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2 results for Event Assistant in Carlsbad, CA
- Newport Beach, CA
- onsite
- Contract / Temporary to Hire
- 42.75 - 49.5 USD / Hourly
- <p>We are looking for a Construction Project Coordinator to join our team in Newport Beach, California. In this Contract to permanent position, you will play a key role in supporting project operations by managing administrative tasks, coordinating field office activities, and ensuring compliance with project requirements. This role is ideal for an organized and proactive individual who thrives in a fast-paced construction environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to the project team, including maintaining schedules, coordinating events, and assisting with paperwork related to safety, contracts, insurance, and invoices.</p><p>• Prepare and distribute correspondence, reports, meeting minutes, and project-related documents, ensuring accuracy and timely delivery.</p><p>• Manage purchase orders by creating them under the direction of project managers and facilitating payments to subcontractors and vendors.</p><p>• Accurately prepare and submit pay applications on schedule, including handling Textura processes and ensuring compliance with monthly billing requirements.</p><p>• Assist with labor compliance documentation, certified payroll tracking, and Section 3 requirements to meet project-specific standards.</p><p>• Oversee field office operations by maintaining visitor logs, ensuring an organized and detail-oriented workspace, and coordinating supplies and meeting materials.</p><p>• Foster a positive and detail-oriented office culture, organizing team-building activities and ensuring a welcoming environment for both staff and visitors.</p><p>• Participate in staff meetings, prepare minutes, and support the planning and execution of critical team events.</p><p>• Coordinate with trades to track compliance and gather necessary documentation for payment processing and project draw submissions.</p><p>• Support the preparation and assembly of draw backup materials, including lien waivers and documentation for stored materials.</p>
- 2026-03-27T00:00:00Z
- San Diego, CA
- onsite
- Temporary
- 23 - 26 USD / Hourly
- <p><strong>About the Company:</strong></p><p> Our client is a reputable construction company committed to delivering high-quality projects safely and on schedule. They value organization, communication, and teamwork, and are looking for a Scheduling Coordinator to ensure efficient project planning and seamless field operations.</p><p><strong>Position Overview:</strong></p><p> The Scheduling Coordinator will manage and maintain project schedules, coordinating resources, subcontractors, and internal teams to ensure projects are completed on time and within scope. This role requires strong organizational skills, attention to detail, and the ability to communicate effectively with both office and field teams.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Develop, maintain, and update project schedules, ensuring alignment with project timelines and milestones.</li><li>Coordinate with project managers, field staff, subcontractors, and vendors to schedule work, deliveries, and inspections.</li><li>Track project progress and communicate schedule changes or delays to relevant stakeholders.</li><li>Maintain accurate scheduling records and reports, ensuring documentation is up to date.</li><li>Assist with resource allocation and planning to optimize productivity and minimize downtime.</li><li>Support project teams with administrative tasks related to scheduling, including meeting coordination and reporting.</li><li>Ensure compliance with company policies, safety standards, and project requirements.</li></ul><p><br></p>
- 2026-03-13T00:00:00Z