and training as needed.</li><li>Coordinate calendars, meetings, and travel arrangements for leadership.</li><li>Assist with accounts payable, accounts receivable, invoice processing, and expense reporting.</li><li>Maintain office records, contracts, and confidential documentation.</li><li>Serve as the primary point of contact for tenants, vendors, contractors, and internal staff.</li><li>Coordinate maintenance requests and assist with scheduling vendors when needed.</li><li>Support lease administration by preparing and organizing documentation.</li><li>Assist with onboarding new employees and maintaining office policies and procedures.</li><li>Plan office meetings, employee events, and special projects.</li><li>Identify opportunities to improve office processes and operational efficiency.</li></ul>
2026-07-06T23:04:21Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
34.00 - 37.00 USD / Hourly
Our client, an innovative and rapidly growing biotechnology company in La Jolla, CA is seeking an experienced Executive Assistant to provide high-level administrative support to executive leadership. This is an exciting opportunity to join a mission-driven organization focused on advancing scientific innovation and improving lives through cutting-edge research and technology. The ideal candidate is highly organized, resourceful, and proactive, with exceptional communication skills and the ability to manage multiple priorities in a fast-paced, confidential environment. Key Responsibilities<ul><li>Provide comprehensive administrative support to executive leadership, including complex calendar management, scheduling, and meeting coordination.</li><li>Coordinate domestic and international travel arrangements, including detailed itineraries and expense reporting.</li><li>Prepare presentations, reports, correspondence, and meeting materials with a high level of accuracy.</li><li>Organize executive meetings, leadership team meetings, board meetings, and company events.</li><li>Take meeting minutes and track action items to ensure timely follow-up.</li><li>Screen and prioritize communications, responding on behalf of executives when appropriate.</li><li>Manage confidential information with the highest level of professionalism and discretion.</li><li>Serve as a liaison between executives, internal departments, external partners, vendors, and stakeholders.</li><li>Assist with special projects, process improvements, and cross-functional initiatives.</li><li>Support office operations and contribute to creating an organized, collaborative workplace.</li></ul>
2026-07-06T22:58:42Z

Executive Assistant (Bilingual Japanese)

Valley Center, CA
onsite
Temporary / Contract
37.00 - 42.00 USD / Hourly
A growing international company is seeking an experienced Executive Assistant fluent in both Japanese and English to provide high-level administrative support to executive leadership across U.S. and Japan-based operations. This is an exciting opportunity for someone who enjoys working in a fast-paced, global environment where professionalism, discretion, and exceptional organizational skills are highly valued. The ideal candidate is proactive, resourceful, and capable of anticipating executive needs while managing multiple priorities with confidence. If you enjoy being a trusted business partner and thrive in an environment where no two days are alike, we'd love to hear from you. ResponsibilitiesExecutive Support<ul><li>Manage complex executive calendars across multiple time zones</li><li>Coordinate domestic and international travel arrangements, itineraries, and expense reporting</li><li>Schedule executive meetings, video conferences, and board presentations</li><li>Prepare reports, presentations, meeting agendas, and executive correspondence</li><li>Maintain confidential records and sensitive business information</li></ul>Administrative Operations<ul><li>Translate verbal and written communications between Japanese and English when needed</li><li>Coordinate meetings with international stakeholders and business partners</li><li>Track action items and project deadlines for executive leadership</li><li>Assist with event planning and company meetings</li><li>Support special projects and cross-functional initiatives</li></ul>
2026-07-14T23:53:40Z

Executive Assistant

San Diego, CA
remote
Temporary / Contract
50.00 - 55.00 USD / Hourly
About the CompanyRobert Half is partnering with a well-established, rapidly growing wealth management firm seeking a polished, proactive, and highly organized Executive Assistant to support its Chief Executive Officer. This is an exceptional opportunity for an experienced executive support professional who thrives in a fast-paced, high-touch environment and enjoys serving as a trusted partner to senior leadership.The ideal candidate is resourceful, detail-oriented, exercises sound judgment, and has a proven ability to manage competing priorities while maintaining the highest level of professionalism and confidentiality. Position OverviewThe Executive Assistant will provide comprehensive administrative and strategic support to the CEO, serving as the primary point of contact for executive operations. This individual will manage complex scheduling, coordinate meetings and travel, oversee confidential communications, and help drive organizational efficiency across the executive office.Success in this role requires exceptional communication skills, strong business acumen, and the ability to anticipate the CEO's needs before they arise.Key Responsibilities<ul><li>Manage the CEO's complex calendar, scheduling meetings across multiple time zones while prioritizing competing demands.</li><li>Coordinate domestic and international travel, including flights, accommodations, transportation, and detailed itineraries.</li><li>Prepare meeting agendas, presentation materials, reports, and briefing documents for executive meetings and board presentations.</li><li>Screen and prioritize incoming communications, responding independently when appropriate.</li><li>Serve as a liaison between the CEO, executive leadership team, clients, investors, board members, and external partners.</li><li>Coordinate executive meetings, leadership off-sites, client events, and special projects.</li><li>Prepare expense reports, reconcile corporate credit card transactions, and monitor executive budgets.</li><li>Draft, edit, and proofread professional correspondence and presentations.</li><li>Handle highly confidential information with discretion and professionalism.</li><li>Track action items and follow up with internal stakeholders to ensure timely completion.</li><li>Assist with strategic initiatives and cross-functional projects as assigned by the CEO.</li><li>Support board meeting logistics, including scheduling, meeting materials, minute taking, and follow-up communications.</li><li>Continuously identify opportunities to improve executive office processes and efficiencies</li></ul>
2026-07-06T22:13:36Z

Trial Paralegal

Irvine, CA
onsite
Permanent / Full Time
100000.00 - 130000.00 USD / Yearly
Trial ParalegalOn-Site in Orange County, CA$100,000–$130,000 About the FirmOur client is one of California's largest and most respected full-service regional law firms, with a strong presence in Orange County. The firm is known for its sophisticated work in business litigation, corporate law, real estate, tax, labor & employment, and trusts & estates matters. Why Join This Firm?<ul><li>Prestigious California-based law firm with a longstanding reputation for excellence</li><li>Modern office with panoramic Orange County views</li><li>Complimentary gym access with towel service</li><li>Daily breakfast provided by the firm</li><li>Strong employee retention and opportunities for advancement</li><li>Large quarterly networking and employee appreciation events</li><li>Low annual billable requirement of 1,450 hours</li></ul> Work Schedule<ul><li>Fully onsite (5 days per week)</li></ul> Responsibilities<ul><li>Support attorneys in all phases of state and federal litigation from case inception through trial and appeal</li><li>Draft and prepare motions, including motions in limine, motions to compel, and other litigation filings</li><li>Propound and respond to written discovery</li><li>Manage document review and e-discovery using Relativity</li><li>Prepare trial materials, exhibits, witness files, and trial binders</li><li>Coordinate filings and case management in both state and federal courts</li><li>Utilize trial presentation software such as OnCue or Trial Director during hearings and trial</li><li>Assist with deposition preparation, document organization, and case strategy support</li></ul> Compensation + Benefits:<ul><li>$100,000–$130,000 - depending on experience level</li><li>Medical, dental vision</li><li>401k with employer match</li></ul>
2026-07-17T15:08:40Z

Talent Acquisition Manager

Irvine, CA
onsite
Temporary / Contract
33.00 - 34.00 USD / Hourly
We are looking for an experienced Talent Acquisition Manager to join our team on a long-term contract basis. This role is based in Irvine, California, and offers an opportunity to lead key hiring initiatives while collaborating with cross-functional teams. The ideal candidate will bring strong expertise in recruitment strategies, applicant tracking systems, and candidate engagement. Responsibilities: • Oversee and manage the full-cycle recruitment process, including sourcing, screening, interviewing, and onboarding candidates. • Develop and implement effective hiring strategies to attract top talent in alignment with organizational goals. • Utilize applicant tracking systems (ATS) such as Avature and CareerBuilder to streamline recruitment workflows. • Conduct background checks and ensure compliance with hiring policies and procedures. • Collaborate with hiring managers to define job requirements and create compelling job postings. • Organize and lead virtual and in-person hiring events using tools like Cisco Webex Meetings. • Monitor recruitment metrics to assess the effectiveness of hiring practices and recommend improvements. • Stay updated on industry trends and best practices to enhance talent acquisition processes. • Build and maintain relationships with external partners, including job boards and recruitment agencies. • Support diversity and inclusion initiatives by fostering equitable hiring practices.
2026-07-17T16:48:44Z

Property Administrator

San Diego, CA
onsite
Temporary to Hire
26.00 - 32.00 USD / Hourly
Location: San Diego, CAEmployment Type: Contract (Through November)Schedule: Full-Time, Monday – FridayAbout the OpportunityRobert Half is partnering with a leading commercial property management company to identify a Property Administrator for a contract assignment through November. This position is ideal for a detail-oriented administrative professional who thrives in a fast-paced environment and enjoys supporting daily property operations while delivering exceptional service to tenants, vendors, and internal teams. The Property Administrator will play a key role in ensuring efficient building operations by providing administrative support, coordinating vendor and tenant communications, assisting with financial processes, and helping maintain a best-in-class tenant experience. Key Responsibilities<ul><li>Serve as the primary administrative point of contact for tenant and vendor inquiries, ensuring requests are addressed promptly and professionally.</li><li>Support day-to-day property operations by coordinating work orders, tracking service requests, and assisting with operational projects.</li><li>Process accounts payable by reviewing, coding, and submitting vendor invoices accurately and on schedule.</li><li>Assist with accounts receivable functions, including preparing tenant billings, monitoring rent payments, and following up on outstanding balances as directed.</li><li>Maintain vendor records, certificates of insurance, contracts, and compliance documentation to ensure property requirements are met.</li><li>Prepare reports, correspondence, tenant communications, and other administrative documents for the property management team.</li><li>Assist with budgeting, financial reporting, variance tracking, and invoice reconciliation using property management software.</li><li>Coordinate vendor scheduling, tenant move-ins and move-outs, and building access requests.</li><li>Conduct routine property inspections to identify maintenance or safety concerns and communicate findings to the appropriate teams.</li><li>Support tenant appreciation events, building communications, and other initiatives that enhance the tenant experience.</li><li>Maintain organized electronic and physical property files while ensuring documentation is accurate and up to date.</li><li>Provide general administrative support to the Property Manager and assist with special projects as needed.</li></ul>
2026-07-07T22:18:40Z

Sr. EA/Chief of Staff

San Diego, CA
remote
Temporary / Contract
48.00 - 60.00 USD / Hourly
About the OpportunityRobert Half is partnering with a well-established, fast-growing wealth management firm to identify an experienced Senior Executive Assistant / Chief of Staff to support the firm's President. This is a highly visible position for a proactive, strategic professional who thrives in a fast-paced, high-touch environment and enjoys serving as a trusted business partner.This role goes beyond traditional executive support. The ideal candidate will anticipate needs, streamline operations, manage key initiatives, and act as an extension of the President while maintaining the highest level of professionalism and confidentiality.Key Responsibilities<ul><li>Provide comprehensive executive support to the President, including complex calendar management, meeting coordination, and travel arrangements.</li><li>Serve as a strategic partner by anticipating priorities, identifying potential conflicts, and proactively managing competing demands.</li><li>Act as the primary point of contact between the President and internal teams, clients, and external business partners.</li><li>Prepare meeting agendas, presentation materials, reports, and executive-level correspondence.</li><li>Coordinate board meetings, leadership meetings, and client events, including logistics and follow-up action items.</li><li>Track strategic initiatives and special projects, ensuring deadlines and deliverables are met.</li><li>Attend meetings, capture detailed notes, and monitor progress on key action items.</li><li>Manage confidential information with the utmost discretion and professionalism.</li><li>Improve and document operational processes to enhance executive efficiency.</li><li>Assist with office operations, vendor coordination, and executive expense reporting.</li><li>Support firm-wide initiatives and collaborate cross-functionally with leadership on high-priority projects</li></ul>
2026-07-06T18:13:41Z