<p>We are looking for an experienced Sales & Tax Use Manager to join our team in Tonawanda, New York. In this role, you will oversee corporate tax operations, ensuring compliance with sales and use tax regulations while maintaining accurate financial records. This position offers the opportunity to lead tax-related audits and drive efficiencies in tax reporting processes.</p><p><br></p><p>Responsibilities:</p><p>• Perform monthly reconciliations between Vertex, the general ledger, and tax return data.</p><p>• Prepare balance sheet and cash reconciliations at the end of each month, including adjusting journal entries as needed.</p><p>• Oversee the submission of sales and use tax payments through Anybill and coordinate treasury funding requests.</p><p>• Assist with compliance-related activities, including preparing and reviewing sales tax calculations and customer setups.</p><p>• Manage sales and use tax audits and negotiations, providing leadership to one direct report.</p><p>• Issue and review exemption certificates, ensuring proper documentation and compliance.</p><p>• Maintain the Vertex O Series Tax Engine, including updating tax mappings and drivers.</p><p>• Process refund requests, both internal and external, ensuring accuracy and timely submission.</p><p>• Support the review of sales orders to verify tax calculations and maintain organizational setup within Vertex.</p>
We are looking for an experienced Human Resources (HR) Manager to join our team in Lockport, New York. This role is ideal for a dynamic individual who can take the lead in shaping and implementing HR policies, processes, and strategies. The successful candidate will work closely with leadership to build a robust HR framework that supports recruitment, retention, and employee engagement.<br><br>Responsibilities:<br>• Collaborate with leadership to develop and implement comprehensive HR policies and strategies.<br>• Oversee the recruitment and selection process to ensure the organization attracts and retains top talent.<br>• Manage payroll functions, including working with systems such as Paylocity, to ensure accuracy and compliance.<br>• Ensure compliance with federal and state labor laws and employment regulations.<br>• Develop and maintain programs to enhance employee engagement, satisfaction, and retention.<br>• Lead initiatives to standardize and finalize compensation structures and benefits offerings.<br>• Act as a proactive partner to leadership, offering strategic input and taking initiative on key HR decisions.<br>• Supervise onboarding processes to ensure new hires are integrated effectively into the organization.<br>• Provide guidance and support on employee relations matters, fostering a positive workplace environment.<br>• Evaluate and optimize HR systems and processes to improve efficiency and effectiveness.
<p>We are looking for a meticulous Financial Analyst/Accountant to join our team in Buffalo, New York. In this role, you will contribute to the success of our organization by providing key financial insights and supporting various accounting and analytical activities. The ideal candidate will possess strong analytical skills and a proactive approach to recommending strategies that maximize financial performance.</p><p><br></p><p>Responsibilities:</p><ul><li>Provide accounting and analytical support and play an integral role in the success of the Company. The ideal candidate for this position will be a highly motivated employee who will analyze performance and recommend action needed to maximize the financial return for the facility.</li><li>Work under the direction of the Controller in the preparation for and analysis of operational results, operating trends, customer profitability, capital projects, incentive plan calculations, budgeting & forecasting, special projects, and initiatives in order to assist management in achieving operations and management objectives.</li><li>Work with Controller in development and refinement of processes to improve accounting efficiencies and process documentation.</li><li>Actively assist Controller in maintaining and enhancing internal control, accounting policy, and procedures.</li><li>Provide financial analysis including interpretation and application of professional standards, company policies, and processes</li><li>Prepare journal vouchers and participate in month-end close.</li><li>Perform daily financial activities of the plant.</li><li>Ensure accurate and timely processing of daily, weekly, and monthly responsibilities and reports.</li><li>Perform data entry and utilize systems as a source of research analysis.</li><li>Complete various reporting requirements.</li><li>Be familiar with the financial policies and procedures outlined in the financial policies and capital investment manuals as they relate to the plants.</li><li>Ensure that applicable internal controls are followed in each area of responsibility.</li><li>Investigate, review, and evaluate various financial transactions and the recommendation of the appropriate treatment.</li><li>Review production hours entered/approved into payroll system; balance hours and maintain accuracy.</li></ul><p><br></p>
We are looking for an experienced Office Manager to join our team in Williamsville, New York. In this long-term contract role, you will manage complex transactions and provide precise support for inquiries and requests. You will play a key role in ensuring data accuracy, optimizing business processes, and delivering exceptional service to internal and external stakeholders.<br><br>Responsibilities:<br>• Process and resolve unique or complex transactions outside of the platform with efficiency and precision.<br>• Address and respond to platform inquiries while adhering to service level agreements (SLAs).<br>• Collaborate with Account Managers and Business Owners to identify opportunities and convert them into actionable outcomes.<br>• Maintain data integrity and generate quality reports to support data-driven decision-making.<br>• Analyze business trends and provide meaningful insights to enhance platform adoption and usage.<br>• Perform order entry and transactional functions to support team requests.<br>• Optimize business workflows to improve operational efficiency.<br>• Ensure accurate verification and completion of transactional requests.<br>• Provide general support to the team, including assistance with customer care and communication.<br>• Resolve issues promptly while maintaining professionalism and tact.
We are looking for a skilled Financial Project Manager to join our team on a contract basis in Buffalo, New York. This role involves supporting a significant system conversion project, transitioning from legacy systems to Oracle. The position is hybrid, requiring occasional on-site presence, and offers the opportunity to contribute to process redesign and data reconciliation efforts.<br><br>Responsibilities:<br>• Lead the implementation and conversion of financial systems from legacy platforms to Oracle.<br>• Perform testing, validation, and reconciliation of data to ensure accurate system functionality.<br>• Assist in designing and building detailed financial reports and documentation.<br>• Validate source application files and ensure alignment with new formats during system migration.<br>• Collaborate on journal entry testing, reversals, and general ledger functionality enhancements.<br>• Conduct detailed reconciliations and tie out rule changes to align with future state functionality.<br>• Drive process redesign initiatives to reduce manual entries and improve efficiency.<br>• Work independently to meet project deadlines with a high sense of urgency.<br>• Provide oversight and support during parallel system operations, ensuring accuracy and balance.<br>• Offer expertise in auditing and accounting functions throughout the implementation process.
We are looking for a detail-oriented Cost Accountant to oversee the financial aspects of cost management within our organization. This role focuses on analyzing cost of sales, managing inventory, and ensuring compliance with established accounting standards. Join us in Niagara Falls, New York, to contribute your expertise in cost accounting and support our efforts to optimize financial performance.<br><br>Responsibilities:<br>• Analyze cost of sales, including raw material yield, manufacturing expenditures, and productivity to identify areas for financial improvement.<br>• Monitor and manage inventory levels and working capital to ensure effective resource utilization.<br>• Prepare and consolidate financial data for reporting purposes, ensuring accuracy and compliance with accounting standards.<br>• Conduct cost analysis to support strategic decision-making and enhance financial performance.<br>• Review and maintain standard cost accounting practices to align with organizational goals.<br>• Collaborate with cross-functional teams to provide insights on capital expenditure and productivity projects.<br>• Ensure compliance with SOX (Sarbanes-Oxley) regulations and internal financial controls.<br>• Classify and record financial transactions using appropriate accounting techniques.<br>• Assist in the preparation of budgets and forecasts related to cost management.<br>• Identify and implement process improvements to enhance efficiency and accuracy in cost accounting.
We are looking for a detail-oriented Senior Accountant to join our team in Buffalo, New York. In this role, you will oversee financial activities related to project accounting, ensuring accuracy and compliance with contractual agreements. The ideal candidate will possess strong analytical skills and experience in construction or real estate project accounting.<br><br>Responsibilities:<br>• Maintain precise financial records for various projects, including contracts, invoices, and related documentation.<br>• Assist in developing project budgets and inputting financial data into accounting systems.<br>• Track and analyze project costs to ensure proper revenue recognition.<br>• Prepare and issue invoices to clients, adhering to contractual terms and deadlines.<br>• Generate client account statements and proactively address outstanding balances.<br>• Conduct follow-up calls for collections as necessary.<br>• Coordinate closely with team leaders and project managers to align financial updates with project budgets and billing.<br>• Utilize specialized accounting software, such as Deltek, to manage financial processes efficiently.
<p>We are looking for a detail-oriented and personable Receptionist to join our team in Buffalo, New York. This Contract-to-Permanent position offers an excellent opportunity for individuals with strong organizational and customer service skills to contribute to a dynamic work environment. The ideal candidate will be the first point of contact for visitors and callers, ensuring a positive experience while managing administrative responsibilities efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors warmly and assist them with inquiries or direct them to the appropriate personnel.</p><p>• Manage multi-line phone systems, answering inbound calls promptly and courteously.</p><p>• Coordinate daily administrative tasks, including scheduling and document management.</p><p>• Maintain a clean and organized reception area to uphold a detail-oriented image.</p><p>• Provide exceptional customer service by addressing concerns and offering solutions.</p><p>• Utilize Microsoft Office tools to create reports, manage emails, and maintain records.</p><p>• Support internal teams by distributing messages and coordinating appointments.</p><p>• Assist with light clerical duties, such as filing and data entry.</p><p>• Collaborate with team members to ensure smooth office operations</p>
<p><strong>Robert Half Permanent Placement</strong> is partnering with a leading property management company in <strong>Williamsville, NY</strong> on their search for an <strong>Accounting Clerk </strong>to join their growing team. In this role you will manage tenant billing, payments, and vendor invoices while ensuring accuracy, compliance, and timely processing of transactions. This is an <strong>in-office</strong> position with a starting salary of <strong>$50,000 - $60,000, </strong>a comprehensive benefits package, and an excellent opportunity for career growth.</p><p><strong> </strong></p><p><strong>Responsibilities include but not limited to:</strong></p><p><br></p><ul><li>Process tenant rent payments and adjustments; manage monthly close of tenant activity</li><li>Maintain Accounts Receivable records, ensuring accurate posting and timely collections</li><li>Process vendor invoices, purchase orders, and Accounts Payable payments</li><li>Reconcile general ledger accounts, ensuring compliance with monthly/quarterly SOX requirements</li><li>Assist with fixed asset tracking, including creation of new assets and running depreciation reports</li><li>Prepare financial reports, correspondence, and presentations as requested </li><li>Support the development and implementation of finance policies and procedures</li><li>Handle filing, documentation, and other administrative tasks as needed</li><li>Perform additional duties as assigned to support finance operations</li></ul><p><br></p>
We are looking for a dedicated Collections Specialist to join our team in Tonawanda, New York. In this role, you will focus on managing commercial accounts and maintaining client relationships, ensuring timely and effective resolution of outstanding balances. This is a Contract to permanent position, offering an excellent opportunity for skill development and growth in the financial services industry.<br><br>Responsibilities:<br>• Oversee a portfolio of 400-550 commercial accounts, ensuring timely and efficient collection efforts.<br>• Communicate directly with clients via written and verbal updates regarding the status of accounts.<br>• Conduct skip tracing to locate customers and resolve outstanding claims as needed.<br>• Refer accounts to legal counsel when necessary, following company protocols.<br>• Participate actively in monthly department meetings, sharing insights and updates.<br>• Contribute to office projects, contests, and other team-building activities.<br>• Engage in ongoing training programs, seminars, and online courses to enhance skills and expertise.<br>• Collaborate with team leaders and management to identify and implement process improvements.<br>• Foster and develop strong working relationships with clients to ensure long-term partnerships.<br>• Provide guidance and motivation to team members, setting a high standard through leadership.
We are looking for a detail-oriented Billing Analyst to join our team in Tonawanda, New York. This Contract-to-permanent position offers the opportunity to work with a dynamic team and contribute to the accuracy and efficiency of our billing and financial processes. The ideal candidate will have a strong background in accounting systems, billing functions, and financial analysis.<br><br>Responsibilities:<br>• Oversee and manage billing operations to ensure accuracy and timely invoicing.<br>• Utilize accounting software systems such as Aderant, Costpoint, and About Time to process and analyze financial data.<br>• Collaborate with internal teams to resolve discrepancies in billing or accounts receivable.<br>• Perform audits to verify the accuracy of billing and financial records.<br>• Generate detailed reports related to billing functions and present findings to management.<br>• Maintain and update client information in CRM systems to ensure data integrity.<br>• Monitor accounts receivable and follow up on outstanding balances.<br>• Implement best practices to streamline billing processes and enhance efficiency.<br>• Provide support for financial services, including ADP-related tasks and other accounting functions.<br>• Use Microsoft Excel to create and maintain spreadsheets for financial analysis.
We are looking for a Cost Accountant to join our team in North Tonawanda, New York. This role involves working closely with customers and the sales team to determine optimal application methods and system components that meet specific requirements. The ideal candidate will be detail-oriented, skilled in cost analysis, and able to coordinate effectively across departments in a manufacturing environment.<br><br>Responsibilities:<br>• Collaborate with customers and sales representatives to identify the most suitable system components, including skids, tanks, valves, pumps, and instrumentation.<br>• Review and assess requests for estimates, ensuring they align with company standards and customer needs.<br>• Provide precise calculations for labor, material, and subcontractor costs for various projects.<br>• Source material pricing and obtain competitive bids from subcontractors.<br>• Coordinate with internal departments during the quotation phase to address scheduling, labor requirements, and manufacturing processes.<br>• Act as a liaison between the sales team and customers to clarify concepts, expectations, and project needs.<br>• Organize kickoff meetings with the manufacturing team to ensure alignment on new orders.<br>• Complete additional tasks and projects assigned by management in a timely manner.<br>• Adhere to all workplace safety regulations, utilize protective equipment, and report hazardous conditions or injuries promptly.
• Maintain accurate and timely financial records for all -related funding streams (federal, state, and other grants).<br>• Monitor and track program budgets, identifying variances and recommending corrective actions.<br>• Prepare monthly, quarterly, and annual financial reports specific activities.<br>• Ensure compliance with Uniform Guidance (2 CFR Part 200), state requirements, and specific funding rules.<br>• Collaborate with clinical and program teams to ensure proper allocation and documentation of program expenditures.<br>• Support grant invoicing and drawdowns (e.g., via Payment Management System or state portals).<br>• Assist in cost reporting, rate-setting analysis, and sustainability planning for the model.<br>• Participate in internal and external audits, preparing schedules, documentation, and responding to auditor requests.<br>• Reconcile general ledger accounts related to all programs.<br>• Maintain documentation of financial policies and procedures relevant to grant and program accounting.<br>• Provide financial analysis and forecasting to program leadership.<br>Ensure that payroll allocations align with grant funding requirements.
We are looking for an experienced Chief Financial Officer (CFO) to lead the financial strategy and operations of our organization in Amherst, New York. This role requires a dynamic individual who can provide strategic direction, oversee financial planning, and ensure operational excellence across various departments. The ideal candidate will play a key role in driving organizational growth and maintaining strong relationships with stakeholders.<br><br>Responsibilities:<br>• Shape the organization's strategic direction by developing financial and tax strategies that align with business goals.<br>• Collaborate with executive management to support tactical initiatives and drive key decision-making processes.<br>• Lead the development and implementation of performance measures designed to support the company's strategic objectives.<br>• Oversee the capital request and budgeting processes to ensure effective allocation of resources.<br>• Manage the organization's accounting processes, including the UB Card office and fiscal agency functions for student governments.<br>• Supervise transaction processing systems and ensure operational best practices are implemented.<br>• Work closely with human resources to optimize employee benefit packages, including self-insured medical plans.<br>• Coordinate with internal departments such as operations, legal, IT, and treasury to ensure seamless collaboration.<br>• Provide oversight for outsourced functions and manage relationships with third-party franchises.<br>• Serve as a key member of the organization's union negotiation committee, contributing to labor relations strategies.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Buffalo, New York. The ideal candidate will bring excellent organizational skills and a proactive attitude to support daily office operations. This position requires strong multitasking abilities and exceptional communication skills to handle administrative tasks effectively.<br><br>Responsibilities:<br>• Manage incoming calls and redirect them to the appropriate staff or department.<br>• Perform accurate data entry to maintain and update records and databases.<br>• Provide general office support, including filing, scheduling, and correspondence.<br>• Serve as the first point of contact for visitors, ensuring a welcoming and organized environment.<br>• Coordinate meetings, appointments, and travel arrangements as needed.<br>• Assist in preparing reports, presentations, and other documents.<br>• Maintain office supplies inventory and place orders when necessary.<br>• Handle confidential information with discretion and care.<br>• Support other administrative tasks to ensure smooth daily operations.
We are looking for a skilled Controller to oversee key financial operations and ensure the accuracy of financial reporting for our organization. This role involves managing general ledger activities, preparing financial statements, and conducting budget analyses to support strategic decision-making. The ideal candidate will bring a detail-oriented approach and a strong ability to execute audits and year-end closings effectively.<br><br>Responsibilities:<br>• Oversee and manage all general ledger activities to ensure accuracy and compliance.<br>• Prepare comprehensive financial statements and reports in alignment with organizational standards.<br>• Analyze budgets and provide insights to support financial planning and decision-making.<br>• Conduct audits to evaluate and improve financial processes and controls.<br>• Execute year-end closing procedures and ensure all accounts are reconciled.<br>• Develop and deliver ad-hoc financial reports as requested by the President.<br>• Collaborate with cross-functional teams to ensure seamless financial operations.<br>• Monitor compliance with accounting standards and regulatory requirements.
