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27 results for Entry Level Administrative Assistant in Carlsbad, CA

Administrative Assistant

San Marcos, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Every team has that one person who keeps everything on track—the one who knows where things are, what needs to happen next, and how to make the day run smoother for everyone else. That’s exactly who we’re looking for. We’re seeking a proactive and highly organized Administrative Assistant to support daily operations and help bring structure to a fast-paced environment. This role is perfect for someone who enjoys variety in their day, can anticipate needs before they arise, and takes pride in being the go-to person for keeping things running efficiently.You’ll work closely with leadership and cross-functional teams, playing a key role in communication, coordination, and overall office productivity. What You'll Do<ul><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Handle email correspondence and act as a point of contact for internal and external communication</li><li>Prepare reports, presentations, and documents as needed</li><li>Maintain organized filing systems (digital and physical)</li><li>Assist with office coordination, supplies, and vendor communication</li><li>Support project tracking and follow-ups to ensure deadlines are met</li><li>Coordinate meetings, including logistics and preparation of materials</li><li>Assist with data entry, recordkeeping, and administrative reporting</li><li>Provide general support to leadership and team members as needed</li></ul>
2026-04-20T00:00:00Z

Administrative Assistant

Cardiff-by-the-Sea, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are currently seeking a dependable and organized Administrative Assistant to support daily operations within a fast-paced office environment. This role serves as a key support function for multiple departments, ensuring that communication, scheduling, and administrative processes run efficiently. The Administrative Assistant will interact with internal team members and external contacts, helping maintain structure and organization across day-to-day business activities. The ideal candidate is detail-oriented, proactive, and comfortable managing multiple priorities. This position is well-suited for someone who enjoys keeping things organized, staying ahead of deadlines, and providing reliable support to a growing team. RESPONSIBILITIES<ul><li>Coordinate calendars, meetings, and appointments for team members</li><li>Manage incoming calls, emails, and general inquiries, directing them appropriately</li><li>Prepare reports, documents, and correspondence as needed</li><li>Maintain organized filing systems, both digital and physical</li><li>Assist with data entry, tracking, and recordkeeping</li><li>Support office operations including supply management and vendor coordination</li><li>Help with scheduling logistics and meeting preparation</li><li>Perform general administrative duties and assist with special projects</li></ul>
2026-04-22T00:00:00Z

Administrative Assistant

La Jolla, CA
onsite
Temporary / Contract
24 - 27 USD / Hourly
About the Role: Robert Half is seeking a detail-oriented and proactive Administrative Assistant to support our client, a well-established financial services firm. This role is ideal for someone who thrives in a fast-paced, professional environment and enjoys being the go-to person for office coordination and executive support.Key Responsibilities:<ul><li>Provide administrative support to leadership and internal teams</li><li>Manage calendars, schedule meetings, and coordinate conference calls</li><li>Prepare reports, presentations, and correspondence with a high level of accuracy</li><li>Handle incoming calls, emails, and client inquiries with professionalism</li><li>Maintain and organize files, records, and documentation</li><li>Assist with meeting logistics, including agendas and follow-ups</li><li>Support special projects and ad hoc administrative tasks as needed</li></ul>
2026-04-24T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
About the Role: A growing biotechnology company is seeking a detail-oriented and organized Administrative Assistant to support daily office operations and cross-functional teams. This role is ideal for someone who thrives in a fast-paced, innovative environment and enjoys providing essential support to teams working at the forefront of science and healthcare.Key Responsibilities:<ul><li>Provide administrative support to multiple departments, including research, clinical, and operations teams</li><li>Manage calendars, schedule meetings, and coordinate logistics for internal and external stakeholders</li><li>Assist with travel arrangements, expense reports, and reimbursement tracking</li><li>Prepare and format documents, presentations, and reports</li><li>Maintain organized records, files, and databases with a high level of accuracy</li><li>Support onboarding of new employees, including coordination of schedules and materials</li><li>Order office and lab supplies, and liaise with vendors as needed</li><li>Assist with planning company meetings, team events, and training sessions</li><li>Serve as a point of contact for general office inquiries and ensure a professional, welcoming environment</li><li>Support ad hoc projects and administrative initiatives as needed</li></ul>
2026-04-24T00:00:00Z

Administrative Assistant

Fallbrook, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
Behind every successful agricultural operation is a strong administrative backbone. We’re looking for a reliable and detail-oriented Administrative Assistant to support daily operations for a growing agriculture company in Fallbrook. This role is perfect for someone who enjoys staying organized, keeping things on track, and supporting a hardworking, hands-on team. You’ll be involved in a mix of office coordination, reporting, and operational support, with exposure to the business side of agriculture. What You'll Do<ul><li>Provide day-to-day administrative support to operations and leadership teams</li><li>Manage schedules, calendars, and internal communications</li><li>Maintain records related to inventory, shipments, and production logs</li><li>Assist with invoicing, purchase orders, and basic accounting coordination</li><li>Coordinate vendor communications and service scheduling</li><li>Organize and maintain digital and physical filing systems</li><li>Support compliance documentation and reporting requirements</li><li>Assist with data entry and tracking across spreadsheets and internal systems</li><li>Help coordinate team meetings and prepare reports or presentations</li></ul>
2026-04-17T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Our client is seeking a detail-oriented and organized Administrative Assistant to support day-to-day office operations and help ensure the team runs efficiently. Key Responsibilities:<ul><li>Provide administrative and clerical support to staff and management</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, and presentations</li><li>Maintain filing systems, records, and office supplies</li><li>Answer phones, greet visitors, and respond to general inquiries</li><li>Assist with data entry and other office support tasks</li></ul>
2026-04-29T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
22.5 - 25 USD / Hourly
Our client in the biotech industry is seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and team coordination in a fast-paced, innovation-driven environment. Responsibilities:<ul><li>Manage calendars, schedule meetings, and coordinate appointments for team members and leadership.</li><li>Prepare, edit, and distribute correspondence, reports, presentations, and meeting materials.</li><li>Answer phones, respond to emails, and serve as a professional point of contact for internal and external stakeholders.</li><li>Maintain filing systems, records, and office documentation with a high level of accuracy.</li><li>Assist with travel arrangements, expense reporting, and invoice processing.</li><li>Support departmental projects, meeting logistics, and cross-functional communication.</li><li>Monitor office supplies and coordinate orders as needed.</li><li>Perform additional administrative tasks to support business operations.</li></ul>
2026-04-29T00:00:00Z

Senior Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
About the Role: A well-established financial services firm is seeking a highly organized and proactive Senior Administrative Assistant to support senior leadership and ensure the smooth day-to-day operations of the office. This role requires a high level of professionalism, discretion, and attention to detail, along with the ability to manage multiple priorities in a fast-paced, client-focused environment.Key Responsibilities:<ul><li>Provide high-level administrative support to executives and senior team members, including complex calendar management and meeting coordination</li><li>Prepare and edit correspondence, reports, presentations, and client-facing materials</li><li>Coordinate internal and external meetings, including logistics, agendas, and follow-up actions</li><li>Manage travel arrangements, expense reports, and reimbursements</li><li>Serve as a point of contact for clients, vendors, and internal stakeholders, maintaining a professional and polished presence</li><li>Maintain and organize confidential files, documents, and records</li><li>Assist with project coordination, tracking deadlines, and ensuring deliverables are met</li><li>Support office operations, including ordering supplies and coordinating with vendors as needed</li><li>Help onboard new employees and provide administrative support to team initiatives</li><li>Ensure compliance with company policies and financial industry regulations</li></ul>
2026-04-24T00:00:00Z

Sr. Administrative Assistant

Aliso Viejo, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a highly organized Sr. Administrative Assistant to provide part-time, in-office support for a wealth management team in California. This Contract position is well suited for an experienced, detail-oriented candidate who thrives in a client-facing environment, manages competing priorities with care, and helps maintain smooth daily operations during a period of team growth and onboarding. The ideal candidate brings strong administrative judgment, attention to detail, and the ability to work closely with advisors and internal partners while supporting a high standard of service. Responsibilities: • Coordinate administrative and client service activities that keep daily office and advisor workflows running efficiently in a part-time, on-site setting. • Assist with new client setup, account updates, transfer requests, and related service tasks by preparing and organizing required paperwork for accurate submission. • Handle transaction-related documentation for items such as wires, checks, journals, and distributions while maintaining a high level of accuracy and timeliness. • Maintain complete and well-organized client information within CRM and custodial systems to support reliable recordkeeping and follow-up. • Prepare materials for client and internal meetings, including agendas, reports, scheduling support, conference call logistics, and post-meeting action tracking. • Review account notifications and routine service matters, resolve straightforward issues, and direct more complex items to the appropriate operations, compliance, or leadership contacts. • Support document retention and regulatory file practices to help ensure records are current, accessible, and compliant with firm standards. • Work collaboratively with advisors and cross-functional partners to strengthen service delivery and identify practical improvements to internal processes and the client experience. • Arrange travel and provide general executive-style administrative support, including calendar coordination and communication follow-through as needed.
2026-04-24T00:00:00Z

Sr. Administrative Assistant

Costa Mesa, CA
onsite
Temporary / Contract
25.3365 - 29.337 USD / Hourly
We are looking for a highly organized Sr. Administrative Assistant to support senior leadership and business development operations in Costa Mesa, California. This Contract position is ideal for an experienced, detail-oriented candidate who can manage executive priorities, coordinate complex logistics, and produce high-quality business materials in a fast-paced environment. The role calls for strong judgment, excellent communication, and the ability to keep multiple projects moving while maintaining accuracy and consistency. Responsibilities: • Support the President, Vice Presidents, and Business Development team with high-level administrative coordination and day-to-day operational assistance. • Create and refine presentations, business proposals, reports, and other business documents for leadership review and external use. • Track open tasks, deadlines, and follow-up items to help ensure commitments are completed accurately and on schedule. • Monitor incoming deliverables from internal teams and external partners, confirming they meet timing, quality, and content expectations. • Serve as a point of coordination for vendors, suppliers, and third-party partners, helping manage communication and next steps. • Organize tradeshows, meetings, and special events by handling logistics, travel planning, printed materials, and promotional support. • Maintain executive calendars and meeting schedules, balancing priorities and improving efficiency for senior leadership. • Arrange detailed domestic and international travel, including itineraries, accommodations, and meeting coordination. • Contribute to cross-functional initiatives, office operations, conference call coordination, and special projects as business needs evolve.
2026-04-28T00:00:00Z

Payroll Administrative Assistant

Oceanside, CA
onsite
Temporary / Contract
22 - 28 USD / Hourly
We are looking for a Payroll Administrative Assistant to support payroll operations and ensure accurate recordkeeping. This role is ideal for someone early in their payroll or HR career who enjoys working with data, staying organized, and supporting compliance processes.You’ll assist the payroll team with data entry, audits, and employee support while gaining exposure to payroll systems and procedures. RESPONSIBILITIES<ul><li>Assist with payroll data entry, timecard review, and updates</li><li>Maintain accurate employee payroll records and documentation</li><li>Support payroll processing by verifying hours, pay rates, and deductions</li><li>Respond to employee inquiries regarding pay, timekeeping, and deductions</li><li>Assist with payroll audits and reporting</li><li>Help track compliance with company policies and regulations</li><li>Coordinate with HR and Finance teams on payroll-related matters</li><li>Maintain confidentiality of sensitive payroll information</li></ul>
2026-04-23T00:00:00Z

Part-Time Senior Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
A leading nonprofit organization seeks a Part-Time Senior Administrative Assistant to partner closely with the Executive Assistant and leadership team. This highly visible role will provide advanced administrative and board support, ensuring smooth operations and exceptional service to board members and stakeholders. Key Responsibilities:<ul><li>Prepare and distribute board packets and meeting correspondence.</li><li>Coordinate, schedule, and manage meetings (primarily via Zoom), ensuring accurate logistics and timely communications.</li><li>Serve as a liaison for board members and external consultants, delivering a high level of professionalism and service.</li><li>Support the Executive Assistant with:</li><li>Calendar management and meeting scheduling</li><li>Managing email communications and correspondence</li><li>Coordinating travel arrangements as needed</li><li>Maintain confidentiality and exhibit professionalism in all interactions.</li><li>Provide administrative support for multiple board of directors totaling more than 30 members.</li><li>Board meetings are highly visible and central to the organization’s success.</li></ul>Schedule & Work Arrangements:<ul><li>Immediate need for a part-time contractor (20–25 hours per week)</li><li>Flexible schedule: Monday–Thursday, between 8:00 AM – 5:30 PM (no Friday work required; organization operates on a 9/80 calendar)</li><li>Remote or on-site options may be considered depending on organizational needs</li><li>This is a contract position with the potential for permanent conversion. If converted, the role would become full-time and requires availability for full time work down the line</li></ul>
2026-04-01T00:00:00Z

Executive Assistant

Vista, CA
onsite
Temporary / Contract
32 - 36 USD / Hourly
We are looking for a highly skilled Executive Assistant to provide direct support to senior leadership. This role acts as a strategic partner, helping manage priorities, streamline communication, and ensure executives can focus on high-level initiatives. The Executive Assistant will handle sensitive information, coordinate complex schedules, and serve as a key point of contact across the organization. The ideal candidate is polished, resourceful, and thrives in a dynamic environment. This individual anticipates needs, solves problems proactively, and maintains a high level of professionalism at all times. RESPONSIBILITIES<ul><li>Manage complex calendars, including scheduling meetings, travel, and appointments</li><li>Serve as a liaison between executives, internal teams, and external stakeholders</li><li>Prepare presentations, reports, and executive-level correspondence</li><li>Coordinate meetings, including agendas, materials, and follow-ups</li><li>Handle confidential information with discretion and professionalism</li><li>Assist with project coordination and tracking deadlines</li><li>Screen and prioritize incoming communications</li><li>Support planning of events, meetings, and offsite functions</li><li>Perform additional administrative and operational duties as needed</li></ul>
2026-04-22T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary to Hire
35 - 45 USD / Hourly
We are looking for a highly organized and proactive Executive Assistant to support senior leadership in San Diego, California. This Contract to permanent position offers an opportunity to play a key role in managing schedules, coordinating travel, and ensuring seamless executive operations. If you thrive in a fast-paced environment and excel at multitasking, we encourage you to apply. Responsibilities: • Manage and maintain executive calendars, ensuring all appointments and meetings are accurately scheduled. • Coordinate comprehensive travel arrangements, including booking flights, accommodations, and transportation. • Organize and prepare materials for executive meetings, ensuring all necessary documents and agendas are ready. • Act as a point of contact to prioritize and handle communication on behalf of executives. • Monitor and adjust schedules to accommodate last-minute changes and urgent requests. • Ensure travel itineraries are aligned with business needs and efficiently executed. • Assist in planning and organizing events or functions as required. • Maintain confidentiality and handle sensitive information with discretion. • Track and coordinate follow-ups on key tasks and deliverables to ensure deadlines are met.
2026-04-24T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
50 - 55 USD / Hourly
About the Role: A fast-growing biotechnology company is seeking a highly organized and strategic Executive Assistant to support senior leadership. This role goes beyond traditional administrative support—you’ll act as a trusted partner, helping drive efficiency, manage priorities, and support key initiatives in a dynamic, science-driven environment. The ideal candidate is proactive, detail-oriented, and comfortable operating in a fast-paced, highly confidential setting.Key Responsibilities:<ul><li>Provide high-level administrative support to C-level executives, including complex calendar management, meeting coordination, and prioritization of competing demands</li><li>Serve as a gatekeeper and strategic partner, managing communications and ensuring alignment across internal and external stakeholders</li><li>Coordinate domestic and international travel, including detailed itineraries and expense reporting</li><li>Prepare and edit presentations, reports, and executive communications, including materials for board meetings and investor updates</li><li>Support planning and execution of leadership meetings, scientific reviews, and company-wide events</li><li>Track key projects, deadlines, and action items, ensuring timely follow-up and execution</li><li>Liaise with cross-functional teams, including research, clinical, regulatory, and operations</li><li>Handle highly confidential information with discretion and professionalism</li><li>Assist with onboarding senior hires and supporting leadership team initiatives</li><li>Improve administrative processes and implement efficiencies to support organizational growth</li></ul>
2026-04-24T00:00:00Z

Financial Services Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
A small financial services organization is seeking a motivated Administrative Assistant to join their dynamic team. This role plays a pivotal part in ensuring seamless business operations and supporting our leadership with essential administrative functions. This is a contract opportunity until the end of May 2026 with a team based onsite in San Diego, CA. Key Responsibilities:<ul><li>Assist with meeting preparation by taking detailed notes and distributing action items.</li><li>Collect, organize, and maintain important documents and client records.</li><li>Input data accurately to support financial reporting, analytics, and presentation development.</li><li>Support ongoing projects through effective communication and timely follow-up.</li><li>Maintain confidentiality and handle sensitive information appropriately.</li><li>Provide general office support as needed and collaborate with multiple teams.</li></ul>
2026-04-16T00:00:00Z

Accountant - Entry Level

San Diego, CA
onsite
Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for an entry-level Accountant to support a growing accounting team in California. This part-time opportunity is designed for someone eager to build hands-on experience while working alongside experienced CPAs in a structured services environment. The role is offered as a contract position, providing the potential to move into a permanent role based on performance and business needs. Responsibilities: • Manage incoming invoices, record payables accurately, and help monitor payment activity to keep vendor accounts current. • Prepare and issue client billing, apply incoming payments, and assist with timely follow-up on outstanding balances. • Reach out to clients to gather missing transaction details, confirm account information, and resolve routine questions related to financial activity. • Maintain organized electronic files for accounting records, supporting documents, and other financial materials to ensure easy retrieval and audit readiness. • Support daily accounting operations by entering financial data, reviewing transactions, and assisting with account reconciliation activities. • Help coordinate client deadlines and internal task progress so deliverables are completed accurately and on schedule. • Perform bank and account reconciliations to identify discrepancies and escalate issues when needed. • Provide administrative and operational assistance to the broader team and take on additional assignments as priorities shift.
2026-04-24T00:00:00Z

Accounting Assistant

San Diego, CA
onsite
Temporary / Contract
23 - 27 USD / Hourly
Robert Half is seeking an Accounting Assistant for a growing hospitality group in San Diego! The ideal candidate will have experience supporting light Accounts Payable, Accounts Receivable, and Payroll.This is the perfect role for someone who enjoys supporting multiple parts of the accounting department. This is an on-site position, temporary-to-hire, and assisting a busy accounting department. What you'll be doing everyday<ul><li>Maintain Purchase Order processing system</li><li>Process Accounts Payable</li><li>Enter A/R information into system </li><li>Processing expense reports </li><li>Assist with payroll system and payroll related items</li><li>Perform clerical duties such as mailings and filing</li><li>Perform such other accounting, financial, or administrative tasks as may be required</li></ul>
2026-04-21T00:00:00Z

Accounting Assistant

Carlsbad, CA
onsite
Temporary / Contract
23 - 29 USD / Hourly
There’s a rhythm to real estate accounting — rent coming in, expenses going out, properties being tracked, and everything needing to land in the right place at the right time. A property management company in Carlsbad is hiring an Accounting Assistant to support day-to-day financial operations tied to multiple properties and accounts. This role is ideal for someone who likes consistency but can also handle volume. You’ll be working across transactions, tenant payments, and vendor invoices — helping keep everything accurate and accounted for. It’s a steady, detail-driven role where your work directly supports operational stability. What You’ll Be Doing<ul><li>Assist with rent postings and payment tracking</li><li>Process invoices and support accounts payable</li><li>Maintain tenant and vendor financial records</li><li>Reconcile accounts and resolve discrepancies</li><li>Support reporting and documentation</li><li>Organize files and maintain systems</li><li>Assist with month-end close processes</li><li>Communicate with internal teams</li></ul>
2026-04-14T00:00:00Z

Accounting Assistant

Vista, CA
onsite
Temporary / Contract
22 - 27 USD / Hourly
We are seeking a detail-oriented Accounting Assistant to support daily financial operations and ensure accuracy across key accounting functions. This role is ideal for someone who enjoys working with numbers, staying organized, and supporting a collaborative finance team. You’ll assist with a mix of accounts payable, accounts receivable, and general ledger support while gaining exposure to core accounting processes. RESPONSIBILITIES<ul><li>Assist with accounts payable and receivable processing, including invoice entry and payment tracking</li><li>Perform data entry and maintain accurate financial records</li><li>Support bank and credit card reconciliations</li><li>Help prepare journal entries and assist with general ledger maintenance</li><li>Organize and maintain financial documentation for audits and reporting</li><li>Assist with expense tracking and report review</li><li>Support month-end close activities</li><li>Respond to internal and external inquiries related to accounting transactions</li></ul>
2026-04-28T00:00:00Z

Accounting Assistant

Carlsbad, CA
onsite
Temporary / Contract
22 - 28 USD / Hourly
If you’ve ever looked at a messy spreadsheet, a stack of invoices, or a half-finished reconciliation and thought, “I could clean this up in no time,” — this is your kind of role. A fast-growing consumer goods company in San Diego is building out its accounting support team and hiring an Accounting Assistant to help bring structure and consistency to day-to-day financial processes.This is the type of environment where things are moving quickly — orders coming in, vendors being added, transactions stacking up — and the accounting team needs someone who can jump in, stay organized, and keep everything aligned behind the scenes. You won’t just be entering data — you’ll be helping create order out of chaos and supporting a team that relies on accuracy to keep the business moving. What You’ll Be Doing<ul><li>Assist with accounts payable and receivable processes</li><li>Enter and maintain financial data in accounting systems</li><li>Support reconciliations and basic reporting</li><li>Organize invoices, receipts, and documentation</li><li>Assist with month-end close tasks</li><li>Communicate with vendors and internal teams</li><li>Maintain accurate and organized records</li><li>Support general accounting operations</li></ul>
2026-04-14T00:00:00Z

Executive Receptionist

Solana Beach, CA
onsite
Temporary / Contract
24 - 30 USD / Hourly
Some front desks are transactional. Others are an extension of the brand. This is the latter. A well-established company with a polished corporate headquarters in San Diego is hiring an Executive Receptionist — a role designed for someone who understands presence, discretion, and professionalism at a higher level. This position sits at the front of a highly visible office environment, interacting with executives, clients, and partners daily. It requires more than just administrative ability — it requires awareness, poise, and the ability to anticipate needs before they’re spoken. If you’re someone who naturally notices the details — how a space feels, how a guest is received, how timing and communication impact perception — this is where those instincts matter. What You’ll Be Doing<ul><li>Serve as the first point of contact for executives and visitors</li><li>Manage a high-traffic, professional front desk environment</li><li>Coordinate meetings, conference rooms, and schedules</li><li>Handle confidential communication and information</li><li>Maintain a polished and organized reception area</li><li>Support executive-level administrative needs</li><li>Manage incoming calls and correspondence</li><li>Coordinate with internal teams and leadership</li></ul>
2026-04-13T00:00:00Z

Office Assistant

Carlsbad, CA
onsite
Temporary / Contract
17 - 21 USD / Hourly
We are looking for a reliable and detail-oriented Office Assistant to support daily administrative operations. This role is ideal for someone who enjoys staying organized, helping where needed, and contributing to a smooth and efficient office environment.You’ll assist multiple team members and play a key role in keeping day-to-day tasks on track. RESPONSIBILITIES<ul><li>Provide general administrative support across departments</li><li>Answer phones, route calls, and respond to inquiries</li><li>Assist with scheduling, calendar coordination, and meeting preparation</li><li>Perform data entry and maintain accurate records</li><li>Organize and maintain filing systems (digital and physical)</li><li>Handle mail, deliveries, and office supply management</li><li>Assist with basic reporting and document preparation</li><li>Support special projects and team needs as assigned</li></ul>
2026-04-28T00:00:00Z

Human Resources Administrator

Irvine, CA
onsite
Temporary to Hire
31.35 - 36.3 USD / Hourly
We are looking for a Human Resources Administrator to join our team in Irvine, California in a contract-to-permanent capacity. This role supports core HR operations with a strong emphasis on benefits administration, employee support, and compliance-focused processes. The ideal candidate brings hands-on experience managing benefit programs, coordinating onboarding activities, and maintaining accurate HR records in a fast-paced environment. Responsibilities: • Manage day-to-day administration of employee benefit offerings, including health, dental, vision, life, disability, and retirement programs. • Coordinate new enrollments, status updates related to life events, employee separations, and annual open enrollment activities while ensuring accuracy and timeliness. • Maintain reliable benefits records in HR systems and review carrier billing to resolve discrepancies and support accurate reconciliations. • Work closely with insurance providers, brokers, and external administrators to support smooth delivery of benefit services and issue resolution. • Monitor adherence to applicable federal and state employment and benefits regulations and help maintain compliant HR practices and documentation. • Administer leave and disability cases by tracking requests, communicating with employees, and supporting required documentation. • Assist with payroll-related benefits activity, including deduction review, audits, and reporting tied to employee elections. • Lead benefits orientation sessions and prepare employee-facing materials that explain programs, enrollment steps, and available resources. • Support HR administration tasks such as onboarding coordination, background checks, and I-9 compliance activities as needed.
2026-04-29T00:00:00Z

Executive Assistant — Tech Startup / Founder Support

Carlsbad, CA
onsite
Temporary / Contract
28 - 36 USD / Hourly
Startups don’t have “slow days.” There are launches, last-minute changes, shifting priorities, and constant movement — and behind every founder who seems on top of it all is someone keeping everything aligned.A growing tech startup in Carlsbad is hiring an Executive Assistant to support the founder and leadership team. This role is less about rigid structure and more about adaptability — stepping in wherever needed, keeping priorities straight, and helping bring order to a fast-moving environment. This is ideal for someone who enjoys variety, thrives in less structured settings, and wants visibility into how a business operates at a high level. What You’ll Be Doing<ul><li>Manage calendars, scheduling, and shifting priorities</li><li>Coordinate meetings, travel, and internal logistics</li><li>Assist with project tracking and follow-ups</li><li>Support communication across teams</li><li>Handle administrative tasks and special projects</li><li>Prepare documents, notes, and presentations</li><li>Help maintain organization in a fast-paced environment</li><li>Act as a general right-hand to leadership</li></ul>
2026-04-14T00:00:00Z