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56 results for Communications Specialist in Carlsbad, CA

Customer Experience Specialist
  • San Diego, CA
  • onsite
  • Contract / Temporary to Hire
  • 20.00 - 20.00 USD / Hourly
  • <p>We are looking for a dedicated Bilingual Spanish Customer Experience Specialist to join our mission-driven team in San Diego, California. In this role, you will serve as a vital connection between our organization and the community, providing compassionate support and exceptional service. As a Contract to permanent position, this opportunity offers the chance to grow while making a meaningful impact. This role has the opportunity to go hybrid upon permanent hire!</p><p><br></p><p>Responsibilities:</p><p>• Respond to incoming calls and inquiries, providing accurate information and assistance tailored to client needs.</p><p>• Document all client interactions and updates promptly in web-based systems to ensure accurate records.</p><p>• Stay informed about available services, resources, and programs to provide reliable referrals and solutions.</p><p>• Collaborate with internal teams to meet client needs efficiently and effectively.</p><p>• Maintain a detail-oriented and empathetic approach in all communications to uphold high customer service standards.</p><p>• Utilize CRM software and other tools to track and manage client interactions.</p><p>• Address billing or benefit-related questions and provide timely resolutions.</p><p>• Assist clients in navigating various systems, including Epic Software and Avaya CMS.</p><p>• Support organizational goals by adhering to established protocols and contributing to process improvements.</p>
  • 2025-12-10T21:59:23Z
Payroll Specialist
  • San Marcos, CA
  • onsite
  • Temporary
  • 28.00 - 34.00 USD / Hourly
  • <p>A well-established professional services firm in North County is seeking an experienced <strong>Payroll Specialist</strong> to join their growing accounting team. This role handles full-cycle payroll processing, compliance, auditing, and employee communication across California and several multi-state locations. The ideal candidate is detail-oriented, extremely organized, and confident navigating complex payroll scenarios.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process <strong>bi-weekly and weekly payroll</strong> for 150–250 employees across multiple states</li><li>Review timecards, correct discrepancies, and ensure compliance with CA labor laws (meal breaks, OT, double time, rest periods)</li><li>Manage PTO accruals, holiday tracking, new hire set-up, and terminations in the payroll system</li><li>Prepare payroll reports, wage summaries, audit logs, and quarterly records</li><li>Handle wage garnishments, deductions, 401(k) contributions, and benefit-related adjustments</li><li>Collaborate with HR to confirm employee status changes and resolve payroll-related inquiries</li><li>Ensure accurate handling of bonuses, commissions, retro pay, and reimbursements</li><li>Maintain confidential employee information and adhere to strict data privacy standards</li><li>Support annual audits, W-2 distribution, and payroll tax filings</li><li>Assist in the rollout of new payroll procedures and system improvements</li></ul>
  • 2025-12-04T00:43:40Z
Bilingual Spanish- Customer Service Specialist
  • San Diego, CA
  • onsite
  • Contract / Temporary to Hire
  • 20.00 - 20.00 USD / Hourly
  • <p>We are looking for a dedicated Bilingual Spanish Customer Experience Specialist to join our mission-driven team in San Diego, California. In this role, you will serve as a vital connection between individuals and the services they need, ensuring every interaction is handled with care and professionalism. This is a Contract to permanent position, offering the opportunity to grow within a supportive and impactful organization. This role has the opportunity to go hybrid 3 days per week on the permanent basis!</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Respond promptly to incoming inquiries, providing accurate information, referrals, or assistance based on client needs.</p><p>• Document all customer interactions thoroughly and efficiently using web-based systems.</p><p>• Stay updated on available resources and services to deliver reliable guidance.</p><p>• Collaborate with internal teams to address client concerns and ensure high-quality service delivery.</p><p>• Maintain exceptional customer service standards in every communication.</p><p>• Utilize various computer programs and platforms, including CRM systems, billing software, and chat tools, to support customer interactions.</p><p>• Assist customers with benefit-related inquiries and billing processes.</p><p>• Analyze and address customer issues effectively while adhering to company procedures.</p><p>• Handle inbound calls professionally, ensuring a positive experience for all clients.</p><p>• Leverage tools like Epic Software and Avaya CMS to manage and track client interactions.</p>
  • 2025-12-12T23:48:46Z
Accounts Payable Specialist
  • Carlsbad, CA
  • onsite
  • Contract / Temporary to Hire
  • 25.00 - 29.00 USD / Hourly
  • <p>We are looking for a skilled Accounts Payable Specialist to join our team in Carlsbad, California. This is a Contract to permanent position that requires an experienced individual who is detail oriented, capable of handling diverse tasks and improving processes within the accounts payable function. The ideal candidate will have strong technical skills, particularly in Excel, and be adept at managing payments, reports, and customer interactions.</p><p><br></p><p>Responsibilities:</p><p>• Retrieve and analyze invoice information from various programs to ensure accurate payment processing.</p><p>• Utilize advanced Excel functions such as VLOOKUP, XLOOKUP, and pivot tables to create and analyze reports.</p><p>• Review aged accounts payable and accounts receivable reports to determine outstanding balances.</p><p>• Process daily bank payments, which may involve multiple transactions per payment.</p><p>• Communicate with customers to address inquiries and resolve payment-related issues.</p><p>• Prepare journal entries and maintain accurate financial records.</p><p>• Manage intercompany payables and ensure compliance with relevant policies.</p><p>• Identify and implement process improvements to optimize the efficiency of accounts payable operations.</p>
  • 2025-12-12T20:33:44Z
Data Entry Specialist
  • Carlsbad, CA
  • onsite
  • Temporary
  • 19.00 - 23.00 USD / Hourly
  • <p>Our client, a rapidly growing distribution company in Carlsbad, is seeking an extremely detail-oriented <strong>Data Entry Specialist</strong> to support inventory management, order accuracy, and digital record maintenance. This role is critical to the company’s daily workflow and requires someone who is fast, accurate, and comfortable working with multiple systems simultaneously. If you enjoy structured, task-focused work and take pride in accuracy, this position is a great fit.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Enter high-volume order data, purchase orders, SKU updates, and shipment details into internal databases</li><li>Maintain accurate digital records of vendor information, product specifications, and pricing updates</li><li>Verify and correct discrepancies in order documentation, packing lists, and inbound/outbound inventory logs</li><li>Support warehouse and operations teams by updating inventory levels in real time</li><li>Assist with reporting needs, including weekly data pulls, spreadsheet updates, and database clean-up</li><li>Audit internal records regularly to ensure up-to-date and error-free information</li><li>Coordinate data transfers between the ERP system and CRM as needed</li><li>Work closely with supervisors to prioritize daily data-entry queues</li></ul>
  • 2025-12-03T00:18:40Z
Accounts Receivable Specialist
  • San Marcos, CA
  • onsite
  • Temporary
  • 26.00 - 30.00 USD / Hourly
  • <p>A growing medical group in San Marcos is hiring an <strong>Accounts Receivable Specialist</strong> with strong analytical ability, healthcare billing knowledge, and excellent follow-up skills. This role is ideal for someone who enjoys detailed reconciliation work, payer communication, and supporting patients with a high level of professionalism and clarity. You will be working closely with insurers, patients, and internal billing teams to ensure timely reimbursement and accurate financial records.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Post payments, adjustments, and electronic remittances</li><li>Investigate and resolve insurance denials and underpayments</li><li>Maintain accurate aging reports and escalate overdue claims</li><li>Communicate with payers, patients, and physician offices</li><li>Support audits and revenue cycle reporting</li><li>Reconcile patient account balances and assist with month-end AR tasks</li></ul>
  • 2025-12-12T23:29:10Z
Payroll Specialist
  • La Jolla, CA
  • onsite
  • Temporary
  • 34.50 - 38.00 USD / Hourly
  • <p>Our client, an innovative leader in the biotech sector, is seeking a detail-oriented Payroll Specialist to join their team in La Jolla, CA. The ideal candidate will be responsible for processing payroll accurately and efficiently for a growing organization, ensuring compliance with all state and federal regulations, and supporting broader HR and finance initiatives.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process multi-state bi-weekly payroll for exempt and non-exempt employees.</li><li>Maintain and audit payroll records for compliance and accuracy.</li><li>Collaborate with HR and finance teams to support onboarding, benefits, and compensation data.</li><li>Respond to employee payroll inquiries professionally and promptly.</li><li>Manage payroll tax reporting requirements and coordinate with third-party providers.</li><li>Ensure compliance with all employment laws, company policies, and procedures.</li><li>Identify and implement process improvements as the company scales.</li></ul><p><br></p>
  • 2025-12-10T19:09:02Z
Payroll Specialist
  • San Diego, CA
  • onsite
  • Temporary
  • 35.00 - 40.00 USD / Hourly
  • <p>Our client, a leading organization in the biotech sector, is seeking a detail-oriented Payroll Specialist to join their growing finance team. This role is ideal for professionals passionate about payroll best practices and interested in supporting scientific innovation through accurate, timely payroll processing.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process payroll for all employees, ensuring accuracy, timeliness, and compliance with federal and state regulations.</li><li>Maintain payroll records and manage employee data, sensitive information, and confidentiality.</li><li>Resolve payroll discrepancies and answer employee questions related to compensation, deductions, and benefits.</li><li>Collaborate cross-functionally with HR and finance departments on onboarding, terminations, audits, and process improvements.</li><li>Support compliance initiatives, tax filings, and preparation of required reports.</li><li>Assist in developing, implementing, and maintaining payroll policies and procedures tailored to the biotech industry’s unique needs.</li></ul><p><br></p>
  • 2025-12-10T19:09:02Z
Accounts Payable Specialist
  • San Diego, CA
  • onsite
  • Temporary
  • 25.00 - 30.00 USD / Hourly
  • <p>Our client is seeking a detail-oriented Accounts Payable Specialist to join their finance team. This position is ideal for professionals who thrive in a fast-paced environment and have a passion for accuracy in financial operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process and verify invoices, expense reports, and vendor payments</li><li>Reconcile accounts payable transactions and resolve discrepancies in a timely manner</li><li>Support month-end and year-end closing activities</li><li>Maintain accurate records and documentation of transactions</li><li>Collaborate with internal departments and with vendors to ensure prompt and accurate payments</li><li>Assist with audits and ensure compliance with company policies</li></ul><p><br></p>
  • 2025-12-09T19:18:53Z
Accounts Receivable Specialist
  • La Jolla, CA
  • onsite
  • Temporary
  • 24.00 - 28.00 USD / Hourly
  • <p>Our client, a respected non-profit organization based in San Diego, CA, is seeking an Accounts Receivable Specialist to join their finance team. This role is ideal for professionals who are passionate about making a difference in the community while utilizing their accounting expertise.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage daily accounts receivable activities, including invoicing, collections, and reconciliation</li><li>Maintain accurate donor and grant records, and ensure proper documentation of all receivables</li><li>Communicate with internal departments and external partners to resolve discrepancies</li><li>Assist with financial reporting and month-end close processes</li><li>Support audit and compliance requirements related to funding sources</li><li>Identify and implement process improvements to enhance efficiency</li></ul><p><br></p>
  • 2025-12-04T21:54:00Z
Accounts Receivable Specialist
  • San Diego, CA
  • onsite
  • Temporary
  • 23.00 - 26.00 USD / Hourly
  • <p>Join our team and make an impact as an Accounts Receivable Specialist supporting one of our valued clients in San Diego, CA. This contract-to-permanent opportunity is ideal for finance professionals seeking career growth and a dynamic work environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage the full-cycle accounts receivable process, including generating and sending invoices, posting payments, and reconciling receivables.</li><li>Monitor aging reports and follow up with customers to ensure timely payments.</li><li>Research and resolve discrepancies related to payments or accounts.</li><li>Prepare accurate reports on receivables status for management review.</li><li>Collaborate with internal teams to address billing questions and streamline processes.</li><li>Assist with month-end close and audit support as needed.</li></ul>
  • 2025-12-04T21:54:00Z
Accounts Payable Specialist
  • San Diego, CA
  • onsite
  • Temporary
  • 25.00 - 30.00 USD / Hourly
  • <p>Are you an experienced Accounts Payable Specialist seeking the next step in your career? Our company is searching for a detail-oriented professional to join our team on a contract-to-permanent basis. This opportunity offers the chance to make a direct impact on a dynamic finance team with the potential to grow into a long-term role.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process and monitor all accounts payable invoices, ensuring accuracy and timeliness</li><li>Perform daily and weekly payment runs, including ACH, wire, and check disbursements</li><li>Reconcile vendor accounts and resolve discrepancies in a timely manner</li><li>Maintain well-organized records and uphold compliance with company policies and procedures</li><li>Collaborate with accounting and operations teams to streamline AP processes</li><li>Assist with month-end close and provide requested documentation for audits</li><li>Support vendor management activities, including setup and ongoing maintenance</li></ul><p><br></p>
  • 2025-12-04T21:48:37Z
Accounts Payable Specialist
  • San Diego, CA
  • onsite
  • Temporary
  • 25.00 - 30.00 USD / Hourly
  • <p>Our client in the non-profit sector is seeking an Accounts Payable Specialist to join their dedicated finance team on a contract-to-permanent basis. This is a rewarding opportunity to use your accounting expertise to support mission-driven work and contribute to impactful projects in your community.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process vendor invoices, expense reports, and check requests in accordance with non-profit accounting policies</li><li>Perform weekly payment runs (ACH, checks, wire transfers), ensuring accuracy and timely disbursement</li><li>Reconcile accounts payable transactions and resolve discrepancies with vendors</li><li>Maintain organized AP records and assist with audit requests</li><li>Collaborate with program managers and department leaders on budget tracking and expense management</li><li>Support month-end closing activities for accounts payable</li></ul><p><br></p>
  • 2025-12-09T19:24:02Z
Order Fulfillment Specialist
  • Poway, CA
  • onsite
  • Contract / Temporary to Hire
  • 38.00 - 44.00 USD / Hourly
  • We are looking for a dedicated Order Fulfillment Specialist to join our team in Poway, California. In this role, you will oversee the end-to-end management of sales orders, ensuring accuracy and timely processing within our Enterprise Resource Planning system. Collaboration with various departments will be essential to maintain seamless operations and provide exceptional service to customers. This is a contract to permanent position offering a dynamic work environment and opportunities for career growth.<br><br>Responsibilities:<br>• Process sales orders accurately within the Enterprise Resource Planning system, adhering to established procedures and contract guidelines.<br>• Manage sales order lifecycle by updating supply sources, delivery schedules, billing plans, and coordinating changes with relevant teams.<br>• Monitor open sales orders, take corrective action, and follow up with teams to ensure timely completion of transactions.<br>• Identify and escalate issues related to delivery delays, transaction processing challenges, or contractual risks.<br>• Maintain a customer-facing delivery dashboard to provide accurate delivery date information.<br>• Participate in customer calls to address delivery reconciliation and provide Proof of Delivery documentation.<br>• Support Project Management, Demand Planning, Procurement, and Logistics teams with sales order updates, delivery confirmations, and tracking.<br>• Process change orders and returns efficiently within the system, ensuring compliance with project requirements.<br>• Validate and maintain accurate data within the Enterprise Resource Planning system for all sales orders.<br>• Perform additional duties and tasks as assigned to support operational efficiency.
  • 2025-12-04T19:49:13Z
Accounts Payable Specialist
  • San Diego, CA
  • onsite
  • Temporary
  • 25.50 - 28.00 USD / Hourly
  • <p>Our client, a dynamic organization in the biotech sector, is seeking a detail-oriented Accounts Payable Specialist for a contract-to-permanent opportunity. This role is ideal for professionals looking to leverage their accounting skills in a cutting-edge and innovative environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process high-volume accounts payable invoices in a fast-paced, deadline-driven environment</li><li>Review, code, and verify invoices for accuracy, approvals, and proper documentation</li><li>Resolve discrepancies and collaborate with vendors to address payment issues</li><li>Prepare and process electronic transfers and payments</li><li>Assist with month-end closing and accruals related to accounts payable</li><li>Maintain accurate records and vendor files</li><li>Support audits and ensure compliance with company and regulatory requirements</li><li>Contribute to process improvements and other accounting projects as needed</li></ul><p><br></p>
  • 2025-12-04T21:48:37Z
Accounts Payable Specialist
  • Irvine, CA
  • onsite
  • Temporary
  • 25.00 - 28.00 USD / Hourly
  • We are looking for an experienced Accounts Payable Specialist for a contract position in Irvine, California. This role involves assisting with critical year-end financial tasks and ensuring compliance with reporting requirements. The ideal candidate will possess expertise in accounts payable processes, including handling Form 1099 filings and conducting thorough year-end close activities.<br><br>Responsibilities:<br>• Oversee and manage accounts payable operations, ensuring timely and accurate processing of transactions.<br>• Handle Form 1099 preparation and filing to meet compliance standards.<br>• Perform detailed reviews and reconciliations to support year-end financial close activities.<br>• Address and resolve any discrepancies related to accounts payable records.<br>• Collaborate with the finance team to ensure smooth implementation of year-end reporting tasks.<br>• Maintain organized and accurate documentation for audit and compliance purposes.<br>• Provide support in identifying and resolving outstanding payments and invoices.<br>• Ensure adherence to company policies and procedures in all financial processes.<br>• Work efficiently within the designated timeline to meet year-end deadlines.
  • 2025-12-09T19:09:04Z
Compensation and Benefits Specialist
  • Irvine, CA
  • onsite
  • Temporary
  • 49.40 - 57.20 USD / Hourly
  • We are looking for a dedicated Compensation & Benefits Specialist to join our team in Irvine, California. This long-term contract position offers a hybrid work schedule, with four days onsite and one day remote. The ideal candidate will play a key role in managing compensation and benefits programs, ensuring compliance and efficiency within the organization.<br><br>Responsibilities:<br>• Administer and oversee employee compensation and benefits programs, ensuring alignment with organizational policies.<br>• Manage benefits coordination, including enrollment, changes, and compliance with regulations.<br>• Analyze compensation and benefits data to support decision-making and organizational strategies.<br>• Collaborate with the Director of Total Rewards to implement and maintain effective benefits systems.<br>• Address employee inquiries regarding benefits, payroll, and leave policies such as FMLA.<br>• Utilize Paycor and Excel to manage data and generate reports.<br>• Assist in ensuring compliance with all relevant laws and regulations related to compensation and benefits.<br>• Conduct regular audits and reviews of benefits programs to identify areas for improvement.<br>• Support the team in creating and maintaining a positive employee experience through effective benefits administration.
  • 2025-12-09T18:59:30Z
Administrative Manager
  • Rancho Santa Fe, CA
  • onsite
  • Temporary
  • 34.00 - 38.00 USD / Hourly
  • <p>A prestigious private estate and hospitality-focused organization in <strong>Rancho Santa Fe</strong> is seeking an experienced and polished <strong>Administrative Manager</strong> to oversee daily office operations, manage administrative staff, and support executive leadership across multiple high-end residential and service properties. This is an excellent role for someone with impeccable organizational skills, a high level of professionalism, and the ability to maintain confidentiality in a private, guest-centric environment.</p><p>The ideal candidate thrives in a role where no two days look the same and enjoys managing people, improving workflows, and supporting high-level leadership in a fast-paced, upscale setting.</p><p><br></p><p><strong>&#128313; Key Responsibilities</strong></p><ul><li>Oversee day-to-day administrative operations including scheduling, correspondence, visitor coordination, office logistics, and staff support</li><li>Manage a small team of administrative and front-desk personnel, providing coaching, delegation, training, and performance oversight</li><li>Develop and maintain streamlined processes for communication, document control, recordkeeping, scheduling, and reporting</li><li>Support senior leadership with meeting prep, project planning, vendor management, and document creation</li><li>Coordinate with facilities, landscaping, security, and hospitality teams to maintain smooth communication across all departments</li><li>Maintain budgets for office supplies, equipment, routine administrative expenses, and vendor billing</li><li>Draft professional communications, proposals, reports, and internal updates</li><li>Handle sensitive information related to guests, residents, and executives with the highest level of discretion</li></ul>
  • 2025-12-11T19:38:38Z
Accounts Payable Specialist – Automotive Industry
  • Escondido, CA
  • onsite
  • Temporary
  • 24.00 - 32.00 USD / Hourly
  • <p>A fast-growing, family-owned <strong>automotive parts and fleet services company</strong> in Escondido is seeking a highly organized <strong>Accounts Payable Specialist</strong> to manage high-volume vendor transactions and support operational finance. This role is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and is familiar with the unique demands of the automotive service industry such as part number verification, core returns, purchase orders, and vendor disputes.</p><p><br></p><p><strong>&#128313; Key Responsibilities</strong></p><ul><li>Process <strong>200–300 invoices weekly</strong>, ensuring accuracy of part numbers, quantities, and pricing before entering into the accounting system.</li><li>Match invoices to <strong>POs, repair orders, work orders, and delivery receipts</strong> while resolving discrepancies with mechanics, service advisors, and vendor reps.</li><li>Maintain and organize <strong>vendor files</strong>, including W-9s, terms agreements, statements, and credit memos.</li><li>Prepare <strong>weekly check runs</strong>, ACH payments, and manage credit card/online vendor portals.</li><li>Track <strong>cores, RMAs, and returned parts</strong>, ensuring proper credits are issued by suppliers.</li><li>Reconcile vendor statements and follow up on open balances, aged items, and missing credits.</li><li>Support month-end closing with AP aging reports, accrual entries, and reconciliations.</li><li>Assist with fleet-related administrative tasks such as registration renewals and parts cost allocation.</li></ul>
  • 2025-12-08T18:48:42Z
Accounts Receivable Specialist
  • Vista, CA
  • onsite
  • Temporary
  • 28.00 - 32.00 USD / Hourly
  • <p>Our client in Vista is searching for a <strong>highly organized Accounts Receivable Specialist</strong> who enjoys a customer-facing AR role with a mix of invoicing, payment application, and account reconciliation. This position is great for someone who takes pride in maintaining clean customer ledgers and values strong communication. You’ll be working with both internal sales teams and external customers to ensure payments are collected on time and discrepancies are resolved quickly and professionally.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Generate accurate invoices based on sales orders and shipping documents</li><li>Monitor aging reports and perform soft collections</li><li>Apply payments, credits, and adjustments with accuracy</li><li>Research PO discrepancies, pricing issues, and short-pays</li><li>Reconcile customer accounts monthly</li><li>Assist with AR month-end close and reporting</li></ul>
  • 2025-12-12T23:29:10Z
Project Coordinator
  • La Mesa, CA
  • onsite
  • Temporary
  • 28.00 - 32.00 USD / Hourly
  • <p>Our client in La Mesa, CA, is seeking an organized and proactive Project Coordinator to join their team. This is an excellent opportunity for a detail-oriented professional looking to support project management activities in a dynamic and collaborative environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Support project managers with planning, executing, and closing various projects</li><li>Track project timelines, milestones, deliverables, and resources</li><li>Coordinate internal and external communications between departments, stakeholders, and vendors</li><li>Prepare project documentation, reports, schedules, and meeting minutes</li><li>Identify potential issues and assist in resolving project obstacles</li><li>Maintain and update project management systems and documentation</li><li>Assist with budget tracking and invoicing as needed</li></ul><p><br></p>
  • 2025-12-10T19:09:02Z
Property Manager
  • La Jolla, CA
  • onsite
  • Contract / Temporary to Hire
  • 34.20 - 41.00 USD / Hourly
  • <p>We are looking for an experienced Property Manager to oversee a portfolio of commercial properties in La Jolla, California. This contract position with the potential for long-term employment offers an opportunity to manage boutique retail spaces, restaurants, and conference venues while ensuring their financial and operational success. The ideal candidate will bring a strong background in commercial property management and a proactive approach to tenant and vendor relations.</p><p><br></p><p>Responsibilities:</p><p>• Manage tenant communications, lease agreements, and documentation for move-ins and move-outs.</p><p>• Conduct routine property inspections and compile detailed monthly reports.</p><p>• Monitor lease terms, rent increases, and tenant compliance with service agreements and insurance requirements.</p><p>• Coordinate property maintenance, repairs, and improvement projects with vendors.</p><p>• Assist in preparing financial reports, including annual budgets, cash flow statements, and reconciliations.</p><p>• Review and approve invoices, ensuring accuracy and timely payment.</p><p>• Oversee tenant applications, including background checks and financial document reviews.</p><p>• Supervise maintenance services and support capital and tenant improvement projects.</p><p>• Develop and maintain positive relationships with tenants and vendors.</p><p><br></p>
  • 2025-12-03T22:38:36Z
HR Coordinator
  • Irvine, CA
  • onsite
  • Temporary
  • 26.60 - 30.80 USD / Hourly
  • We are looking for an experienced HR Coordinator to join our team in Irvine, California. This long-term contract position offers an excellent opportunity to support employee relations, performance management, and compliance within a dynamic organization. The ideal candidate will bring strong interpersonal skills, attention to detail, and a commitment to fostering a positive workplace environment.<br><br>Responsibilities:<br>• Provide guidance and support to employees and management in resolving workplace conflicts, ensuring fair and confidential resolutions.<br>• Collaborate with managers to address performance-related concerns, offering coaching and resources to align with company standards and legal compliance.<br>• Act as a bridge between employees and senior leadership to ensure effective communication and address workplace concerns.<br>• Maintain detailed and confidential documentation of employee relations cases, investigations, and actions taken, preparing reports to track trends.<br>• Monitor compliance with federal, state, and local labor laws, staying informed about updates and ensuring company practices align with legal requirements.<br>• Assist in onboarding processes, ensuring new hires are integrated smoothly into the organization.<br>• Conduct background checks and ensure proper documentation during the hiring process.<br>• Utilize HRIS systems to manage data and streamline HR operations effectively.<br>• Develop and implement policies to ensure consistency in HR practices and compliance with regulations.
  • 2025-12-12T00:03:39Z
Marketing Manager
  • La Jolla, CA
  • onsite
  • Contract / Temporary to Hire
  • 49.48 - 57.29 USD / Hourly
  • We are looking for a dynamic Marketing Manager to join our team in La Jolla, California. This Contract to permanent position is ideal for someone who excels at blending strategy with execution, driving impactful campaigns, and delivering measurable results. The selected candidate will play a crucial role in shaping brand presence, enhancing client engagement, and supporting growth initiatives.<br><br>Responsibilities:<br>• Collaborate with the Marketing Director to develop comprehensive marketing plans and prioritize quarterly initiatives.<br>• Lead brainstorming sessions to generate innovative ideas for campaigns, client experiences, events, and brand improvements.<br>• Manage large-scale marketing projects, ensuring alignment with strategic goals and smooth execution from start to finish.<br>• Oversee project budgets, timelines, and deliverables, maintaining accountability across internal teams and external partners.<br>• Build efficient workflows and processes to address operational gaps and support scalability.<br>• Coordinate cross-team communication to ensure seamless collaboration with Advisors, Business Development, Operations, and Leadership.<br>• Develop detailed project plans using tools like Asana or Jira to track dependencies and progress.<br>• Analyze campaign performance, track engagement metrics, and optimize strategies based on data-driven insights.<br>• Enhance brand awareness through targeted digital marketing efforts, including email campaigns, social media, and content creation.<br>• Research market trends and audience behaviors to inform strategic decisions and improve marketing outcomes.
  • 2025-12-04T22:53:38Z
Interim Shared Services Center Transition Manager
  • Costa Mesa, CA
  • onsite
  • Temporary
  • 60.00 - 75.00 USD / Hourly
  • We are looking for an experienced Interim Shared Services Center Transition Manager to oversee and facilitate the transition of accounting and finance operations to a Shared Services Center. This long-term contract position is based in Costa Mesa, California, and requires a mix of onsite and remote work, ensuring seamless coordination during the transition process. The ideal candidate will bring expertise in business transformation, project management, and shared services implementation.<br><br>Responsibilities:<br>• Serve as the primary liaison between the current team, incoming finance personnel, and the Shared Services Center.<br>• Develop and manage detailed transition plans, including timelines, milestones, and accountability structures.<br>• Ensure the effective transfer of knowledge and processes between the existing and new teams.<br>• Oversee the standardization of accounting and finance processes to align with shared services goals.<br>• Monitor and enhance internal controls and performance management frameworks during the transition.<br>• Collaborate with stakeholders to address challenges and ensure smooth integration into the Shared Services Center.<br>• Provide hands-on leadership in business process outsourcing and transformation initiatives.<br>• Utilize expertise in Oracle R12 or equivalent systems to support process improvements.<br>• Facilitate communication between departments to ensure alignment with organizational objectives.<br>• Report progress and outcomes directly to the Interim Finance Transformation Lead.
  • 2025-12-09T19:38:39Z
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