3 results for Data Entry in Burlington, VT

Payment Processing Specialist / Front Desk Admin

Burlington, VT
onsite
Temporary
21.85 - 24.30 USD / Hourly
We are looking for a detail-oriented Payment Processing Specialist / Front Desk Admin to join our team in Burlington, Vermont. In this long-term contract position, you will play a key role in managing financial transactions and administrative tasks to ensure smooth operations. This role offers an opportunity to utilize your expertise in accounts payable, accounts receivable, and data entry in a dynamic and collaborative environment. Responsibilities: • Handle accounts payable and accounts receivable processes with accuracy and efficiency. • Process invoices and ensure timely payment to vendors. • Manage credit card payment transactions and maintain proper records. • Perform data entry tasks to update and maintain financial information. • Organize and maintain filing systems for financial documents. • Assist with front desk administrative tasks, including handling inquiries and correspondence. • Collaborate with team members to support overall financial and administrative functions. • Conduct routine audits to verify the accuracy of financial data. • Generate reports related to payment processing and financial activities. • Ensure compliance with company policies and financial regulations.
2026-03-13T19:14:29Z

Administrative Assistant

Middlebury, VT
onsite
Temporary
20.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Middlebury, Vermont. This long-term contract position is ideal for someone who excels in managing office tasks, coordinating communication, and maintaining organizational efficiency. The role involves supporting daily operations and ensuring smooth administrative workflows. Responsibilities: • Manage and organize office tasks to support daily operations. • Answer and direct inbound calls promptly and professionally. • Perform accurate data entry to maintain records and databases. • Provide receptionist duties, including greeting visitors and handling inquiries. • Coordinate schedules and appointments to ensure efficient time management. • Prepare documents and reports as needed for internal use. • Maintain office supplies and ensure resources are readily available. • Assist with filing and record-keeping to ensure proper documentation. • Support team members with administrative tasks and special projects. • Uphold confidentiality and handle sensitive information securely.
2026-03-11T14:04:54Z

AP/AR Clerk

Fairfax, VT
onsite
Permanent
60000.00 - 70000.00 USD / Yearly
FULLY ONSITE POSITION IN VERMONT Essential Duties & ResponsibilitiesAccounts Payable (AP)<ul><li>Validate vendor invoices by matching to purchase orders and receiving documentation</li><li>Enter and post vendor invoice batches into the ERP system for review</li><li>Identify capital expenses, R& D classifications, and auditor-sensitive items</li><li>Maintain vendor files, including debit memos, pricing discrepancies, and special payment requirements</li><li>Reconcile vendor statements of account</li><li>Process expense reports, including GL coding and reimbursements or advance applications</li><li>Serve as backup for AP entry related to inbound and outbound freight invoices</li><li>Maintain organized physical and electronic invoice files, including annual rotation</li><li>Prepare inter-office invoice packets for distribution</li></ul>Accounts Receivable (AR) & Cash Management<ul><li>Post customer deposits and process daily desktop deposits</li><li>Perform weekly collection calls and follow-up emails with distributors</li><li>Maintain customer credit terms and key master data in ERP</li><li>Perform treasury-related tasks, including:</li><li>Daily wire setup</li><li>International payment vouchers</li><li>Collateral report preparation</li><li>Clearing cashed checks</li></ul>Cross-Functional & Financial Support<ul><li>Coordinate with Purchasing, Receiving, Operations, and Service Initiators to resolve invoice discrepancies</li><li>Communicate with Controller regarding unique payment situations for weekly check runs</li><li>Answer accounting and financial inquiries through data research and interpretation</li><li>Work with Operations to ensure timely data flow and communication</li><li>Serve as backup for the Sales Invoicing Specialist</li></ul>Compliance, Safety & Workplace Standards<ul><li>Maintain confidentiality of financial and company information</li><li>Support and adhere to all applicable ISO standards</li><li>Demonstrate working knowledge of firearms safety</li><li>Wear required personal protective equipment (PPE)</li><li>Maintain a clean and organized workstation</li><li>Immediately report safety or maintenance concerns</li><li>Actively support and participate in 5S workplace initiatives</li><li>Demonstrate professionalism, respect, and effective communication with all staff</li></ul>Other Duties<ul><li>Perform additional duties as assigned to support departmental and organizational needs</li></ul>
2026-03-04T08:03:48Z