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56 results for Office Manager in Burbank, CA

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. · Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-07-09T00:00:00Z

Administrative Assistant

Orange, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a contract-to-permanent basis in Orange, California. In this role, you will provide critical support to the Inside Sales team by managing sales reports, processing orders and quotes, and ensuring seamless communication between customers and internal departments. This position requires a proactive individual capable of handling multiple priorities independently while maintaining accuracy and efficiency. Responsibilities: • Prepare and maintain daily, weekly, and monthly sales reports, including bookings, shipments, and forecasts. • Track and follow up on pending quotes, prepaid orders, and open order statuses to ensure timely completion. • Assist in entering and processing sales orders and quotes, ensuring accuracy and compliance. • Organize and maintain records of sales orders, invoices, and quality documentation for easy access and compliance. • Distribute shipment tracking information and required documentation to customers in a timely manner. • Coordinate customer visits, meetings, and internal team communications to support smooth operations. • Provide backup administrative support during peak workloads and assist with special projects as needed. • Support the development and maintenance of standard operating procedures (SOPs) to improve workflow efficiency. • Assist with trade show coordination, marketing activities, and other departmental initiatives. • Manage office supplies and provide general administrative assistance to the team.
2026-07-10T00:00:00Z

Administrative Assistant

Costa Mesa, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations in Costa Mesa, California. This contract opportunity with potential for a permanent position is ideal for someone who is comfortable working on-site in a structured environment and can keep administrative activities running smoothly. The role calls for strong communication, attention to detail, and confidence using Microsoft Office tools to manage a wide range of office support tasks. Responsibilities: • Coordinate day-to-day administrative activities to help maintain an efficient and well-organized office environment. • Prepare, format, and manage business documents, correspondence, and reports using Microsoft Office applications. • Support scheduling, calendar coordination, and general office communication for internal teams and leadership. • Maintain office records, track routine administrative tasks, and ensure information is organized and accessible. • Monitor inventory levels and arrange for office supply purchases to keep the workplace properly stocked. • Provide front-line administrative support by responding to requests, directing inquiries, and assisting with general office needs. • Help uphold office procedures and administrative standards while supporting smooth daily operations.
2026-07-13T00:00:00Z

Administrative Assistant

Ontario, CA
onsite
Temporary / Contract
20 - 26 USD / Hourly
Our company is seeking a detail-oriented and dependable Temporary Administrative Assistant to support daily office operations in our Ontario, California location. Based on general knowledge.This role is ideal for a professional who is organized, adaptable, and comfortable handling a variety of administrative tasks in a fast-paced environment. Based on general knowledge. Key Responsibilities:<ul><li>Provide general administrative support to staff and management, including scheduling, filing, and document preparation. Based on general knowledge.</li><li>Answer and direct incoming phone calls and emails in a professional manner. Based on general knowledge.</li><li>Maintain office records, databases, and filing systems with accuracy. Based on general knowledge.</li><li>Assist with data entry, report generation, and correspondence. Based on general knowledge.</li><li>Coordinate meetings, prepare meeting materials, and manage calendars. Based on general knowledge.</li><li>Order office supplies and support overall office organization. Based on general knowledge.</li><li>Greet visitors and provide front-office support as needed. Based on general knowledge.</li></ul>
2026-07-10T00:00:00Z

Administrative Assistant

Irvine, CA
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations in Irvine, California. This Contract position will serve as a key point of contact for visitors, phone inquiries, and administrative requests while helping maintain a detail-oriented and welcoming workplace. The role also partners closely with project accounting and internal teams to keep records, documents, and office processes accurate and on schedule. Responsibilities: • Manage the front desk by answering incoming calls, welcoming guests, directing inquiries, and ensuring messages and deliveries are handled efficiently. • Keep reception, meeting spaces, and shared hospitality areas presentable and ready for visitors, staff meetings, and client interactions. • Support mailroom and shipping activities by coordinating incoming and outgoing packages, certified mail, and delivery tracking. • Provide day-to-day administrative assistance through meeting coordination, filing, correspondence preparation, printing requests, shipping arrangements, and office service follow-up. • Assist the Project Accounting team with document scanning, check log updates, data entry, and job record maintenance within Deltek Vantagepoint. • Prepare high-quality client-facing and internal materials such as proposals, reports, letters, specifications, and schedules in line with company formatting standards. • Help maintain office supply levels, coordinate refreshments for common areas and meetings, and submit facility-related requests to property management as needed. • Contribute backup support for administrative coverage during team absences to help maintain consistent office operations.
2026-07-13T00:00:00Z

Administrative Assistant

Manhattan Beach, CA
onsite
Temporary to Hire
25 - 27 USD / Hourly
We are looking for an Administrative Assistant to support leadership within a fast-paced corporate environment in Manhattan Beach, California. This permanent opportunity is ideal for an experienced, detail-focused candidate who excels at keeping schedules organized, coordinating complex travel plans, and ensuring executive meetings run smoothly. The right candidate will bring strong judgment, attention to detail, and the ability to anticipate needs while managing competing priorities effectively. Responsibilities:• Manage executive calendars by prioritizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments• Organize domestic and potentially international travel plans, including flights, lodging, ground transportation, and itinerary preparation• Coordinate meeting logistics for executive sessions by securing rooms, confirming attendees, and distributing relevant materials in advance• Track schedule changes and communicate updates promptly to internal and external participants to maintain alignment• Support day-to-day administrative activities that help executives remain focused on business priorities• Prepare detailed travel agendas and confirm reservations to ensure seamless business travel experiences• Partner with stakeholders across the organization to align timelines, meeting needs, and executive availability
2026-07-07T00:00:00Z

Administrative Assistant

Seal Beach, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for an Administrative Assistant to support homeowner service activities and day-to-day operational coordination for a contract position based in Seal Beach, California. This role combines customer-focused administrative work with construction and office support, requiring someone who can manage documentation, respond to requests, and keep records accurate and organized. The ideal candidate is detail-oriented, responsive, and comfortable working across multiple teams to help maintain efficient processes and a positive homeowner experience. Responsibilities: • Maintain accurate homeowner records by updating databases and keeping digital and physical files current and well organized. • Respond to incoming homeowner inquiries and service requests in a timely manner, ensuring issues are routed, tracked, and resolved appropriately. • Prepare and distribute monthly homeowner information to external survey platforms and assist with related reporting tasks. • Coordinate with utility providers and internal teams to confirm service-related updates and support homeowner transitions as needed. • Create and send department documents such as memos, letters, meeting materials, training resources, agendas, and follow-up notes. • Process field directives, contracts, change documentation, invoices, expense reports, and purchase receipts using designated company systems and electronic signature tools. • Provide operational support for meetings, training sessions, field trailer logistics, contract labor coordination, and job site posting requirements. • Partner with departments including Accounting, Human Resources, Legal, IT, Purchasing, Sales Processing, and Office Services to keep administrative and project activities moving forward. • Track supply needs, arrange routine team materials, and assist with inventory, rentals, dumpster scheduling, and other field support requests. • Manage schedules and produce project-related reports through project management platforms to support construction and homeowner satisfaction teams.
2026-07-13T00:00:00Z

Administrative Assistant

Manhattan Beach, CA
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for an Administrative Assistant to join a financial advisory office in Manhattan Beach, California. This contract opportunity with potential for a permanent role is ideal for someone who enjoys keeping operations organized, supporting client interactions, and contributing to a well-run office environment. The role offers a strong path for someone interested in building administrative experience within financial planning and wealth management while learning the day-to-day rhythm of a growing practice. Responsibilities: • Welcome clients and visitors with a courteous, attentive approach that helps create a positive office experience. • Coordinate calendars, arrange appointments, and help keep meetings running smoothly and on schedule. • Support office events and internal meetings by handling logistics, materials, and related administrative preparation. • Perform a range of clerical and administrative tasks, including document preparation, record maintenance, and routine office support. • Help maintain efficient office workflows by organizing administrative procedures and tracking day-to-day operational needs. • Complete onboarding-related activities and verification steps through a required mobile-based company platform. • Participate in assigned training programs and continue building knowledge needed to support the team effectively. • Assist with data entry, inbound call handling, and front-desk coverage as part of daily office operations. • Contribute to special assignments and provide additional administrative support based on business needs.
2026-07-13T00:00:00Z

Accounting Manager

Long Beach, CA
onsite
Permanent / Full Time
120000 - 135000 USD / Yearly
🚨 Exciting Opportunity in Long Beach! 🚨A leading company in the Manufacturing/Construction industry is seeking an Accounting Manager to join their team 100% in-office. This role is perfect for someone with expertise in General Ledger (GL) and revenue recognition accounting.Key Responsibilities:✔️ Oversee accounts payable and ensure timely, accurate financial processing✔️ Manage General Ledger (GL) entries and lead the month-end close✔️ Handle revenue recognition accounting and ensure compliance✔️ Use accounting software and Excel for detailed financial analysis and reporting✔️ Collaborate with other departments to resolve financial discrepancies✔️ Review financial statements for accuracy and complianceIdeal Candidate:✔️ Strong experience in Manufacturing or Construction industries✔️ Expertise in GL and revenue recognition accounting✔️ Proficient with financial systems like excel✔️ Strong communication and auditing skills For confidential consideration, please email your recruiter with Robert Half. If you're not currently working with anyone at Robert Half, please click "Apply" or call 562-800-3963 and ask for David Bizub. Please reference job order number00460-0013169541 . email resume to [email protected]
2026-06-17T00:00:00Z

Accounting Manager

Paramount, CA
onsite
Permanent / Full Time
110000 - 130000 USD / Yearly
🚨 Exciting Accounting Manager Opportunity in Rancho Dominguez! 🚨A leading company in the construction industry is looking for an Accounting Manager to join their team in Rancho Dominguez, California. This is a fantastic opportunity to oversee key financial functions, including revenue recognition and the month-end close process.Key Responsibilities:✔️ Oversee all accounting functions, including Accounts Payable (AP) and Accounts Receivable (AR)✔️ Lead the month-end close cycle, ensuring accuracy and efficiency✔️ Guide and develop the financial team to ensure best practices and continuous improvement✔️ Utilize accounting tools like BlackLine, Concur, and ADP to streamline financial operations✔️ Manage the company’s ERP system to ensure smooth workflow✔️ Leverage Excel for managing and analyzing financial data✔️ Ensure accurate and timely billing functions, including invoicing and payments✔️ Oversee revenue recognition, particularly using the percentage of completion method in construction✔️ Audit financial data regularly to ensure accuracy and complianceIdeal Candidate:✔️ Strong experience in the construction industry✔️ Proficient in revenue recognition and month-end close✔️ Familiar with BlackLine, Concur, ADP, and ERP systems✔️ Advanced skills in Excel for financial data management✔️ Leadership ability to manage and develop the financial teamReady to elevate your career? Apply today to join a dynamic team in Rancho Dominguez! 🌟. For confidential consideration, please email your recruiter with Robert Half. If you're not currently working with anyone at Robert Half, please click "Apply" or call 562-800-3963 and ask for David Bizub. Please reference job order number00460-0013169551 . email resume to [email protected]
2026-06-17T00:00:00Z

Part Time Office Admin

Cerritos, CA
onsite
Temporary / Contract
20 - 20 USD / Hourly
Schedule: M-F 12-4pmWe are seeking a reliable and professional Office Assistant to support daily administrative and front office operations in a fast-paced office environment. This role is ideal for someone who enjoys helping people, staying organized, and providing strong administrative support while maintaining a welcoming and professional office atmosphere.Responsibilities<ul><li>Greet visitors and serve as the first point of contact for walk-ins and incoming inquiries</li><li>Answer and direct phone calls, take messages, and respond to general questions</li><li>Schedule appointments and assist with calendar coordination</li><li>Perform data entry and maintain accurate records, files, and documentation</li><li>Assist with paperwork, forms, payments, and general clerical tasks</li><li>Maintain organized filing systems and ensure documents are properly stored</li><li>Support daily office operations and assist team members as needed</li><li>Keep the front office clean, organized, and professional</li></ul>
2026-07-02T00:00:00Z

Finance Manager

Newport Beach, CA
onsite
Permanent / Full Time
110000 - 150000 USD / Yearly
We are looking for a skilled Finance Manager to oversee the financial operations and strategies within our organization. This role requires someone with strong attention to detail who can analyze business performance, identify opportunities for growth, and provide actionable recommendations to senior leadership. The ideal candidate will work collaboratively across departments to ensure alignment with our strategic goals. Responsibilities: • Analyze current business performance and identify areas for improvement or growth. • Develop and maintain comprehensive financial models to support decision-making processes. • Collaborate with senior management to provide actionable recommendations based on financial insights. • Lead the annual budget planning process, ensuring alignment with organizational objectives. • Perform variance analysis to track performance against budgets and forecasts. • Support strategic initiatives by evaluating their financial impact and feasibility. • Partner with cross-functional teams to ensure financial goals are integrated into operational plans. • Prepare and present detailed financial reports for stakeholders. • Monitor and refine budget processes to enhance accuracy and efficiency. • Ensure compliance with financial regulations and internal policies.
2026-06-23T00:00:00Z

Executive Assistant

Torrance, CA
remote
Temporary / Contract
47.5 - 55 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership in a fast-paced Contract position. This role focuses on keeping schedules organized, coordinating complex travel plans, and ensuring executive meetings run smoothly. The ideal candidate brings strong judgment, attention to detail, and the ability to manage competing priorities with professionalism and discretion. Responsibilities:• Manage executive calendars by scheduling appointments, resolving conflicts, and maintaining alignment with business priorities.• Arrange domestic and international travel, including flights, lodging, ground transportation, and detailed itineraries.• Coordinate meeting logistics for leadership, including room scheduling, agenda preparation, and follow-up support.• Monitor schedule changes and adjust plans quickly to accommodate shifting priorities and urgent requests.• Serve as a key administrative partner to executives by anticipating needs and maintaining organized day-to-day support.• Prepare and distribute meeting materials to help leaders stay informed and ready for internal and external discussions.• Track travel details and confirm reservations to ensure seamless execution of business trips.
2026-07-13T00:00:00Z

Executive Assistant

Thousand Oaks, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for an organized and proactive Executive Assistant to support day-to-day administrative needs in Thousand Oaks, California. The right candidate will bring strong attention to detail, sound judgment, and the ability to keep multiple tasks moving efficiently in a fast-paced environment. This is a part-time position that will most likely not exceed 20 hours/ week. <ul><li>Key Responsibilities:</li><li>Calendar management and executive support</li><li>Create pitch decks, presentations, and sponsorship materials</li><li>Assist with event planning and sponsorship outreach</li><li>Support social media content creation</li><li>General project coordination and administrative support</li></ul>
2026-07-02T00:00:00Z

Executive Assistant

Glendale, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. For immediate consideration apply today!Responsibilities may include:· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf· Maintaining comprehensive and accurate records · Performing minor accounting duties · Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary· Answering phone calls in a polite and professional manner· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
2026-07-09T00:00:00Z

Executive Assistant

Burbank, CA
onsite
Temporary / Contract
31.9675 - 33.65 USD / Hourly
We are looking for an experienced Executive Assistant to support two Vice Presidents of Publicity in Burbank, California. This Long-term Contract position is ideal for someone who thrives in a fast-moving entertainment environment and can keep executive priorities organized while partnering across multiple teams. The person in this role will provide strong administrative support, manage sensitive information with discretion, and help maintain smooth day-to-day operations for leadership and publicity functions. Responsibilities: • Oversee demanding executive calendars for two publicity leaders, arranging internal and external meetings across multiple time zones while adjusting priorities as business needs change. • Coordinate all aspects of business travel, including air, hotel, ground transportation, and detailed itineraries to ensure seamless executive movement. • Prepare, submit, and reconcile expense reports with accuracy and in accordance with company timelines and policies. • Anticipate scheduling challenges, logistical issues, and competing demands, taking initiative to resolve conflicts before they affect business operations. • Provide day-to-day administrative and operational support to publicity teams, helping projects and campaigns stay organized and on track. • Gather, organize, and circulate daily media coverage summaries across television, digital, print, and other relevant press channels. • Maintain team trackers, status reports, and internal planning documents so that campaign information remains current, clear, and accessible. • Arrange logistics for publicity-related events and team gatherings, including screenings, media appearances, industry conventions, off-sites, and other high-visibility engagements. • Serve as a point of coordination between executive leadership and cross-functional partners such as marketing, social, legal, and corporate communications. • Manage incoming communications on behalf of the executives, prioritizing responses appropriately while handling confidential matters with professionalism and sound judgment.
2026-07-14T00:00:00Z

Executive Assistant

Ontario, CA
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for an organized and proactive Executive Assistant to provide high-level support to senior leadership in Ontario, California. This Long-term Contract position is best suited for someone who can manage shifting priorities, maintain smooth daily operations, and contribute effectively within a close-knit office environment. In addition to executive support, this role includes light office coordination tasks that help keep the workplace running efficiently. Responsibilities: • Manage complex executive calendars, coordinate appointments, and ensure leadership schedules are organized and up to date. • Arrange domestic and international travel, including itineraries, transportation, lodging, and any related scheduling details. • Prepare and reconcile expense reports while maintaining accurate records and timely submissions. • Support executive meetings by organizing logistics, confirming attendance, and helping materials are ready in advance. • Serve as a dependable point of coordination for day-to-day executive operations in a small team setting. • Handle incoming mail distribution and assist with general administrative tasks that support office workflow. • Monitor and replenish shared office supplies such as coffee and other breakroom essentials. • Help maintain a welcoming and orderly office environment, including light coordination tasks such as caring for office plants. • Work onsite initially and adapt to a hybrid schedule if business needs allow after the first month.
2026-07-10T00:00:00Z

Executive Assistant

Brentwood, CA
onsite
Temporary / Contract
29 - 32 USD / Hourly
We are looking for an organized and experienced Executive Assistant to support an executive for a role in West Los Angeles. This contract position will provide high-level administrative and operational support with an initial assignment expected to run through mid-September and the possibility of extension. The ideal candidate will bring strong judgment, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities:• Prepare, edit, and finalize business documents, reports, and correspondence while ensuring accuracy, consistency, and clear presentation.• Coordinate the development of presentations, proposals, and other key materials by organizing content, tracking deadlines, and collaborating with internal stakeholders.• Address questions and information requests by applying knowledge of departmental activities, policies, and procedures to provide timely and accurate responses.• Act as a go-to resource for team members on organizational guidelines and administrative processes by researching information and sharing clear direction.• Manage meeting and event logistics, including scheduling, agenda preparation, vendor coordination, material distribution, and on-site support as needed.• Gather and organize data for departmental reporting, perform basic analysis, and help structure findings in a clear and effective format.• Support contract-related administrative work by coordinating with Procurement and Finance teams to resolve questions and maintain documentation.• Assist with budget preparation and expense tracking by monitoring spending, identifying variances, and providing regular updates.• Oversee daily office operations, including supply management and equipment coordination, while recommending process improvements that enhance efficiency.• Provide guidance or administrative direction to support staff or outside partners when needed to help maintain workflow and service quality.
2026-07-07T00:00:00Z

Executive Assistant

West Los Angeles, CA
onsite
Temporary to Hire
90000 - 115000 USD / Yearly
Robert Half is looking for an Executive Assistant to support a c-level executive at a financial services firm located in West LA. This is a direct hire position. You will provide high-level support and act as an Executive Assistant/Personal Assistant to a dynamic and progressive executive. This is a direct hire position and is ideal for someone who thrives in a fast-moving environment. Your main job duties will include: • Assist with business and personal calendar coordination, meeting logistics, and confirmations. • Handling routine vendor communications including utilities and phone services as well as managing files, databases, inboxes and contacts. • Assist with property management related items, such as vendor coordination, security coverage, maintenance appointments and check-in visits when principal is out of town. Coordinate contracts, NDA and vendor issues with in-house legal counsel. Drive projects with contractors or designers as needed or requested by principal. • Assist with securing reservations for dining and entertainment as well as special events. • Assist in travel planning including booking flights, ground transportation, coordinating with travel agents, travel research and tracking travel expenses. • Prepare travel itineraries for all travelers and ensure travel requirements are understood and executed for all people • Provides household and personal support which includes coordinating needs between the office and residences and running errands and assisting with vehicle logistics as requested. • Keeping a regular cadence of proactive home maintenance as well as coordinating renovations and repair work • Maintaining an accurate inventory of all art, including value and relevant details • Assist with wardrobe maintenance such as dry cleaning • Assist with event preparation and execution, including residential and personal celebrations. Responsibilities include venue research and proposals, drafting invitations, guest communications at all levels, guest list management and liaising on menus and on-site logistics. • Assist with the office visitor experience, including clearing with security, greeting, providing beverages, parking validations, etc. • Reconcile principal credit cards and other related personal and business expenses • Receive and distribute mail and other deliveries, prepare outgoing shipments, maintain tracking and refund records and receipts. Accepting deliveries at personal residence. • Draft personal correspondence and thank you notes
2026-07-08T00:00:00Z

Executive Assistant

Los Angeles, CA
onsite
Temporary to Hire
28.5 - 36 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership and help keep executive operations organized, responsive, and efficient. This contract opportunity has the potential to become permanent and is ideal for someone who can balance high-level administrative coordination with detailed follow-through across meetings, communications, reporting, and special projects. The role requires sound judgment, strong organization, and the ability to work across departments while managing competing priorities with professionalism. Responsibilities: • Coordinate complex calendars, travel plans, and meeting logistics to ensure executives are prepared and schedules run smoothly. • Organize quarterly Benefits Committee activities by preparing notices, distributing agendas and materials, coordinating with trustees, consultants, legal partners, and internal staff, and supporting overall meeting readiness. • Attend assigned committee or board meetings, document key discussions, and prepare clear, accurate meeting minutes for follow-up and recordkeeping. • Track post-meeting tasks and decisions through designated collaboration tools, helping drive timely completion of outstanding action items. • Develop reports, presentation materials, correspondence, and executive documents that support leadership review and decision-making. • Research topics, compile relevant information, and provide administrative support for projects involving communications, operations, benefits analysis, technology-related needs, and demographic initiatives. • Oversee administration of organizational insurance coverage by maintaining current policy records, preparing renewal documentation, coordinating binding activities, and processing related premium invoicing. • Support planning for annual employee health fair activities, including reservation tracking, event coordination assistance, and distribution of follow-up items such as raffle prizes. • Maintain executive office files, records retention practices, library content, mail handling, expense reporting, and shared spaces while also assisting other executive support staff and cross-functional departments as needed.
2026-06-17T00:00:00Z

Executive Assistant

Los Angeles, CA
onsite
Temporary to Hire
65000 - 75000 USD / Yearly
We are looking for an Executive Assistant to support leadership with high-level coordination, scheduling, and travel planning in the mid-Wilshire area. This role works directly with board members so previous experience supporting a board is ideal. The role requires strong judgment, discretion, professionalism, and the ability to manage competing priorities with discretion and efficiency. The role offers hybrid flexibility, allowing you to work from home every Thursday and Friday. Responsibilities:• Manage complex executive calendars, prioritizing appointments and resolving scheduling conflicts efficiently.• Organize domestic and international travel plans, including itineraries, reservations, and related logistics.• Coordinate meeting schedules, prepare agendas, and help ensure executives are ready for key discussions.• Maintain clear communication with internal teams and external contacts to support leadership activities.• Track changing priorities and adjust plans quickly to keep executive schedules aligned with business needs.• Handle administrative details with accuracy while protecting confidential information.• Support in-person and virtual meetings by confirming logistics, timing, and required materials.
2026-06-22T00:00:00Z

Executive Assistant

Pasadena, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Apply today for immediate consideration. Responsibilities may include:· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf· Maintaining comprehensive and accurate records · Performing minor accounting duties · Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary· Answering phone calls in a polite and professional manner· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
2026-07-09T00:00:00Z

Executive Assistant

Beverly Hills, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
We are looking for an Executive Assistant to support senior leadership at an entertainment company in Beverly Hills. This is a contract position to cover for a vacation leave and designed for a highly organized, detail-oriented individual who can manage shifting priorities, maintain schedules, and help daily operations run smoothly. The ideal candidate brings strong coordination skills, sound judgment, and an experienced approach to executive support. Responsibilities:• Manage complex executive calendars, prioritize appointments, and adjust schedules to meet changing business needs.• Arrange domestic and international travel, including flights, lodging, ground transportation, and detailed itineraries.• Coordinate meeting logistics by securing conference spaces, confirming attendees, and preparing materials in advance.• Support executives with day-to-day administrative tasks to improve efficiency and maintain workflow continuity.• Track time-sensitive commitments and follow up on action items to help leaders stay organized and prepared.• Serve as a key point of coordination for travel plans, scheduling updates, and executive meetings across internal and external contacts.
2026-07-13T00:00:00Z

Executive Assistant

Gardena, CA
onsite
Temporary / Contract
40 - 45 USD / Hourly
We are looking for an Executive Assistant to provide high-level support for a non-profit organization in Gardena, California. This contract to permanent position is ideal for a highly organized and detail-oriented individual who can manage executive priorities, coordinate governance activities, and handle sensitive information with discretion. The role requires strong communication, administrative, and project coordination skills to keep daily operations, board-related processes, and special events running smoothly. Responsibilities: • Coordinate board and committee meeting logistics, assemble materials, update online content, attend sessions, and produce accurate meeting records. • Deliver advanced administrative support by preparing reports, correspondence, presentations, charts, and other business documents for executive leadership. • Maintain board policies and administrative procedure records, ensuring documents are current, properly formatted, distributed as needed, and accessible through the organization’s website. • Manage a complex executive calendar by scheduling appointments, workshops, regular meetings, special sessions, conferences, and related activities. • Act as a key point of contact for internal teams, public stakeholders, and external partners, while tracking follow-up items and researching requests on behalf of leadership. • Oversee election-related documentation and submissions connected to board seats and organizational measures, keeping records complete and up to date. • Draft and organize confidential materials, including responses tied to grievances, legal matters, evaluations, and other sensitive business records. • Plan and support events such as forums, workshops, community presentations, dinners, and site visits, ensuring all details are coordinated effectively. • Review forms, contracts, files, and records for accuracy, completeness, and compliance with applicable policies, procedures, and regulations. • Monitor executive and board-related budgets, process purchasing and expense documentation, and coordinate travel arrangements, reimbursements, and supporting paperwork.
2026-07-06T00:00:00Z

Executive Assistant

Pasadena, CA
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for an experienced and resourceful Executive Assistant to provide high-level support to a senior leader within an international banking environment in Pasadena, California. This onsite contract-to-permanent position is ideal for someone who thrives in a fast-moving setting, handles sensitive information with discretion, and keeps daily operations running smoothly through strong organization and follow-through. The role calls for a bilingual Mandarin speaker who can confidently manage competing priorities, coordinate complex logistics, and contribute to a well-organized executive office. Responsibilities: • Provide day-to-day executive support by anticipating priorities, tracking deliverables, and helping the Senior Manager stay focused on critical business needs. • Oversee a demanding schedule by organizing appointments, adjusting meetings as priorities shift, and managing email flow through Microsoft Outlook. • Arrange internal and external meetings, team functions, and both domestic and international travel with careful attention to timing, logistics, and accuracy. • Develop business materials such as presentations, reports, summaries, and charts to support communication and decision-making. • Gather information from multiple departments to assemble sensitive reports and ensure materials are complete, accurate, and delivered on time. • Maintain organized records, correspondence, meeting notes, and other administrative documentation in a thorough and confidential manner. • Partner with cross-functional teams on special assignments and provide additional administrative support as business needs evolve.
2026-07-06T00:00:00Z

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