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56 results for Executive Assistant in Burbank, CA

Legal Assistant

Santa Monica, CA
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for a detail-oriented Legal Assistant to support attorneys and legal staff in a Contract position based in Santa Monica, California. This role is ideal for someone who thrives in a busy legal setting, manages competing priorities with professionalism, and handles sensitive information with discretion. The Legal Assistant will play an important part in keeping legal matters organized by coordinating schedules, preparing documents, maintaining records, and assisting with billing and case support. Responsibilities: • Provide confidential administrative and secretarial support to attorneys and other legal professionals while managing a high volume of daily requests. • Coordinate calendars, meetings, conference rooms, and related hospitality or technology arrangements for internal and external attendees. • Prepare, format, proofread, revise, and organize legal documents, correspondence, and other materials, including document comparisons and dictated content when needed. • Maintain accurate electronic and physical client matter files, oversee document indexing, and work with records teams to retrieve and update file information. • Process conflict checks, assist with opening new clients and matters, and support ongoing matter administration in line with firm procedures. • Enter attorney time, assist with billing review and invoice preparation, and submit expense reimbursements and payment requests accurately and on schedule. • Arrange business travel and prepare detailed itineraries for supported attorneys and legal staff. • Support litigation activities by assisting with court and electronic filings, legal research, and the review of relevant statutes, cases, and other legal sources. • Collaborate with attorneys, administrative colleagues, and shared services teams to meet deadlines, respond to changing priorities, and deliver strong client service.
2026-09-16T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
If you're a seasoned Litigation Legal Assistant looking for a firm where people build careers—not just jobs—this opportunity deserves your attention.Our client is a highly respected Orange County litigation firm with a thriving commercial and employment practice, a strong reputation in the legal community, and a track record of retaining top talent. As the firm continues to grow, they are seeking an experienced Legal Assistant to join their collaborative team. The firm continues to experience steady growth and is seeking an experienced Legal Assistant to support a busy team of attorneys handling sophisticated litigation matters in state and federal courts.This is an excellent opportunity to join a collaborative, professional environment that offers long-term career stability, challenging work, and a supportive team culture.Responsibilities<ul><li>Support attorneys handling commercial and employment litigation matters</li><li>Prepare, revise, and proofread pleadings, motions, discovery, and correspondence</li><li>E-file documents in California State and Federal Courts</li><li>Maintain attorney calendars and track litigation deadlines</li><li>Coordinate depositions, mediations, hearings, and client meetings</li><li>Prepare TOAs, TOCs, exhibits, and litigation binders</li><li>Manage case files and document organization</li><li>Assist with trial preparation and related litigation support</li></ul>Qualifications<ul><li>7+ years of litigation legal assistant experience</li><li>Strong experience with both California State and Federal Court procedures</li><li>Advanced e-filing experience in state and federal courts</li><li>Experience supporting commercial litigation, employment litigation, or other complex civil litigation matters</li><li>Proficiency with Microsoft Office Suite and litigation support software</li><li>Excellent organizational, communication, and multitasking skills</li><li>Ability to thrive in a fast-paced, deadline-driven environment</li></ul>Why Consider This Opportunity?<ul><li>Join a thriving and highly regarded Orange County litigation firm</li><li>Sophisticated commercial and employment litigation practice</li><li>Stable, growing firm with an excellent reputation in the legal community</li><li>Supportive attorneys and collaborative team environment</li><li>Meaningful work with direct exposure to complex litigation matters</li><li>Long-term career growth potential</li><li>Competitive compensation and comprehensive benefits package</li></ul>Benefits<ul><li>Medical, dental, and vision insurance</li><li>401(k) retirement plan</li><li>Paid vacation, sick time, and holidays</li><li>Professional development opportunities</li><li>Additional benefits to be discussed during the interview process</li></ul>If you're an experienced litigation legal assistant seeking a stable firm, sophisticated work, and a team-oriented culture, we'd love to connect with you.Submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-09-04T00:00:00Z

Accounting Assistant

Los Angeles, CA
onsite
Temporary to Hire
27 - 29 USD / Hourly
We are looking for a detail-oriented Accounting Assistant to support daily financial operations for a non-profit organization in West LA. This contract to hire position is ideal for someone who is organized, dependable, and comfortable handling a mix of payables, receivables, and account reconciliation tasks. The role offers the opportunity to contribute to accurate financial reporting while working in a fast-paced business environment. Previous experience with Financial Edge is strongly preferred. This role is on-site daily. Responsibilities:• Process vendor invoices accurately, verify supporting documentation, and prepare payments in a timely manner.• Maintain customer billing records, issue invoices, and follow up on outstanding balances to support consistent cash flow.• Reconcile bank activity against internal records and investigate discrepancies to ensure account accuracy.• Enter and update financial transactions in QuickBooks while keeping accounting data complete and well organized.• Review and code invoices to the appropriate accounts and departments in accordance with company procedures.• Assist with routine account reviews and provide administrative support for month-end accounting activities.
2026-09-16T00:00:00Z

Accounting Assistant

Glendale, CA
onsite
Temporary / Contract
20 - 21 USD / Hourly
Robert Half is searching for entry-level Accounting Assistants for ongoing opportunities. The Accounting Assistants' duties will include: data entry, matching invoices to purchase orders or vouchers, and assisting with the processing of accounts payable and accounts receivable. If this sounds like you, please send your resume AND call 626.463.2030 to schedule an interview.Bookkeeping:· Assist in maintaining accurate and up-to-date financial records.· Record daily transactions, including accounts payable and accounts receivable entries.Invoice Processing:· Process and verify invoices from vendors.· Ensure proper coding and documentation before submitting invoices for approval.Expense Reconciliation:· Reconcile credit card statements and receipts.· Verify and reconcile employee expense reports with receipts and company policies.Data Entry:· Enter financial data into accounting software or spreadsheets.· Maintain organized and well-documented records for easy retrieval.Assist with Financial Reporting:· Support the preparation of financial reports, including income statements and balance sheets.· Provide necessary information and documentation for financial audits.
2026-09-02T00:00:00Z

Accounting Administrative Assistant

Torrance, CA
onsite
Permanent / Full Time
52000 - 62400 USD / Yearly
We are looking for an Accounting Administrative Assistant to support day-to-day financial and administrative operations in Torrance, California. This role combines entry-level accounting duties with office coordination, helping maintain accurate records, support internal communication, and keep administrative processes organized. The ideal candidate brings strong attention to detail, comfort working with routine financial transactions, and the ability to manage multiple support tasks efficiently. Responsibilities: • Process vendor invoices, assist with payment tracking, and support basic accounts payable activities with accuracy and timeliness. • Prepare customer billing information, follow up on outstanding balances, and help maintain organized accounts receivable records. • Enter, update, and maintain financial and administrative data to ensure files and documentation remain complete and accurate. • Provide administrative support for human resources tasks such as document handling, record upkeep, and general coordination assistance. • Coordinate internal announcements and help distribute communications clearly and promptly across teams. • Assist with planning and organizing company meetings, staff activities, and external events, including scheduling and logistical support. • Track office equipment records and support basic fixed asset administration for internally used items. • Help maintain office compliance documentation, support policy-related administrative tasks, and monitor routine internal requirements. • Oversee office supply levels, place replenishment requests as needed, and maintain orderly inventory for day-to-day business use.
2026-08-19T00:00:00Z

IT Assistant

Los Angeles, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
Robert Half is currenlty seeking an IT Assistant for a client located in Los Angeles, CA. The IT Assistant will provide first-level support to Pathways employees, helping resolve and route IT tickets, troubleshoot basic hardware issues, assist with onboarding/offboarding, and support day-to-day technology needs. This role handles approximately 5-6 tickets per day and is ideal for someone looking to start or grow their IT career. Extensive training will be provided, making this a great opportunity for someone who is eager to learn technology and develop hands-on IT skills in a supportive environment.
2026-09-08T00:00:00Z

Human Resources Assistant

Glendale, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We currently have ongoing Opportunities for highly skilled and motivated Human Resources Assistants who are deeply passionate about growing at a large company. The HR Assistant will be responsible for handling a variety of personnel related administrative tasks and will provide clerical support to the HR department and employees regarding human resources related activities, policies, processes, and procedures. Please email your resume and call 626.463.2031 for immediate consideration. · Perform administrative duties, such as maintaining employee database and sorting emails for the HR department· Maintain proper records of employee attendance and leaves· Assist HR Manager in policy formulation, hiring and salary administration· Submit online job postings, shortlist candidates and schedule job interviews· Coordinate orientation and training sessions for new employees· Ensure smooth communication with employees and timely resolution to their queries
2026-09-02T00:00:00Z

Human Resources (HR) Assistant

South Gate, CA
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
This role is ideal for someone who has strong customer service and communication skills but also enjoys administrative work and wants to support HR functions. The right candidate will be comfortable managing a busy front desk, handling a high volume of inbound calls, maintaining professionalism with employees and visitors, and assisting HR with day-to-day administrative responsibilities. Key ResponsibilitiesFront Desk & Reception<ul><li>Serve as the first point of contact for employees, visitors, vendors, candidates, and other guests</li><li>Answer and manage inbound telephone calls professionally and efficiently</li><li>Route calls, take accurate messages, and assist callers with general questions</li><li>Greet and direct visitors while maintaining a welcoming and professional front-office environment</li><li>Notify appropriate employees of visitor and candidate arrivals</li><li>Assist with incoming and outgoing mail, packages, deliveries, and correspondence</li><li>Maintain an organized, polished, and professional reception area</li><li>Assist with general office coordination and administrative requests</li></ul>HR Administrative Support<ul><li>Provide day-to-day administrative support to the Human Resources department</li><li>Assist with new-hire paperwork, onboarding documents, and employee files</li><li>Maintain and organize confidential personnel records and HR documentation</li><li>Assist with data entry and updates within HR systems and employee records</li><li>Support interview scheduling and candidate coordination</li><li>Prepare, scan, file, and distribute HR documents</li><li>Assist employees with basic HR questions and route more complex matters to the appropriate HR team member</li><li>Support employee communications, forms, notices, and other HR correspondence</li><li>Assist with tracking documents and following up with employees for missing information</li><li>Provide administrative support for HR projects as needed</li></ul>
2026-09-14T00:00:00Z

Human Resources (HR) Assistant

Orange, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Human Resources Assistant to support daily administrative operations for the HR team. This Long-term Contract position is ideal for someone who is organized, responsive, and comfortable handling a high volume of clerical and employee-related documentation in an on-site setting. The person in this role will help keep records accurate, respond to routine inquiries, and assist with essential HR paperwork that supports the employee lifecycle. Responsibilities: • Maintain accurate employee and department records by entering information into HR systems and spreadsheets with strong attention to detail. • Organize, scan, and file personnel documents so records remain current, accessible, and compliant with department standards. • Answer incoming calls and direct HR-related questions to the appropriate team members while providing front-line support with careful attention to detail. • Prepare and complete routine employment documents, including separation paperwork, unemployment-related forms, and employment verification requests. • Assist with onboarding and general HR administrative activities to support employees and internal stakeholders. • Support pre-employment screening procedures and related documentation as part of employee record processes. • Use Microsoft Office tools and, when applicable, HRIS platforms to update and manage information efficiently.
2026-09-16T00:00:00Z

Human Resources (HR) Assistant

Los Angeles, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
A healthcare company is looking for a detail-oriented Human Resources Assistant to support daily HR operations. This Human Resources Assistant will help maintain accurate employee records, coordinate onboarding activities, and assist with key administrative tasks that keep the HR function running smoothly. The HR Assistant is organized, dependable, and comfortable handling confidential information in a fast-paced environment. Key Responsibilities:• Organize, review, and digitize personnel documents to maintain complete and accessible employee records• Provide administrative support across HR activities, including file maintenance, document tracking, and routine follow-up• Assist with onboarding coordination to help new hires complete required paperwork and pre-employment steps• Support employment screening processing and monitor completion of required screening items• Enter and update employee information in HR systems with a high level of accuracy and confidentiality• Respond to general employee inquiries and direct questions to the appropriate HR team members when needed• Help prepare HR documentation and ensure records align with internal policies and compliance standards Benefits: Health, Dental, Vision, 401k, and Sick Time Off.
2026-09-09T00:00:00Z

Human Resources (HR) Assistant

Canoga Park, CA
onsite
Temporary / Contract
21 - 22 USD / Hourly
We are looking for a detail-oriented Human Resources (HR) Assistant to support employee records administration in Canoga Park, California. This Long-term Contract position will focus on reviewing personnel documentation, helping maintain compliance standards, and assisting the HR team with onboarding-related records activities. The ideal candidate brings prior experience in HR support, document auditing, and employment verification processes while working accurately in a fast-paced environment. Responsibilities:• Examine employee personnel files to verify records are complete, accurate, and properly categorized.• Identify absent or incomplete documentation and partner with HR staff to obtain the required materials.• Assist with tracking, collecting, and organizing outstanding I-9 forms and related employment records.• Support onboarding documentation activities, including preparation and review of new employee paperwork.• Help maintain HRIS records by updating file status and ensuring information aligns with supporting documentation.• Participate in auditing inherited employee files and preparing records for digital conversion into the electronic system.• Coordinate screening documentation and confirm supporting materials are filed appropriately.• Uphold confidentiality standards when handling sensitive employee information and HR documentation.
2026-09-16T00:00:00Z

Office Manager

Altadena, CA
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
We are looking for an organized and dependable Office Manager to support daily business operations. This position is ideal for someone who can balance administrative coordination, financial tasks, and front-office support while maintaining a positive experience for customers and staff. The role will also include a structured knowledge transfer period to ensure a smooth handoff of responsibilities over the first few months. Responsibilities: • Oversee day-to-day office activities to keep administrative functions running efficiently and accurately. • Process payroll for a small team of five employees on a bi-monthly schedule while maintaining careful attention to detail. • Prepare customer invoices, track billing activity, and follow up as needed to support timely payments. • Handle daily bank deposits and maintain organized financial records for routine transactions. • Provide front-desk and customer service support by answering inquiries and assisting visitors in a helpful and attentive manner. • Monitor office inventory, order needed supplies, and ensure workspaces remain stocked for daily operations. • Support accounts payable tasks, including reviewing and organizing vendor payments and related documentation. • Participate in cross-training and knowledge-sharing activities during the transition period to ensure continuity in office operations.
2026-08-25T00:00:00Z

Office Manager

Woodland Hills, CA
onsite
Temporary to Hire
35 - 40 USD / Hourly
We are looking for an experienced Office Manager to support a busy workplace in California. This contract opportunity is ideal for someone who excels at keeping office operations running smoothly while creating a welcoming environment for employees, visitors, and leadership. The role combines hands-on office coordination, front-of-house oversight, and high-level administrative support for senior executives in a fast-paced setting. Responsibilities: • Direct daily office activities for a team of approximately 40 employees, ensuring the workspace remains efficient, organized, and well maintained. • Partner with building contacts, service providers, and maintenance teams to address facility needs and keep office operations uninterrupted. • Source vendors, gather pricing or service information, and help recommend solutions for workplace services and operational needs. • Track inventory and arrange purchasing for office, kitchen, and general workplace supplies while staying within established guidelines. • Coordinate deliveries, incoming mail, repair requests, and other essential office services to support smooth day-to-day operations. • Refine administrative workflows and maintain clear documentation for office procedures and internal processes. • Ensure conference rooms, reception areas, and shared spaces are consistently well maintained and ready for daily use. • Oversee front desk coverage, welcome guests, and help create a welcoming and service-focused experience for visitors and staff. • Manage complex calendars for three co-founding Partners, including scheduling meetings, resolving conflicts, and organizing related logistics. • Prepare meeting materials, coordinate travel arrangements, and provide responsive administrative support for time-sensitive executive needs.
2026-09-04T00:00:00Z

Office Manager

Los Angeles, CA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an organized Office Manager to support daily administrative operations in California. This contract position with potential for a long-term opportunity is ideal for someone who can keep the office running efficiently while providing front-desk support and coordinating essential business services. The role includes managing supplies, assisting with accounts payable activities, and handling HR-related administrative tasks in a detail-focused office environment. Responsibilities: • Oversee day-to-day office administration to ensure an efficient and well-organized workplace • Coordinate the purchasing of office materials and replenish inventory before shortages affect operations • Track and maintain supply levels, vendor orders, and general office resource availability • Support accounts payable processes by organizing invoices, preparing documentation, and assisting with payment workflows • Greet visitors, answer incoming calls, and serve as the first point of contact for the office • Provide administrative support for HR activities such as record maintenance, onboarding coordination, and document handling
2026-09-14T00:00:00Z

Office Manager

Fullerton, CA
onsite
Temporary to Hire
22 - 25 USD / Hourly
We are looking for an experienced and proactive Office Manager to support daily operations and deliver an excellent client experience in our California office. This contract-to-permanent opportunity is ideal for someone who enjoys balancing administrative coordination with client interaction in a client-focused services setting. The right candidate will bring strong organizational skills, sound judgment, and a service-focused approach to keeping the office running efficiently. Responsibilities: • Serve as the first point of contact for clients, providing courteous assistance by phone, email, and in person. • Coordinate calendars and arrange appointments for tax preparation, consultations, and new client meetings. • Assemble, review, and maintain client files so records are complete and ready ahead of scheduled appointments. • Track incoming correspondence, manage mail and electronic communications, and direct inquiries to the appropriate team members. • Update client information within office systems and help ensure records remain accurate and current. • Guide new clients through the intake process, collecting required documentation and supporting a seamless onboarding experience. • Provide administrative support to tax professionals through document preparation, task coordination, and workflow follow-up. • Oversee office supply levels, place vendor orders, and help maintain a clean, organized, and functional workspace. • Identify process improvement opportunities that strengthen operational efficiency and enhance client service while safeguarding sensitive information.
2026-09-08T00:00:00Z

Office Manager

Pasadena, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We currently have excellent ongoing opportunities for highly skilled and motivated Office Managers to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.How you will make an impact· Leading overall office administration· Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems· Evaluating and improving office production· Assisting in developing and revising office policies and procedure for improved work flow· Assisting the Operations Manager and Director in monitoring budget for office related items and staff
2026-09-02T00:00:00Z

Legal Secretary

Los Angeles, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
Our client is seeking a detail-oriented Legal Secretary to provide administrative and legal support to attorneys in a fast-paced environment. The ideal candidate will have strong knowledge of state and federal rules, administrative procedures, and legal support functions, with the ability to work independently on a variety of litigation-related tasks.Responsibilities<ul><li>Provide administrative support to attorneys, including managing documents, correspondence, and case-related materials.</li><li>Prepare and revise pleadings, discovery, motions, and other legal documents with a high level of accuracy.</li><li>Handle e-filing in both state and federal courts.</li><li>Manage case files, docketing, document review, exhibit preparation, and e-discovery processes.</li><li>Maintain organized records and ensure deadlines are tracked and met.</li><li>Support attorneys with day-to-day case management and related legal administrative tasks.</li></ul>
2026-08-28T00:00:00Z

Legal Secretary

Santa Ana, CA
onsite
Permanent / Full Time
70000 - 90000 USD / Yearly
We are looking for a skilled Legal Secretary to support a busy civil litigation team in Santa Ana, California. This role is well suited for someone who thrives in a fast-paced law firm environment, brings strong organizational judgment, and can manage multiple attorney needs with accuracy and professionalism. The position offers the opportunity to contribute to a respected national practice while working closely with attorneys on civil litigation matters. Responsibilities:• Support a group of attorneys by coordinating day-to-day administrative and litigation-related tasks across an active caseload.• Prepare, format, revise, and finalize legal documents, correspondence, tables of contents, and tables of authorities with close attention to detail.• Handle electronic court filings in state and, when needed, federal courts while ensuring submissions meet procedural requirements and deadlines.• Maintain attorney schedules by organizing meetings, tracking commitments, and helping keep calendars and priorities aligned.• Process attorney expense reports and related administrative documentation in a timely and accurate manner.• Assist with client-facing materials, including drafting and editing routine correspondence and other legal support documents.• Work within document management platforms to organize files, retrieve records, and maintain efficient document control practices.• Provide dependable office support that helps attorneys stay prepared, responsive, and organized throughout the litigation process.
2026-09-09T00:00:00Z

Legal Secretary

Woodland Hills, CA
onsite
Temporary / Contract
35.625 - 41.25 USD / Hourly
We are looking for a detail-oriented Legal Secretary to support a busy legal team in Calabasas, California. This Contract position is ideal for someone who is confident handling court-related documentation, coordinating schedules, and keeping legal records organized in a fast-paced environment. The role will work closely with attorneys, clients, courts, and outside parties to help maintain efficient daily operations and ensure filings and deadlines are managed accurately. Responsibilities: • Prepare, revise, proofread, and finalize a wide range of legal materials, including pleadings, agreements, correspondence, and court submissions. • Manage attorney calendars by arranging meetings, tracking important deadlines, and scheduling hearings, court appearances, and other case-related events. • Organize and maintain both digital and paper case files so documents are accessible, current, and properly stored. • Handle court filing activities by assembling required materials, submitting documents electronically, and confirming compliance with state and federal filing procedures. • Communicate professionally with clients, court personnel, and opposing counsel to relay information, coordinate logistics, and support case progress. • Provide administrative assistance to attorneys and legal staff through document preparation, data entry, and general office support. • Monitor deadlines and procedural requirements to help ensure all submissions are completed accurately and delivered on time.
2026-09-15T00:00:00Z

Legal Secretary

Irvine, CA
onsite
Permanent / Full Time
85000 - 105000 USD / Yearly
Exciting opportunity for a Legal Secretary to join a sophisticated BIG FIRM! An international law firm is seeking an experienced Legal Secretary with 5+ years of litigation support experience to join its growing team. This is an excellent opportunity to support high-level attorneys within a sophisticated and collaborative law firm environment. We have placed people at this firm who love the work and the firm's environment! Highlights<ul><li>Prestigious international law firm platform</li><li>Sophisticated litigation practice</li><li>Competitive compensation + bonus potential</li><li>Comprehensive benefits package</li><li>Stable, team-oriented environment</li><li>Long-term growth opportunity</li></ul>Responsibilities<ul><li>Provide high-level administrative and litigation support to attorneys</li><li>Prepare, revise, and format legal documents and correspondence</li><li>Handle state and federal court filings</li><li>Manage calendaring, deadlines, and scheduling</li><li>Coordinate meetings, depositions, travel, and client communications</li><li>Maintain case files and assist with trial preparation</li><li>Process time entries and expense reports</li></ul>Qualifications<ul><li>5+ years of legal secretary experience within a law firm environment</li><li>Strong experience with both state and federal court filings</li><li>Excellent knowledge of court rules, calendaring, and litigation procedures</li><li>Strong proficiency with Microsoft Office and legal technology platforms</li><li>Exceptional attention to detail and organizational skills</li><li>Ability to thrive in a fast-paced environment supporting multiple attorneys</li></ul>This is an outstanding opportunity for a polished legal support professional seeking sophisticated work, stability, and the resources of a respected international law firm. To apply, please submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-09-04T00:00:00Z

Legal Secretary

Beverly Hills, CA
remote
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for an experienced Legal Secretary to join a boutique litigation practice in Beverly Hills, California on a Long-term Contract basis. This role supports attorneys across active civil litigation matters and is well suited for someone who thrives in a deadline-driven legal environment. The position offers the chance to contribute meaningfully to cases moving through state, federal, and appellate courts while working with a collaborative legal team. Responsibilities: • Coordinate litigation calendars, monitor court dates, and track critical deadlines to help matters progress efficiently. • Draft, format, and submit legal documents for filing in state and federal courts with accuracy and timeliness. • Manage electronic filing activities through court-approved platforms, including PACER and other applicable systems. • Assemble tables of contents and tables of authorities for briefs, motions, and other court submissions. • Organize pleadings, exhibits, correspondence, and related records to maintain complete and orderly case files. • Prepare supporting materials and document sets for hearings, filings, and attorney review. • Provide daily administrative and litigation support to attorneys handling multiple matters at once. • Review upcoming deadlines proactively and follow up on pending items to keep case activity on schedule.
2026-09-10T00:00:00Z

Legal Secretary

Irvine, CA
onsite
Permanent / Full Time
85000 - 95000 USD / Yearly
We're partnering with a highly respected Am Law firm seeking an experienced Legal Secretary to join its collaborative team. This is an exceptional opportunity to join a prestigious firm that truly values its staff. We've successfully placed multiple legal professionals with this firm, and they consistently speak highly of the supportive culture, professional development opportunities, and long-term career growth. Qualifications:<ul><li>5+ years of legal secretary experience in a law firm.</li><li>Experience supporting multiple attorneys in a fast-paced legal environment.</li><li>Strong knowledge of state and federal court filings, calendaring, and litigation deadlines.</li><li>Experience preparing pleadings, correspondence, TOAs/TOCs, discovery, and other legal documents.</li><li>Excellent organizational, proofreading, and communication skills.</li><li>Ability to prioritize competing deadlines while maintaining exceptional attention to detail.</li><li>Proficiency with Microsoft Office and legal document management systems.</li></ul>What the Firm Offers:<ul><li>Hybrid work schedule.</li><li>Competitive compensation.</li><li>Excellent medical, dental, and vision benefits.</li><li>401(k) with employer contribution.</li><li>Generous PTO and paid holidays.</li><li>Annual bonus potential.</li><li>Outstanding firm culture with strong employee retention.</li><li>A collaborative team where legal support staff are valued and recognized.</li></ul>We've placed professionals with this firm who continue to thrive and are genuinely happy in their roles—a testament to the firm's culture and commitment to its employees.If you're an experienced legal secretary looking to join a top-tier firm with excellent benefits and long-term stability, we'd love to speak with you. To apply, submit resumes ONLY to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-09-04T00:00:00Z

Legal Secretary

Newport Beach, CA
onsite
Permanent / Full Time
80000 - 105000 USD / Yearly
Litigation Legal Assistant – HYBRID in Newport BeachRobert Half Legal is partnering with a highly regarded, full-service business law firm to identify a Litigation Legal Assistant. With over 50 years in the market and a national footprint, this firm is known for delivering sophisticated legal counsel across a wide range of complex transactions and disputes while maintaining a collaborative, team-oriented culture. This opportunity is best suited for a Litigation Legal Assistant with strong federal court experience who can independently manage filings, deadlines, and procedural requirements across multiple jurisdictions. Candidates must be comfortable navigating federal rules (including outside of California) and supporting attorneys in a fast-paced, high-expectations environment. Key Responsibilities<ul><li>Provide high-level litigation support to attorneys across complex civil matters</li><li>Draft, format, proofread, and finalize pleadings, motions, discovery, affidavits, complaints, and legal memoranda</li><li>Handle state and federal court filings, including e-filings and occasional paper filings</li><li>Manage litigation calendars, court deadlines, and procedural timelines using firm software</li><li>Identify and submit documents for docketing and ensure compliance with all court requirements</li><li>Assist attorneys with reviewing, organizing, and summarizing case materials and correspondence</li><li>Prepare matrices, charts, spreadsheets, and privilege logs as needed</li><li>Support arbitration and trial preparation, including document organization and logistics</li><li>Maintain accurate time records for billable tasks</li></ul>Why Join This Firm<ul><li>Established firm with 50+ years of success and over 100 attorneys across multiple offices</li><li>Offers sophisticated, “big firm” work with a more flexible and collaborative environment</li><li>Team-oriented culture where support staff are valued and cross-trained</li><li>Hybrid work schedule (4 days onsite, 1 day remote)</li><li>Beautiful penthouse office in Newport Beach</li></ul>Benefits<ul><li>Medical, dental, vision, and life insurance starting day one</li><li>401(k) with profit sharing</li><li>Paid time off, including vacation and sick time</li><li>Additional voluntary benefits including disability, supplemental insurance, and wellness programs</li><li>Access to financial planning resources and educational seminars</li></ul>CompensationSalary range: $80,000–$105,000, plus performance-based holiday bonus.Compensation will vary based on federal court experience, technical skillset, and overall career stability.
2026-08-28T00:00:00Z

Legal Secretary

Irvine, CA
onsite
Temporary / Contract
35.625 - 41.25 USD / Hourly
We are looking for an experienced Legal Secretary to join a respected law firm in Irvine, California. This Long-term Contract position will provide essential support to litigation attorneys handling matters from initial filing through trial readiness. The ideal candidate brings strong knowledge of California civil litigation procedures, excellent organizational judgment, and the ability to keep multiple priorities on track in a deadline-driven legal setting. Responsibilities: • Support attorneys throughout the litigation lifecycle by organizing documents, tracking case activity, and helping move matters forward efficiently. • Draft, revise, format, and proofread pleadings, correspondence, and other legal materials for filing in California state and federal courts. • Monitor critical dates and coordinate calendars for hearings, depositions, mediations, court appearances, and trial-related events. • Arrange court submissions, service of process, and production of case materials while maintaining accurate filing records. • Maintain orderly case files and attorney schedules to help ensure compliance with procedural rules and filing deadlines. • Assemble trial preparation materials such as binders, exhibit sets, witness documents, and other supporting case resources. • Communicate professionally with clients, opposing counsel, court staff, outside vendors, and expert witnesses regarding scheduling and case logistics. • Manage electronic filing tasks through California court platforms and support document administration within firm systems and databases.
2026-08-19T00:00:00Z

Legal Secretary

Los Angeles, CA
onsite
Permanent / Full Time
85000 - 105000 USD / Yearly
We are looking for an experienced Legal Secretary to join a well-established law firm in Los Angeles, California. This position supports a busy civil litigation practice and is ideal for someone who thrives in a fully onsite environment with strong administrative systems and long-tenured support teams. The role offers the opportunity to work closely with attorneys on employment and related litigation matters while contributing to efficient case management and document preparation. Responsibilities: • Manage electronic court submissions in state and federal jurisdictions, ensuring filings meet procedural and service requirements. • Prepare, revise, and format legal correspondence, pleadings, discovery templates, and other case-related documents with accuracy and consistency. • Assemble tables of contents and tables of authorities for briefs, motions, and other formal filings. • Maintain organized case files by tracking records, correspondence, and legal documents in both digital and physical formats. • Handle general administrative support such as scanning, copying, faxing, and processing document distribution. • Coordinate the preparation of hearing binders and provide support for trial readiness and related case materials. • Support multiple attorneys in a shared-desk structure while helping manage shifting priorities across active litigation matters. • Enter and track attorney time when needed and assist with day-to-day practice support using firm-approved software tools.
2026-09-04T00:00:00Z

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