We are looking for an experienced and highly organized Senior Executive Assistant to join our team in New York, New York. This is a long-term contract position offering an excellent opportunity to support high-level executives in a dynamic healthcare environment. The ideal candidate will bring a wealth of expertise in financial services, calendar management, and communication, ensuring seamless daily operations.<br><br>Responsibilities:<br>• Provide high-level administrative support to senior executives, including managing schedules and appointments.<br>• Organize and coordinate meetings, conference calls, and events, utilizing tools such as Cisco Webex.<br>• Oversee timekeeping and payroll processes using systems like Kronos and ADP.<br>• Manage correspondence, including drafting emails, letters, and other communications.<br>• Handle travel arrangements and expense reporting through platforms like Concur.<br>• Maintain and update CRM systems to ensure accurate record-keeping and reporting.<br>• Act as a liaison between executives and various internal and external stakeholders.<br>• Monitor project timelines and deliverables to ensure deadlines are met.<br>• Maintain confidentiality and professionalism in handling sensitive information.<br>• Assist in the preparation of presentations and reports as needed.
We are looking for a highly organized and proactive Executive Assistant to support senior leadership in New York, New York. This role requires exceptional multitasking abilities, a keen attention to detail, and familiarity with tools and systems commonly used in financial services. This is a hybrid position, requiring three days per week in the office, and is offered as a long-term contract opportunity.<br><br>Responsibilities:<br>• Manage complex calendars, ensuring all meetings, appointments, and travel arrangements are scheduled efficiently.<br>• Coordinate and facilitate conference calls, virtual meetings, and in-person events using platforms like Cisco Webex Meetings.<br>• Prepare and manage correspondence, reports, and other documents with a high level of accuracy and professionalism.<br>• Oversee expense reporting and reconciliation through systems such as Concur.<br>• Maintain and update CRM systems to ensure accurate and up-to-date client and business information.<br>• Assist with timekeeping and payroll tasks using tools like Kronos and About Time.<br>• Serve as the primary point of communication for executives, handling inquiries and relaying messages promptly.<br>• Plan and execute travel itineraries, including booking flights, accommodations, and ground transportation.<br>• Support the team in managing deadlines and prioritizing tasks to ensure smooth daily operations.
We are on the lookout for an Executive Assistant to join our team in the government sector, based in Iselin, New Jersey. In this position, you will be providing top-tier administrative support to senior executives, managing intricate executive timelines, coordinating meetings, and handling confidential communications, all while ensuring the smooth operation of daily activities.<br><br>Responsibilities:<br>• Oversee executive calendars, arrange meetings, appointments, and travel itineraries.<br>• Draft reports, presentations, and correspondence for executives.<br>• Handle screening and prioritization of emails, calls, and meeting requests.<br>• Foster communication between executives, board members, shareholders, and internal teams.<br>• Engage in daily or weekly meetings with the executive, summarizing action points and tracking the resolution of outstanding tasks.<br>• Contribute to the preparation and distribution of materials for board meetings, investor relations, and regulatory filings.<br>• Ensure adherence to SEC regulations and corporate governance policies when managing sensitive documents.<br>• Document meeting minutes and monitor action items for follow-up.<br>• Coordinate executive travel logistics, including expense reporting and reimbursements.<br>• Organize company events, investor meetings, and internal leadership conferences.<br>• Maintain confidential records, contracts, and corporate documentation in compliance with company policies.<br>• Act as a primary point of contact for external partners, shareholders, and regulatory agencies.<br>• Assist with the creation of internal communications and press releases related to corporate announcements.<br>• Support investor relations by coordinating earnings calls, annual meetings, and financial disclosures.
<p>We are looking for a detail-oriented and proactive, part-time Executive Assistant to join our team on a Contract to permanent basis. In this role, you will provide essential administrative support to C-suite executives and collaborate with the broader team to ensure seamless operations. Based in Jersey City, New Jersey, this position offers an opportunity to contribute to a dynamic environment within the financial services industry. 16-20 hours for the week. Perm salary goes up to $37k-$50k. </p><p><br></p><p>Responsibilities:</p><p>• Manage calendars for C-suite executives, ensuring appointments and commitments are well-organized.</p><p>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Provide ad hoc support to team members as needed, addressing immediate priorities and requests.</p><p>• Organize weekly lunch orders for the U.S. office, ensuring timely and accurate delivery.</p><p>• Prepare and set up the boardroom for meetings, ensuring it is equipped and ready for use.</p><p>• Facilitate communication by handling correspondence and conference calls efficiently.</p><p>• Assist with expense management processes, ensuring timely submission and tracking.</p><p>• Maintain a high level of professionalism in all interactions with internal and external stakeholders </p>
<p><strong><u>Job Description:</u></strong> </p><p>Boutique law firm located in Newark, NJ that specializes in Real Estate, Economic Development, Education, Government Affairs and Litigation, is seeking an experienced, detail-oriented, and highly organized Executive Assistant to join its dynamic team. This role will directly support the Founding Partner. The ideal candidate will have 2+ years of experience supporting attorneys, prior law firm experience, and be proficient in MS Office Suite, and work well in a fast-paced environment. <strong>This is a fully on-site position.</strong></p><p> </p><p><strong>Job Duties:</strong></p><ul><li>Manage the founding partner’s busy calendar using MS Outlook.</li><li>Arranging / sending out virtual meeting links to clients and government officials.</li><li>Performing client intake; preparing retainer letters.</li><li>Answering phone and taking messages. </li><li>Preparing / sending out invoices.</li><li>Travel arrangements.</li><li>Editing legal documents and performing other administrative tasks as needed.</li></ul><p><strong> </strong></p><p><br></p><p><br></p>
We are looking for a detail-oriented Executive Assistant to join a non-profit organization in New York, NY on a contract basis. This role requires exceptional organizational skills, the ability to manage multiple priorities, and a proactive approach to supporting executive-level operations. The ideal candidate will excel in administrative functions and demonstrate proficiency in key software tools.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to executives, including managing schedules, coordinating meetings, and organizing travel arrangements.<br>• Handle correspondence, draft communications, and maintain accurate records to ensure seamless operations.<br>• Utilize Microsoft Office tools, especially Excel, for reporting and data management tasks.<br>• Manage electronic document signing processes using DocuSign and ensure timely completion of required approvals.<br>• Assist with the use of CRM systems to track and organize stakeholder interactions.<br>• Coordinate conference calls and virtual meetings, ensuring all logistical needs are met using platforms like Cisco Webex.<br>• Maintain and update timekeeping records using Kronos or similar systems.<br>• Oversee calendar management to prioritize and align executive commitments.<br>• Support financial processes by utilizing tools such as ADP and Concur for payroll and expense tracking.<br>• Collaborate with team members to ensure efficient workflow and communication across departments.
We are looking for an experienced and detail-oriented Executive Assistant to join our team in Westport, Connecticut. This individual will provide vital administrative support to the Accounting and Finance department, ensuring smooth day-to-day operations. This is a long-term contract position, ideal for someone who thrives in a fast-paced, organized environment and is skilled in managing multiple responsibilities with precision.<br><br>Responsibilities:<br>• Deliver comprehensive administrative support to the Accounting and Finance team, including managing schedules and correspondence.<br>• Oversee expense reporting, travel arrangements, and reimbursements using Concur.<br>• Coordinate vendor communications and assist with invoice processing and basic bookkeeping tasks.<br>• Maintain organized and efficient digital and physical filing systems to ensure easy access to important documents.<br>• Assist in the preparation of reports and support ad hoc projects as needed.<br>• Handle confidential information with professionalism and discretion.<br>• Ensure effective communication across departments and with external partners.<br>• Proactively identify and resolve administrative issues to facilitate smooth operations.<br>• Manage calendars and prioritize tasks to meet deadlines efficiently.
We are looking for a highly organized and detail-oriented Executive Assistant to provide dedicated support to the School President. This fully onsite role is based in Bronx, New York, and offers the opportunity to work in a dynamic and client-facing environment. This is a Contract to permanent position, requiring flexibility to assist with events outside regular business hours.<br><br>Responsibilities:<br>• Manage daily schedules and appointments, ensuring optimal calendar organization for the School President.<br>• Coordinate and arrange meetings, including conference calls and virtual sessions using platforms like Cisco Webex.<br>• Oversee correspondence and communication, maintaining professionalism in all client-facing interactions.<br>• Assist with financial services tasks, including ADP and Concur systems.<br>• Handle CRM-related activities to maintain accurate records and streamline operations.<br>• Prepare and organize materials for events, including those occurring outside standard business hours.<br>• Monitor and manage timekeeping systems such as Kronos and About Time.<br>• Support travel arrangements and expense reporting, ensuring all details are accurately recorded.<br>• Act as a liaison between the School President and internal/external stakeholders to facilitate smooth communication.<br>• Provide administrative support for special projects as needed.
<p>We are in search of a dedicated Administrative Assistant to be part of our team located in Ewing, New Jersey. As an Administrative Assistant, your primary role will be to manage customer interactions, maintain precise records, and provide efficient data entry services. This role offers a contract employment opportunity.</p><p><br></p><p>Responsibilities:</p><p>• Undertake efficient data entry tasks</p><p>• Handle inbound and outbound calls, providing excellent customer service</p><p>• Respond to customer inquiries via email correspondence</p><p>• Keep customer credit records up-to-date and accurate</p><p>• Schedule appointments as required</p><p>• Leverage Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word for daily tasks</p><p>• Utilize the Google Suite for various administrative tasks</p>
<p>Robert Half is looking for an Administrative Assistant for a Construction Company in Woodbridge, NJ. This is a great role for someone looking to be a part of a down to earth team and administratively support exciting projects. We are looking for someone who is highly dependable with excellent communication skills that can provide value through their administrative skills. Salary is 40,000-50,000.</p><p><br></p><p>Benefits:</p><ul><li>GREAT Hours. 8:30 – 4:30PM Onsite Mon-Friday</li><li>Medical Benefits provided 90 days after start.</li><li>401k offered after 1 year of employment.</li><li>PTO is 2 weeks and increases with tenure.</li></ul><p><strong>Responsibilities: </strong></p><ul><li>Provide professional email communication support</li><li>Communicate with clients, subcontractors, vendors, and other involved parties via email and phone</li><li>File documents and support data management</li><li>Maintain a clean office space</li><li>Fill out required forms per project</li><li>Provide excellent customer service by answering phones and taking messages</li><li>Use computer systems to complete work efficiently</li></ul>
<p>Our client, a preeminent law firm with offices around the country, is seeking an experience administrative / legal assistant to join their team. </p><p>Would be supporting 7-10 partners/associates. (Most of the demands come from partners, associates do things on their own) </p><p>Responsibilities and Duties:</p><ul><li>General administrative support services</li></ul><ol><li>Maintain calendar and contacts</li><li>Room scheduling/reservations (individual and group meetings)</li><li>Meet/greet clients; arrange meetings (including any beverage/food and AV requirements)</li><li>Track monthly expenses, prepare expense reports and manage corporate card accounts</li><li>Make travel arrangements</li><li>Respond timely to emails requesting other assistance</li></ol><ul><li>Documentation</li></ul><ol><li>Proofread documents upon attorney request</li><li>Perform photocopying, scanning, faxing, binding, filing, etc.</li><li>Create TOCs and TOAs</li><li>Prepare legal correspondence, documents, electronic filings, etc.</li><li>Create and maintain files</li><li>Prepare new client/matter forms; engagement letters, etc. </li><li>Create binders</li></ol><ul><li>Track attorney bar/court admissions/CLE information</li><li>Conduct minor non-billable research for assigned attorneys (i.e., filings, court cases, patents, etc…)</li><li>Enter attorney hours into time management system and manage contract attorney time as applicable</li><li>Review and edit of monthly prebills; drafting cover letters for same</li><li>Minor personal work for a Partner</li><li>Provide back-up services for other admins or office personnel</li><li>Other duties and special projects as assigned</li></ul><p><br></p><p><br></p>
<p>Our client, a dynamic and fast-growing organization, is seeking a detail-oriented and organized <strong>Part-Time Administrative Assistant</strong> to join their team. In this role, you will perform various administrative tasks to ensure smooth daily operations while providing top-notch support to the team. This contract position will be within the working hours of 8:00am-5:00pm between a 20–30-hour work week. </p><p><br></p><p>If you are seeing <strong>part-time </strong>work and available during the working hours of 8:00am-5:00pm between a 20–30-hour work week, apply today. </p><p><br></p><ul><li>Manage and organize calendars, schedule appointments, and prepare meeting agendas.</li><li>Handle correspondence, including emails, phone calls, and written communication.</li><li>Process and file documents, maintain records, and handle data entry accurately.</li><li>Assist in preparing reports, presentations, and other documentation.</li><li>Coordinate office supplies and manage inventory as needed.</li><li>Provide excellent customer service to internal and external stakeholders.</li><li>Support management and team members with additional administrative tasks as requested.</li></ul><p><br></p>
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Little Ferry, New Jersey. In this Contract to permanent position, you will play a vital role in supporting engineering projects and ensuring the smooth operation of administrative tasks. The ideal candidate will have excellent communication skills, proficiency in Microsoft Office tools, and the ability to manage multiple priorities effectively.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to engineering teams, ensuring project tasks are completed efficiently.<br>• Draft and distribute clear and concise memos and correspondence as needed.<br>• Prepare, organize, and manage project deliverables to meet deadlines.<br>• Coordinate the transit and delivery of project materials and documents.<br>• Maintain and update standard engineering records and documentation.<br>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to complete daily tasks.<br>• Assist with data entry, email correspondence, and scheduling appointments.<br>• Handle inbound and outbound calls, ensuring prompt and effective communication.<br>• Leverage SharePoint for document management and collaboration, if applicable.
<p>We are looking for a detail-oriented Administrative Assistant to join our client's team in New York, New York. This role requires exceptional organizational skills, a strong command of Microsoft Office tools, and the ability to support executives with various administrative and research tasks. The ideal candidate will excel in multitasking and thrive in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Prepare and process expense reports while ensuring compliance with company policies.</p><p>• Maintain and update project files, ensuring all matters are current and organized.</p><p>• Conduct research and provide administrative support as needed.</p><p>• Create high-quality correspondence, documents, and presentations using Microsoft Office tools such as Word, Excel, and PowerPoint.</p><p>• Design charts, graphs, tables, and text slides with precision, ensuring formatting consistency and accuracy for time-sensitive documents.</p><p>• Establish and manage filing systems, sorting and organizing correspondence effectively.</p><p>• Answer and manage inbound telephone calls, ensuring prompt and clear communication.</p><p>• Handle other administrative tasks to facilitate smooth office operations.</p>
<p>We are looking for an experienced Firm Administrative Assistant to join our team at a CPA firm in Parsippany, New Jersey. The ideal candidate will play a key role in supporting senior leadership, maintaining organizational efficiency, and enhancing client experiences. This position offers an opportunity to contribute to a fast-paced and highly organized environment where attention to detail and proactive problem-solving are highly valued.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to senior partners, ensuring seamless daily operations.</p><p>• Prepare well-structured presentations and materials for meetings and client engagements.</p><p>• Process, organize, and file tax returns accurately and in compliance with regulatory standards including formatting of financial statements. </p><p>• Develop and update manuals, including the Tax Processing Manual, to ensure clear procedural guidelines.</p><p>• Address client needs and inquiries with professionalism and efficiency.</p><p>• Identify and implement process improvements to enhance the performance of the administrative department.</p><p>• Manage inbound and outbound calls, ensuring prompt and courteous communication.</p><p>• Schedule appointments and maintain calendars for senior partners and team members.</p><p>• Coordinate email correspondence, ensuring timely responses and proper documentation.</p>
<p>We are looking for a Temporary skilled Administrative Assistant to support the Director of Event Marketing in New York, New York. This long-term contract position offers an exciting opportunity to contribute to event planning and marketing efforts by ensuring seamless communication, coordination, and logistics. The role combines administrative expertise with project coordination, making it ideal for candidates who thrive in dynamic, fast-paced environments.</p><p><br></p><p>Responsibilities:</p><p>• Manage scheduling and organize meetings for the Director of Event Marketing, ensuring all arrangements are efficient and timely.</p><p>• Facilitate communication between the Director and vendors, ensuring clear timelines and effective execution of event plans.</p><p>• Coordinate event logistics, including vendor management and adherence to project deadlines.</p><p>• Support overall project coordination efforts by tracking progress and maintaining organized records.</p><p>• Assist with correspondence via email and other communication channels to streamline workflows.</p><p>• Utilize tools such as Office Suite and monday.com to maintain schedules, track tasks, and manage project details.</p><p>• Provide administrative support to the marketing team, ensuring smooth operations across various functions.</p><p>• Act as a liaison to ensure seamless collaboration between internal teams and external partners.</p><p>• Maintain professionalism and adaptability while handling multiple tasks in a hybrid work environment.</p><p>• Ensure all processes align with organizational goals and deadlines.</p>
We are offering a role in the telecom industry based in New York, New York for an Administrative Assistant with a focus on data administration and event coordination. This position will be responsible for overseeing data entry, tracking donor activities, assisting in event planning, and maintaining the company website among other duties. The successful candidate will also be involved in direct mail initiatives and development operations. This role is a contract position with no mention of duration.<br><br>Responsibilities:<br>• Oversee all data entry and donation processing, creating coding systems for consistent donor tracking.<br>• Develop metrics systems to measure performance and create dashboards to track development performance.<br>• Assist in budget planning using donor reports and data analysis.<br>• Prepare and mail acknowledgment letters to donors and maintain reports to assist department decision-making.<br>• Learn and utilize the donor database to track information about special event donors and oversee acknowledgment letters and recognition programs for these events.<br>• Collaborate with other departments to ensure timely invoicing, payment of invoices, and financial reconciliations.<br>• Oversee email design and maintenance for effective communication and fundraising with diverse communities.<br>• Liaise with Finance to ensure systematic recording & reconciliation and develop a clear understanding of how development can best work with Finance to ensure accurate reporting.<br>• Assist with donor prospecting for team members and assemble media kits for meetings with stakeholders and donors.<br>• Assist with planning and executing special events and projects, maintaining RSVP lists, running event check-in, and budget recap of revenue for events.<br>• Assist with updating the website and engage and support volunteers when needed. <br><br>Skills:<br>• Receptionist Duties<br>• Customer Service<br>• Data Entry
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Berkeley Heights, New Jersey. In this role, you will provide essential support to ensure smooth daily operations and assist in managing administrative tasks effectively. This is an excellent opportunity for someone with strong organizational skills and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Perform daily administrative tasks such as managing schedules, organizing meetings, and preparing documents.<br>• Maintain accurate records and handle data entry to ensure information is up-to-date and easily accessible.<br>• Respond to emails, phone calls, and other communications promptly and professionally.<br>• Assist in coordinating events or projects by collaborating with team members and external contacts.<br>• Monitor office supplies and place orders as needed to maintain an efficient workspace.<br>• Support the team with various clerical duties, including filing, copying, and scanning.<br>• Ensure confidentiality and proper handling of sensitive information.<br>• Contribute to improving office processes by identifying areas for efficiency and implementing solutions.
<p>We are looking for an Administrative Assistant to join a non-profit organization. This is a contract position requiring on-site work, with responsibilities focused on supporting clients and ensuring efficient administrative operations. The ideal candidate will be bilingual in English and Spanish and possess excellent organizational and communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Provide exceptional customer service to clients by addressing inquiries and ensuring a welcoming experience.</p><p>• Assist with the client intake process, including gathering relevant information and documentation.</p><p>• Obtain and manage medical records from clients as part of case preparation.</p><p>• Help clients with completing applications for Social Security disability benefits.</p><p>• Answer inbound and outbound calls, addressing client needs and scheduling appointments.</p><p>• Maintain accurate records through data entry and document management.</p><p>• Coordinate and manage email correspondence in a timely and organized manner.</p><p>• Use Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, for various administrative tasks.</p><p>• Ensure schedules are organized and appointments are confirmed for clients and staff.</p>
<p>We are looking for a dedicated Administrative Assistant to join a nonprofit organization in Piscataway, New Jersey. This role involves providing support to clients seeking legal guidance in civil matters. As part of a committed team, you will play a vital role in ensuring efficient operations and exceptional service delivery. This is a long-term contract position, offering an opportunity to contribute meaningfully to the community.</p><p><br></p><p>Responsibilities:</p><p>• Deliver exceptional customer service during client interactions, both in person and over the phone.</p><p>• Facilitate the client intake process by collecting and organizing information.</p><p>• Obtain medical records from clients to support their applications for Social Security disability.</p><p>• Assist clients in completing applications for Social Security disability benefits.</p><p>• Manage and respond to email correspondence promptly and professionally.</p><p>• Schedule and coordinate appointments to ensure seamless operations.</p><p>• Handle inbound and outbound calls efficiently, addressing inquiries and providing accurate information.</p><p>• Perform accurate data entry tasks to maintain organized records.</p><p>• Utilize Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, to complete administrative tasks effectively.</p>
<p><strong>Administrative Assistant – Engineering Department</strong></p><p><strong>Location:</strong> Bergen County, NJ</p><p><strong>Industry:</strong> Chemical Manufacturing</p><p><strong>Type:</strong> Full-Time | Onsite</p><p> </p><p>Join a collaborative, employee-friendly work environment at a leading chemical manufacturer in Bergen County, NJ. We’re currently seeking a <strong>highly organized, proactive Administrative Assistant</strong> to support our dynamic team of engineers. This is a great opportunity for someone who thrives in a fast-paced industrial environment and enjoys taking initiative while providing essential administrative and project-based support.</p><p> </p><p><strong>Key Responsibilities:</strong></p><p>· Provide <strong>day-to-day administrative support</strong> to a team of approximately <strong>5 engineers</strong>.</p><p>· Assist in the <strong>preparation and formatting of technical memos, reports, and project deliverables</strong>.</p><p>· Ensure timely <strong>tracking, organization, and transit of project documents and deliverables</strong>.</p><p>· Help <strong>update and maintain standard engineering documentation and procedures</strong>.</p><p>· Serve as a <strong>liaison with vendors</strong>, coordinating communications and managing updates as needed.</p><p>· Utilize strong organizational skills to support multiple ongoing projects with <strong>minimal supervision</strong>.</p><p>· Manage schedules, email communications, and other clerical tasks to support project timelines.</p>
<p><strong>Assistant Property Controller - (120k-150 + B) - Hybrid - Top 10!!!</strong></p><p>For immediate consideration send resumes to Jennifer.Beilin@Roberthalf com</p><p><br></p><p><strong>About the Role</strong>: Join a well-established organization with a national presence in residential property management. This role offers the opportunity to contribute to a large-scale accounting operation and work with a highly skilled team.</p><p><strong>Position Overview: </strong>Reporting to the Controller, this role focuses on managing financial operations and cash workflows across corporate entities and a large portfolio of properties. Responsibilities include ensuring accurate accounting processes, producing timely reports, supervising team members, and supporting comprehensive budget preparation efforts.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Generate accurate and timely financial statements while coordinating audit schedules for multiple entities.</li><li>Assist in preparing debt service budgets, monthly cash flow projections, and cash position analyses across a large portfolio of properties</li><li>Manage intercompany payables, ACH disbursements, and self-held escrow accounts.</li><li>Open and manage new bank accounts as needed and prepare weekly cash reports for Treasury and senior management.</li><li>Oversee and reconcile all accounting transactions for corporate entities.</li><li>Provide auditors with aggregate schedules.</li><li>Record bi-weekly payroll and manage corporate credit card transactions.</li><li>Review distribution calculations and ensure accuracy for Controller and CFO approvals.</li><li>Manage staff within the property accounting department</li></ul><p><strong>Qualifications</strong></p><ul><li>Bachelor’s degree in accounting or a related field.</li><li>Minimum of 8 recent years of experience in an accounting department, ideally within property management or a similar industry.</li><li>CPA designation highly preferred.</li><li>Prior experience in public accounting is a plus.</li><li>Strong proficiency with Yardi software is highly desirable.</li></ul><p><br></p>
<p>We are looking for a proactive and tech-savvy Administrative Assistant to join a small accounting office. This Contract to permanent position offers an excellent opportunity to support corporate clients while working in a collaborative environment. The role requires someone with strong organizational skills, the ability to multitask, and a knack for taking initiative.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to a team of accountants, ensuring smooth daily operations.</p><p>• Manage communications with corporate clients, including scheduling meetings and handling inquiries.</p><p>• Organize and maintain office files, documents, and records for easy accessibility.</p><p>• Utilize technology and software tools to streamline administrative tasks and improve efficiency.</p><p>• Coordinate office activities, including tracking deadlines and ensuring task completion.</p><p>• Prepare reports and correspondence as needed to support the team.</p><p>• Monitor office supplies and handle replenishment when necessary.</p><p>• Assist in creating and maintaining a detail-oriented and welcoming office environment.</p><p>• Handle confidential information with discretion and professionalism</p>
We are looking for a highly organized and personable Administrative Assistant to join our team in Oakland, New Jersey. This long-term contract position offers the opportunity to support both general office operations and sales team activities. If you thrive in a dynamic environment and excel in multitasking, this role is perfect for you.<br><br>Responsibilities:<br>• Organize and maintain office supplies, coordinate mail and shipping, and ensure common areas are tidy and well-stocked.<br>• Schedule meetings, manage calendars, and assist with planning internal events and logistics.<br>• Perform light bookkeeping tasks, including expense reporting and data entry using Excel.<br>• Provide support to HR and finance teams by managing files, onboarding documents, and other administrative tasks.<br>• Communicate with vendors and service providers to ensure office maintenance and deliveries are handled effectively.<br>• Update and maintain customer data records using CRM software (HubSpot experience is a plus).<br>• Track and report on basic sales metrics to support the team’s goals.<br>• Attend sales team meetings to take notes and organize follow-up action items.<br>• Handle inbound and outbound calls, responding to inquiries and scheduling appointments.<br>• Assist with email correspondence to ensure timely communication with clients and internal teams.
<p>We are looking for an Administrative Assistant to join our team on a Contract-to-Ongoing basis. In this role, you will support daily office operations and ensure smooth administrative processes for a small and dynamic company in the construction industry. The ideal candidate will be adaptable, proactive, and skilled in handling a variety of tasks to maintain efficient workflow.</p><p><br></p><p>Responsibilities:</p><p>• Answer and direct incoming calls while taking accurate messages as needed.</p><p>• Manage reception duties, including monitoring the door buzzer and greeting visitors.</p><p>• Handle mail and packages by receiving, signing for, and distributing them promptly.</p><p>• Order and maintain office supplies, as well as project-related materials.</p><p>• Assist with basic marketing tasks, such as creating signage and logo-related materials.</p><p>• Provide support in preparing documents using Microsoft Word, Excel, and PowerPoint.</p><p>• Collaborate with team members to ensure efficient communication and task management.</p><p>• Maintain a conscientious demeanor while interacting with diverse personalities within the company.</p><p>• Assist in maintaining an organized and clean office environment.</p>
