<p>Robert Half is seeking a skilled Payroll Specialist to join a team based in Philadelphia, Pennsylvania. In this Contract-to-permanent Payroll Specialist role, you will play a key part in ensuring the accuracy and efficiency of payroll processes for a large, multi-state workforce. The ideal Payroll Specialist candidate will excel in managing complex payroll systems and possess strong attention to detail to support timely and accurate employee compensation. If you are a dedicated Payroll Specialist with a passion for accuracy, then we invite you to put your talents to the test. Click the apply button today and become integral part of a team. If you have any questions, please contact Robert Half at 215.568.4580 and mention job reference #03720-0013366588.</p><p><br></p><p><br></p><p>As a Payroll Specialist Your Responsibilities will include but are not limited to:</p><p>• Process and manage full-cycle payroll for over 500 employees, ensuring accuracy and compliance with regulations.</p><p><br></p><p>• Handle multi-state payroll operations, addressing state-specific requirements and tax laws.</p><p><br></p><p>• Utilize ADP Workforce Now to execute payroll tasks efficiently and troubleshoot system-related issues.</p><p><br></p><p>• Review and verify payroll data, including hours worked, deductions, and benefits adjustments.</p><p><br></p><p>• Maintain confidentiality while managing sensitive employee information and payroll records.</p><p><br></p><p>• Collaborate with HR and finance teams to address discrepancies and improve payroll processes.</p><p><br></p><p>• Stay updated on changes in payroll regulations and implement necessary adjustments.</p><p><br></p><p>• Respond to employee inquiries regarding payroll issues, providing clear and timely resolutions.</p><p><br></p><p>• Generate and analyze payroll reports to support financial planning and audits.</p><p><br></p><p>• Ensure compliance with economic and accounting principles in all payroll practices.</p>
<p>We are looking for a detail-oriented Payroll Specialist to join our team in the Central, New Jersey area. In this role, you will oversee payroll processing, tax withholdings, and benefit reconciliations while ensuring accuracy and compliance. This position is ideal for someone with strong organizational skills and a proven ability to manage multiple tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Review and validate timesheets for accuracy before processing payroll.</p><p>• Process weekly payroll and ensure timely payment to employees.</p><p>• Maintain and update employee records, including tax and benefit information.</p><p>• Assist in preparing tax reports and ensuring compliance with relevant regulations.</p><p>• Provide administrative support for payroll-related functions and inquiries.</p><p>• Handle garnishments, tax withholdings, and other payroll deductions.</p><p>• Reconcile benefit deductions and review invoices for accuracy before payment.</p><p>• Address and resolve account inquiries related to payroll and benefits.</p><p>• Support vendor invoicing and ensure proper documentation is maintained.</p>
<p>We are looking for an experienced Payroll Specialist to join a team in Newark, Delaware. In this role, you will ensure accurate and compliant payroll processing for a large workforce while supporting benefits administration and adhering to multi-state regulations. This is a Contract position that offers an opportunity to contribute to a dynamic and detail-oriented environment.</p><p><br></p><p>Responsibilities:</p><p>• Process full-cycle payroll for over 500 employees, ensuring accuracy and compliance with federal, state, and local regulations.</p><p>• Handle multi-state payroll operations, addressing specific requirements for various jurisdictions.</p><p>• Maintain and update employee payroll records in systems such as ADP Workforce Now or similar platforms.</p><p>• Reconcile payroll data and resolve discrepancies to ensure precise reporting.</p><p>• Collaborate with HR and Finance teams to manage benefits administration.</p><p>• Generate and distribute payroll reports, supporting audits and compliance reviews.</p><p>• Ensure adherence to confidentiality standards in managing sensitive employee data.</p><p>• Assist with tax filings and deductions, ensuring alignment with applicable laws.</p><p>• Respond to employee inquiries regarding payroll and benefits in a timely manner.</p><p>• Stay informed about changes in payroll laws and regulations to maintain compliance.</p>
<p>Successful manufacturer seeks a detail-oriented, Payroll Manager with a strong background in payroll procedures, compliance, and systems management. The ideal Payroll Manager must have experience processing a high level of biweekly, submitting payroll taxes, maintaining payroll management systems, resolving payroll discrepancies, distributing pay checks, managing the payroll team, and experience complying with state regulations and labor laws. As the Payroll Manager you will ensure effective use of plans and positive employee relations while overseeing the payroll process for the organization.</p><p><br></p><p>Primary Duties</p><p>· Oversee payroll payments both electronic and paper</p><p>· Record payroll transactions</p><p>· Process financial disbursements and deductions</p><p>· Provide management with payroll reports</p><p>· Assist with timesheet and payment inquiries</p><p>· Review and compute wages</p><p>· Maintain and update employee records</p><p>· Assist with payroll tax inquiries</p><p>· Coordinate and schedule trainings and seminars</p><p>· Recommend areas of improvement</p><p>· Ad-hoc payroll projects</p><p>· Support other functions as assigned</p>
<p>Robert Half is currently working with an established organization on their search for Payroll Analyst with proven payroll reporting and analytical skills. This candidate will process high volume payroll, perform payroll reconciliations, identify payroll discrepancies, coordinate with the human resources department as needed, utilize Workday to process workflows, assist with system documentation, generate ad hoc reports, process payroll data, resolve payroll issues, prepare journal entries, and maintain the client database. This Payroll Administrator must possess excellent multi-tasking skills, strong organizational abilities, and solid time management skills. </p><p> </p><p>What you get to do daily</p><p>· Review and enter payroll data</p><p>· Process union payroll</p><p>· Complete journal entries</p><p>· Provide administrative support</p><p>· Reconcile union dues</p><p>· Assist with wage garnishments</p><p>· Generate year-end statements</p><p>· Process payroll taxes</p><p>· Provide support the HR department</p>
We are looking for an experienced Payroll, HR & Benefits Administrator to join our team in Millstone Township, New Jersey. This role is essential in managing payroll, human resources, and benefits administration for both field and office staff, ensuring accurate processing and compliance with labor laws. As this is a Contract-to-permanent position, it offers a great opportunity for long-term growth within our organization.<br><br>Responsibilities:<br>• Process weekly payroll for field and office employees, ensuring accuracy and compliance.<br>• Review and reconcile timesheets to account for overtime, shift differentials, job codes, and project allocations.<br>• Generate certified payroll reports and maintain compliance with prevailing wage regulations such as Davis-Bacon and local requirements.<br>• Handle union payroll processes, including reporting, dues, and benefits remittances.<br>• Manage employee records, including onboarding, terminations, pay adjustments, and garnishments.<br>• Prepare detailed payroll reports for finance and leadership teams to support decision-making.<br>• Administer employee benefits including health, dental, vision, life insurance, disability plans, and 401(k) enrollments.<br>• Coordinate and assist with workers’ compensation claims and follow up on jobsite incidents.<br>• Support recruitment and onboarding processes for both field and office roles.<br>• Respond to employee inquiries regarding HR policies, payroll, and benefits, ensuring timely and accurate communication.
<p>We are looking for a detail-oriented Accounts Payable Specialist to join our team in Western Monmouth County, New Jersey. This Contract to potential long-term position involves overseeing the full cycle of accounts payable operations, ensuring accuracy, compliance, and efficiency in processing vendor invoices and payments. This role requires strong organizational skills and a commitment to maintaining effective communication with vendors and internal departments.</p><p><br></p><p>Responsibilities:</p><p>• Set up new vendors and subcontractors in the accounting system, requesting W-9 forms as needed.</p><p>• Generate and maintain weekly accounts payable aging reports to track outstanding balances.</p><p>• Prepare and conduct weekly check runs, ensuring timely and accurate payment processing.</p><p>• Update and manage tax records in alignment with company policies and regulatory standards.</p><p>• Perform monthly vendor account reconciliations to resolve discrepancies and maintain accuracy.</p><p>• Review and reconcile Travel & Expense (T& E) reports, ensuring compliance with company guidelines.</p><p>• Collaborate with vendors and internal teams to address invoice issues, missing documentation, or payment inquiries.</p><p>• Support month-end closing activities by assisting with necessary reconciliations and reporting.</p><p>• Process payroll for 1099 employees, ensuring accuracy and adherence to relevant regulations.</p>
<p>Our client is looking for an experienced Senior Office Administrator to oversee financial operations and human resource processes for our organization in the Far Hills, New Jersey area. This role combines expertise in accounting, payroll management, and HR administration to ensure seamless operations and compliance with applicable regulations. The ideal candidate will be detail-oriented, organized, and capable of managing multiple priorities effectively.</p><p><br></p><p>Salary is 70,000 - 75,000. </p><p><br></p><p>Benefits include medical & dental insurance, 401k, PTO, paid holidays, and NJ sick leave. </p><p><br></p><p>Responsibilities:</p><p>• Manage accounts payable processes, including invoice review, coding, and entry into accounting systems, ensuring accuracy and timely payments.</p><p>• Reconcile vendor statements monthly, address discrepancies, and maintain strong vendor relationships.</p><p>• Oversee payroll processing across multiple departments, ensuring accuracy in timesheets, labor allocations, and deductions.</p><p>• Coordinate onboarding for new employees, including preparation of offer letters, required forms, and system setup.</p><p>• Administer employee benefits, including enrollments, changes, and terminations, while liaising with brokers and carriers.</p><p>• Maintain and update employee records and ensure compliance with company policies and legal requirements.</p><p>• Support month-end close activities by preparing accruals, reconciling general ledger accounts, and allocating credit card expenses.</p><p>• Utilize accounting software and tools like Sage 300, QuickBooks, and Microsoft Excel to process transactions and generate reports.</p><p>• Identify workflow inefficiencies in AP, payroll, or HR processes and implement solutions to improve efficiency.</p><p>• Assist with audits, special projects, and the development of standard operating procedures to support organizational growth.</p>
<p>We are looking for an experienced Accounts Payable Specialist to join a team in Wilmington, Delaware. In this role, you will be responsible for managing and processing financial transactions with accuracy and efficiency. This is a long-term contract position, offering you the opportunity to work in a detail-oriented and collaborative environment.</p><p><br></p><p>Responsibilities:</p><p>• Process and verify invoices to ensure timely and accurate payment.</p><p>• Manage account coding and verify adherence to company policies.</p><p>• Execute Automated Clearing House (ACH) payments and oversee check runs.</p><p>• Maintain detailed records of financial transactions for auditing and reporting purposes.</p><p>• Communicate with vendors and internal departments to resolve payment discrepancies.</p><p>• Ensure compliance with all applicable financial regulations and company policies.</p><p>• Assist in month-end and year-end financial close processes.</p><p>• Provide support to the AP and offshore team</p><p>• Monitor accounts payable systems to identify and implement process improvements.</p><p>• Provide support during audits by preparing and organizing necessary documentation.</p>
<p><strong>Accounts Payable Job Summary</strong></p><p>The Accounts Payable Associate supports accurate invoice processing and vendor management while helping mitigate vendor risk and fraud in a global environment. This role ensures the integrity of vendor and payment data and compliance with company policies and tax regulations.</p><p><br></p><p><strong>Accounts Payable Responsibilities</strong></p><ul><li>Maintain and update vendor records in compliance with company policies.</li><li>Review vendor change reports and ensure accuracy in SAP and vendor management systems.</li><li>Process and review invoices for accuracy, coding, and compliance.</li><li>Research and resolve invoice and vendor discrepancies.</li><li>Assist with vendor reconciliations, debit balance reporting, and IRS 1099 preparation.</li><li>Handle IRS B-Notices and TIN discrepancies.</li><li>Communicate with internal teams, foreign offices, and vendors as needed.</li><li>Provide backup support and assist with additional AP tasks as required.</li></ul><p><br></p>
<p>We are looking for an experienced HR Operations Manager to partner to join our team in the Plainsboro, New Jersey area. This contract-to-permanent position offers an exciting opportunity to lead HR operations, drive process improvements, and enhance employee experiences across the organization. The ideal candidate will bring strategic insight and operational expertise to ensure HR practices are both effective and compliant, while fostering an engaging and productive workplace.</p><p><br></p><p>Responsibilities:</p><p>• Lead and manage HR operations processes across the employee lifecycle, ensuring efficiency, compliance, and a positive employee experience.</p><p>• Oversee onboarding and offboarding programs, continuously improving processes to create seamless experiences for both employees and managers.</p><p>• Optimize HR systems, ensuring data accuracy, functionality, and insightful reporting.</p><p>• Collaborate with Payroll and Benefits teams to ensure timely and precise execution of employee transactions and updates.</p><p>• Develop and refine HR policies, procedures, and documentation to support operational excellence.</p><p>• Analyze workforce trends and deliver metrics, dashboards, and reports to inform strategic HR decisions.</p><p>• Coordinate with HR Business Partners on sensitive employee relations matters, ensuring timely and thorough resolution.</p><p>• Promote a customer-focused approach in responses to employee inquiries and interactions.</p><p>• Ensure HR operational activities comply with legal requirements and company policies, maintaining confidentiality and integrity.</p><p>• Partner with leadership and legal teams on audits, compliance reporting, and risk management.</p>
<p>Thriving client within the Construction industry seeks an HR Manager with 7+ years of experience supporting both union and nonunion employees. This HR Manager role consist of assisting with performance management, developing, and implementing HR policies and changes, ensuring compliance with labor laws/regulations, and maintaining the internal payroll system and process. The successful candidate will conduct HR trend analysis, create employee retention strategies, assist with workers’ compensation, implement training and development, and provide conflict resolution. Ideally, we would like an HR Manager with well-rounded human resource and excellent written and verbal communication skills.</p><p><br></p><p>What you get to partake in:</p><p>· Develop and implement recruiting strategies to attract qualified candidates.</p><p>· Manage the full hiring cycle: job postings, screening, interviewing, selection, and onboarding.</p><p>· Partner with department leaders to understand staffing needs and workforce planning.</p><p>· Serve as the primary point of contact for employee concerns, workplace issues, and conflict resolution.</p><p>· Identify training needs and coordinate learning and development initiatives.</p><p>· Implement employee engagement programs and career development pathways.</p><p>· Support compensation planning, benchmarking, and salary reviews.</p><p>· Oversee HRIS management, attendance systems, and personnel files.</p><p>· Manage payroll coordination and employee lifecycle administration.</p><p>· Lead HR projects and process improvement initiatives.</p><p>· Coach, mentor, and guide HR generalist</p>
<p>95,000 - 120,000</p><p><br></p><p>benefits:</p><ul><li>401k</li><li>Medical/Dental</li></ul><p><br></p><p>We are looking for a skilled Payroll Tax Supervisor to join our team in Summit, New Jersey. In this role, you will oversee payroll tax processes, ensuring compliance with federal, state, and local regulations. The ideal candidate will have extensive experience managing payroll for large employee groups, including multi-state filings and reporting.</p><p><br></p><p><br></p><p>Responsibilities:</p><p>• Manage the processing and payment of payroll taxes, ensuring accuracy and timeliness.</p><p>• Oversee the preparation and filing of W-2 forms, maintaining compliance with regulatory deadlines.</p><p>• Handle multi-state payroll tax reporting and filings, including 941 forms.</p><p>• Ensure compliance with all federal, state, and local payroll tax regulations.</p><p>• Collaborate with internal teams to address payroll discrepancies and resolve tax-related issues.</p><p>• Utilize ADP for payroll processing and reporting tasks.</p><p>• Monitor payroll tax updates and implement necessary changes to maintain compliance.</p><p>• Generate detailed reports using Microsoft Excel to track payroll tax data and trends.</p><p>• Provide guidance and support to the payroll team, ensuring smooth operations.</p><p><br></p><p><br></p>
<p>We are seeking an experienced Senior General Ledger Accounting Manager to lead and oversee the daily operation of their successful accounting department. The Senior General Ledger Accounting Manager will be responsible for overseeing general ledger accounting activities, including month-end close, reconciliations, journal entries, and financial reporting. This role will ensure the integrity of the company’s financial data, compliance with GAAP, and timely completion of financial statements. The ideal Senior General Ledger Accounting Manager will have solid financial analysis skillset, excellent communication and interpersonal skills, strong understanding of GAAP standards, and the capacity to multi-task while meeting crucial deadlines.</p><p> </p><p>What you get to work on daily</p><p>· Manage general ledger functions and ensure accounting transactions are recorded accurately and in compliance with GAAP</p><p>· Oversee month-end, quarter-end, and year-end close processes</p><p>· Review and approve journal entries, account reconciliations, and supporting documentation</p><p>· Prepare and review consolidated financial statements</p><p>· Maintain and enforce accounting policies, procedures, and internal controls</p><p>· Collaborate with FP& A, AP, AR, Payroll, Tax and Treasury to ensure financial accuracy and consistency</p><p>· Identify and implement process improvements to increase efficiency and accuracy</p><p>· Lead, mentor, and develop a team of accountants</p>
<p>We are looking for a skilled and detail-oriented Bookkeeper to join our team at a CPA firm in Ocean County, New Jersey. In this Contract to permanent position, you will play a crucial role in managing essential financial, human resources, and administrative processes while collaborating closely with firm partners. This opportunity is ideal for professionals who thrive in fast-paced environments and are eager to contribute to the success of a dynamic organization.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts payable and receivable, including billing, collections, and financial performance tracking to ensure efficient operations.</p><p>• Perform core bookkeeping tasks to maintain accurate and compliant internal financial records.</p><p>• Process payroll efficiently and ensure timely payments.</p><p>• Monitor and track client billing to maintain transparency and accuracy.</p><p>• Collaborate with firm partners to optimize administrative and financial processes.</p><p>• Conduct bank reconciliations to verify accuracy and resolve discrepancies.</p><p>• Support human resources functions, including administrative tasks and employee record management.</p><p>• Utilize QuickBooks and other accounting tools to streamline financial operations.</p><p>• Prepare regular financial reports and analyses to assist in decision-making.</p>
<p>Robert Half is looking for a dedicated Accounts Payable Specialist to manage the full lifecycle of invoices across multiple entities for our dynamic client. This Accounts Payable Specialist role involves ensuring accurate processing, timely payments, and smooth month-end close activities while maintaining compliance with company policies. The ideal candidate will possess strong expertise in accounts payable operations, proficiency with Microsoft Dynamics or similar platforms, and a proactive approach to improving processes.</p><p><br></p><p>Responsibilities:</p><ul><li>Process and accurately code 100+ invoices weekly using Microsoft Dynamics.</li><li>Ensure timely and compliant payments by adhering to internal approval workflows.</li><li>Reconcile vendor statements and resolve discrepancies efficiently.</li><li>Prepare reconciliations and schedules to support monthly accounts payable close.</li><li>Track 1099 vendors and assist with year-end reporting requirements.</li><li>Collaborate with vendors and internal teams to address billing inquiries and issues.</li><li>Handle intercompany accounts payable activities within a multi-entity structure.</li><li>Identify and propose process improvements to enhance accuracy and reduce manual tasks.</li></ul>
<p>Established client seeks a detail-oriented and reliable Bookkeeper to manage and maintain the financial workflow of their company’s services. In this Bookkeeper role, you will maintain financial records, assist with budgeting and forecasting, manage accounts payable/receivable transactions, enter internal data into QuickBooks, process weekly payroll, prepare local wage taxes, coordinate with external tax accountant and vendors as necessary, monitor account analysis, and basic HR tasks. The ideal individual will have strong understanding of accounting principles and procedures, excellent organizational skills and a keen attention to detail.</p><p><br></p><p>Responsibilities </p><p>· Enter and process accounts payable/receivable </p><p>· Maintain general ledger</p><p>· Perform bank reconciliations</p><p>· Assist with payroll compliance/deductions</p><p>· Maintain internal file/record keeping system</p><p>· Post journal entries</p><p>· Ensure compliance with local, state, and federal regulations</p><p>· Prepare cash reports</p><p>· Spreadsheet Maintenance</p><p>· Light office support</p>
<p>Robert Half has partnered with a successful product supplier on their search for an Accounts Receivable Specialist who can manage the full accounts receivable cycle, purchase orders, collections and provide cross-functional support. In this role, you will oversee the collection of outstanding payments, prepare and submit customer invoices, post remittances to customer accounts, monitor AR aging accounts, process deposits and credit card payments, assist with invoices disputes, review credit memos, and update customer accounts as needed. The ideal Accounts Receivable Specialist should have a flair for numbers, excellent research abilities, thorough communication skills, and an expertise at time management.</p><p><br></p><p>Major Responsibilities</p><p>· Investigate and review account discrepancies</p><p>· Generate collections correspondence to customers</p><p>· Maintain and update customer accounts</p><p>· Process client invoicing/payments</p><p>· Prepare monthly financial statements</p><p>· Monitor cash flow</p><p>· Research and analysis documentation</p><p>· Assist with administrative activities</p><p>· Track compliance with third party distributors</p><p>· Revenue Recognition Support</p>
<p>Robert Half is currently working a client on their search for an Office Administrator with experience working in a public accounting firm. This candidate will oversee day-to-day administrative tasks, coordinating office activities and providing HR support. Duties for this role will consist of: sorting and distributing incoming and outgoing mail and packages, drafting and sending internal office communications, calendar management, preparing tax return packages for signature, maintaining electronic and hard copy files, coordinating office maintenance and repairs, assisting with basic bookkeeping transactions, processing payroll/timecards, conducting phone screens and maintaining the upkeep/cleanliness of the office. The ideal Office Administrator for this role should have outstanding communication and interpersonal skills, excellent organizational skills, and strong multi-tasking capabilities. </p><p><br></p><p>· Coordinate office tasks</p><p>· Greet and assist visitors</p><p>· Order office supplies</p><p>· Maintain client records</p><p>· Calendar Management</p><p>· Process incoming mail and packages</p><p>· Answer and direct incoming calls</p><p>· Draft email and written correspondence</p><p>· Assist with billing and bookkeeping activities</p>
<p>We are looking for an Accounts Payable Clerk to join our team in Monmouth County, New Jersey. This Contract position is an excellent opportunity for someone with strong attention to detail to contribute to efficient financial operations and vendor management. The ideal candidate will play a key role in ensuring accurate payment processing, maintaining compliance, and supporting the company’s growth through streamlined accounts payable processes.</p><p><br></p><p>Responsibilities:</p><p>• Process and code invoices to ensure timely and accurate payment.</p><p>• Conduct regular check runs and manage vendor payments efficiently.</p><p>• Reconcile credit card accounts and address discrepancies promptly.</p><p>• Oversee international payments and payroll transfers with appropriate safety measures.</p><p>• Collaborate with department heads to gather necessary documentation for reconciliation.</p><p>• Manage accounts payable staff to maintain accurate entries in the accounting system.</p><p>• Prepare and review state tax reports to ensure compliance.</p><p>• Implement and maintain best practices for accounts payable processes and systems.</p><p>• Create and update standard operating procedures (SOPs) for the accounts payable division.</p><p>• Monitor year-to-date expenses to analyze spending trends and identify opportunities for cost optimization.</p>
<p>A well-respected client of ours is looking to hire a Full Charge Bookkeeper who can oversee the complete bookkeeping and accounting cycle, ensuring accurate financial records, timely reporting, and strong financial controls. This role will be responsible for maintaining daily record keeping, invoice processing, assisting with general ledger reporting, preparing bank reconciliations, monitoring inventory controls, processing bi-weekly payroll, coordinating with external auditors, processing billing, and preparing financial reports and statements on a monthly/quarterly/yearly basis. The successful Full Charge Bookkeeper must have knowledge of QuickBooks, payroll processing experience, knowledge of accounting and bookkeeping systems, and the ability to ensure compliance with local, state, and federal regulations.</p><p><br></p><p>What you get to partake in:</p><p>· Manage full-cycle bookkeeping and maintain accurate records of all financial transactions</p><p>· Oversee accounts payable and accounts receivable, including vendor payments and client billing</p><p>· Maintain, reconcile, and ensure the accuracy of accounting system files in QuickBooks</p><p>· Prepare and analyze financial reports by collecting, reviewing, and summarizing financial data and trends</p><p>· Maintain and update the chart of accounts to ensure proper classification and reporting</p><p>· Issue invoices, track collections, and resolve billing or payment discrepancies with vendors and clients</p><p>· Prepare monthly and quarterly financial statements, including Profit & Loss, Balance Sheet, and Cash Flow statements</p><p>· Assist with the preparation of tax filings and work closely with external tax preparers to ensure clean, complete, and accurate books</p><p>· Collaborate directly with vendors and clients to request documentation, resolve issues, and answer financial questions</p><p>· Work closely with Project Managers and the Leadership team to support operational and financial decision-making</p><p>· Identify potential accounting issues, recommend process improvements, and help strengthen financial controls and workflows</p>
<p>Our client is seeking an experienced <strong>Accounts Payable Specialist</strong> to join our team in<strong> Bridgewater, New Jersey</strong>. This long-term contract position offers an exciting opportunity to contribute to managing vendor relationships on a global scale while ensuring compliance with financial and tax regulations. The ideal candidate will excel in maintaining accurate records, analyzing complex data, and collaborating with teams across different regions.</p><p><br></p><p><strong>A/P Responsibilities:</strong></p><p>• Assign and manage vendor numbers in alignment with company policies and procedures.</p><p>• Oversee the Vendor Master File, ensuring timely and accurate updates.</p><p>• Analyze daily vendor change reports and confirm modifications within global systems.</p><p>• Communicate effectively with internal departments and international offices to resolve inquiries.</p><p>• Review invoices for accuracy and compliance before processing.</p><p>• Investigate and input detailed data for complex invoices.</p><p>• Support the preparation of monthly Debit Balance reports and vendor files for tax documentation.</p><p>• Address discrepancies related to regulatory compliance, including B-Notices and tax issues.</p><p>• Validate vendor records with appropriate regulatory agencies to ensure adherence to tax requirements.</p><p>• Reconcile vendor statements and provide backup for team members as needed.</p>
<p>Our client is a well-established organization seeking a detail-oriented Accounts Payable Specialist to support their growing accounting team. This role is ideal for someone who enjoys working in a fast-paced environment and takes pride in accuracy, organization, and process improvement.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process high-volume accounts payable invoices accurately and efficiently</li><li>Perform three-way matching (PO, receipt, invoice)</li><li>Maintain vendor records and resolve invoice discrepancies</li><li>Prepare and process weekly check runs and electronic payments</li><li>Reconcile vendor statements and respond to vendor inquiries</li><li>Support month-end close related to AP, including accruals and reconciliations</li><li>Generate reports and analyze AP data using Excel (including PivotTables)</li><li>Work within SAP to manage invoices, payments, and vendor information</li><li>Assist with audits and special projects as needed</li></ul><p><br></p>
<p>70,000 - 75,000</p><p><br></p><p>Benefits:</p><ul><li>medical</li><li>paid time off</li><li>401k</li><li>hybrid </li><li>flexibility </li></ul><p>Responsibilities: </p><ul><li>Maintain and reconcile general ledger accounts</li><li>Process accounts payable and accounts receivable</li><li>Prepare and issue invoices, receipts, and payments</li><li>Reconcile bank and credit card statements</li><li>Assist with payroll processing and related reporting</li></ul>
<p>We are looking for a skilled and detail-oriented Bookkeeper to join our team in Downingtown, Pennsylvania. This is a long-term contract position with the potential for growth as the company expands. The role is a long-term contract a part-time position (10–15 hours per week). Ideal candidates will have experience in bookkeeping within a manufacturing industry.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts payable processes, including high-volume vendor invoices, and perform 3-way matching between purchase orders, receiving documents, and invoices.</p><p>• Communicate with vendors to address inventory discrepancies and resolve invoice issues in a timely manner.</p><p>• Oversee month-end closing procedures, ensuring accrual-based draft financials are prepared by the 10th and finalized by the 15th.</p><p>• Allocate daily production costs and reconcile inventory data, performing month-end "true-ups" to ensure accuracy.</p><p>• Maintain general ledger accounts and prepare monthly schedules, including payroll </p><p>• Ensure accurate financial reporting by adhering to established accounting practices and procedures.</p><p>• Collaborate with internal teams to enhance cost allocation processes and inventory management.</p><p>• Assist in developing efficient bookkeeping systems tailored to the company's operational needs.</p><p>• Support the transition from outsourced services to in-house bookkeeping functions, ensuring seamless integration.</p><p>• Provide comprehensive financial data to assist in long-term planning and decision-making.</p>
