<p>We are seeking a skilled Payroll Specialist to join our team and manage bi-weekly payroll processing for three companies, supporting over 150 employees. This role includes oversight of commissions, incentives, hours worked, and tips, as well as administering manual payroll checks and assisting with benefits and 401(k) matters. The Payroll Specialist ensures accurate payroll and compliance, partners with HR and external resources, and leads onboarding/offboarding processes.</p><p><br></p><p><strong>Payroll Administration</strong></p><ul><li>Process bi-weekly payroll for three companies (240+ employees), including commissions, incentives, hours worked, tips, and adjustments.</li><li>Prepare and issue all manual payroll checks for off‑cycle payments and final payments at offboarding.</li><li>Process bi‑weekly 401(k) contributions, garnishments, payroll tax filings, and related reporting.</li><li>Reconcile payroll with external partners, including the outside accounting firm, benefit brokers, and 401(k) plan administrators and advisors.</li><li>Respond to payroll inquiries and employment verification requests.</li></ul><p><strong>HRIS & Paylocity Administration</strong></p><ul><li>Serve as admin for HR and payroll modules within Paylocity, including HRIS updates, compliance features, and ACA dashboard management.</li><li>Ensure all employees are assigned to correct benefit classes and that system data remains accurate and up to date.</li><li>Maintain all employee changes in Paylocity, including job movements, leaves of absence, departmental reorganizations, and general updates.</li></ul><p><strong>Benefits & 401(k) Support</strong></p><ul><li>Assist employees with benefit and 401(k) questions, including enrollments, qualifying life events, contribution changes, and coverage details.</li><li>Partner with the HR Director to support annual open enrollment activities (July–November).</li></ul><p><strong>Employee Lifecycle Management</strong></p><ul><li>Lead onboarding and offboarding processes in partnership with HR, Vineyard Admins, and operational teams across multiple locations.</li><li>Manage leaves of absence, including tracking, communication, documentation, and coordination with managers.</li><li>Handle workers’ compensation claims and collaborate with the carrier on ongoing cases.</li></ul><p><strong>Operational HR Support</strong></p><ul><li>Work closely with Vineyard Admins at multiple sites on onboarding, offboarding, and employee relations activities for vineyard operations.</li><li>Participate in pre-harvest HR/payroll meetings with Vineyard, Cellar, and Maintenance teams.</li><li>Support additional HR projects and responsibilities as assigned.</li></ul><p><br></p><p><br></p>
We are looking for an experienced Payroll Specialist to join our team in Fairfield, California. In this role, you will oversee comprehensive payroll processing for multiple locations, ensuring accuracy, compliance, and timely execution. This is a fully onsite, long-term contract position where your expertise will contribute to the smooth operation of payroll and employee compensation processes.<br><br>Responsibilities:<br>• Manage end-to-end payroll processing for approximately 135 employees across multiple sites, ensuring timely and accurate execution.<br>• Oversee bi-weekly payroll cycles, including tasks such as timecard collection, validation, and follow-up on discrepancies.<br>• Administer merit increases and bonus payouts, particularly during scheduled timelines.<br>• Ensure adherence to payroll laws, including regulations related to overtime and other compliance requirements.<br>• Maintain meticulous payroll records to support audit readiness and operational transparency.<br>• Collaborate closely with HR and other onsite teams to address payroll-related inquiries and provide attentive and precise support.<br>• Assist with basic HR functions as needed, contributing to overall team efficiency.<br>• Utilize payroll systems such as ADP Workforce Now and Principal (401k system) to manage processes effectively.
<p>Our client is seeking an experienced Certified Payroll Specialist to support payroll compliance for an ongoing construction project. This role will focus on preparing and managing certified payroll reports, ensuring compliance with federal and state prevailing wage regulations, and coordinating payroll documentation for project stakeholders.</p><p>Certified payroll reporting is required on many government-funded construction projects to confirm workers are paid the correct prevailing wage rates and classifications. </p><p><br></p><p>Key Responsibilities</p><p><br></p><ul><li>Prepare and submit weekly certified payroll reports for the project.</li><li>Review employee classifications, wage determinations, fringe benefits, and overtime calculations.</li><li>Collect and review subcontractor certified payroll submissions and follow up on discrepancies.</li><li>Maintain project payroll documentation including Statements of Compliance and supporting records.</li><li>Coordinate with accounting, payroll, HR, and project management teams to resolve payroll issues.</li><li>Support internal and external payroll compliance audits.</li><li>Track project labor hours and ensure accurate reporting by job classification.</li><li>Maintain organized records for government agencies and project stakeholders.</li></ul><p>Certified payroll specialists commonly process weekly reports verifying workers are paid correctly and review subcontractor payroll submissions for compliance. </p><p><br></p><p><br></p>
<p>We are looking for a detail-oriented Contracts Administrator to join our team in Concord, California. This long-term contract position will focus on providing comprehensive administrative support for contract management processes while ensuring compliance and efficiency throughout the contract lifecycle. The ideal candidate will play a key role in organizing documentation, collaborating with stakeholders, and assisting with contract-related tasks to facilitate seamless operations.</p><p><br></p><p>Contracts Administrator Responsibilities:</p><p>• Prepare and assist with contract negotiation reviews under the guidance of the contracts management team.</p><p>• Collaborate with stakeholders to coordinate kick-off meetings and ensure alignment on contractual terms and processes.</p><p>• Maintain centralized databases for prime and subcontractor agreements, tracking documentation status and ensuring accurate recordkeeping.</p><p>• Monitor contract spend, change orders, milestones, and renewal dates, providing timely updates to relevant teams.</p><p>• Support compliance tracking by maintaining codes in designated systems and educating teams on risk management practices.</p><p>• Manage approved subcontractor lists, coordinate onboarding processes, and track compliance documentation.</p><p>• Oversee business license renewals and payments, ensuring all compliance records are accurate and up to date.</p><p>• Assist with rental agreements by coordinating necessary documentation and payment submissions.</p><p>• Update contract lifecycle dashboards and performance metrics, contributing to process improvements and reporting efficiencies.</p><p>• Respond to requests for Certificates of Insurance, Bonds, NDAs, and similar contract-related documents.</p><p><br></p><p>If you are interested in this Contracts Administrator position, please submit your resume today!</p>
<p>We are seeking a detail-oriented Prevailing Wage Specialist to support payroll compliance for public works and government-funded construction projects. This role is responsible for ensuring employees and subcontractors are paid in accordance with federal, state, and local prevailing wage regulations and for maintaining accurate certified payroll documentation.</p><p>Prevailing wage laws require contractors working on public projects to pay workers government-mandated wage rates based on job classification and geographic area. </p><p>This position works closely with payroll, accounting, project management, and subcontractors to maintain compliance and mitigate risk.</p><p><br></p><p>Key Responsibilities</p><p><br></p><ul><li>Prepare, review, and submit weekly certified payroll reports for public works projects.</li><li>Review employee classifications, wage rates, fringe benefits, and overtime calculations.</li><li>Maintain detailed payroll and labor compliance records for audits.</li><li>Monitor subcontractor certified payroll submissions and follow up on discrepancies.</li><li>Audit payroll records to verify accurate wage payments and job classifications.</li><li>Support responses to government agencies, labor compliance officers, or auditors.</li><li>Maintain prevailing wage determinations and project documentation.</li><li>Assist with payroll reconciliations and reporting.</li><li>Partner with HR and project teams to resolve wage compliance issues.</li></ul><p>Prevailing wage compliance roles often involve reviewing payroll records, verifying contractors’ adherence to wage laws, and preparing reports for regulatory agencies. </p><p><br></p><p><br></p><p><br></p>
We are looking for an experienced Sr. HR Business Operations Manager to join our team on a contract basis in Sausalito, California. In this role, you will take on a critical position that combines operational support, HR management, and administrative expertise. You will work closely with leadership and external partners to streamline processes, ensure compliance, and drive efficiency across multiple business functions.<br><br>Responsibilities:<br>• Provide comprehensive operational and administrative support to organizational leaders, fostering trust and efficiency in day-to-day activities.<br>• Develop, document, and maintain standard operating procedures for business operations, systems, and internal workflows.<br>• Create and standardize investor pitch decks and materials, while coordinating efforts for Series A fundraising.<br>• Collaborate with legal teams, investors, accountants, and tax professionals to ensure smooth business operations.<br>• Lead recruitment initiatives, including sourcing candidates and conducting initial interviews, as well as managing onboarding and offboarding processes.<br>• Administer and oversee tools such as Gusto, Workable, Mineral, Carta, QuickBooks Online, Microsoft, and DocuSign, ensuring optimal use.<br>• Ensure compliance with HR regulations, manage California benefits administration, and oversee equity-related processes including 1099s and 409A.<br>• Provide basic IT and systems support, and liaise with external developers and vendors as needed.<br>• Utilize AI and modern software solutions to enhance efficiency and improve documentation practices.
<p>Robert Half Legal is recruiting a Labor & Employment Associate for the Marin County office of its large statewide law firm client. The ideal candidate will have 2-10+ years of practice in L& E and/or commercial litigation. Qualifications include excellent writing and oral advocacy skills, diverse discovery and law & motion experience, and optimally some deposition and trial advocacy. This is definitely a partnership-track opportunity, so career-minded litigators who are looking to join a firm that has a good program for business and career development and a genuine interest in developing partners are encouraged to apply.</p><p><br></p><p>The target salary is $135,000 - 200,000+/yr, DOE, plus sizeable monthly productivity bonuses and a discretionary annual bonus (ranging from $7,000 to $20,000+). Comprehensive benefits, including the firm’s profit-sharing contributions to the retirement plan, are a part of the employment package. For confidential consideration, please email your resume to Jon Lucchese, Vice President for Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!</p>
We are looking for an experienced Payroll Specialist to join our team on a contract basis in Concord, California. This role requires a detail-oriented individual with expertise in managing payroll processes for large organizations. You will play a vital part in ensuring accurate payroll management, compliance with certified payroll requirements, and efficient handling of prevailing wage obligations.<br><br>Responsibilities:<br>• Process and manage full-cycle payroll for over 500 employees, ensuring accuracy and timely delivery.<br>• Handle certified payroll tasks, maintaining compliance with government regulations.<br>• Utilize ADP Workforce Now to streamline payroll operations and maintain employee records.<br>• Review, organize, and resolve duplicate entries and discrepancies in payroll systems.<br>• Maintain compliance with prevailing wage requirements for government jobs.<br>• Collaborate with team members and external alliances to ensure alignment on payroll practices.<br>• Assist in cleaning up and organizing payroll data within Points North and related applications.<br>• Upload and manage payroll documentation using designated platforms.<br>• Provide support for ongoing payroll system upgrades and improvements.<br>• Communicate with stakeholders to address payroll concerns and provide necessary updates.
