<p>Jenny Bour with Robert Half is working with a <strong>growing company</strong> that is seeking a highly organized and proactive <strong>Executive Assistant</strong> to provide high‑level administrative and strategic support to senior leaders, including the CFO and executive team. This Executive Assistant role is ideal for someone who thrives in a fast‑paced environment, exercises sound judgment with confidential information, and enjoys being a true partner to leadership. The Executive Assistant will play a key role in coordinating priorities, facilitating communication across teams, and ensuring day‑to‑day operations run smoothly. This position offers competitive compensation and benefits package with a growing company in the Getzville, NY area!</p><p><br></p><p>Key Responsibilities</p><ul><li>Provide direct support to members of the executive leadership team</li><li>Arrange international travel, manage visa requirements for travel, manage itineraries, and assist with expense tracking</li><li>Manage complex calendars, schedule meetings, and ensure leaders are fully prepared with agendas and materials</li><li>Draft, review, and manage internal and external communications including emails, memos, presentations, and reports</li><li>Act as a liaison between executives and internal teams including HR, operations, and leadership</li><li>Track projects and initiatives, follow up on action items, and help ensure deadlines are met</li><li>Support cross‑functional collaboration, planning efforts, and decision‑making processes</li><li>Handle sensitive and confidential information with discretion</li><li>Approve invoices related to office management activities</li><li>Represent executives in meetings when appropriate</li><li>Maintain organized records and provide accurate information to support executive decision‑making</li><li>Support the planning of off‑site meetings and conferences</li><li>Oversee office‑related needs such as ordering supplies, managing team lunches, mail coordination, and credit card programs</li><li>Maintain documentation related to office operations, including auto lease and invoice oversight</li></ul>
We are looking for an Administrative Assistant to join our team in Buffalo, New York. This is a long-term contract position requiring an organized and detail-oriented individual to provide support to property managers and assist with various administrative tasks. The ideal candidate will thrive in a fast-paced office environment and demonstrate excellent communication skills.<br><br>Responsibilities:<br>• Serve as the primary point of contact for tenant and vendor inquiries, ensuring prompt and thorough responses.<br>• Coordinate scheduling and services with vendors to address property needs.<br>• Prepare and process order requests, maintaining accuracy and efficiency.<br>• Review and manage work orders, including generating reports and ensuring timely completion.<br>• Draft and format documents, notices, and correspondence for property managers.<br>• Organize and maintain documentation in binders for easy access and reference.<br>• Collaborate with parking and valet services to resolve parking validations and related issues.<br>• Assist with the creation and distribution of notices as required.<br>• Provide general administrative support, including data entry and handling various tasks as assigned.
We are looking for a skilled Legal Assistant/Paralegal to join a dynamic law firm in Niagara Falls, New York. In this role, you will provide essential legal and administrative support, contributing to the success of the firm’s Trust & Estate practice. The ideal candidate will bring both relevant experience and a collaborative, detail-oriented attitude to the team.<br><br>Responsibilities:<br>• Assist attorneys in Trust & Estate matters, including drafting and managing legal documents.<br>• Handle client intake processes, ensuring all information is accurately recorded and organized.<br>• Manage and respond to phone calls using a multi-line phone system.<br>• Support estate planning procedures, including document preparation and coordination.<br>• Organize and maintain client files and case records to ensure easy access and proper documentation.<br>• Schedule meetings and appointments for attorneys, ensuring efficient calendar management.<br>• Communicate with clients in a detail-oriented manner, providing updates and answering inquiries as needed.<br>• Perform general administrative duties to support the daily operations of the office.<br>• Ensure compliance with legal regulations and firm policies in all tasks performed.
