We are looking for a Front Desk Coordinator to join our team in Denver, Colorado on a contract basis. In this role, you will serve as the first point of contact, ensuring smooth operations at the front desk and providing exceptional service to guests and staff. This position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks effectively.<br><br>Responsibilities:<br>• Greet visitors and employees with a welcoming and attentive attitude.<br>• Manage incoming calls using a multi-line phone system, directing them to the appropriate departments or personnel.<br>• Provide concierge services to guests, offering assistance and information as needed.<br>• Coordinate the switchboard operations for phone lines ranging from 1 to 10.<br>• Handle inbound calls efficiently, ensuring prompt and accurate responses.<br>• Maintain the front desk area, ensuring it is clean, organized, and presentable at all times.<br>• Assist with scheduling and administrative tasks to support office operations.<br>• Communicate effectively with team members and other departments to ensure smooth workflow.<br>• Monitor visitor logs and follow security protocols as required.<br>• Address inquiries and resolve issues promptly to maintain a positive front desk experience.
<p>Front Desk Coordinator </p><p><br></p><p><br></p><p>We are looking for a dedicated Front Desk Coordinator to join our team in Highlands Ranch, Colorado. In this role, you will serve as the first point of contact for visitors, manage daily office operations, and ensure seamless communication between departments. This Contract to permanent position offers an excellent opportunity for someone with exceptional organizational and customer service skills to make a meaningful impact in a dynamic real estate environment.</p><p><br></p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Welcome and assist visitors, customers, and vendors, ensuring they are connected with the appropriate staff and made comfortable during their wait.</p><p><br></p><p>• Maintain building security by managing visitor access, issuing identification tags, and monitoring logs.</p><p><br></p><p>• Handle incoming calls on a multi-line switchboard, directing inquiries to the appropriate team members in a detail-oriented manner.</p><p><br></p><p>• Oversee office and facility work orders, coordinating repairs and vendor services as needed.</p><p><br></p><p>• Manage incoming and outgoing mail, deliveries, and FedEx transactions, ensuring timely distribution.</p><p><br></p><p>• Keep office areas organized by stocking supplies, maintaining copy rooms, and ensuring kitchen cleanliness.</p><p><br></p><p>• Monitor and update calendars for boardroom bookings, ensuring smooth scheduling.</p><p><br></p><p>• Provide administrative support to various departments and assist with ongoing facility projects.</p><p><br></p><p>• Prepare for and support corporate events, including planning and logistics for annual and monthly activities.</p><p><br></p><p>• Develop and maintain operational procedures and documentation to ensure efficiency in daily tasks.</p><p><br></p>
We are looking for a Front Desk Coordinator to join our team in Denver, Colorado. This long-term contract position offers an exciting opportunity to serve as the face of the office, handling a variety of administrative, operational, and customer service tasks. The ideal candidate will contribute to the smooth functioning of office operations while supporting executives, staff, and guests in an attentive and efficient manner.<br><br>Responsibilities:<br>• Open and close the office daily, ensuring all operations begin and end smoothly.<br>• Welcome visitors and guests, providing assistance and attentive customer service.<br>• Manage incoming and outgoing mail, including organizing and processing large volumes using mail machines.<br>• Maintain kitchen areas by preparing coffee, stocking supplies, running dishwashers, and placing orders for refreshments and office essentials.<br>• Perform administrative tasks such as filing documents for the Land Department, including Division Orders and W-9s.<br>• Assist with meeting and event coordination, including managing calendars, placing food orders, and providing basic IT troubleshooting support.<br>• Provide occasional executive administrative support, addressing specific needs as they arise.<br>• Offer notary services if certified, or be willing to obtain certification.<br>• Handle miscellaneous office management tasks, such as feeding office fish and ensuring facilities are well-maintained.
<p>We are looking for a skilled Administrative Assistant to join our team in Centennial, Colorado, on a contract to hire basis. This role requires a proactive individual who excels in managing day-to-day administrative tasks, supporting client interactions, and maintaining organizational efficiency. If you are detail-oriented, tech-savvy, and eager to contribute to a dynamic work environment, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Handle and screen inbound calls with professionalism, directing them to the appropriate departments as needed.</p><p>• Organize and maintain calendars, including scheduling meetings, appointments, and other important events.</p><p>• Perform data entry tasks, ensuring accuracy and timely completion of records and documentation.</p><p>• Assist with reception duties, greeting clients and visitors while maintaining a welcoming office environment.</p><p>• Support office operations by managing administrative files and tracking important deadlines.</p><p>• Utilize QuickBooks to process expenses, track payments, and manage basic bookkeeping tasks.</p><p>• Collaborate on social media initiatives, including posting content and monitoring engagement across platforms.</p><p>• Draft and edit correspondence, forms, and other documents to support internal and external communication.</p><p>• Coordinate client intake and ensure all necessary information is collected and processed efficiently.</p><p>• Provide assistance with special projects and other tasks as required to support the team.</p>
<p>Executive Assistant</p><p><br></p><p>Our client, a leading dynamic, technology company in the aviation industry, is seeking a 5 plus years, executive assistant to support their C Suite. The Executive Assistant should be an exceptionally organized, resourceful, and discreet Executive Assistant to provide high-level support to their leadership team. This is a pivotal, fast-paced role for a professional who thrives on anticipating needs, managing priorities, and ensuring executive efficiency at the highest level.</p><p>Key Responsibilities:</p><p>Manage complex calendars, scheduling, and travel logistics with precision and foresight</p><p>Serve as the primary liaison between executives and internal/external stakeholders</p><p>Assist with scheduling and calendaring</p><p>Travel arrangements across different time zones</p><p>Event planning</p><p>Handle highly confidential information with discretion and integrity</p><p>Support special projects and strategic initiatives as needed</p><p>Anticipate and proactively address executive needs</p><p>Be available for urgent matters outside of standard business hours when required</p><p><br></p><p>Qualifications:</p><p>5 plus years of experience supporting C-suite or senior executives in a dynamic, fast-paced environment</p><p>Exceptional organizational, communication, and time-management skills</p><p>Advanced proficiency in Microsoft Office Suite, Teams, and related productivity tools</p><p>Professional demeanor with strong interpersonal judgment and adaptability</p><p>Proven ability to prioritize, multitask, and maintain composure under pressure</p><p>Bachelor’s degree preferred</p><p><br></p><p>If you are qualified for this position, please email your resume to Director, mala.saraogi@roberthalf[dot][com]for immediate consideration!</p><p><br></p>
