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2 results for Event Assistant in Carlsbad, CA
- Irvine, California
- onsite
- Temporary / Contract
- 25 - 27 USD / Hourly
- We are looking for a dedicated Project Assistant to join our team in Irvine, California. In this role, you will play a key part in supporting project managers and ensuring the seamless execution of various initiatives. This is a long-term contract position ideal for someone who excels at organization, communication, and attention to detail.<br><br>Responsibilities:<br>• Coordinate project activities to ensure milestones are achieved on time and within scope.<br>• Maintain comprehensive project documentation, including reports and updates for stakeholders.<br>• Assist project managers with planning schedules and allocating resources effectively.<br>• Monitor project progress, identifying and addressing potential risks or delays.<br>• Facilitate communication among team members, vendors, and stakeholders to ensure alignment.<br>• Organize and document project meetings, including preparing agendas and recording minutes.<br>• Track budgets and expenses to ensure financial objectives are met.<br>• Support the deployment and utilization of project management tools and processes.<br>• Verify that project deliverables meet quality standards and organizational requirements.<br>• Manage and maintain project files and records for accuracy and accessibility.
- 2026-09-25T00:00:00Z
- San Diego, California
- onsite
- Temporary / Contract
- 30 - 35 USD / Hourly
- <p>Our client is seeking an organized and detail-oriented <strong>Project Coordinator</strong> to support project managers and field teams throughout the construction process. This role will help keep projects on track by coordinating schedules, documentation, communication, and administrative details from project kickoff through completion.</p><p>The ideal candidate is proactive, organized, and comfortable working in a fast-paced construction environment with multiple priorities.</p><p>Key Responsibilities</p><ul><li>Provide administrative and project coordination support to Project Managers and field teams</li><li>Assist with project scheduling, timelines, and tracking deadlines</li><li>Prepare, organize, and maintain project documentation, contracts, and files</li><li>Coordinate communication between project managers, subcontractors, vendors, clients, and internal teams</li><li>Assist with purchase orders, invoices, change orders, and billing documentation</li><li>Track RFIs, submittals, permits, and other project requirements</li><li>Schedule meetings, site visits, inspections, and project-related activities</li><li>Maintain project logs and update spreadsheets and internal systems</li><li>Follow up on outstanding items to keep projects moving forward</li><li>Assist with gathering information and preparing project reports</li><li>Support project closeout documentation and final deliverables</li><li>Help coordinate materials, deliveries, and subcontractor schedules as needed</li><li>Provide general administrative support to the construction and operations teams</li></ul><p><br></p><p><br></p>
- 2026-09-11T00:00:00Z